TECHNICAL

SPECIFICATIONS

A VARIOUS DPWH PROPOSED PROJECTS: STANDARD THREE-STOREY

SCHOOL BUILDING (6 & 15 CLASSROOMS)

I. GENERAL REQUIREMENTS

PART 1 - GENERAL

Section 1.1 General Requirements

The responsibility of securing necessary approvals for a project, including building and occupancy
permits, lies with the contractor. Prior to commencement, the Local Government Unit (LGU), ECC,
and/or Regulating Agencies may require the Contractor's All Risk Insurance (CARI) and other insurance
coverage. The construction methods and materials specified in the plans will guide the project in
alignment with the Technical Specifications. It is essential that the technical specifications, detailed
drawings, and plans are cohesive, with any discrepancies addressed by contacting the designated officer
or engineer responsible for drafting the specifications.

Section 1.2 Payment

Payments stipulated in this agreement will be rendered in Philippine currency for the entirety of the
performed work. A down payment of twenty-five percent (25%) is structured to alleviate the contractor's
funding costs, with subsequent invoicing tied to the completion of tasks outlined in the proposal and cost
breakdown. The specified cost and payment encompass all aspects of labor, ensuring full compensation
for related work, and the successful fulfillment of the project in accordance with provided plans and
specifications. Unless explicitly directed otherwise by the Owner, the agreed-upon price and payment
serve as comprehensive and final reimbursement, covering the provision of all necessary supplies,
equipment, labor, supervision, fuel, power, water, and any other incidental items essential for completing
the project.

Section 1.3 Construction Quality Management

A. General

The contractor is responsible for establishing and sustaining a quality control system to verify that the
supplied materials meet specified criteria. To ensure compliance, the contractor must ascertain the
required densities. The certifying body must be duly authorized. Three certified copies of comprehensive
laboratory test reports, confirming adherence to the specified test requirements in the relevant referenced
documents, are mandatory. Additionally, samples for any necessary confirmation testing by the Owner
are required. The report should include the name and address of the testing laboratory, along with the
date or dates of the test referred to in the report.

B. Testing of Samples

Unless explicitly stated otherwise, adherence to the materials to be sampled, the deadline for sample
submission, and any additional sampling requirements should align with the respective divisions
governing the supply of materials. The Contractor is obligated to furnish the Owner with all necessary
samples for testing without incurring additional charges. The testing guidelines outlined below are
applicable to both contractor and owner testing. The Contractor is responsible for conducting check
testing, either as allowed or, at the Contractor's expense and accountability, through an authorized
independent commercial testing laboratory to ensure compliance with the Quality Control program.
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 However, the Contractor is exempt from charges related to the Owner's confirmation testing, which the
Owner may employ at any time to scrutinize or validate the Contractor's quality control methods. In
instances where confirmation testing is conducted on the samples and the results indicate non-
compliance, appropriate actions will be taken.

C. Record Maintenance

All tests and inspections conducted by the Contractor must be regularly updated in an approved format.
This factual evidence includes details such as the type and quantity of inspections, test results, defect
nature, reasons for rejection, recommended remedial action, and actual remedial steps taken. Records
encompass the inspection of delivered supplies on the construction site to ensure contract compliance
and proper storage protection. These documents affirm that all materials used adhere to contract
conditions, encompassing both conforming and defective products. Legal copies must be provided to the
construction architect/engineer for long-term storage, and reports, validated by the prime contractor's
designated representative, cover subsequent work placements since the last report. Daily construction
quality control reports adhere to templates, with the Construction Architect/Engineer able to request
additional forms for specific tasks.

D. Report on Time and Deficiencies

Prior to integrating materials into the contracted work, the contractor must secure records of on-site
material inspections. The contractor is prohibited from concealing or incorporating any aspect of the
work that exhibits unresolved flaws. Payment for defective items will not be processed until satisfactory
correction is made or until an approved alternative course of action is implemented.

Part – 3 EXECUTION

Section 3.1 Scope of Work

A. The Contractor must conduct a thorough inspection of the current job site
conditions. All necessary changes to execute the approved Plans, Working Drawings,
and Specifications must be incorporated into the scope of work.
B. To enable the Procuring Entity to inhabit and utilize the building, the Contractor is
responsible for obtaining and fulfilling all required permits.
C. The Contractor is obligated to construct all Architectural, Structural, Mechanical,
Plumbing, Electrical, and Fire protection work in accordance with the specified
Specifications and Plans. Anything indicated on the Plans but not in the
Specifications will be included, with discrepancies subject to confirmation with the
Procuring Entity
D. To establish benchmarks, the Contractor must engage a qualified Surveyor. Prior to
commencing permanent construction, the Procuring Entity must confirm and approve
the shop drawings of the stake out plan and reference marks, referring to the
General Nature and Scope of Works and corresponding Bid Documents for a
comprehensive project description.
E. The Contractor must generate shop drawings, templates, schedules, and details to
manage the work of multiple trades effectively. These drawings should encompass
working dimensions, arrangements, sectional views, connections, and materials.
F. Final Cleaning as a Prerequisite to Final Acceptance: The General Contractor must
hire a reputable building maintenance company to conduct final cleaning before the
Procuring Entity's final inspection. Each surface or work unit requires a Final
Cleaning meeting the standards expected of a high-quality cleaning and maintenance
program.
G. The Contractor is responsible for ensuring that its employees, servants, and agents
adhere to safe work procedures.
H. The Procuring Entity retains the right to modify, add to, or subtract from the work,
as specified by the drawings, specifications, and general scope, through written
instructions without voiding the contract. The terms for these situations are outlined
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 in the contract's general conditions.
I. Site work, concrete, masonry, metals, wood or plastic, doors, finishes, electrical,
plumbing, sanitary, and other services must be completed concurrently with other
work. Materials failing to meet specifications will be rejected.

