KCB BANK UGANDA LIMITED
PRE-QUALIFICATION (SHORT LISTING) OF
SUPPLIERS AND SERVICE PROVIDERS FOR
GOODS/SUPPLIES AND SERVICES
Bid Document Ref No. KCB/PREQUALIFICATION/SPLS/SRVS/WORKS -001/2023
KCB BANK UGANDA Pre-Qualification Document –February 2023
Release Date: Tuesday, 21st February 2023
Last Date for Receipt of bids: Friday, 10th March 2023 at 4.00PM
Prequalification – Supplies/Services/Works for 3 years
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TABLE OF CONTENT
1.0 BACKGROUND ............................................................................................................. 3
1.1 KCB BACKGROUND .................................................................................................... 3
1.2 IMPORTANT NOTES TO SUPPLIERS ........................................................................... 3
2.0 QUESTIONNAIRE .......................................................................................................... 8
3.0 FINANCIAL INFORMATION ......................................................................................... 9
4.0 BUSINESS ACTIVITIES ...............................................................................................10
5.0 QUALITY ASSURANCE ................................................................................................10
6.0 STAFF EMPLOYED .......................................................................................................10
7.0 RELEVANT REFERENCES ...........................................................................................11
8.0 TOOLS, EQUIPMENT AND SECURITY OF PREMISES . Error! Bookmark not defined.
9.0 PROFESSIONAL ORGANIZATION ...............................................................................11
10.0 INSURANCE ..................................................................................................................11
11.0 BRANCH NETWORKS ..................................................................................................12
12.0 HEALTH, AND SAFETY AGENDA ................................................................................12
13.0 ENVIRONMENTAL POLICY ..........................................................................................12
14.0 SUSTAINABILTY POLICY.............................................................................................12
15.0 CUSTOMER SERVICE POLICY/SYSTEM .....................................................................13
16.0 SOCIAL SECURITY CONTRIBUTIONS AND TAXES ...................................................13
17.0 BUSINESS PROBITY AND LITIGATION MANAGEMENT ............................................13
18.0 CODE OF ETHICS AND CONFLICT OF INTEREST .....................................................14
19.0 CLARIFICATION ON PREQUALIFICATION DOCUMENT ............................................15
20.0 DOCUMENTS REQUIRED FOR EVALUATION ............................................................15
21.0 DECLARATION .............................................................................................................17
SECTION 3 - ANNEXURES......................................................................................................18
ANNEX 1 – REFERENCES ......................................................................................................18
ANNEX 2 – COMPANY BRIEF SUMMARY .............................................................................18
Prequalification – Supplies/Services/Works for 3 years
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BACKGROUND
1.0 KCB BACKGROUND
KCB Bank Uganda Ltd (hereinafter referred to as “the Bank”) is incorporated in Uganda and is a
leading Commercial Bank in the East African region renowned for its diversity and growth.
The Bank’s vision is to be the preferred Financial Solutions Provider in Africa with Global
Reach. The mission is to drive efficiency whilst growing market share in order to be The
Preferred Financial Solutions Provider in Africa with Global Reach. It has affiliations with the
following companies – KCB Kenya Group, KCB Tanzania, KCB Sudan, KCB Rwanda and KCB
Burundi.
This document constitutes the formal Prequalification of providers. The Prequalification
document is being sent out on Open tender basis to all interested service providers.
Kindly read through this document carefully and provide requested information together with all
supporting documents.
1.1 IMPORTANT NOTES TO SUPPLIERS
a) The purpose of this document is to assist KCB Bank Uganda Limited in the identification
and evaluation of potential service providers who may subsequently be prequalified for
provision of supplies, services and works.
b) Prospective suppliers must have experience of supplying similar goods to firms /financial
institutions comparable to KCB and complexity and must demonstrate the willingness and
commitment to meet the criteria as per the questionnaire below.
c) In order to simplify this process, you need to provide copies of all supporting documents
requested under the questionnaire, for example, audited accounts, registration and
compliance certificates, statements and policies among others listed.
d) You may also be asked to clarify your answers or provide more details. Please answer
every question. If the question does not apply to you please write N/A; if you don’t
know the answer please write N/K.
e) Failure to complete this questionnaire and/or to provide written answers to any
further questions or requests for additional information or requests for clarification
will result in the supplier's elimination from further consideration.
f) Please note that by responding to this questionnaire you accept that all answers
provided in this questionnaire are legally binding on the supplier and should the
need arise, may be used as evidence in any court of law, which has jurisdiction.
