Page 1 of 26 Effective from: Specification no.

IS/RDSO-PSE/1002:2023

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GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS

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RESEARCH DESIGNS AND STANDARDS ORGANISATION
MINISTRY OF RAILWAYS

IS/RDSO-PSE/1002:2023

विविन्न रे लिे प्रविष्ठान ों पर उच्च मात्रा में कम गवि िाले पों खे लगाने के वलए
िकनीकी विवनर्दे श
TECHNICAL SPECIFICATION FOR HIGH VOLUME LOW SPEED FAN
TO BE INSTALLED AT VARIOUS RAILWAY INSTALLATIONS

Amendment Revision
SN Reason
Number Date Number Date
- -- -- -- -- First issued as per Railway Board
letter no. 2006/Elect(G)/150/9/Pt.I
dated 28.05.2019.

Approved By
Page 2 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

INDEX

S. N. ITEM PAGE No.

1. FOREWORD 3
2. SCOPE OF SPECIFICATION 3
3. SCOPE OF WORK 3
4. APPLICABLE STANDARDS 4
5. OPERATING CONDITIONS (SERVICE CONDITIONS) 5
6. GENERAL REQUIREMENTS 6
7. SYSTEM DETAILS 6
8. DESIGN CRITERIA & SUBMITTALS 10
9. TESTING & INSPECTION 11
10. WITHDRAWAL OF APPROVAL 12
11. INSTALLATION & COMMISSIONING 12
12. LABELLING & MARKING 13
13. PACKING, SHIPPING & DELIVERY 13
14. ON-SITE SUPPORT TO CONTRACTOR 13
15. WARRANTY 13
16. AFTER SALES SERVICE 14
17. MAINTENANCE 14
18. TRAINING PROGRAM 15
19. OPERATION & MAINTENANCE MANUALS 15
20. QUALITY ASSURANCE 16
21. Annexure-1: PERFORMA TO BE FILLED IN BY 17
PURCHASER
22. Annexure-2: DETAILED TESTING AND 18
INSPECTION PLAN
23. Annexure-3: TYPE, ROUTINE & ACCEPTANCE 20
TEST
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TECHNICAL SPECIFICATION FOR HIGH VOLUME LOW SPEED FAN TO BE

INSTALLED AT VARIOUS RAILWAY INSTALLATIONS

1. Foreword
This specification defines the objectives, guidelines and requirement for
the design, manufacture, supply, installation, testing and commissioning
of High Volume Low Speed (HVLS) fan at Railway Stations, Offices,
Workshops, Sheds etc. of Indian Railways (IR). Indian Railways is in
process to procure and install High Volume Low Speed fans for their
Railway stations and other installations. During summer season, the
HVLS fan should be able to deliver the air as specified in this specification.