II. PROJECT DESCRIPTION AND LOCATION

The project will include a school building with three stories and either 6 or 15 classrooms,
as specified by the Department of Public Works and Highways in Metro Manila.

The project will be allocated an Approved Budget for the Contract (ABC) of Thirty-One
Million Pesos (₱31,000,000), covering all taxes, permits, licenses, and clearances relevant to the
mentioned projects

The construction of a three-story school building with either 6 or 15 classrooms will

involve allocating the Approved Budget for the Contract (ABC) for architectural, civil, electrical,
mechanical, electronics, and plumbing works.

III. CONSTRUCTION PHASE

The Construction Project

Structural works

A. Reinforcing bars for concrete exposed to weather shall be protected with at least
75mm clear distance and in no case less 40mm concrete. This condition may be
waived when adequate waterproofing is provided.
B. Reinforcing bars shall be deformed conforming to ASTM A615 billet steel as
follows:
i. 16mmǿ bars and larger shall be high grade with minimum Fy =
414MPA (6000PSI).
ii. 12mmǿ bars and smaller shall be intermediate grade with
minimum Fy = 276MPA (40000PSI).

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 if bending and welding are important, deformed bar shall conform to ASTM
A706 low alloy grade 414 steel bar.

C. All concrete works shall be done in accordance ACI-318-95 building code for
reinforced concrete and all structural steel works shall be done in accordance with
the AISC specifications as it does not conflict with the national structural code of
the Philippines (NSCP – 1) requirements.
D. Slab on fill must not be placed unless fill has been properly compacted clean
coarse sand bed except driveways where it shall be 150mm. Backfill of all
excavated areas and the preparation of sub-base shall be well compacted at least
95% of the standard proctor density before well compacted clean coarse sand are
laid.
E. The contractor shall coordinate with the AR, ME, SE, and EE plans as to the
exact sizes and location of the holes thru floors slab and walls.

F. Concrete Mixes & Placing

o Unless otherwise indicated in plans or noted in the structural specification,

the minimum 28 days compressive cylinder strength shall be as follows:

1. Suspended slabs, beams, and girders – 21MPA (3000PSI)

2. Columns and pedestal – 21MPA (3000PSI)
3. Retaining walls – 21MPA (3000PSI)
4. Footing Tie beams – 21MPA (3000PSI)
5. Parapet walls and Gutter – 21MPA (3000PSI)
6. Other Structural Elements – 21MPA (3000PSI)
7. Slab on grade, Curtain walls – 17MPA (3000PSI)
8. Bedded slab, Sidewalks - 17MPA (3000PSI)
9. Non- Structural Elements - 17MPA (3000PSI)

o Concrete shall be deposited in its final position without segregation, re

handling or flowing. Placing shall be done properly with buggies, bucket, or
wheel – borrows, no chutes shall exceed six (6) meter aggregate length.
o No depositing of concrete shall be allowed without the use of vibrators
unless authorized by the Architect/Engineer in charge.
G. Concrete Slabs

o All reinforcement shall be provided with 20mm clear concrete covert except
for slab on grade where reinforcement should be placed at the center of the
slab thickness.
o Unless otherwise detailed in continuous slabs having same reinforcement
running in one direction, reinforcing bars shall be bent up or extended.
o For two-way slabs, bars along the shorter span shall be placed below the
longer span bars at center and above of the longer span bars at the supports.
The spacing of bars at the column strip shall be 1.5 times the spacing in the
middle strip but in any case, greater than 2.5 the slab thickness or 450mm.

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 o Temperature bars of suspended slab shall be placed above the main
reinforcement a t midspan and shall be below the main
reinforcement at the supports

SCHEDULE OF TEMPERATURE BARS

THICKNESS MINIMUM TEMP BARS
100mm 10mm ǿ @ 400mm O.C
125mm 10mm ǿ @ 400mm O.C

o Unless otherwise noted, all bends shall be reinforced with 100mmǿ at 0.25
MOC EW at center of slab. Slab construction joints shall not be more than
3.0m.
o Whenever required, drop slab shall be additionally reinforced.
o Extra reinforcements shall be provided at corner slab.
o Unless noted in the plan, all openings shall be reinforced all around by 2-
16mmǿ bar at the top and bottom of the slab.