Further, KCB Bank Uganda Limited reserves the right without further recourse to
verify at its own cost the accuracy of any answers provided herein.
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g) All expenses and costs incurred by a respondent in connection with this
Prequalification, for preparation and lodging for submission (without limitation) shall
be the sole responsibility of the respondent.
All Applicants will be required to pay a non-refundable fee of Uganda shillings
One Hundred Thousand only (UGX 100,000/-) to KCB Bank account number
UGX1401046500022 GENERAL SUSPENSE at any of the KCB Bank Branches.
h) Nothing in the Prequalification shall be construed to give rise to contractual
obligations with the Bank.
i) Without limiting its right at law or otherwise KCB Bank Uganda Limited, may at its
absolute discretion, suspend or defer this Prequalification process.
j) Where necessary and if insufficient space has been provided on the questionnaire for
the answers, please provide the answers as supplements on separate sheets.
k) Canvassing for the tender shall lead to automatic disqualification and subsequent
elimination of the applicant.
l) The submissions shall be received in hard copies (2 copies). The envelope shall contain
one (1) original and one (1) copy addressed to;
The Procurement and Facilities Manager
KCB Bank Uganda Limited
5th Floor, Commercial Plaza
Plot 7 Kampala Road, P.O. Box 7399
KAMPALA, UGANDA
Tel: +256 200 508 220
E-mail: Procurement2@[Link]
Prequalification Information for the provision of
……………………………………………………………………to KCB BANK UGANDA LTD for
the Financial Years [2023-2025].”
The deadline for application submission is: Friday, 10th March 2023 at 4.00 pm
1.2 INSTRUCTION TO PROSPECTIVE SERVICE PROVIDERS
a) Please provide information as requested in this questionnaire.
b) Section 2 Clause 20 should be read, signed and stamped.
c) To qualify for consideration, the response must be received by Procurement Department
as instructed in d) below.
d) All responses shall be submitted in the bid box as per the instructions on the advert
notice. The deadline to submit the bids is Friday 10th March 2023 at 4.00 pm
(GMT+3) Kampala Uganda
NOTE: The envelope containing the prequalification information should be marked with the
reference code(s) of the good/supplies and/or services as per Terms of Reference
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TERMS OF REFERENCE
List and codes of goods/supplies or services to be provided include but are not restricted to the
following:
CODE ITEM
SUP/10000 Supply of assorted office stationery
SUP/11000 Supply of pre-printed stationery, communication material, brochures
etc.
SUP/12000 Supply & installation of ATM machines, accessories and consumables
SUP/13000 Supply of IT equipment
• Desktop computers & Laptops
• Servers
• Network equipment (Cisco phones, cisco switches, routers, and
network accessories)
• Printers/Photocopiers
SUP/14000 Supply/leasing of Bank Equipment and accessories
• Safes & Strong room doors,
• Note counters, UV lamps, forex detectors, note strapping
machines, coin counters and coin wrapping machines.
• Teller Tally printers (T5040)
• Forex boards/ Forex display solution.
• Queue Management Systems.
• Instant Card Printers
SUP/15000 Supply & installation of electrical equipment and accessories
• UPS
• Stabilizers, Inverters etc.
SUP/16000 Supply of Firefighting equipment, Fire alarms, smoke detectors and
spares.
SUP/17000 Supply of POS terminals
SUP/18000 Supply of office upkeep items & Kitchen Equipment.
SUP/18001: Milk
SUP/18002: Supply of Drinking Water (dispenser)
SUP/19000 Supply and maintenance of Generators, Inverters and Solar equipment
SUP/20000 Supply of New Motor vehicles and Motor cycles.
