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Ocean Tankers Safety Management Overview

This document provides an overview of Ocean Tankers' Safety Management System (SMS). It outlines the contents of the SMS manual including chapters on commitment and policy, responsibilities, shipboard operations, documentation control, non-conformities, maintenance, emergencies, training, and crew management. It also summarizes the International Safety Management (ISM) Code, including its history, objectives, application requirements, and certification process. The designated person for ISM implementation is identified as Mr. Ng Kwang Chiau. Resources, plans, and procedures to ensure safe ship operations and pollution prevention are addressed.

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Asep Hardiyanto
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53 views13 pages

Ocean Tankers Safety Management Overview

This document provides an overview of Ocean Tankers' Safety Management System (SMS). It outlines the contents of the SMS manual including chapters on commitment and policy, responsibilities, shipboard operations, documentation control, non-conformities, maintenance, emergencies, training, and crew management. It also summarizes the International Safety Management (ISM) Code, including its history, objectives, application requirements, and certification process. The designated person for ISM implementation is identified as Mr. Ng Kwang Chiau. Resources, plans, and procedures to ensure safe ship operations and pollution prevention are addressed.

Uploaded by

Asep Hardiyanto
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

OCEAN TANKERS

Office Briefing Handout.

Internal Audit Department

Briefing Handout

Capt Collin/IAD/Training
24thApril 03 1/13
OCEAN TANKERS
Office Briefing Handout.

Contents

1) SMM

a) Shipboard SMM for Oil Tankers.

b) ISM Code.

2) NCR

a) Non-Conformity Report.

3) Internal Audit.

a) SMM interview

1) SMM

Capt Collin/IAD/Training
24thApril 03 2/13
OCEAN TANKERS
Office Briefing Handout.

a) Shipboard SMM for Oil Tankers.


The Manual contains ten Chapters written to the requirements of the ISM Code as follows:

Chapter 1 – Commitment.
Initial chapter is a Commitment Statement by the Chairman nominating the DP. The
commitment statement describes all functional requirements of the Safety Management
System. (ISM 1)

Chapter 2 – Policy.
Describes the Company’s Policy towards Health, Safety and Environmental Protection.
(Ref: ISM 2)

Chapter 3 – Responsibility and Authority.


Describes all Ship’s Staff responsibilities and Lines of Authority to ensure smooth
implementation of the Safety Management System. (ISM 3.2)
It advises the Function of DP (ISM 4), and procedures for Company Verification (ISM 12).

Chapter 4 – Shipboard Operations.


This section contains all procedures for Key Operations and Critical Operations to ensure that
all shipboard operations are carried out safely with regards to the ship and pollution
prevention. (ISM 7)

Chapter 5 – Document Control.


Describes the procedures to ensure:
1) Valid Documents are available at relevant locations.
2) Changes are reviewed and properly approved.
3) Obsolete documents are promptly removed.
4) Ensure all documents comply to industrial standards.
Section written in compliance to (ISM 11)

Chapter 6 – Non-Conformance, Accidents and Hazardous Occurrence.


Contains the procedures for NCR reports. NCRs are to be reported to the Company,
Investigated and analyzed to improve the SMS. (ISM 9)

Chapter 7 – Maintenance
Maintenance procedures are contained in this section. (ISM 10).

Chapter 8 – Emergency
All identified Hazards and Precautions are contained in this section. The section also advises
“Emergency Reporting procedures” and “Emergency Contact Numbers”. (ISM 8)

Chapter 9 – Training
This section describes the Company’s policy on training. (ISM 6)

Chapter 10 – Crew Management.

Capt Collin/IAD/Training
24thApril 03 3/13
OCEAN TANKERS
Office Briefing Handout.

Highlighted in this section under OT-TK-10-1, STCW Matrix, states that the company will
ensure all crew joining ship are holding appropriate national licenses, STCW certificate and
valid health certificates that are in compliance with the Company’s, Flag State and IMO
Guidelines.

The above covers ISM 6.2 – Which States:” The Company should ensure that each ship, is
manned with the qualified; certificated and medically fit seafarers in accordance with national
and international requirements.

A ii) ISM Code.


Capt Collin/IAD/Training
24thApril 03 4/13
OCEAN TANKERS
Office Briefing Handout.