H. Concrete Beams and Girders

o Unless otherwise noted in the specification, camber all beams and girders at
least 6mm for every 4.5mm of span except cantilevers for which cambers
shall be noted in the plans or as ordered by the Architect/Engineers in
charge but in case less than 20mm for every 3m of span.
o Typical bar bending and cutting details for intermediate beams and girders
are shown in approved drawings. Main reinforcing bars shall have a
standard hook of 90-degree bend plus 12 times the diameter of the bar
extension at its free end.
o If beam reinforcement end in a wall, the clear distance from the bar to the
farthest face of the wall shall not be less than 50mm, minimum embedment
length shall be shown in Table 2.
o If there are two or more layers of reinforcing bar, use separators of size
equal to the bar diameter but not less than 25mm spaced at 900mm on
centers. In no case shall be less than two separators between layers of bars.

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 150mm 10mmǿ @ 200mm O.C

o When Beam crosses a girder, rest beam bars on top of the girder bars.
Reinforcing bars shall be symmetrical about the centerline whenever
possible. Upper bars shall be placed directly above those bars in the bottom
layers.
o No splices shall be permitted on beams where critical bending occurs.
Length of lap splice where permitted shall be shown in the approved
drawings, not more than 50% of the bars at any one section shall be allowed
to splice therein. A typical welded splice detail is shown in the approved
drawing.
o For all beams, always fit the reinforcement in one layer whenever possible.
Whenever beams are supporting a planted column, bottom bar at midspan of
the beam shall continue up to the supports.
o For girders, hoops shall be used within the distance twice of the girder
depth. Beyond it, stirrups with seismic hooks may be used within the spliced
length, 10mmǿ hoops shall be provided at 0.10M O.C.
o Individuals bars within a bundle shall terminate at different points with at
least 40 times the bar diameter stagger.

I. Concrete Column

o Beam-column joints shall be provided by a hoop at 0.1 M O.C, the number

of sets for such hoops shall be the same in the confined region as scheduled.
o Where column changes in sized, vertical reinforcement shall be offset at a
slope of not more than 1.6 and extra 10mmǿ hoops at 0.10M O.C. shall be
provided throughout than offset region.

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 o Splice shall be allowed only within the center half of the clear column
height. Splice length shall be provided with a hoop spaced at 0.10M O.C,
Splice length shall be considered as tension splice as presented in approved
drawings.

o Column ties and spiral shall be provided with minimum clear

concrete cover of 40mm. Vertical bars shall have a clear distance of
1.5 times bar diameter or 40mm whichever is larger.
o Confined region shall be equal to the larger of the following:

 0.450MM
 Bigger Column Dimension
 (Clear Column Height)/16

J. Structural Steel

o All materials and workmanship shall conform to the latest edition of

American Institute of steel construction manual unless otherwise shown
or noted.
o All structural steel including that of gusset plates shall be ASTM A36
Steel with yield strength of Fy = 248MPA.
o All bolts and threaded fasteners shall be ASTM A325.
o All welds shall be E70XX electrode and shall develop at least 100% of
the strength of the connected members.
o The contractors shall submit to the structural engineer the
shop/fabrication drawings for approval before any works shall commence.
o All double angle structural members must be provided with filler plates at
0.30M 0.C. maximum spacing.
o All exposed structural steel members shall have at least two coats of red
lead o zinc chromate primer paint.
o All trusses, beams, and Girders, must be provided with a camber at the
rate of 3mm for every 3.0m of clear span in a parabolic layout.

K. Foundations

o All footing where designed based on the allowable soil bearing capacity
of 150KPA. The contractor shall report in writing to the designer the
actual condition at the level of footing and confirm the actual soil bearing
capacity before depositing concrete.
o No footing shall rest on uncompact fill nor loose soil. All footings should
rest at least 1.0 below the ground. The minimum concrete protection for
reinforcement shall be 75mm clear.
o All column reinforcement shall rest above the bottom reinforcements of
the footing with 90-degree bend plus 12 times bar diameter extension at
the free end but not less than 300mm. Hoops in the column shall continue
below the top of the footing at 0.10M O.C.

L. CHB Walls

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 o All CHB Walls have a minimum compressive strength of 450PSI and
shall be reinforced as presented in Table 3.
o Minimum lap length of splice shall be 250mm.

o Provide right angled reinforcement at corners, 900mm long.

o Provide beams blocks at every 10th layer of CHB and a post at every
3.0m.
o Where CHB walls adjoin columns, RC beams, and RC walls. Dowel with
the same size as the vertical or horizontal reinforcements shall be
provided.