SUP/21000 Supply of vehicle tyres, tubes, batteries and Spare parts.
SUP/22000 Supply of Air Conditioners and Accessories
SUP/23000 Supply of Security systems and accessories (CCTV, Access control &
Alarms)
SUP/24000 Office Furniture and Fittings
SUP/25000 Petroleum products and Lubricants
SUP/26000 Supply and installation of IT software, data and ISP internet services
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SUP/27000 Staff Corporate wear and protective gear
SUP/28000 Plumbing materials
SUP/29000 Furnishing items -Curtains, Blinds, carpets, glass films
SUP/30000 Supply of promotional & branding items e.g., Banners, T-shirts, pens,
key rings, umbrellas etc.
SUP/31000 Supply & Maintenance of Cash Deposita Machines
SUP/32000 Supply of Security Documents i.e. Cheques
CODE ITEM
SER/10000 Advertising, Media and Public Relations
SER/10001 Media Planning Management Services (Media Reports,
Booking, Placing & Monitoring)
SER/10002 Events management
SER/10003 Creative & Advertising Services
SER/10004 PR management
SER/10005 Provision of Signage, outdoor advertising services &
Branding
SER/11000 Cash in Transit services (Domestic & International)
SER/12000 Courier Services (Domestic & International)
SER/13000 Air Ticketing, Tours & travel
SER/14000 Auctioneers and Debt Collection Services
SER/15000 Catering Services and; Hotel and Conference facilities
SER/16000 Cleaning and Fumigation services
SER/17000 SMS and Telemarketing services
SER/18000 Repair & maintenance of IT equipment
SER/19000 Repair and Maintenance of ATM machines
SER/20000 Maintenance & repair of electrical equipment
SER/21000 Maintenance & repair of furniture & fittings
SER/22000 Maintenance & repair of office tools & equipment
SER/23000 Repair and Maintenance of Firefighting equipment’s and Alarm
Systems
SER/24000 Repair & Maintenance of CCTV and access control systems.
SER/25000 Repair & Maintenance of motor vehicles & motorcycles
SER/26000 Repair and maintenance of Cheque Scanners
SER/27000 Asset tracking & Monitoring
SER/28000 Security/Guarding Services, Alarm monitoring services
SER/29000 Repair and maintenance of Air Conditioning Units
SER/30000 Service and Maintenance of communication equipment & Accessories
(Cisco Phones)
SER/31000 Structured cabling services
SER/32000 Service & Maintenance of POS terminals
SER/33000 Maintenance & Service of Bank Equipment (note counters, UV lamps,
forex detectors, note strapping machines, coin counting machines, and
currency boards.
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SER/34000 Service & Maintenance of strong room doors and safes
SER/35000 Asset Verification services.
SER/36000 Garbage collection & Disposal
SER/37000 Health & safety services
SER/38000 Consultancy services: (Attach Professional Indemnity to
undertake any Services in the category)
SER/38001: Debt Collectors and Court Bailiffs
SER/38002: Construction and Architectural Consultancy Services
SER/38003: Insurance Brokerage Services
SER/38004: Surveying
SER/38005: Human Resource Consultancy (Recruitment, counseling
and Training
SER/38006: Market Research Services
SER/38007: Advertising and PR Agency
SER/38008: Land & Property valuation
SER/38009: Plant & machinery valuation
SER/38010: Investigation Services, forensics.
SER/38011: Collateral Management services
SER/38012: Electrical consultancy
SER/38013: Translation services
SER/38014: Collateral Management Services
SER/38015: Clearing and Forwarding Services
SER/39000 Repair and Maintenance of office premises e.g., plumbing, painting,
renovations, electrical, masonry
SER/40000 Repair & Maintenance of Branch & Fascia signage
SER/41000 Provision of Transport/Cab Hire Services
SER/42000 Provision of Legal Services with presence in all our Branch locations
SER/43000 Hire of Executive Vehicles
CODE ITEM
WRK/10000 Mechanical works
WRK/11000 Electrical works
WRK/12000 Building & Civil works
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SECTION 2 – SUPPLIER QUESTIONNAIRE
2.0 QUESTIONNAIRE
Suppliers willing to be considered for the prequalification of supplies, services and works
are expected to furnish the Bank with among others the following vital information, which will be
treated in strict confidence by the Bank.
