Work Breakdown Structure (WBS) Dictionary

Work Package Name Catered Dinner

Work Package Description Booking a caterer that will feed the number of guests in
banquet hall, must provide minimum of 2 entrees options with
side pairings and dessert (option to book ahead and provide
headcount later)

Cost $5,000

Due Date 03/06/2023

Dependencies Number of guest RSVPs

Approvers Event planning committee

Work Package Name Cash Bar

Work Package Description Booking a cash bar to be in use during the entire duration of
the party. A bartender must be provided through the company
we are renting from.

Cost $2,000

Due Date 05/02/2023

Dependencies Number of guest RSVPs

Approvers Event planning committee

Work Package Name Stage

Work Package Description A stage will be rented to be set up in the banquet hall. This is
where the band will be set up to play during dinner and where
the awards will be handed out.

Cost $650

Due Date 05/02/2023

Dependencies N/A

Approvers Event planning committee

Work Package Name Live Music

Work Package Description A live band will be booked to play music while dinner is being
served up until the award ceremony starts. The band members
will also be served dinner after their performance if desired.

Cost $550

Due Date 06/05/2023

Dependencies N/A

Approvers Event planning committee

Work Package Name Date, Time and Location of Party

Work Package Description A date and time will have to be finalized to be able to send out
invitations. This information will be given to all booked out
sourced parties and will not be changeable after set.
Cost $0

Due Date 03/06/2023

Dependencies N/A

Approvers Event planning committee

Work Package Name Create Invitations

Work Package Description Invitations will be designed, printed and sealed in house. Any
supplies such as paper, stamps, and envelopes will be
purchased now.

Cost $200

Due Date 03/20/23

Dependencies Date, Time and Location of Party

Approvers Event planning committee

Work Package Name Send out invitations

Work Package Description After the invitations have been made, sealed and addressed to
all employees they will be mailed out to start collecting RSVPs.

Cost $0

Due Date 04/03/23

Dependencies Creating Invitations

Approvers Event planning committee

Work Package Name Count RSVPs

Work Package Description All the RSVPs will have a due date of 5/15/23. This way we
can get a proper head count of planned attendees but also
have time to change things if needed.

Cost $0

Due Date 05/15/23

Dependencies Return of RSVPs

Approvers Event planning committee

Work Package Name Black Tie Theme

Work Package Description A black tie theme has been chosen by the staff and will be
represented throughout the entire event.

Cost $0

Due Date N/A

Dependencies N/A

Approvers N/A

Work Package Name Decorations for the venue

Work Package Description Decorations will need to be picked based on the theme and
how they will fit in the banquet hall. There must be a full drawn
out plan before anything is purchased to cut on unnecessary
costs.

Cost $0

Due Date 08/01/23

Dependencies N/A

Approvers Event Planning Committee

Work Package Name Purchase Decorations

Work Package Description Decorations will be purchased a month before the event based
on the drawn out plan for the banquet hall.

Cost $400

Due Date 08/01/23

Dependencies Decoration Plans

Approvers Event Planning Committee

Work Package Name Decorate week of party

Work Package Description The decorations will be set the week of the event to ensure it is
done on time without having to rush.

Cost $0

Due Date 08/28/23-09/01/23

Dependencies Purchase of decorations

Approvers Event Planning Committee

Work Package Name Award Categories

Work Package Description Award categories will be decided on to start choosing

nominees. There will be five categories to make so five awards
will be given out.

Cost $0

Due Date 04/05/23

Dependencies N/A

Approvers Event Planning Committee

Work Package Name Nominations Requests

Work Package Description After the award categories have been picked the list will be
sent out to all employees. Employees will then have a chance
to nominate anyone in the company for the categories.

Cost $0

Due Date 04/19/23

Dependencies Award Categories

Approvers Event Planning Committee

Work Package Name Voting on Nominees

Work Package Description Once all the nominees are in the top 4 people of each category
will be chosen for voting. A new list will be sent out of the
nominees for employees to vote on a winner.

Cost $0
Due Date 06/07/23

Dependencies Nominated Employees

Approvers Event Planning Committee

Work Package Name Ordering Awards

Work Package Description After all the votes are in and winners have been selected,
awards will need to be customized. The awards will be ordered
out of house and personalized to the winners. 5 awards will be
purchased unless there is a tie within a category.

Cost $600

Due Date 07/05/23

Dependencies Voting on nominees

Approvers Event Planning Committee

Responsibility Assignment Matrix (RAM)

WBS Element Project Team Members Other StakesHolders

S. Rochelle J. Smith A. Doe L. Adams Sponsor Employees CEO

Activity A R,N,A A A A C

Activity B N,A R,A A A

Activity C N,A A R,A A C

Activity D N,A A A R,A C

Key: R=Responsible, S=Support Required, C=Must Be Consulted, N=Must Be Notified, A=Approval Required, G=Gate Reviewer
Milestones and Deliverables

● Booking all the necessary outsourced tasks with plenty of time in advance

● Receiving RVSPs by due date and not having to adjust head counts

● Decorating the venue to the chosen design

Task Dependencies

There are several task dependencies throughout this project to plan the 50th

Anniversary Party for the company. The one dependency that we absolutely need to complete

before moving forward is finalizing all the information that goes on the innovations to send them

out. The RSVPs are important to get back ahead of time to plan for the proper head count.

Everything else can be adjusted if something gets delayed. Another task dependency is

choosing the award categories so we can get all the votes in before ordering the awards that will

be customized. One of the last dependencies is buying the decorations once the banquet has

been designed according to the theme.

Critical Path

Tasks that are on the critical path are booking the caterer and stage, sending out the

invitations and choosing the award categories. Dinner and the stage are the two most important

bookings compared to the other two. Without a carter there would be no dinner to serve which is

the main event of the party. The stage creates the sense of a formal award ceremony and it is

important to have to make the winners feel appreciated when receiving their awards. Sending

out the invitations allows most of the other tasks to fall into place so that is on the top of our

priority list. The award ceremony is meant to be sentimental to show the company's appreciation

for the employee. That is why choosing the right categories for nominees is critical to making

the employee feel valued.