TABLE 3. SCHEDULE OF CHB REQUIREMENTS

BLOCK HORIZONTAL VERTICAL
THICKNESS REINFORCEMENTS REINFORCEMENTS
100mm 10mmǿ @ 600mm O.C 10mmǿ @ 600mm O.C
125mm 10mmǿ @ 600mm O.C 10mmǿ @ 600mm O.C
150mm 10mmǿ @ 400mm O.C 10mmǿ @ 400mm O.C
200mm 10mmǿ @ 400mm O.C 10mmǿ @ 400mm O.C

Electrical Works

o All electrical works herein shall be done in accordance with these

plans and specifications, the applicable provisions of the latest
edition of the Philippine Electrical Code, the rules and regulations of
the local enforcing authority and the requirements of the local power
and telephone companies. The electrical works shall be under
immediate supervision of a duly licensed Electrical Engineer.
o Power service to the building shall be 230 volts, 3-phase 60HZ, AC
power source, 3-wire + 1-ground.
o All electrical wiring installation such as lighting, power, fire alarm &
CCTV system to be used shall be polyvinyl chloride (PVC) pipe.
“Schedule 40”
o Unless otherwise specified, the minimum size of wire shall be
3.5mm TW/THHN2 and conduit shall be 20mmф electrical trade size.
o All wire shall be copper and thermoplastic insulated type
“THHN/THWN” unless otherwise indicated in the plans and shall be
manufactured by Phelps dodge or approval equal.
o All outlet boxes shall be galvanized gauge no. 16, deep type with
factory knockouts. Cover all junction boxes (no exposed wire)
o Panelboards shall be of dead-front type construction with adequate
wire space, surface mounted, finished in industrial grey enamel over
a coat or rust inhibitor. Minimum thickness shall be 1.4mm (GA 16).
Circuit breakers shall be quick-make, quick break, trip-free on
overload and short-circuit edition, bolt-on type. All circuit breakers
and panelboard shall be “G.E or square-D)”.

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 o All wiring devices shall be “National” or approved equal.
o All materials to be used shall be brand new and must be approved
type for the particular location and purpose intended.
o Provide grounding system to all lighting and power circuit as per
Philippine Electrical Code requirement.
o Mounting heights are: (Subject to Architect’s approval)
A. Light Switches --- 1.20M above floor finish
B. Convenience Outlets --- 0.30M above floor finish
C. Telephone Outlets --- 0.30M above floor finish
D. Panelboard --- 1.40M above floor finish
E. Emergency Light --- 0.30M below ceiling line
F. Data Outlet --- 0.30M below ceiling line
o Pull boxes shall be used when applicable for easy pulling of wires
and shall be according to code requirement. All fluorescent ballast
shall be high power factor, rapid start, spring loaded lamp holder and
enclosed in metallic box.
o Provide flexible metal conduit and sufficient mica tube from junction
boxes to lighting fixtures.
o Upon completion of Electrical construction work, the following test
shall be performed by the contractor inclusive of the installation to be
reported in details and in forms approved by the owner’s
representative:
A. Insulation Resistance Test
B. Ground Resistance Test
C. Operational Test

Mechanical Works
o All equipment shall be installed in approximate location as
shown on the drawings.
o All equipment shall set on level reinforced concrete foundation at
least 150mm. Higher than the floor line, if applicable.
o All equipment shall be mounted on or supported with vibration
isolation units or assemblies as specified and or shown on the
drawings.
o Installation of all works shall be done in a neat and workmanlike
manner, improperly set work or finish as determined by the
architect shall be removed and replaced at extra cost.
o All materials to be used shall be brand new and clean.
o Deviations and revisions from plans shall be referred to the
architect for review and approval.
o All necessary government permit shall be secured and paid for
by the contractor.
o All dimension is in millimeter unless otherwise specified.
o All mechanical works shall be in accordance with the latest
Mechanical Engineers code ASVE and ASHRAE standard.
o Mechanical contractor shall observe always safety and
orderliness.

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 o Mechanical contractor shall verify site prior to actual
installation.

Metal works

o All handrails using stainless steel materials to prevent rust

and corrosion.
o All steel decks shall be welded to the beams reinforcement
bars before concrete pouring.
o All fire exits will be welded following the standard procedure
and specifications using angle bars and flat bars.

Architectural works
o All interior ceiling using gypsum board and all exterior
ceiling using hardiflex or smart board finished with paints.
Ceiling joist and framings using metal furring metal furring
and metals stud.
o Windows and window frame shall conform sized, design and
kinds of materials shown in the details of windows, schedule
of windows or as per the bill of materials.
o The materials for the floor finishes shall be plain plastered
cement finish for the provision of floor tiles finishes for
phase 2 or improvement of Academic building 1.
o The toilet and bathroom shall be finished unglazed. The
walls of the toilet and bathrooms shall be with 300mm x
300mm ceramic tiles and for the floor tiles is 300mm x
300mm ceramic tiles.
o All painting works for this project, except as hereinafter
specified, shall be done with the use of BOYSEN PAINTS.
Skim coat application for all the masonry finishes before the
final coat applications.

Plumbing Works

o All plumbing works included herein shall be executed

according to the provision of the Philippine Plumbing code
the national building code & the rules & regulations of the
city or municipality where the project will be built.
o Coordinate the drawing with other related drawings and
specification the engineer shall be notified immediately of
any discrepancy found therein.
o All pipes shall be installed as indicated on plans, any
relocations required for proper execution of other trade shall
be with prior approval of the architect or engineer.