No. PARTICULARS RESPONSE
2.1 Full name of
organization:_______________________________________________________
Is your organisation Question Response
(Please answer Yes i) A public limited company? If yes, please
or No) attach copies of the company’s memorandum
of association and articles including any
change of name
ii) Public listed company? If yes, attach copies
as (i) above
iii) A limited company? If yes, attach copies as
(i) above
iv) A partnership? If yes attach partnership
deed
v) a sole trader? If yes attach business
certificate
vi) other (please specify)
2.2 Date of Registration of your company (Attach a copy of certificate of incorporation):
2.3 Full physical address of principal place of business:
Full postal address of the principal place of business
(include the postal code):
No of branches and locations
2.4 Office telephone number(s)
Landline:
Mobile:
2.5 Fax number: where applicable
2.6 E-mail address:
2.7 Website address (if any):
2.8 Company Tax TIN: (Kindly Provide a copy of the VAT and
TIN Certificate from URA)
2.9 Nationality of Owners
2.10 Tax Compliance certificate (Kindly provide a current copy
of Tax Compliance certificate from URA)
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2.11 Compliance with statutory payments i.e., NSSF and Other
obligatory areas (please attach evidence of payments for
the company staff)
2.12 Period in which you have been in the specific business for
which you wish to be prequalified.
2.13 Names of the Shareholders, All directors and Partners
(Please indicate the citizenship of the directors)
2.14 Provide the name of company’s certified
Secretary/Auditors
2.16 Please provide a copy of the most recent annual return
together with a filing receipt.
2.18 Contact person within the organization to whom enquiries NAME:
about this prequalification should be directed: TITLE
TELEPHONE
➢ Office:
➢ Mobile:
FAX:
EMAIL:
3.0 FINANCIAL INFORMATION
No. PARTICULARS
3.1 What was your ………………………………….. ……………………………….
turnover in the last for year ended for year ended
two years? --/--/---- --/--/----
3.2 Has your organization met all its Yes / No
obligations to pay its creditors and staff
during the past year?
If No, please give details.
3.3 What is the Name of Bank:
name and
branch of your Branch:
bankers (who
Bank Account number(s):
could provide a
reference)? Telephone Number:
Postal Address:
Contact
Person Name:
Contact
Person’s
Position
Contact
Person’s E-
mail:
3.4 Provide a copy of the following
• A copy of your most recent audited accounts (for the last two years)
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• A statement of your cash flow forecast for the current year
If your company is part of a group, please give figures for both the group and subsidiary
company (use the table below).
CATEGORY YEAR YEAR
Gross Revenue
Operating Profit
Total Current Assets
Total Non-current Assets
Total Current Liabilities
Total Non-current Liabilities
4.0 BUSINESS ACTIVITIES
No. PARTICULARS
4.1 What are the main (core) business activities of your organization? (Please specify).
4.2 How many staff does your organization have? ............Please provide a functional
organization chart with number of staff in each function.
Indicate the number under each category
i. Technical (Permanent………, Temporary……)
ii. Semiskilled (Permanent……., Temporary……..)
4.3 Please generally describe the experience and expertise your organization possesses that
will enable you to effectively and efficiently undertake the work you wish to be prequalified
for as required by KCB Bank Uganda Limited.
• Attach you company organ gram with emphasis on the category you are being pre-
qualified for.
• Describe experience and expertise of Key staff/attach certificates of relevant
qualifications and licenses.
• Attach CV’s of key technical staff
• For expatriate, provide copies of valid work permit where applicable.
4.4 Please list your key resources other than staff relevant for the category under which you
wish to be considered. For vehicles, machinery and equipment, show age, owned/leased,
current status (in working condition or otherwise).