2. Scope of Specification
The specification covers design, manufacture and supply at site,
installation, testing and commissioning of HVLS fans to be provided at
Railway Installations including Railway Stations, Offices, Workshops,
Sheds etc.
The contractor shall take necessary measures while designing,
manufacturing and installing such HVLS fan so that the water and dust
shall not ingress in to the electrical and other functional parts of the fan.
The exposer to the atmosphere shall not deteriorate the performance and
reliability of HVLS fan and the finish/properties/strength of the exposed
parts.
3. Scope of work
3.1 Contractor’s scope of work
3.1.1 The contractor‟s scope of work shall include but not be limited to the
following works:
(i) Provision of HVLS fan.
(ii) Transportation of material and equipment for installation
purpose.
(iii) Spare parts, special tools, testing and diagnostic equipment
and measuring instruments (if asked for in the tender).
(iv) Training.
(v) Documentation.
(vi) Control and monitoring system for fan.
(vii) Maintenance for specified period.
(viii) Services.
3.1.2 The contractor will interface and co-ordinate with the Railways and its
authority(ies) undertaking the site preparation works. The complete
responsibility of interfacing and co-ordination shall be of the contractor
till final commissioning and handing over of the HVLS fan installation
to the Railways.
3.2 Railways’ scope of work
As for site preparation works (civil and electrical), with the exception of
items of works specifically kept under contractor‟s scope by this
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specification, all the other works will automatically fall under railways‟
scope. The site preparation works to be undertaken by railways may
typically include:
i) All associated civil works for providing HVLS fan.
ii) Provision of earthing pits for achieving an earth resistance of
maximum 5.0 Ω.
iii) LT power supply for the HVLS fan.
iv) This is absolutely essential for minimizing the chance of seepage
of water running into the HVLS fan.
4. Applicable standards:
IS 302-1:2008 Safety of household and similar electrical
appliances- part 1 – general requirements
IS 302-2-80:2017 Household and similar electrical appliances
-safety part 2-80: Particular requirements
for fans.
AMCA 230-15 Laboratory methods of testing – Air
circulating fans for rating and certification
IS 15999:2021/IEC Rotating electrical machines - rating and
60034: Part – 1: RLV performance
2022
IS 15999:2011 Part 2 Rotating electrical machines - standard
/IEC 60034: Part – 2-1: methods for determining losses and
2014 efficiency from tests (excluding machines for
traction vehicles)
BS EN 61000-6-3: 2021 Electromagnetic compatibility (EMC) -
Generic standards - Emission standard for
equipment in residential environments
BS EN 61000-6-1:2019 Electromagnetic compatibility (EMC) -
Generic standards – Immunity standard for
residential, commercial and light-industrial
environments
IS 3043:2018 Code of practice for earthing
IS/IEC 60947-4-1:2018 Low-voltage switchgear and controlgear -
part 4 contactors and motor-starters -
section 1 electromechanical contactors and
motor-starters
IS/IEC 60947-5-1:2018 Low-voltage switchgear and controlgear -
part 5 control circuit devices and switching
elements - section 1 electromechanical
control circuit devices
IS 732: 2019 Code of practice for electrical wiring
installations
IS 1573 :1986 Specification for electroplated coatings of
zinc on iron and steel.
IS 6911: 2017 Stainless steel plate, sheet and strip-
specification
ASTM A 576: 2000 Standard specification for steel bars,
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carbon, hot-wrought, special quality

