LOGO & ADDRESS HERE
October
16,2022
Dear Clients’ Name :
This letter will confirm our agreement concerning the interior design services to be rendered
by Company Name with respect to the following areas of your property Condominium Unit 101 R,
Solano Hills.
Interior Design & Fit-Out Contract
PHASE I - DESIGN CONCEPT SERVICES
On the basis of existing plans, or measurements to be taken or confirmed by us, we will, as and
where we deem it appropriate, perform the following:
A. Conduct an initial design study of existing conditions.
B. Discuss with you your design preferences for each of the Project’s areas.
C. Prepare drawings and other materials to generally illustrate our suggested design concepts
including color schemes, interior finishes, wall coverings, floor coverings and ceiling treatments.
D. Prepare schematic plans for renovation works, recommended cabinet work, decorative built-ins
and decorative details if needed.
E. Prepare Final construction plan from approved Schematic Design and layout plans specifying
locations for movable furniture and furnishings.
F. Referrals of subcontractors will be provided if needed
G. Interior finish selections and recommendations
H. Attend any design meetings where designer is required
PHASE II - SPECIFICATION OF DECORATIVE MERCHANDISE AND PURCHASING
ARRANGEMENTS
In this phase of the Project, we will, as and where we deem it appropriate, perform the following:
1. Specification for all interior finishes- flooring, tile, wall coverings, cabinets, carpet, rugs, paint,
doors, windows. Interior finishes including but not limited to paint color, finishing materials. Provide
ordering sheets and detail Specs sheet for Client’s approval.
2. Shop for, select and/or specially design items of furnishings, decorative light fixtures, decorative
hardware, decorative fixtures, appliances, decorative accessories and the like (including related
third-party services in their fabrication and installation) such as kitchen cabinets& counter, wall
covering installation, decorative painting, window treatments, landscaping materials( plants) etc.
(“Merchandise”).
Provide the client with detailed ordering sheet, specification sheet and any needed installation
information required.
3. Design all finish work- Any built in’s, closets, kitchen and ceiling . Assist, attend and collaborate
with any custom fabricators. Provide needed drawings and documents. All measurements to be
verified and confirmed on site on all designer drawings.
4. In the event that merchandise to be purchased by you , additional cost for installation if needed
will be charged. No item can be ordered by us until the Proposal has been approved by you, in
writing, and returned to us with our required initial payment as set forth in the Proposal. The balance
of the Specified Price, together with delivery and other charges is payable when the item is ready for
delivery and/or installation at your premises. Proposals for fabrics, wallpaper, accessories and items
purchased at retail stores require full payment at time of signed Proposal. Proposals that have been
approved by you in writing are non- cancelable unless stated otherwise or agreed to in writing by us.
5. All purchases made by us on your behalf shall be made as your disclosed agent.
PHASE III - PROJECT PHASE & ADMINISTRATION SERVICES
In this phase of the Project, we will, perform the following:
1. Structural & Masonry : Construction of Daily Kitchen, Driver’s Quarters with T&B, Carport,
Perimeter Fencing
2. Tileworks: Install Wall & Floors tiles of T&B
at Kitchen, Drivers Quarter, and Kitchen Counter Top ( if needed) & Splashboard
3. Painting Works : Walls & Ceilings
4. Carpentry : Ceiling (Cove Lighting), built-in cabinets , wall cladding and the like (If any)
5. Kitchen Cabinet ( Install Modular Design)
6. Electrical : Additional Wiring for lighting and outlets
7. Window Treatment: Curtain or Blinds ( installation) Owner Supplied
8. Other works: Landscaping, Install Aluminum & Glass Partition , Light fixtures, Kitchen
Hardware( Faucet, Grease Trap)
During the course of the Project, we will visit your property from time to time to see whether the
work is proceeding in general conformity with our Project Documents. We cannot, however, be
responsible for the performance of any sub-contractor's work. Job site visits will be made whenever
requested by the Architect, Contractor, Client and when deemed necessary to the designer.
Approximate time of the said project will be 75 days.