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 o Proposed sanitary utilities shall conform to the actual
location, depth and invert elevation of all existing pipes and
structure as verified by the contractor.
o Refer to architectural plans for area drain, catch basin, floor
drains and clean out location.
o All slopes for horizontal drainage shall maintain 2% unless
otherwise specified.
o Size of water supply pipes to fixtures shall be in accordance
with the manufacturer’s instructions.
o The contractor shall verify all existing utilities at site,
coordinate the woks with the line service connecting point
unless otherwise specified.
o All pipe sizes and dimensions are in millimeters unless
otherwise specified.
o All hangers shall not be anchored at purlins, unless otherwise
approved by the structural engineer.

MATERIAL SPECIFICATIONS

o Water lines- riser, down feed, main distribution and taping water lines shall be galvanized
iron pipe (G.I.) schedule 40, similar to “supreme” pipe.
o Roughing-ins of water lines shall be polypropylene random copolymer (PPRC) pipe, PN-20,
standard conforming to DIN-8077-8078, “BUGATTI” brand or approved equal fittings shall
be fusion type.
o Sewer pipes- shall be polyvinyl chloride (PVC) pipe, series 1000, “NELTEX” brand or
approved equal.
o Waste pipes- shall be polyvinyl chloride (PVC) pipe, series 1000, “NELTEX” brand or
approved equal.
o ACU/AHU/FCU Waste pipe- shall be polyvinyl chloride (PVC) pipes, series 1000,
“NELTEX” brand or approved equal and shall be provided with thick close cell elastometric
thermal insulation “AEROFLEX” brand or approved equal and installed as per manufacturers
recommendation.
o Vent pipes- shall be polyvinyl chloride (PVC) pipes, series 1000, “NELTEX” brand or
approved equal.
o Downspouts- shall be polyvinyl chloride (PVC) pipe, series 1000, “NELTEX” brand or
approved equal.
o Storm drainage lines- for inside building, shall be polyvinyl chloride (PVC) pipes, series
1000, “NELTEX” brand or approved equal and reinforced concrete drain pipe for outside
building.
o Underdrains/ perimeter drain pipes- shall be polyvinyl chloride (PVC) pipes, series
1000,”NELTEX” brand or approved equal.
o Gate valves- 50 mmФ and smaller, rising stem, all bronze, female threaded, minimum of 125
PSIG working pressure, similar to “ BERMAD” brand or approved equal 65 mmФ and larger,
shall be rising outside screw and yoke

Electronics and Communication works

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 o Public address system has been strategically design that all
student and staff will able to take attention by the
connections of speakers on all designated areas in Academic
Building 1.
o WAN/LAN will be installed on the selected areas in the
Academic Building 1.
o CCTV provision for the improvement of Academic Building
1.

Roof system
o All roof framings materials using a welded C – Purlins and
Angle bars specified on the detailed drawings for girt and
trusses.
o Roofing using the long span, rib type with stainless bended
materials like main gutter and ridge roll.

IV. SELECTION OF CONTRACTOR

The project's procurement and execution will adhere to the guidelines outlined in RA 9184.
The Bids and Awards Committee (BAC), assisted by the Technical Working Group (TWG), will
oversee the bidding process. The Design and Build Committee (DBC), formed by the Department of
Public Works and Highways (DPWH) comprising skilled professionals in architecture and
engineering/construction, will collaborate with the TWG. Together, they will develop the design brief
and performance specifications, review the detailed engineering design, and support the BAC in
evaluating technical and financial proposals based on predetermined criteria.

Eligibility Requirements

The eligibility requirements for infrastructure projects shall comply with the
applicable provisions of Section 23-24 of the IRR of RA 9184.

a. Eligibility Documents

Class “A”
Documents

i. PhilGEPS Registration

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ii. Registration from the Securities and Exchange Commission ( SEC), Department of
trade and Industry (DTI) for sole proprietorship, or Cooperative Development
Authority (CDA) for cooperatives;
iii. Mayor’s permit issued by the city or municipality where the principal of business of
the prospective bidders is located;
iv. Statement of all its on-going and completed government and private contracts within
ten (10) years from the submission of bids
a. CPES rating or
b. Certificate of Completion
iv. PCAB licenses and registration for the type and cost of the contract for this project
(Medium A – License Category B) and contractor’s registration certificate from
DPWH;
v. Audited financial statement, stamped “ received” by the BIR for the
preceding calendar year;
vi. NFCC computation or CLC.
vii. Tax clearance

Class “ B “ Documents

a. Joint Venture agreement, if applicable.