5.0 QUALITY ASSURANCE
a) Please provide details of any quality assurance accreditation that your company
holds, e.g. ISO 9000 certifications and a copy of your quality manual. If no
accreditation held, please provide a description of your quality system.
b) Please provide details of any quality accreditations for which you have applied.
c) Please state what awards, if any, your company has been awarded.
6.0 STAFF EMPLOYED
a) Please indicate the number of permanent and contract staff employed by the
organization in Uganda.
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b) Please indicate the number of dedicated staff directly involved in the provision of
the service to which this questionnaire relates.
c) What is your percentage staff turnover for the last 3 years?
d) Please indicate what policies you adopt in assessing the competence of staff to
be employed.
7.0 RELEVANT REFERENCES
• Please provide in the table below and in Annex one (1) details of at least Five (5)
top customers that the firm has provided similar services over the last five (5)
years, or that are relevant to this prequalification document.
• Attach copies of LPO’s, Letters of award/signed contracts/
Recommendation letter. Note that the referees may be contacted without
further references to you.
11 For the largest contract/project did the owner Yes / No
collect liquidated damages?
12 Have you had any contracts terminated for Yes / No
poor performance in the last five years, or
any contracts where damages have been
claimed by the contracting authority/client?
If yes, please give details:
8.0 PROFESSIONAL ORGANIZATION
Please indicate which professional or trade bodies your company belongs to and any relevant
industry awards.
9.0 INSURANCE
Please indicate which insurance policies your company holds with relevant limits of indemnity as
follows:-
Please provide details of your Value (UGshs) Limit of Liability
current insurance cover
1 Employer’s Liability:
2 Public Liability:
3 Carrier liability
5 Other (specify)
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10.0 BRANCH NETWORKS
(To be filled for Services Category)
REGION Indicate the physical Capacity (The number of staff
location of your and tools and equipment
office/representative in the available)
various regions you have
presence in.
Kampala Region
Western Region
Eastern Region
Northern Region
11.0 HEALTH, AND SAFETY AGENDA
a) Please provide details of your company policy on Health and safety at work.
b) Who in your company provides Health & Safety advice?
c) How do you assess the Health & Safety competence of employees and
contractors?
d) How is the monitoring and reporting done? Is there a procedure in place for
investigating and reporting incidents?
12.0 ENVIRONMENTAL POLICY
a) Does your company have a director/person responsible for the environmental
performance of the company?
b) Does your company have an environmental policy statement committing the
company to a program of improvement in its environment? If so, please provide
copy of policy.
c) Does the policy statement extend to the products and services supplied?
d) Does your company have environmental management system? If yes, please
outline its major elements.
e) Does your company set environmental performance targets and objectives?
f) Does your company formally report on progress towards meeting these
objectives?
g) Does your company have a Green agenda policy? If so, please provide a copy of
the Policy.
13.0 SUSTAINABILTY POLICY
a) Does your company have a Director responsible for sustainability performance of
the company?
b) Does your company have sustainability policy statement committing the company
to a programme of improvement in its sustainability? If so, Please provide copy of
policy.
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c) Does the policy statement extend to the products and services supplied?
d) Does your company have sustainability management system? If yes, please
outline its major elements.
e) Does your company set sustainability performance targets and objectives?
f) Does your company formally report on progress towards meeting these
objectives?
14.0 CUSTOMER SERVICE POLICY/SYSTEM
(a) Indicate the customer service and support system in place.
(b) How do customers follow up on their consignments/Services?
15.0 SOCIAL SECURITY CONTRIBUTIONS AND TAXES
a) Is your company fully compliant and up to date in its payment of all taxes, including
income tax and other statutory payments?
16.0 BUSINESS PROBITY AND LITIGATION MANAGEMENT
Please confirm whether any of the following questions applies to your organization:
Note that failure to disclose information relevant to this section may result in your
exclusion as a potential KCB Bank Uganda Limited supplier.
No. PARTICULARS RESPONSE
17.1 Is the organization bankrupt or being wound up, having its affairs
administered by the court, or have you entered into an
arrangement with creditors, suspended business activities or any
analogous situation arising from similar proceedings in Uganda or
the country in which it is established?