IS 14700 (Part 3 Sec- Electromagnetic Compatibility (EMC)- part 3
2)-2020 limits –section 2 – limits for harmonic
current emissions.
IEC 60228:2004 Conductors of insulated cables
IEC 60502-1:2021 Power cables with extruded insulation and
their accessories
IEC 60332 Parts 1: Tests on electric and optical fibre cables
2004 under fire conditions - Part 1: Test for
vertical flame propagation for a single
insulated wire or cable
IEC 60332 Part Tests on electric and optical fibre cables
3:2018, under fire conditions - Part 3: Test for
vertical flame spread of vertically-mounted
bunched wires or cables
IS 12360:1988 Voltage bands for electrical installations
Amendment no. 3 Feb. including preferred voltages and frequency.
2009.
IS: 8147: 1976 Code of practice for use of aluminium alloys
in structures
IS: 1364 Hexagon head bolts, screws and nuts of
product grades A and B
IS: 1554-1:1988 Specification for PVC insulated (heavy duty)
electric cables
ASTM D2863 Standard Test Method for Measuring the
Minimum Oxygen Concentration to Support
Candle-Like Combustion of Plastics (Oxygen
Index)
The latest update of the above standards or their equivalent shall be
applicable.
5. OPERATING CONDITIONS (SERVICE CONDITIONS)
The equipment shall be sturdy and suitable for the following service
conditions to be normally met in service:
Ambient +10°C to +50°C
Temperature
Humidity Relative humidity: 40% to 95%
Altitude Max 1,200 meters above sea level
(1,800 meters for J&K area)
Atmosphere Extremely dusty and desert weather and desert
terrain in certain areas. The dust content in air may
be as high as 1.6mg/m3. During dry weather, the
atmosphere is likely to be full of dirt and dust. The
rainfall can be fairly heavy.
Coastal area The equipment shall be designed to work in corrosive
atmosphere. Stations in coastal areas have continued
exposure to salt laden air.
Power supply Three phase 400 Volt ± 10 % or single phase 230Volt
± 10%, 50 Hz ± 3% conforming to IS 12360:1988
Amendment no. 3 Feb. 2009.
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6. General Requirements:
6.1 The HVLS fan is required to produce ample air in line with comfort of
human beings. It should be able to deliver the air as specified in clause
7.5 of this specification. HVLS fan should be capable of operating
safely, smoothly and continually in both directions.
6.2 Fan should be of gearless technology with silent operation & zero
maintenance feature. Sound Level at 100% Speed shall be <45dB
measured at 3m directly below the fan.
6.3 Power factor of the complete system should be > 0.95.
6.4 In general, the steel fasteners used shall conform to IS 1364. It should
be zinc plated as per IS 1573 :1986. Exposed fasteners usually be of
stainless-steel grade -304 as per IS 6911: 2017.
6.5 All contactors and safety switches shall conform to IS/IEC 60947-4-
1:2018 & IS/IEC 60947-5-1:2018 respectively.
6.6 Safety related connectors and devices shall be of plug-in type which
can be extracted without the use of a tool and shall be impossible to re-
insert them incorrectly.
6.7 RCCB & MCCB should be provided in series for better protection.
6.8 Wiring should be done as per latest edition of IS 732:2019 for „code of
practice for electrical wiring installations‟.
6.9 Bearing should be maintenance free sealed type.
7. System details:
The HVLS fan shall comprise of all parts and accessories, which are
necessary for its efficient operation, whether specifically mentioned or
not. The key parts and accessories along with their functions and
features are listed as follows:
7.1 Blades:
7.1.1 The fan shall be equipped with minimum 5 numbers of blades.
The blades shall be of extruded aircraft grade aluminum alloy (as per
IS: 8147: 1976, grade 6063 T6/6061 T6) with safety ring.
7.1.2 Blades shall be connected by means of minimum two locking bolts
per blades. The blades shall be connected to the hub and interlocked
with zinc plated steel retainers. The entire assembly of blades shall be
designed to match the airflow rate at maximum RPM (Revolutions per
Minute).
7.1.3 Blades struts shall be made of 1020 Low carbon steel material as per
ASTM A576: 2000 or aluminum material code 6061 as per IS 8147.
The surface of blades shall be anodized/powder coated.
7.1.4 The blade shall be aerodynamic profile with airfoil design.
7.1.5 Fan size selection:
The size of the fan required shall be decided by the purchaser as per
the site conditions and in consultation with the manufacturer.
However, it should be ensured that following minimum clearances are
maintained:
a) 1.5 D minimum from the centerline to walls and large
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obstructions all around.