CONTRACT PRICE
For our services described above and thus forward, you agree to compensate us on a project scope
basis at the following rate . In the likelihood of any further hours or requests made in addition to this
projects scope of work they will be seen as an additional fee and a new contract will be written to at
an agreed upon rate:
Principal = PHP 000000 ( -----------------------------------)
In addition, upon signing of this Agreement, we require a non-refundable initial advance of Twenty
Five Thousand Pesos (Php 25,000.00) only, which constitutes the minimum fee due to us for our
design services. Upon completion of the scope of work in each design phase the following balances
are due.
Phase I- 10% Due upon completion
Phase II- 40% Due upon delivery and completion
Phase III- 40% (Progress Biiling every Week)
Retention : Php 50,000
TERMINATION
This Agreement may be terminated by either you or us upon the other party’s default in
performance, provided that termination may not be effected unless written notice specifying the
nature and extent of default is given to the concerned party and such party fails to cure such default
in performance within twenty (20) days from the date of receipt of such notice. Termination shall be
without prejudice to any and all other rights and remedies, and you shall remain liable for all
outstanding obligations owed by you to us.
You may, upon ten (10) days written prior notice to us, terminate this Agreement without cause.
In such event, you shall have the right to use our Project Documents provided that we are
compensated for all services performed by us up to and including the date of termination, and
provided that we are reimbursed for all out-of-pocket expenses incurred by us in connection with
your Project. In addition, (i) you agree to indemnify and hold us free and harmless from and against
any and all costs, claims or expenses, including reasonable attorneys’ fees and related costs, arising
out of or relating in any manner to your subsequent use of the Project Documents; (ii) you release us
from any further obligations we may have to you; and (iii) you will not permit any other person, firm
or entity to claim design credit for any work prepared by us prior to the date of termination.
OTHER MATTERS
* Our Contract Price is Non-Vat
* You will provide us with access to the Project site and all information we may need to complete
the Project. It is your responsibility to obtain all approvals required by any governmental agency or
otherwise in connection with this Project.
* Our services shall not include undertaking any responsibility for the design or modification of the
design of any structural, air conditioning, main plumbing, main electrical, other mechanical systems
installed or to be installed at the Project site.
* As we require a permanent record of our design projects, you will permit us or our representatives
to photograph the premises after completion and we will be entitled to use such photographs for
our business purposes including publication. If any photographs are published by us, we shall not
identify your name and address in any such publication.
* To the fullest extent permitted by law, our liability to you (and to those who may claim through or
under you) in regard to any losses, claims or liabilities arising out of or relating to this Agreement
and/or the services we perform for you or on your behalf shall not, for any reason, exceed the
greater of (i) the total amount of fees actually paid by you to us under this Agreement. We are not
responsible for any consequential damages; nor are we responsible for any loss, damage or delay
that is caused by any reason beyond our reasonable control. In addition, by entering into this
Agreement, you agree that we shall not be held liable under any contract that you may have with any
other person or entity, including but not limited to any contracts that you may have with any vendor,
supplier, contractor or other design professional (even if we recommended such person or entity to
you). If the service of any other professional is required, such professional will be engaged by you
directly.
* We make no warranties, however, for the goods or services we propose, design or provide over
and above the manufacturer’s or supplier’s warranties. In particular, we cannot guarantee any fabric,
material or article against fading, wearing or latent defects over and above the manufacturer’s
warranty.
* You agree to indemnify, defend and hold us harmless to the fullest extent permitted by law from
and against any third-party claims, losses, liabilities, damages, costs and expenses (including
reasonable attorneys’ fees) relating to or arising out of the negligence, failure and/or acts or
omissions on the part of any vendor, supplier, other contractor hired by you.
* This letter is a complete statement of our understanding. No other representations or agreements
have been made other than those contained in this letter. This Agreement can be modified only in
writing signed by both parties of this Agreement.
We thank you for the confidence you have placed in us and ask that you confirm the
foregoing by signing and returning to us a copy of this letter enclosed for such purpose together
with your check in the sum of ( Php 25,000.00) pesos representing the first installment payment on
account for our Design Fee.
Very truly yours,
Your Name
Proprietor
Company Name