Contents
1) HISTORY

2) THE ISM CODE

3) OBJECTIVES

4) APPLICATION

5) DESIGNATED PERSON

6) RESOURCES AND PERSONNEL

7) DEVELOPMENT OF PLANS FOR SHIPBOARD OPERATIONS

8) CERTIFICATION

1) HISTORY
Capt Collin/IAD/Training
24thApril 03 5/13
OCEAN TANKERS
Office Briefing Handout.

WHY?
• SOLAS - TITANIC

• MARPOL - TOREY CANYON

• OPA 90 - EXXON VALDEZ

• ISM CODE - SCANDINAVIAN STAR

• ISO9000 - Preferred but Not Mandatory.

ISM CODE - MANDATORY - 1 JULY 98.

DUE TO DISASTERS SUCH AS THE TITANIC WHERE LIVES WERE LOST AND MAJOR
POLLUTION INCIDENCES OF THE TOREY CANYON AND EXXON VALDEZ, THAT HAS
BROUGHT OUT REGULATIONS TO PREVENT A RECURRENCE.

OIL POLLUTION FROM ANY TANKER WILL ULTIMATELY WILL HAVE A


CATASTROPHIC ECOLOGICAL IMPACT ON AN ENVRIONMENTALLY SENSITIVE
AREA.

AGAIN, DUE TO THE SINKING OF THE SCANDINAVIAN STAR WHERE MANY LIVES
WERE LOST, BROUGHT ABOUT THE ISM CODE TO HIGHLIGHT AND PLACE
MEASURES TO PREVENT LOSS OF LIFE AND POLLUTION PREVENTION.

“MORE THAN 80% OF MARINE ACCIDENTS ARE ATTRIBUTED TO HUMAN ERROR,


THIS IS THE AREA THAT “ISM CODE” IS HOPING TO IMPROVE MATTERS AND
REDUCE THE CURRENT NUMBER OF MARITIME ACCIDENTS.

2) THE ISM CODE

CONTENTS:
 The code Consists of 13 Elements.

Purpose of the Code:


 International standard for the safe management and operation of ships and for
pollution prevention.

 Safeguard the Shipmaster - proper discharge of responsibilities

 Need for organization of management - shore / ship.

 Cornerstone - Commitment from the top and all concerned including


management, master, crew.
Capt Collin/IAD/Training
24thApril 03 6/13
OCEAN TANKERS
Office Briefing Handout.

OFFICIAL TITLE:
 The International Management Code for the Safe Operation of Ship’s and for
pollution Prevention. Now Simply Known as: “ International Safety Management”
Code.

3. OBJECTIVES - WHAT ARE THEY?


You only have to remember two things :-

Two old codes


 ENSURE SAFETY OF LIFE
PREVENT HUMAN INJURY OR LOSS OF LIFE.
(E.g. Fire/Collision/Grounding)

 POLLUTION PREVENTION
- ENVIRONMENT
(Spill destroying marine life)

- PROPERTY
(Damaging your beaches, Fish farms)

Where are these Objectives found?


 The objectives are found in the Company’s Policy.

Where is the Policy found?


 In the Company’s Safety Management Manual that is kept in the Library.
Normally, it is also posted in the Officer’s and Crew’s messrooms.

CREW RESPONSIBILITY

 Compliance with safety and pollution prevention regulations and operating


procedures at all times and to take all necessary precautions to protect
themselves, their colleagues, the ship, it’s Cargo and the [Link] -
your friend - ship - cargo - environment

4) APPLICATION – HOW?

Owner’s responsibility.

 PROVIDE FOR SAFE SHIP OPERATIONS


(Rules and regulations)
Capt Collin/IAD/Training
24thApril 03 7/13
OCEAN TANKERS
Office Briefing Handout.

 PROVIDE A SAFE WORKING ENVIRONMENT


(Use of Manuals and references)

 ESTABLISH SAFEGUARDS AGAINST ALL IDENTIFIED RISKS.


(Written Procedures to be used as a guideline)

 CONTINUOUSLY IMPROVE SAFETY MANAGEMENT SKILLS OF


PERSONNEL ASHORE

AND ABOARD SHIPS.


(Training for Emergencies, drills, monitoring performance, evaluate, learn and
improve)

5) DESIGNATED PERSON:
Mr. Ng Kwang Chiau

“RESPONSIBLE FOR THE IMPLEMENTATION OF ISM CODE AND HAS ACCESS


TO THE HIGHEST LEVEL OF MANAGEMENT”

• YOU MUST KNOW WHO HE IS.