b) 0.8 D minimum from fan base to the floor or 15 feet whichever
is greater.
D= Diameter of the fan.
7.2 Motor
7.2.1 The HVLS fan shall be equipped with a Switched Reluctance Motor
(SRM) / Permanent Magnet Synchronous (PMS) motor designed for
low-speed high torque applications.
7.2.2 The motor shall be suitable for operation on three phase 400Volt ± 10
% or single phase 230Volt ± 10%, 50 Hz ± 3% conforming to IS
12360:1988 Amendment no. 3 Feb. 2009.
7.2.3 Motor shall carry nameplate giving full details of its ratings and
characteristics.
7.2.4 The motor shall have Class „F‟ insulation with IP-55 protection and
shall be designed for 110% of rated current.
7.2.5 The starting current of the system (motor + controller) shall not exceed
3.5 times rated current. The starting current characteristic and the
speed/torque characteristic for different duty ranges shall be submitted
for acceptance by the purchaser.
7.2.6 Provision shall be made to enable the speed to be checked at main
control cubicle.
7.3 Controller
7.3.1 System shall include a fan controller that shall be constructed using
a factory programmed Variable Speed Drive (VSD).
7.3.2 The VSD shall also result to minimize acceleration/ de-acceleration
during the motor starting/stopping for reducing/ limiting the starting
current and the frictional wear and tear of the brake liner.
7.3.3 The VSD speed range of operation shall be from 25% to 100% for the
system, with the actual minimum speed set as required to meet
minimum ventilation and fan requirements.
7.3.4 The controller shall be designed in such a manner that generation of
harmonics is minimal. OEM shall also provide suitable harmonics
filters to eliminate harmonics. Ceiling limits for “total harmonics
distortion” (THD) generated by motor and controller shall be as per IS
14700 (Part 3 Sec-2)-2020.
7.3.5 The controllers shall be housed in IP-54 protected, 1.5mm thick
powder coated cabinet, lockable with a dedicated key.
7.3.6 The system shall have integral timers to turn the fans off after an
adjustable amount of run time. Digital timers shall also have the
ability to change the system from manual mode of operation to
automatic mode of operation.
7.3.7 The controller shall have a digital LCD/LED display panel and user-
friendly buttons for operation. The LCD/LED interface shall display
all system faults and VSD operating parameters. Faults included
shall be, high temp, low temp, missing sensor, broken sensor, fan
over amperage condition etc.
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7.3.8 The controller should be able to receive digital input from fire alarm
panel and to switch off the fan in case of fire signal.
7.3.9 HVLS fan shall be able to interface with the fire alarm system so as to
shut down immediately upon receiving a fire alarm signal in
accordance with the requirements of NFPA 72.
7.3.10 The controller shall be equipped with emergency stop push button to
stop the fan in case of any emergency.
7.3.11 Fan Speed Control to be ±2 rpm of the set speed.
7.3.12 Controllers shall be designed and tested for Electromagnetic
Interference (EMI) emission and immunity as per BS EN 61000-6-
3:2021 and BS EN 61000-6-1:2019 respectively.
7.3.13 The system should also offer a suitable interface port to connect the
fan with SCADA system, whenever required.
7.3.14 Controller may be located near the HVLS fan or in Station control
room as per requirement of Railway. The cable length between fan
and controller should not exceed 50 meters.
7.4 Mounting
7.4.1 HVLS fan shall be mounted on safe and secure civil structure. The
purchaser Railway will provide the details of mounting surface
including load bearing capacity, vibration analysis etc. Clearance of
Civil Engineering department is required for mounting surface.
7.4.2 The fan mounting system shall be designed for quick and secure
installation. All components of mounting system shall be of welded
construction using low carbon steel as per ASTM A576 and powder
coated up to the thickness of 60-70 µm, for appearance and
resistance to corrosion.
7.4.3 Anti-vibration mounting may be provided for installation of HVLS fan.
7.4.4 The fan mounting system shall be equipped with hardware not less
than SAE (Society of Automobile Engineers) grade 8 for safe
installation. The fan shall be equipped with an adjustable mounting
arrangement.
7.4.5 The fan shall be equipped with a safety cord that provides an
additional means of securing the fan assembly to the building
structure conforming to IS 302-2-80:2017.
7.4.6 The fan shall include a safety cord attached to the end of ceiling
attachment. The fan shall include minimum four (4) guy wires
attached to the building structure to level and secure fan position.
This should conform IS 302-2-80:2017. The fan shall include two guy
wires per blade to prevent blade separation from the motor housing.
Material of Guy wire shall be Stainless Steel.
7.5 Performance of HVLS Fan:
Performance tests of HVLS fan shall be as per AMCA 230-15. Test
report/certificate in this regard is required.

a) Air Delivery: It is the volume of the air swept out by the fan in one
minute. It is indicated by cubic feet per minute (CFM) or cubic
meter per minute (m3/min).
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b) Efficacy: It is the measure of air flow in cubic feet per minute