17.2 Please provide a statement of any material pending or threatened
litigation or other legal proceedings where the claim is of a value
in excess of UGX 50,000,000/=
17.3 Has any partner, director, shareholder or employee whom you
would propose to use to deliver this service been convicted of an
offence concerning his professional conduct?
17.4 Please state if your organization or any of its shareholders,
directors, or employees has ever been the subject of public
allegations, under investigation, charged, prosecuted, or
convicted, has had its assets blocked, seized or frozen or has a
judgment entered against in respect of national or international
law relating to the following;
Money laundering, economic crime, corruption, bribery, terrorism
& any other economic offence
17.5 Has the organization been charged for not fulfilling its obligations
relating to the payment of any statutory deductions or
contributions including income tax as required under Ugandan law
or the laws of the country in which it is established?
17.6 Please state if any Director shareholder/ Partner and / or
Company Secretary of the Organization is currently employed or
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has been employed in the past three years by KCB Bank Uganda
Limited
17.7 Please state if any Director / Partner and / or Company Secretary
of the Organization has a close relative who is employed by KCB
Bank Uganda Limited and who is in a position to influence the
award of any supply. For purpose of pre-qualification process
close relative refers to parents, siblings, spouse or children
17.8 Please state if your organization, any predecessor to your
organization or any member of your organization is currently a
party to any litigation that is in progress or has been within the last
three years that is directly related to the conduct of your business.
17.9 Please state if your organization or any of its shareholders,
directors or employees has ever offered gifts or bribes to facilitate
award of business or to facilitate payments or to obtain business
advantage.
17.0 CODE OF ETHICS AND CONFLICT OF INTEREST
KCB Bank Uganda is a member of the Global Compact Network Uganda that promotes
responsible business conduct. Therefore, the information requested below must be submitted
as part of the technical proposal documentation of the firm.
18.1 Code of Conduct/Ethics
a) Does your company have a code of conduct policy? If so, please attach a copy.
b) Indicate if your company subscribes to a professional body with a code of
conduct/ethics.
18.2. Conflict of Interest
I/We, the undersigned state that I / We have no conflict of interest in relation to this
procurement:
a) …………………………………………………………………………………
b) …………………………………………………………………………………
c) …………………………………………………………………………………
d) …………………………………………………………………………………
For and on behalf of M/s ………………………………………………………………………
In the capacity of ………………………………………………………………………………
Dated this ……………………………day of …………………………………………….20
Contractors’ / Company’s Official Rubber Stamp ……………………………………
18.3. Interest in the Firm
Is there any person / persons in KCB Bank Uganda or any of its subsidiaries that has interest in
the Firm? Yes / No? ……………………….. (Delete as necessary)
Institution Title Signature Date
1
2
3
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4
18.0 CLARIFICATION ON PREQUALIFICATION DOCUMENT
All correspondence related to the contract shall be made in English. Any clarification
sought by the bidder in respect of the project shall be addressed at least Seven (7) days
before the deadline for submission of bids, in writing to the Head of Procurement.
The last date for receipt of requests for clarifications from bidders is Friday, 3rd March 2023
The Clarification Template is as follows:-
• Company Name:
• Contact Person: (primary Supplier contact)
• E-mail:
• Phone:
• Fax:
• Document Number/Supplier
# Date Section/ Paragraph (2) Question
1
2
3
(1) Question (s) mailing Date.
(2) From the KCB Document.
The queries and replies thereto shall then be circulated to all other prospective bidders (without
divulging the name of the bidder raising the queries) in the form of an addendum, which shall be
acknowledged in writing by the prospective bidders.
Enquiries for clarifications should be sent by e-mail to: procurement@[Link].
19.0 DOCUMENTS REQUIRED FOR EVALUATION
(a) Requirements For Evaluation
In addition to the above information, the following documents should be attached.