b. Technical Documents
i. Bid Security (in any form)
ii. Project Requirements ii1.
Construction Method
ii2. Value engineering analysis of construction method. Prospective bidders shall
prepare a value engineering analysis report of their proposed construction method
to be applied for the PROJECT. Importance shall be made on the following
criteria:
➢ Cost-saving, measured on a per square meter average figure
➢ Time-saving in construction duration, measured using the HOPE approved
PERT/CPM of the project.
ii3. Organizational Chart
ii4. List of Contractor’s Personnel with complete qualification and experience data
ii5. List of Contractor’s Equipment units, which are owned, leased, and/or under
purchase agreements, supported by certification of availability of equipment from
the equipment lessor/vendor for the duration of the project.
ii6. Manpower Schedule
ii7. Equipment Utilization Schedule ii8.
Bar Chart and S-curve
ii9. Construction Safety and Health Program ii10.
PERT-CPM
iii. Omnibus Sworn Statement

c. Financial Component

Financial Bid Form

i. Bill of Quantities
ii. Detailed Cost Estimates
iii. Summary Sheet indicating the unit prices of materials, labor rates and equipment
rental
iv. Payment schedule

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 d. Additional Requirements

Authorized Representative must present;

i. Authorization letter/Special Power of Attorney
ii. Letter of Intent

Note: Non – compliance of the additional requirements shall not be subjected for the failure
or disqualification of the Prospective bidder. These requirements are for the
compliance for the statutory and regulatory documents.

B. Eligibility Criteria

a) The eligibility of contractors shall be based on the legal, technical and financial
requirements above-mentioned. In the technical requirements, the contractor (as solo or in
joint venture/consortia) should be able to comply with the experience requirements under
the IRR of RA 9184, where one of the parties (in a joint venture/consortia) should have at
least one similar project in construction, with at least 50% of the cost of the Approved
Budget for the Contract (ABC).

b) If the bidder has no experience in construction projects on its own, it may enter into
subcontracting, partnerships or joint venture with engineering firms for the portion of the
contract.

V. CONSTRUCTION PERSONNEL

The key professionals and the respective qualifications of the CONSTRUCTION

PERSONNEL shall be as follows:

A. Project Manager
The Project Manager shall be a licensed architect or engineer with at least five (5)
years relevant experience on similar and comparable projects in different locations. The
Project Manager should have a proven record of managerial capability through the
directing/managing of major civil engineering works, including projects of a similar
magnitude.

B. Project Engineer/ Architect

The Project Engineer/Architect shall be a licensed architect or engineer with at least
five (5) years of experience in similar and comparable projects and shall preferably be
knowledgeable in the application of rapid construction technologies.

C. Materials Engineer
The Materials Engineer must be duly accredited with at least five (5) years of
experience in similar and comparable projects and shall preferably be knowledgeable in the
application of rapid construction technologies.

D. Electrical Engineer
The Electrical Engineer must be a registered Professional Electrical Engineer with at
least five (5) years of experience in the design of lighting, power

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 distribution and preferably knowledgeable in developments in emergent efficient lighting
technologies and energy management.

E. Electronics Engineer
The Electronics Engineer must be a registered Professional Electronics Engineer with
at least five (5) years of experience in the related field knowledgeable in communication
systems (specifically structured and local area network cabling, PABX), building
management systems.
F. Mechanical Engineer
The Mechanical Engineer must be duly-licensed with at least five (5) years of
experience in similar and comparable projects in the installation of HVAC and fire protection.

G. Sanitary Engineer
The Sanitary Engineer must be duly-licensed with at least five (5) years of experience
in similar and comparable projects in the installation of building water supply and
distribution, plumbing.

H. Foreman
The Foreman must have at least five (5) years of experience in similar and
comparable projects and shall preferably be knowledgeable in the application of Green
Building technologies.

I. Safety Officer
The safety officer must be an accredited safety practitioner by the Department of
Labor and Employment (DOLE) and has undergone the prescribed 40- hour Construction
Safety and Health Training (COSH).

The above key personnel listed are required. The CONTRACTOR may, as needed and at its
own expense, add additional professionals and/or support personnel for the optimal performance
of all Construction Services, as stipulated in these Terms of Reference, for the PROJECT.
Prospective bidders shall attach each individual’s resume and PRC license of the (professional)
staff, proof of qualifications, and related documents as necessary. For multiple projects to be bid
in the PSHS-MRC, the CONTRACTOR must have different key personnel for every project to
be bid.

VI. SCOPE OF WORKS AND PROJECT IMPLEMENTATION

A. Pre-Construction

a) Secures all necessary building permits prior to construction. All incidental fees shall be
included in the cost estimate of the building.
b) Prepares of the PERT-CPM of the construction phase.
c) Provides all other necessary documents that shall be required by B&D
Committee

B. Construction Phase

a) Implements all works indicated in the approved construction drawings and documents. All
revisions and deviation from the approved plans, especially if it shall impact the overall
cost of the project, shall be subject for approval.

