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Team Roles and Communication Guide

The document provides guidance on creating a communication plan for a team. It includes templates for assigning roles and responsibilities for key tasks, determining who should be copied on emails, and how to ensure even turn-taking during discussions. Teams are encouraged to discuss communication norms in advance to minimize conflicts.

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5 views3 pages

Team Roles and Communication Guide

The document provides guidance on creating a communication plan for a team. It includes templates for assigning roles and responsibilities for key tasks, determining who should be copied on emails, and how to ensure even turn-taking during discussions. Teams are encouraged to discuss communication norms in advance to minimize conflicts.

Uploaded by

Duaitd
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Module 5: Communication Plan

Synchronous Prompt
IT DOESN’T MATTER “WHO” IS ON YOUR TEAM. IT MATTERS HOW YOU WORK TOGETHER.

Below are common team roles and potential tasks that people in
these roles might be responsible for.

Step 1: Complete the Table


1. Complete column one of the Roles and Responsibilities Table.
We created a list of common roles and tasks on a team to get
the ball rolling. Please edit/add and revise this list for your
team.
2. Determine whose role it is for each key task and write their
name in column 2.
3. In Column 3, add any additional comments. Comments might
include information about frequency, ideas to streamline
communication, etc.

Roles and Responsibilities Table


Task Who Comments
1. Take minutes
during a meeting
2. Schedule
meetings
3. Send calendar
invites
4. [Add your own]

Page 2 of 9
© Divergent Science LLC 2022
Step 2: Who do I CC [on emails]?

Have you ever been at your computer ready to send an email, but
you aren’t sure who needs to be CC’d? You can CC everyone, but
you do not want to spam them. You also do not want to leave
people out. Have a conversation in advance to minimize conflicts
and miscommunications. It's easy!

List everyone Role on the When to When not


on the team team CC them to CC them

Example: Co-Founder New client Science


Ellen inquiry Facilitation
logistics

Example: Co-Founder Always When I'm on


Hannah vacation

[add your
own]

Page 3 of 9
© Divergent Science LLC 2022

Divergent Science LLC 2022


Step 3: Turn-taking

Describe how the team will practice even turn-taking?

Page 4 of 9
© Divergent Science LLC 2022

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