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J-1 Student Intern Invitation Letter

The document is an invitation letter for a J-1 student internship program. It details the program requirements, funding options, housing responsibilities, and health insurance requirements for participation. The invitation offers admission as a non-matriculated student for the internship dates and is signed by acceptance of the student intern.
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0% found this document useful (0 votes)
26 views2 pages

J-1 Student Intern Invitation Letter

The document is an invitation letter for a J-1 student internship program. It details the program requirements, funding options, housing responsibilities, and health insurance requirements for participation. The invitation offers admission as a non-matriculated student for the internship dates and is signed by acceptance of the student intern.
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

SAMPLE INVITATION LETTER FOR J-1 STUDENT INTERNS

(original signed letter must be on university stationary)


______________________________________________________________________________________

[Date]

[Name]
[Title]
[Street Address]
[City] [Province] [Postal Code]
[Country]

Dear [Name]:

It is my pleasure to invite you to join the (Department) at the State University of New York at Stony Brook as a non-
matriculated (graduate/undergraduate) J-1 Exchange Visitor, Student Intern. This invitation is effective for the
period of [Start Date of Program] to [End Date of Program].

J-1 Student Intern Program Requirements

In order to participate in the J-1 Exchange Visitor Program as a Student Intern, you will have to meet certain
requirements of the U.S. Department of State. These include: 1) being enrolled and in good academic standing at
your academic institution in your home country, and 2) returning to and obtaining a degree from your home
institution after completing the internship program. In addition, the internship program must fulfill the educational
objectives for your current degree program at your home institution.

To confirm that these requirements are met, we request a letter from your home institution confirming that you are
in good academic standing and that the internship will fulfill the educational objectives for your current degree
program.

You are hereby offered admission to a non-matriculated program at the [graduate or undergraduate] level for
[academic term(s) corresponding to internship dates above] for the purpose of participating in Stony Brook’s J-1
Student Intern program. This offer is considered provisional until [the Graduate School or International Academic
Programs and Services] has received all required documents, including official transcripts. You will be required to
register for one credit of [Dept Code and Course #] each term.

Funding

[SBU Funding Option]


Stony Brook University shall provide a stipend of $[Dollar Amount] per [Month/Year]. Stony Brook University will
also provide you with [office]/[lab] space (which may be shared), the use of a computer and access to library
facilities.

[Non-SBU Funding Option]


It is our understanding that you will provide your own funding to cover all the expenses of your stay at Stony Brook
University. Stony Brook University will provide you with [office]/[lab] space (which may be shared), the use of a
computer and library facilities.
Housing

Unless your academic department makes arrangements for you, it is your responsibility to find housing for yourself
(and your family, if applicable) for the duration of your stay at the University. Off-campus housing resources can be
found at [Link]

Health Insurance

Both the U.S. Department of State (DOS) and State University of New York (SUNY) require J-1 Exchange Visitors
to have medical insurance coverage during their stay in the U.S. as J-1 Exchange Visitors. The DOS also requires
that J-2 dependents have medical insurance that meets DOS regulatory requirements. All J-1 Student Interns are
required to purchase the mandatory International Student and Scholar Health Insurance (ISSHI) policy through the
University. The ISSHI policy cost is automatically billed to J-1 Student Interns as a required fee. Coverage is
effective upon you date of arrival in the US. All J-2 dependent spouses and children must also have the ISSHI
insurance plan. No waivers are available. Further information about the insurance is available at
[Link]

Further information regarding the J-1 Exchange Visitor Program is available at:
[Link]

We are delighted that you will come to our University as a J-1 Student Intern and look forward to meeting you.

Sincerely,

[Faculty Member’s Name] [Department Chair/Dean’s Name]


[Faculty Member’s Title] [Department Chair/Dean’s Title]

 I accept Stony Brook’s offer of admission to for the purpose of participating in a J-1 Student Intern program.

Student Intern’s Signature:____________________________________________ Date:______________


(mm/dd/yyyy)

Common questions

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Stony Brook University supports J-1 Student Interns by providing them with office or lab space, access to a computer, and library facilities, irrespective of whether they receive funding from the university or self-fund their stay. Additionally, mandatory health insurance coverage is arranged through the ISSHI policy .

The program ensures fulfillment of educational objectives by requiring a letter from the intern's home institution confirming that the internship aligns with and satisfies educational goals of the intern's degree program. This letter serves as evidence that the internship is an integral part of their academic progress .

The mandatory International Student and Scholar Health Insurance (ISSHI) policy is required for J-1 Student Interns to ensure compliance with both U.S. Department of State (DOS) and State University of New York (SUNY) regulations that mandate medical insurance coverage. This is to protect the intern and their J-2 dependents during their stay in the U.S. The insurance coverage becomes effective upon their arrival in the U.S. No waivers for this requirement are available .

J-1 Student Interns are responsible for securing their own housing during their stay at Stony Brook University unless their academic department arranges housing for them. Resources for finding off-campus housing are available, and the responsibility extends to finding accommodation for their family, if applicable .

The mandatory ISSHI policy aligns with U.S. Department of State regulations by meeting the requirement for medical insurance coverage for J-1 Exchange Visitors and their dependents. The policy ensures comprehensive coverage from the intern's arrival in the U.S., with costs automatically billed, thereby adhering to DOS's directives without waiver options .

Potential challenges include finding affordable and suitable housing in a new country, coordinating accommodation needs for any accompanying family, and navigating unfamiliar housing markets. While the interns are mainly responsible for securing their housing, Stony Brook University provides resources for off-campus housing to aid in this process, thereby assisting interns in overcoming these challenges .

A prospective J-1 Student Intern must provide a letter from their home institution confirming they are in good academic standing and that the internship will fulfill the educational objectives of their current degree program. Additionally, they must submit all required documents, including official transcripts, to the Graduate School or International Academic Programs and Services to confirm eligibility .

To participate in the J-1 Exchange Visitor Program as a Student Intern at the State University of New York at Stony Brook, a student must be enrolled and in good academic standing at their home institution and must return to complete their degree after the internship. Additionally, the internship must align with and fulfill the educational objectives for their current degree program. This must be confirmed by a letter from their home institution, which certifies their good academic standing and that the internship will meet the educational objectives .

The home institution plays a crucial role by providing certification that the student is in good academic standing and that the internship will fulfill the degree's educational objectives. This endorsement is essential for eligibility in the J-1 Internship program and ensures the internship's academic relevance .

At Stony Brook University, a J-1 Student Intern can receive a stipend provided by the university. However, if the intern provides their own funding, the university will still provide office or lab space, the use of a computer, and access to library facilities. In both cases, the intern is responsible for securing housing unless other arrangements are made by their academic department .

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