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Steps in AI Problem Scoping Process

The document discusses the AI project cycle and problem scoping process. It begins by outlining the 5 main stages of the AI project cycle: 1) problem scoping, 2) data acquisition, 3) data exploration, 4) modelling, and 5) evaluation. It then focuses on explaining the problem scoping stage in more detail. This includes defining problem scoping, listing the steps, and providing an example of using a 4Ws problem canvas framework to scope a climate change problem related to greenhouse gas emissions.

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Irene Abhilash
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0% found this document useful (0 votes)
573 views7 pages

Steps in AI Problem Scoping Process

The document discusses the AI project cycle and problem scoping process. It begins by outlining the 5 main stages of the AI project cycle: 1) problem scoping, 2) data acquisition, 3) data exploration, 4) modelling, and 5) evaluation. It then focuses on explaining the problem scoping stage in more detail. This includes defining problem scoping, listing the steps, and providing an example of using a 4Ws problem canvas framework to scope a climate change problem related to greenhouse gas emissions.

Uploaded by

Irene Abhilash
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
  • AI Project Cycle
  • Activity
  • Sample Problem Statement
  • Sample Questions

AI Project Cycle

In an AI project development, the AI Project Cycle provides us with an appropriate framework


which can lead us towards the goal. This concept provides an organized plan for breaking down
the task of program development into manageable modules. The AI Project Cycle mainly have 5
stages:
Stages(components):

1 Problem Scoping- It refers to the understanding of the problem and finding out various
factors which affect the problem.
2 Data acquisition- It is the process of collection of data accurately and it must be reliable
to work.
3. Data Exploration- Process of refining the gathered data which needs to be arrange
uniformly for better understanding .
4. Modelling- It means to present the results of the modern researches in AI .To build an AI
based project, we need to work around AI models or algorithms.
5. Evaluation-It is the method of understanding the reliability of an AI Model. It is based on
the outputs which is received by feeding the test data to model and comparing the output
with the actual answers.

I. Problem Scoping

Problem scoping is the first stage of AI project cycle. A problem influences many individuals and
many people strive to find solutions. To find any solutions to a problem we need to find out the
root causes of the problem, hence lets understand how the goals of the problem should be
finalized.
 It is the first phase after identifying the problem in developing AI project.
This is we identify the project and set goals that we want our project to
achieve.
 It can be thought as a part of problem-definition phase of AI Project. All other
phases of AI Project cycle follow this phase, without proper problem scoping
everything else will fail.
 Incorrect problem scoping is one of the most common reason for
project failures& delays.

Steps of Problem Scoping
1. Receiving/Identifying the problem.
2. Goal Setting
3. Identification of Stakeholders
4. Identifying the Existing Measures
5. Identifying the Ethical Concerns
How to begin:
 You will be selecting a theme.
 Then look inside the theme and find out topics where problems exist,
Need to understand the vastness of a theme because of which one needs
to go deeper.
 After listing down the topics, you will then find out various problems which exist
under them. These problems will now be very specific as they have been
narrowed down from a broader perspective.
 Now select any one problem out of the ones they scoped and write it as the
goal of tthe project.
 Now you should have clear vision as to what exactly are you looking
forward to

Some themes

Let us take the theme of environment for this chapter to understand how to set the goal for the
project by undergoing various activities.
We know that environment is a very big topic so we need to break it down to know about
various goals of SDG (sustainable development goals)which comes under the domain the
various topic and the environment for as given following:
Let us take climate action topic to list out various problems associated with it.
The change in climate is increasing and its impact is seen and observed by each one of us which

is further impacting everyone's life in more than one [Link] doing this activity, we will also
learn about each other by sharing our personal experiences and feelings regarding climate
[Link] the field up boxes in the given figure to understand the hierarchy of the problem
and explore how the bigger problem can be solved by following various steps to identify,
analyze and find solutions.
We have listed so many problems that comes under climate action. Let us take any one
problem from the list mentioned above as our goal of the project.

The goal taken for the activity is Green House Gas(GHG) emissions.

Activity:
List the goal statement here. Let’s see how we can and help in reducing the greenhouse gas
emission and improve the situation for everyone.

Activity:
To understand and demonstrate more about the impact of Climate Change due to greenhouse
gases, Let us prepare a step by step scoping to this problem using 4Ws Problem Canvas
framework.
this Canvas will help us identify and 4 different parameters for problem scooping.
the four parameters of4Ws problem Canvas are:

Who: this is the first block of the 4w Problem Canvas. It helps as in comprehending and
categorizing who all are getting affected directly or indirectly with the problem. This step
includes the details about the stakeholders who are directly and indirectly affected by the
problems are an important basis of the 4w canvas
What: This is the second block of 4w problem Canvas. it helps in understanding and identifying
the nature of the problem and how do you get to know about this as a problem. These details
should be supported by relevant and valid evidence about the existence of the set problem.