• IN CASE OF EMERGENCY
• YOUR CONTACT ASHORE.

6) RESOURCES AND PERSONNEL

 SELECTION
- Qualified, Certificated, Medically fit.
- Verification of Crew Documents.

 INSTRUCTIONS WHICH ARE ESSENTIAL TO BE PROVIDED PRIOR


SAILING.
- Handover Notes.
- Familiarization Sheets.

 TRAINING
- Briefing on ISM - ashore and on board.
- Hands on training on board
- Video Tapes
- Safety Management Manuals

 GUIDANCE MANUALS
- Ship Oil Pollution Prevention Manual

 PERMIT TO WORK SYSTEMS – IN GENERAL.


- Enclosed space
- Hot work permits
Capt Collin/IAD/Training
24thApril 03 8/13
OCEAN TANKERS
Office Briefing Handout.

- Working Aloft
- Bunkering Checklist

7) PLANS FOR SHIPBOARD OPERATIONS


• PROCEDURES
Management Guide SMM. Use of manual is to produce a consistency in the way all ships
in fleet are managed. Consequently, consistent safe results.

• DECK, ENGINE, BRIDGE


DECK - Cargo Operations
Watch keeping Requirements.

ENGINE ROOM
Checklist for Arrival and Departure.
Preparation of Main Engine and Auxiliaries
Watch keeping Requirements.

BRIDGE
Checklist for Arrival and Departure.
Passage Planning
Chart Corrections
Watch keeping Requirements

8) CERTIFICATION
 OFFICE
DOC - Document of Compliance
- Original Certificate in Office.
- Copy of DOC on Ship.

- CRITERIA.
a. Compliance with the ISM Code
Capt Collin/IAD/Training
24thApril 03 9/13
OCEAN TANKERS
Office Briefing Handout.

b. SMS – Company SMM (Office)


c. SMM – Shipboard SMM for Oil Tanker (to all ships)

 SHIP
SMC – Original Certificate on Ship
DOC – Copy of DOC.
- CRITERIA
i) Internal Audit – Check.
ii) External Audit - By Class Society

B) NCR
Explain procedures for reporting NCR, Accidents & Hazardous situations?
NCR – An Uncontrollable situation that affects safety of Life and Pollution.

The word “Uncontrollable” covers all unidentified NCR’s not mentioned or covered in
the SMM.

1) SMM Procedure: OT-TK-6-1 (Pages 1/3 & 2/3)


Capt Collin/IAD/Training
24thApril 03 10/13
OCEAN TANKERS
Office Briefing Handout.

2) Form: OT/C/SAF/0501/003.
3) File M11 – (f) (ii) Non Conformity Report

Control: Control of NCRs is achieved with the use of the “Log of Non conformity Report”
form.

See header sample below:


Note: Only the DP can close the NCR, therefore the “Date Closed” column can only be filled
when second page of NCR is received, with completed signatures in the “For Official Use
Only” section.

With reference to the form below, if column is “blank”, it will indicate that closure has not been
received. The “close out” period allowed is 3 months. Company should be advised if “close
out “ date draws close or overdue.

Log of Non-conformity Reports

Blank
Ship Name: MT Tian San____

No. Reference No. Description Date Date


Opened Closed
01 TIAN/E/03/0036 M/E Boiler Failure 03 Mar 03 20 Mar 03
02 TIAN/E/03/0049 Steering Gear failure 05 Apr 03
03 TIAN/E/04/0060 Generator No.2, Bearing damage. 08 Apr 03 20 Apr 0

Form OT/C/SAF/x/003: All necessary information specific to the NCR shall be filled according to
the criteria listed in the form, e.g. a) Description, b) Investigation / Analysis Summary, c) Corrective
Action, d) Preventive Action.

4) Internal Audit.

a) SMM Interview – Training.

SMM Interview – Training.


Interview Question SMM Reference
1. What is the purpose of ISM code? Safety Of Life & Pollution – Primary objective to prevent
accidents.

Capt Collin/IAD/Training
24thApril 03 11/13
OCEAN TANKERS
Office Briefing Handout.