Item Description
1. Certificate of Incorporation/Registration
2. Valid Trading License/Regulatory Licence
3. List of all Directors with Percentage of shares held, telephone and their postal
address
4. Copy of URA VAT and TIN Certificate
5. Valid Tax Compliance certificate
6. CVs of Key Technical Staff
7. Summary of References as per template in Annex 1
8. Professional Certifications/ Accreditations for both the firm and staff
9. Audited Accounts for the last 2 years
10. Completed Company Profile as per supplier prequalification questionnaire
11. Organogram/organization chart
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12. Documentary evidence of physical location
13. Copies of LPO’s, Letters of award/signed contracts/reference letters
14. Management Policies
15. Proposed after sales support program
16. Copy of code of conduct
Refer to Evaluation criteria (d) for Firms areas of interest.
(b) Additional Requirements
Attach any relevant catalogues and brochures.
(c) Minimum Score to Be Prequalified
Only those vendors whose qualifications are accepted by KCB Bank Uganda Limited, after the
completion of the prequalification process will be prequalified.
(d) Evaluation Criteria
The following are examples of what KCB BANK UGANDA LTD might use as evaluation criteria:
The list is not exhaustive:
Supplies/Services/Works
Classification Category Criteria
Administrative Evaluation
General Eligibility (verification of All Copies of Certificates of Inc.,
documentation provided) Trading Licenses, TIN & VAT
registration
Nationality All Uganda & Foreign
Conflict of Interest All Refer to clause on conflict of interest
Origin of supplies Goods Open
Financial Evaluation
Financial Performance Revenue, asset base and
profitability
Average annual turnover ( not less All UGX 50 Million per annum
that UGX 50 million per annum),
Access to lines of credit from Goods/Works Bank letter certifying access to
financial institutions credit
Capacity
After sales service / maintenance Goods/Equipment Evidence of After-sales and
for goods or services to be maintenance facilities
provided
Technical evaluation &
Experience
Experience in the sector (general All Minimum of three years’ experience
experience)
Similar assignments / contracts ( All At least three assignments
conformance to specifications ) undertaken of similar nature
Qualifications and competence of Services Minimum of a diploma
staff
Experience in the region /country Services The minimum requirements are five
contract /assignments in the past 2
years
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Business Continuity Plan Software, Detailed Continuity Plan for vendor
Network Services
Power equipment
Security
Maintenance
Services
Plant /equipment
Historical Contract Performance
History of past non-performing All None allowed
contracts
Pending Litigation All None
Compliance with National or
International Quality standards
National standards Goods UNBS standard compliance
International standards Goods/equipment ISO certification requirements for
manufacturing
20.0 DECLARATION
Please complete the declaration below and attach this document in its entirety to your response.
Also ensure that you have indicated the areas of interest and that you have answered all
questions in the same order and numbering as given in this document.
I/we certify that the information provided in response to this Questionnaire is accurate and
complete as at the date set out below.
I/we understand that the provision of false information in response to this Questionnaire could
result in the Company being excluded from the list of those who may be invited to tender for a
contract with KCB Bank Uganda Limited.
I/we undertake to inform KCB Bank Uganda Limited Ltd promptly following any matter which
would alter or add to any of the information given in response to this Questionnaire.
I/we make this declaration for and on behalf of the Company.
Signed: ………………………………………
Name: ………………………………………
Position: ………………………………………
Date: ……………………….
Company stamp
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SECTION 3 - ANNEXURES
ANNEX 1 – REFERENCES
References of similar services for organizations similar to KCB in size and complexity are
preferred:-
Note:
The Firms should submit the references in this format.
Name of Contract Date Date Customer Value of
No Firm/Company reference contract contract contact Contract:
and brief awarded/ Completed / name and (UG/USD)
description: Period in progress phone
number
1
2
3
4
5
6
7
8
9
10
ANNEX 2 – COMPANY BRIEF SUMMARY
Company
Years of experience
Core Business
Key Contact
Geographical Spread in
operation
No. of Staff
Area of Specialization
List of Directors and
shareholdings
Customer Base
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Prequalification – Supplies/Services/Works for 3 years
CONFIDENTIAL Page 18