Where: this is the third block of 4 w problem Canvas. Using the previous two blocks you
come to know about what the problem is and who it is affecting. In this block let is concentrate
on where this problem comes from;. the context, situation and location where the problem is
most prominent, plays an important role here.

Why: By now we have the answer to what is the problem, who has the problem and from where the problem
is arising. Let us give the answer as to why we need to solve this and how the solution will improve the
situation for an individual and the society as a [Link] in the following questions to get the answer for
why Block of the 4W problem Canvas.
Key terms:
1) Problem Scoping:-Steps that helps to scope the the problem and
finalise the aim of the problem .
2)4 Ws canvas- To solve any problem, break down it into key elements.
It consists of 4 components Who, What, Where, an Why.
 Who- first component tat focuses on the people who are actually
facing the problem.
 What – focuses on what exactly the problem is.
 Where-tells from where the problem is coming.
 Why – to understand what are the benefits solving a problem.
3) Problem statement: A problem statement is a clear description of the issues ,it
includes a vision,issue statement, and method used to solve the problem.
4)Theme- It is a broader term, which has various components further attached to it.

Sample Problem statement template


Sample Questions
Fill in the Blanks:
1. _____________provides an organized plan for breaking down the task of program
development into manageable modules.(AI Project cycle)
2. AI project cycle is made possible though ________ essential stages(5)
3. Is the first component of AI project cycle. (problem scoping)
4. defines various steps with the help of which you can scope the problem and
finalize the goal of the problem in your project. problem scoping)
5. To solve any problem, you need to first into for the components to
understand it properly using 4ws problem Canvas. (breakdown)
6. Who block is the first component that focuses on the (the people who are
actually facing the problem)
7. What block focuses on the (the problem, that is what exactly is the
problem)
8. Where block tells--------------------(from where the problem comes)
9. Why block is used to (to understand what are the benefits for solving
such a problem)
Choose the correct answer:
[Link] form of GHG:
(a)Green Hazardous gases
(b) Greenhouse gas
(c) Genesis housing gas
(d) go Here gas
2. Assume that you are working at MyFlight which is a major airlines company and that you have noticed
that the way passengers board your planes is an inefficient use of time and resources. On an average,
the current boarding system wastes about four minutes per boarding. This wastes about 35000 rupees
per day across all flights. The boarding protocols make the company less competitive and thus create
an unfavourable brand image. Using a modified boarding, passengers can board the plane from the sides
rather than from the back to the front. This will eliminate four minutes of waste. Taking this as the
problem, choose which of the following would be the ideal problem statement template.
a) Our passengers have a problem that it takes more time when one has to board the plane.
An ideal solution would be to use different airlines.
b) Our passengers have a problem that the current boarding system wastes time while waiting
in the airport. An ideal solution would be to board the plane before the airline crew gets into
the plane.
c) Our airlines have a problem that the current boarding system wastes four minutes of time
when passengers aboard the plane. An ideal solution would be to board the plane from the
sides rather than from the back to the front.
d) Our airlines have a problem that it takes more time when passengers have to board the
plane. An ideal solution would be to sell the airlines.

Answer The following questions:


1. What is AI project cycle?.Name the different stages.
2. What do you mean by problem scooping?
3. What is meant by theme?
4. List down the steps of Problem Scoping.
5. Name the four components of 4ws problem Canvas? who, what, where, and why.
Define each.
6. What is mean by problem statement?
7. Design 4Ws Problem Canvas for the following issues:
a)As more and more new technologies get into play ,risks will get more concentrated into a
common network. Cybersecurity becomes extremely complicated in such scenarios and
goes beyond the control of firewalls. It will not be able to detect unusual activity and
patterns including the movements of data.
b) Farming is a complex, unpredictable and individual [Link] must meet the
changing needs of our planet and the expectations of regulators, consumers, and food
processors .There are increasing pressures from climate change, soil erosion and biodiversity
loss and from consumers’ changing tastes in food and concerns about how it is produced.
References:
[Link]
[Link]

Common questions

Powered by AI

Incorrect problem scoping can lead to failures in AI projects by creating a cascade of issues throughout the project lifecycle. It can result in misunderstood project goals, misidentification of key stakeholders, overlooking of critical existing measures, and disregard of ethical concerns . These missteps can cause misaligned resources, inefficiencies, and ultimately lead to ineffective or unacceptable solutions. Additionally, incorrect scoping can lead to scope creep and project delays, as stated in Source 1, which are primary reasons for project failures and can severely impact budget and timeline.

The 4Ws Problem Canvas framework assists in structuring the problem-solving process through four components: Who, What, Where, and Why. 'Who' identifies the stakeholders or affected parties, 'What' clarifies the nature of the problem, 'Where' provides the context or origin of the problem, and 'Why' explains the significance of solving the problem and its potential benefits . This framework helps in breaking down complexities and ensures that all aspects of a problem are addressed methodically, leading to a comprehensive understanding and more effective solutions .