2. What is the control code of SM manual? Index – Front of Manual: OT-TK


3. Who is responsible to up-date SM manual? Master: OT-TK-5-1 (2.3)
4. Explain procedure to up-date the manual? Safety Form 002- Record of Revision in Manual. Check
a) Revision No. b) Date of Issue. Remove Old and Insert
New Issue. Ref Item 20.
5. Who is Chairman of SMC? Master: OT-TK-3.2 (7.4).
6. Who is D.P? Mr. Ng Kwang Chiau: OT-TK-3-1 (4) Designated
Person, OT-TK-8-1 Emergency Contact List, ISM Code
sect (4).
7. Explain function of D.P? 1) Implementation of SMS OT-TK-3-1 (4).
2) Access to Highest level of Management ISM Sect (4)
8. Explain your company policies? Health / Safety / Environment: OT-TK-2-1.
9. Explain Master’s overriding authority? Decision in Emergency for Safety of Life & Property
/Pollution Prevention. OT-TK-3-3 (2) & ISM Sect (5).
10. Explain Master’s responsibilities under ISM code? Implement / Motivate / Instruct / Verify / Review OT-TK-3-
3 (1).
NCR Reports OT-TK 6-1 (2.3), Overriding Authority OT-
TK-3-3 (2).
11. Explain procedures to implement company Training/Interviews/Safety Drills/ Education OT-TK-3-3
policy? (3).
12. Explain procedures to motivate crew? Monitoring / Interview / Discussions: OT-TK-3-3 (4)
13. Explain procedures to verify the SMS Checklists / Personal Checking / Verbal Confirm OT-TK-
Requirements? 3.3 (6).
Vessel Audit Checklist (SMS) – Form
OT/C/IAD/1202/002.
14. Explain procedures to issue orders? Night Orders & Standing Orders OT-TK-3.3 (5) & OT-TK-
4-2 (2)
15. Explain procedures for reporting NCR, Accidents NCR – Uncontrollable situation that affects safety of Life
& Hazardous situations? and Pollution Use forms OT/C/SAF/0501/003, OT-TK-6-1
(Pages 1/3 & 2/3)
16. Explain procedures to review SM system? Assessment of System through examination of
Documents in OT-TK-3-3 (7.5).
17. What are the key operations? Key Operations are Procedures for safe ship operations.
OT-TK-4-1 (3.1), e.g All Arr/Dep procedures – B/D/E,
Passage Planning, Pollution Prevention e.g Cargo ops &
Bunkering, Permit to Work System e.g. Enclosed Space,
Hot Work, Working Aloft. Special – STS & SBM.
18. Explain bunkering procedures? Objective is to Plan how to prevent pollution, Fill form
“Bunker Plan (313)”. OT-TK-4-10 (Pages 1/4 to 4/4)
19 What are the critical operations? An operation where Error may cause an accident, OT-
TK-4-1 (3.2), e.g. Low visibility, Heavy Traffic, Loss of
Steering, Loss of Engines, Picking up Pilots, Topping off
cargo, Time when Comm. Load or Discharge Cargo.
Arr.&Dep. of Vessel, During Hot Work/Enclosed Space
Entry/Working Aloft. During STS & SBM Operations.
20. Explain control of incoming & out going official OT-TK-5-1 (4) Control, (5) Flowchart, (5.1) Format
documents? Reference, (5.2) Incoming documents, (5.3) Outgoing
documents, (6) Frequency.
21. Explain form control procedures? OT-TK-5-1 (4) Control, (5) Flowchart, (5.1) Format
Reference, (5.2) Incoming Documents, (5.3) Outgoing
Documents, (6) Frequency, (7)Official Forms Folder.
22. Explain planned maintenance procedures? OT-TK-7-1 (4) & (12), (Pages 1/11 to 11/11).
Outlines requirement for Shipboard maintenance,
Responsibility of Individuals.
23. What are the important machineries? OT-TK-7-1 (9) Main Engine, Generators, Steering Gear.

Capt Collin/IAD/Training
24thApril 03 12/13
OCEAN TANKERS
Office Briefing Handout.