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b) Constructs the buildings and other necessary structures, complete with utilities and
finishes, resulting in operable and usable structures.
c) Provides protection or relocation of existing trees indigenous to the area, and proper
removal and replacement of all introduced trees and vegetation affected by the
construction.
d) Layouts piping, conduits, manholes, boxes and other lines for utilities including tapping to
existing utility lines. Facilitate the connection of all utilities (power, water, sewer,
structured cabling and telephone) with their corresponding utility companies. All
application fees shall be included in the project cost.
e) Installs fire protection systems and fixtures, fire extinguishers, emergency lights and
lighted fire exit signs as required by applicable laws.
f) Coordinates with the D&B Committee regarding scheduling of delivery and installation of
all owner-furnished materials and equipment during construction.
g) Conducts all necessary tests (to be required by D&B Committee) and issue reports of
results.
h) Rectifies punch-listing works to be inspected and issued by the D&B Committee and/or
the End-user.
i) Complies with the DOLE-OSH requirements and submit periodic reports
concerning occupational safety and health.
j) Provides all other necessary documents that shall be required by the D&B
Committee.

C. Post Construction Phase

a) Prepares of as-built plans

b) Turn-overs of all manuals, certificates and warrantees of installed items.
c) Secures building certificate of occupancy and fire safety inspection certificate

D. Variation Orders

Any errors, omissions, inconsistencies, inadequacies or failure submitted by the

contractor that do not comply with the requirements shall be rectified, resubmitted and
reviewed at the contractor’s cost. If the Contractor wishes to modify any design or document
which has been previously submitted, reviewed and approved, the contractor shall notify the
procuring entity within a reasonable period of time and shall shoulder the cost of such
changes.

a. As a rule, changes in design and construction requirements shall be limited only to those
that have not been anticipated in the contract documents prior to contract signing and
approval. The following guidelines shall govern approval for change or variation orders:

i. Change Orders resulting from design errors, omissions or non-conformance with the
performance specifications and parameters and the contract documents by the
contractor shall be implemented by the contractor at no additional cost to the
procuring entity.
ii. Provided that the contractor suffers delay and/or incurs costs due to changes or errors
in the procuring entity’s performance specifications and parameters, he shall be
entitled to either one of the following:

a. an extension of time for any such delays under Section 10 of Annex “E”; or

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 b. Payment for such costs as specified in the contract documents, provided, that the
cumulative amount of the variation order does not exceed ten percent (10%) of
the original contract

E. DEFECTS AND LIABILITY

a. All design and build projects shall have a minimum Defects Liability Period of one
(1) year after contract completion or as provided for in the contract documents. This
is without prejudice, however, to the liabilities imposed upon the engineer/architect
who drew up the plans and specification for a building sanctioned under Section
1723 of the New Civil Code of the Philippines.
b. The contractor shall be held liable for design and structural defects and/or failure of
the completed project within the warranty periods specified in Section [Link] of
the IRR.

VII. OVERALL PROJECT TIME SCHEDULE

The CONTRACTOR shall propose the most reasonable time schedule for the completion of
the project. It is expected that this period will not exceed Two Hundred Twenty (220) calendar
days for the Construction Phase.

VIII. THE IMPLEMENTING AGENCY’S GENERAL RESPONSIBILITY

The implementing agency for the project is the Campus Director of PSHS-MRC with final
approval for all decisions and actions from the PSHS System Office of the Executive Director through
the Build and Design Committee. The D&B Committee shall:

a) Prepare the design brief for the project in accordance with PSHS Systems’ policies,
existing codes, traditions, standards, and the conditions and design criteria enumerated in
the Terms of Reference.
b) Coordinate with CONTRACTOR, and the Campus Director of PSHS-MRC with
regards to implementation of the project.
c) Assist in the coordination of the CONTRACTOR with various utility agencies during
implementation phases of the project.
d) Conduct regular coordination meetings between the CONTRACTOR and PSHS- MRC
to facilitate the implementation of the project

IX. THE CONTRACTOR’S GENERAL RESPONSIBILITY

a) The CONTRACTOR shall certify that he has, at his own expense, inspected and examined
the proposed project site, its surroundings and existing infrastructure and facilities related
to the execution of the work and has obtained all the pieces of information that are
considered necessary for the proper execution of the work covered under these Terms of
Reference.

b) CONTRACTOR shall ensure that all works at the stages of construction, restoration of
affected areas, and testing and commissioning shall be carried out efficiently and
effectively.

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 c) The CONTRACTOR shall provide PSHS-MRC with complete reports such as technical
analysis, maps and details regarding the existing conditions and proposed improvements
within the site.

d) The CONTRACTOR shall consider the academic calendar and critical dates and occasions
within PSHS-MRC, in order to align his work schedule with the academic calendar of the
school to avoid unnecessary disruption of school activities due to construction activities
such as closure of water and power supply and non-usage of the existing roads.

e) The CONTRACTOR shall inform PSHS-MRC of critical events during construction,

especially when such events can potentially disrupt school activities.

f) The CONTRACTOR shall be PCAB accredited and shall have a Construction Safety and
Health Program approved by DOLE.

g) The CONTRACTOR will be held accountable for accidents that might occur during the
execution of the project. The CONTRACTOR is required to install warning signs and
barriers for the safety of the general public and the avoidance of any accidents and provide
appropriate and approved type personal protective equipment for their construction
personnel.

h) The CONTRACTOR shall be professionally liable for the as-built plan and shall submit a
signed and sealed copy of the approved documents to form part of the Contract
Documents.

i) Only the plans approved by the Head of Procuring Entity (HOPE) shall be signed and
sealed by the CONTRACTOR, and thereafter shall be the plans used for construction.

j) All works designed and constructed should be guaranteed to seamlessly fit into the overall
system general design standards of the PSHS System.