Exploring themes like climate change enhances understanding and goal setting in AI project development by providing a structured approach to address complex global challenges. By breaking down broad issues like climate change into focused problems, developers can create targeted strategies, such as reducing greenhouse gas emissions, that are both actionable and impactful . It facilitates interdisciplinary collaboration by inviting diverse perspectives and expertise, essential for addressing multifaceted challenges. Additionally, it drives innovation by inspiring unique AI solutions that can scale globally, aligning technical capabilities with environmental sustainability goals . This nuanced understanding fosters the development of AI systems that can effectively address critical aspects of climate change.

The critical steps in the problem scoping phase of the AI Project Cycle include: 1) Receiving/Identifying the problem, which sets the foundation for the entire project by clearly defining what needs to be solved. 2) Goal Setting, vital for providing direction and benchmarks for success. 3) Identification of Stakeholders, necessary to understand who is affected and who has interest or influence over the solution. 4) Identifying Existing Measures, to leverage existing solutions or standards. 5) Identifying Ethical Concerns, crucial for aligning the project with societal values and norms . Each step is crucial as they collectively ensure thorough understanding and preparation to tackle the problem effectively, which is crucial for project success .

Setting specific goals within the problem scoping phase directly impacts the AI project's focus, scope, and success. Specific goals define clear targets, providing clarity and direction, which helps in prioritizing tasks and allocating resources efficiently . It also acts as a criterion for measuring success and facilitates communication among stakeholders by ensuring alignment. Without specific goals, projects can suffer from scope creep, misallocation of resources, and delays, which can lead to project failure . Therefore, specific goal-setting influences the project's chance of achieving desired outcomes.

The sustainable development goals (SDGs) play a significant role in setting environmental project themes within the AI Project Cycle by providing a globally recognized framework and benchmarks to measure progress . They offer clear targets which help in prioritizing environmental initiatives, enabling projects to align with broader developmental objectives and ensuring impact beyond immediate technical achievements. Moreover, referencing SDGs can enhance project credibility and facilitate access to resources or partnerships by demonstrating commitment to sustainable development . This alignment ensures that projects contribute positively towards global efforts in critical areas such as climate action and greenhouse gas reduction.

Stakeholder identification in the problem scoping stage is crucial because stakeholders are integral to the success of an AI project. Identifying stakeholders ensures that the needs and perspectives of all impacted parties are considered, which fosters buy-in and support . This helps to align the project with stakeholder expectations, anticipate challenges, and communicate effectively throughout the project lifecycle. Failure to properly identify stakeholders can lead to omissions of critical requirements and potential resistance to project implementation .

Data acquisition is a critical step in the AI Project Cycle as it involves the collection of accurate and reliable data, which serves as the foundation for all subsequent stages . Reliable data is essential for proper data exploration, model building, and evaluation. Inaccurate or incomplete data can lead to faulty models which could result in erroneous conclusions or ineffective solutions . Thus, this step ensures that the AI models are built on solid evidence, ultimately determining the success and validity of the AI project.

The modeling stage in the AI Project Cycle integrates with other stages by serving as the processing core where refined data informs algorithm development to meet identified problem goals. Stages such as problem scoping and data acquisition lay the groundwork by defining objectives and gathering pertinent data, which are then explored and structured for model training during data exploration . Once built, models require rigorous evaluation to confirm their reliability and effectiveness, forming a feedback loop that may necessitate revisiting earlier stages for refinement. This cyclical interaction ensures continuous improvement, alignment with goals, and robustness of the AI solution . Such integration highlights the necessity of each stage and their interdependencies in achieving a comprehensive and effective AI solution.

Evaluating AI models is essential to ascertain their reliability, accuracy, and effectiveness in practical applications. This stage involves comparing model outputs against benchmark data to ensure alignment with expected results . Neglecting evaluation can lead to deploying models that give incorrect predictions or fail to generalize well to new data, risking faulty decision-making. Such oversights can compromise project credibility, lead to financial losses, and potentially cause harmful societal impacts if incorrect models influence critical areas like healthcare or finance . Thus, evaluation is fundamental to ensuring model trustworthiness and project success.

AI Project Cycle
In an AI project development, the AI Project Cycle provides us with an appropriate framework
which can lead

Then look inside the theme and find out topics where problems exist,
Need to     understand the vastness of a theme because
We have listed so many problems that comes under climate action. Let us take any one
problem from the list mentioned above as
What: This is the second block of 4w problem Canvas. it helps in understanding and identifying
the nature of the problem and
Key terms: 
1) Problem Scoping:-Steps  that helps to scope the the problem and  
   finalise the aim of the problem .
2)4 Ws
Sample Questions
Fill in the Blanks:
1. _____________provides an organized plan for breaking down the task of program
develop
5. Name the four components of 4ws problem Canvas? who, what, where, and why.
Define each.
         6. Wha

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