24. What are stand by & less frequently used OT-TK-7- 1 (5) Test Log (Deck & Eng), Emergency
machinery? Machinery. Deck Form 127- Test Log (Deck) , Engine
Form 316 – Test Log Engine.
25. Explain emergency reporting procedures? OT-TK-8-1 (5) Reporting in Emergency, (1) Contact List,
(7) Records and Documents, use Safety Forms
412/Emergency, SOPEP – Pollution, 414/Collision,
415/Grounding, 416/Fire, 417/Pirate, 418/Emergency
Reporting.
26. Explain on board training procedures? Familiarization – Safety Form 428, Handovers, Video
tapes, Safety Drills, SOLAS Training Manual, SMM
Procedures etc. OT-TK-9-1 (5)

Capt Collin/IAD/Training
24thApril 03 13/13

Common questions

Powered by AI

The Designated Person is crucial for the implementation of the ISM Code, responsible for ensuring the safety management system's effectiveness on both the management and operational levels of shipping operations. The Designated Person must have direct access to the highest levels of management and is a critical contact point for shore-side emergency responses. This role ensures adherence to procedures, safety, and pollution prevention measures, showing the commitment from the organization’s top to bottom, which is vital for reducing maritime risks and improving safety performance .

For handling Non-Conformity Reports (NCR), the procedures involve identifying uncontrollable situations affecting safety or pollution, reporting them to the company, investigating, and analyzing the issues to improve the safety management system. The NCR forms must be filled with detailed information, and only a Designated Person can close a report. A closure period of three months is allowed, and the company needs to be notified if the deadline approaches or is overdue .

Emergency preparedness, as integrated into the safety management system, encompasses training, drills, and documented procedures for various scenarios, which are outlined in Chapter 8 of the Shipboard Management Manual. This integration impacts ship operations by ensuring crew members are equipped with the knowledge and skills to address emergency situations effectively, minimizing risks to lives, the vessel, and the environment. Regular drills and clear reporting procedures foster a culture of safety and readiness, reducing the potential impact and occurrence of maritime emergencies .

The document outlines several critical procedural elements for safe operations, including procedures for key operations like shipboard operations, document control, maintenance, emergency situations, and crew management. These procedures focus on ensuring safe ship operations, e.g., passage planning, pollution prevention, permit to work systems, and emergency reporting procedures. This also includes training and verification processes to ensure that each ship is manned with qualified and medically fit seafarers .

The company ensures compliance with national and international maritime requirements through a structured approach to crew management and training. This includes verifying that crew members hold appropriate national licenses, STCW certificates, and valid health certificates. Training policies are outlined in the Safety Management Manual, including familiarization, handover processes, and safety drills. These measures align with IMO guidelines and are regularly audited to ensure ongoing compliance and competence .

Chapter 7 of the Shipboard Safety Management Manual, which addresses maintenance, is significant because it ensures that all necessary procedures and responsibilities related to maintaining the vessel are clearly defined and adhered to. Proper maintenance is critical to preventing machinery failure that could lead to accidents or environmental pollution. This chapter also integrates ISM Code requirements to ensure reliable operational standards and emphasizes the importance of planned maintenance and frequent audits to identify and rectify potential issues .

The ISM Code aims to reduce maritime accidents by establishing an international standard for the safe management and operation of ships, focusing on improving the safety management skills of personnel ashore and aboard ships. It emphasizes training for emergencies, drills, performance monitoring, and continuous evaluation to learn and improve procedures. The Code requires management commitment and systematic organization to enhance ship operations' safety and pollution prevention .

The two primary objectives of the ISM Code are to ensure the safety of life at sea and to prevent human injury or loss of life, as well as to prevent pollution of the marine environment and property damage. These objectives are embedded in the company's policy and are reflected in the comprehensive guidelines provided in the Safety Management Manual, thereby ensuring that safety and environmental protection are prioritized in all operations .

The evolution of international safety standards has been significantly informed by historical maritime disasters. Each major disaster has catalyzed the development of stringent standards, like SOLAS post-Titanic, MARPOL after Torey Canyon, and the ISM Code following the Scandinavian Star incident, which shifted the focus on human error, a major cause of accidents. The ISM Code, made mandatory in 1998, emphasizes a systematic approach to safety, necessitating company-wide commitment and management systems that prioritize prevention and preparedness. This evolution highlights a shift from reactive to proactive safety management .

The Shipboard Safety Management Manual (SMM) supports compliance with international standards through its structured approach detailed across ten chapters. Each chapter addresses specific ISM Code requirements, such as commitment to safety, responsibility and authority, shipboard operations, and document control. It includes procedures for non-conformance, maintenance, emergencies, and crew management. This comprehensive structure ensures that all relevant safety policies and procedures are documented, accessible, and consistently applied, aligning with the ISM Code's mandate for safe ship operations and pollution prevention .

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