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SAP GL Validation Configuration Guide

Validation can be used to control fields for transaction posting at the line item level. For example, to require a text field is not blank if the GL account is 400000. This validation is configured by: 1. Creating a validation with steps to check the GL account and that the text field is not blank 2. Assigning the validation to a specific company code and activating it 3. When posting a transaction, if the GL is 400000 and text is blank, an error will occur according to the validation setup. This allows field validation without changing the field status group.

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28 views4 pages

SAP GL Validation Configuration Guide

Validation can be used to control fields for transaction posting at the line item level. For example, to require a text field is not blank if the GL account is 400000. This validation is configured by: 1. Creating a validation with steps to check the GL account and that the text field is not blank 2. Assigning the validation to a specific company code and activating it 3. When posting a transaction, if the GL is 400000 and text is blank, an error will occur according to the validation setup. This allows field validation without changing the field status group.

Uploaded by

Eugene
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Sai Kumar

Validation

Validation:
Validation is used to when requirement is to control fields for transaction posting (that we cannot do
with field status group)

Ex: Let us see with a basic example


Requirement: If GL is 400000(expense GL account)→Text field should not be blank at line item
level. If we left it as blank, it should through an error. If we change in field status group (OBC4) it
will applies to all GL’s further.

Validation Configuration: We can do validation for Header data and Line-item data. As per
requirement I’m going to do validation for Line-item level.
T code: GGB0 – Financial Accounting – Click Line item – validation field will be enabled & click on it

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Give validation name and description – Click on Step

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Sai Kumar

Now steps will be enabled. We can give name for steps under validation.

Step 1 – Prerequisite - Now click on Prerequisite and then click on BSEG (Line item level)

Now give condition – As per example → If GL= 400000

Find G/L - double click on it and select ‘=’ and then click on Constant give 400000

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Sai Kumar

Step 2: Check - Select BSEG (line item level)

Now find TEXT double click on it & select <> & in constant give nothing (means:TEXT not equal blank)

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Step 3: Message
If TEXT field left blank, we can create/use a text message, system will through an error (can be
alert/error)
Sai Kumar

Step 4 - Assign validation to company code: OB28 (one time assignment)


Click on New Entries – Company code – Call point (header/line item), validation name and activate

Configuration part has been completed.

Now go to F-02.

All the best

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