X. PROJECTED SUBMITTALS DURING THE PROJECT

The following submittals and accomplished documents shall be duly completed and turned-
over by the CONTRACTOR for the project:

A. FOR THE CONSTRUCTION PHASE (7 copies each)

a) Shop drawings (hard copy and soft copy)
b) PERT-CPM
c) Concrete Test results
d) Guarantees, warrantees and other certificates
e) Fire and Life Safety Assessment Report 2 and 3 (FALAR 2 and 3)

B. FOR THE POST-CONSTRUCTION PHASE (7 copies each)

a) As-built plans (hard copy and soft copy)
b) Certificate of Occupancy
c) Fire Safety Inspection Certificate (if applicable)

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 d) All other necessary documents to be required by B&D Committee

XIV. CODES AND STANDARDS

The project shall be designed, engineered, installed, tested, commissioned and handed over in
conformity with the Building and Design Standards of the PSHS System and with the latest editions
of the National Building Code of the Philippines, the National Structural Code of the Philippines, the
Philippine Electrical Code, Philippine Mechanical Code, the National Plumbing Code of the
Philippines, National Fire Code of the Philippines and other relevant codes and standards.

XV. INSTALLATION AND WORKMANSHIP

Personnel of the CONTRACTOR should be specialists highly skilled in their respective

trades, performing all labor according to first-class standards. A full time Project Engineer/Architect
and Construction Safety Engineer shall be assigned by the CONTRACTOR at the job site during the
construction of the project.

All work to be subcontracted shall be declared by the CONTRACTOR and shall be approved
by the Campus Director of PSHS-MRC and its respective technical offices. However, subcontracting
of any portion shall not relieve the contractor from any liability or obligation that may arise from the
contract for this project.

Tapping for utilities such as power supply, water supply and sewage drainage shall be
coordinated with their respective utilities/ service provider/ companies, and all works involved,
including access to utilities tapping point, excavation, removal of obstructions, concrete breaking,
backfilling and restoration of affected areas, shall be coordinated and included in the scope of work
and cost of the project.

Any errors, omissions, inconsistencies, inadequacies or failure submitted by the

CONTRACTOR that do not comply with the requirements shall be rectified, resubmitted and
reviewed at the CONTRACTOR’S cost. If the CONTRACTOR wishes to modify any design or
document, reviewed and approved, the CONTRACTOR shall notify the procuring entity within a
reasonable period of time and shall shoulder the cost of such changes.

XVI. MATERIALS

All materials and equipment shall be standard products of manufacturers engaged

in
The production of such materials and equipment and shall be the manufacturer’s latest standard
design.

The materials and workmanship supplied shall be of the best grade and constructed and/ or
installed in a practical and first-class manner. It will be completed in operation, nothing being omitted
in the way of labor and materials required and it will be delivered and turned over in good condition,
complete and perfect in every respect.

Materials and systems for structured cabling shall be in accordance with standards set by the
PSHS System.

All materials shall be in conformance with the latest standards and with inspection and
approval from B&D Committee.

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XVII. MODE OF PAYMENT

a) The DPWH shall pay the winning CONTRACTOR progress payments based on billings
for actual works accomplished, as certified by B&D. In no case shall progress billing be
made more than once every thirty (30) calendar days. Materials or equipment delivered on
the site but not completely put in place or used in the project shall not be included for
payment.

b) All progress payment shall be subject to retention of ten percent (10%) based on the
amount due to the winning CONTRACTOR prior to any deduction. The total retention
money shall be released only upon Final Acceptance of the Project. The winning
CONTRACTOR may, however, request for its release prior to Final Acceptance subject to
the guidelines set forth in R.A. 9184 and its Implementing Rules and Regulations.

c) The CONTRACTOR may request in writing which must be submitted to form part of the
Contract Documents, for an advanced payment equivalent to fifteen percent (15%) of the
total Contract Price. The advance payment shall be made once the CONTRACTOR issues
its irrevocable standby letter of credit from a reputable bank acceptable to the PSHS
System, or GSIS Surety Bond of equivalent value, within fifteen (15) days from the
signing of the Contract Agreement to cover said advanced payment.

d) First Payment/Billing shall have an accomplishment of at least 20% of the construction

phase.

e) The following documents must be submitted to the B&D Committee before processing of
payments to the CONTRACTOR can be made:

i. Progress Billing
ii. Detailed Statement of Work Accomplished (SWA)
iii. Request for payment by the CONTRACTOR
iv. Pictures/photographs during, before and after
construction (for all Billings payed)
v. Pictures/photographs of work accomplished
vi. Payment of utilities (power and water consumption)
vii. CONTRACTOR’s affidavit (if accomplishment is more
than 60%)

Note: The CONTRACTOR can bill the PSHS-MRC of up to a maximum of 90% accomplishment.

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