(CFM) per watt(W) of electrical power used. Higher the value of
CFM/W, the more efficient the fan is.
c) The benchmarking values of air delivery and efficacy at the rated
speed for the elected sizes of fans to be installed in Indian Railways
are as following:
Diameter (in feet) Minimum CFM at Minimum CFM/W
rated RPM at rated RPM
24 375000 300
20 275000 300
16 225000 275
12 135000 275
8 85000 155
d) Performance parameters at varying speed: Up to 25% of rated
speed, the efficacy of the fan shall not be less than the minimum
efficacy as mentioned in above table.
7.6 Earthing Arrangement
All of the fan‟s equipment, structures and other metallic parts shall
be effectively grounded by the contractor to the incoming earthing
conductor to be provided by Railways. The earthing arrangements will
be as per the standard practice conforming to IS-14665 and IS: 3043.
7.7 Cable Requirements
7.7.1 All electrical works and switchgear for the HVLS fan installation
shall conform to Central Electricity Authority (Measures relating to
safety and Electricity Supply) Regulations, 2010. (with latest
amendment)
7.7.2 Cables to be used should comply with following requirements:
All cables except those within the enclosed controller shall comply
with following requirements:
i. Power and control cables shall be rated for 1100V and 600V
grade respectively conforming to IS 1554 (Part 1):1988.
ii. The conductor shall be of stranded conductor composed of
plain annealed copper wire complying with IEC 60228:2004,
Class 2.
iii. The insulation shall consist of an extruded layer of cross-
linked polyethylene complying with IEC 60502-1:2021.
iv. The flame propagating criteria of US IEEE Standard 383, with
a minimum test short circuit time of five minutes, in the IEEE
Standard 383 test.
v. IEC 60332 Parts 1: 2004 and Part 3:2018, Category B, tests on
single and bunched cables under fire conditions.
vi. Limiting Oxygen Index of at least 30, to ASTM D 2863.
vii. A temperature index (TI) of 260°C to ASTM D 2863.
viii. All insulation is to be moisture and heat resistant, with
temperature ratings appropriate to the application conditions,
Page 10 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

and in no case lower than 90°C for continuous operation and

250°C during short circuit condition (for 5 second).
7.7.3 Wiring should be done as per latest edition of IS-732:2019 for „code
of practice for electrical wiring installations‟.
8. Design criteria and Submittals
8.1 The design shall generally meet the following criteria: -
a) Application of state-of-the-art technology
b) Service proven design
c) Minimum life cycle cost
d) Low maintenance cost
e) Use of interchangeable, modular components
f) Extensive and prominent labelling of parts, cable and wires
g) Use of unique serial numbers for traceability of components
h) High reliability
i) Energy efficient
j) System safety
k) Adequate redundancy and factor of safety
l) Fire and smoke protection (provision of smoke detectors, etc.)
m) Use of fire-retardant materials
n) Environment friendly
o) Adherence to operational performance requirements
p) Indigenization
8.2 Submittals
A. Every bidder must submit the following documents along with the offer
for the scrutiny of tender committee:
A.1 Typical general arrangement/ layout diagram.
A.2 Clause-by-clause confirmation of compliance to/deviation from
this specification.
B. The contractor (successful bidder) will submit following drawings,
designs, data and type test reports to the testing authority for approval
during type test:
B.1 Fully dimensioned layout in plan and elevation indicating
component locations, structural supports, access spaces.
B.2 Loads on supporting members, reaction points and loads.
Contractor shall be responsible that these parameters are within
safe limits and shall provide the supporting calculations.
B.3 Type test reports of cables.
B.4 Technical data of VVVF drive system, main switch, relays,
contactors, sensors, safety devices & switches, push button and
key switches.
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B.5 Layout of electrical system including motor, control panel;

scheme for electrical grounding; control devices; control wiring
diagram and sequence of operation, indicating interface
connections.
B.6 Calculation for size selection of power cable, motor capacity
selection.
B.7 Details of fire protection system.
B.8 EMI & EMC compliance of controller as per BS EN 61000-6-
3:2021 and BS EN 61000-6-1:2019 respectively.
C. The contractor (successful bidder) will be required to submit following
Operation and Maintenance Manuals to the purchaser and testing
authority (one searchable soft copy and one hard copy):
C.1 Drawings, installation and maintenance instructions, and other
data pertinent to the components used in HVLS fan systems,
including detailed repair data for all components, including
disassembly, inspection/ gauging/ torque requirements,
inspection and testing schedules, reassembly, testing methods
and other related information. Manuals shall cover all
mechanical and electrical components, operating panels, controls
and indicators. Exploded view drawings shall be included to
facilitate repair and maintenance functions.
C.2 Bill of Materials (BOM) for each fan. The BOM will be a list of all
assemblies, subassemblies and replacement components/ parts
of the fan mentioning rating, make and model number. This
detail will be required in the future for placing orders on the
OEM for individual replacement parts and for other managerial
purposes.
C.3 Detail of service centers and maintenance organization including
contact details, qualification and number of employees.
8.3 Monitoring and Fault Diagnostic System
a. A microprocessor-based monitoring and fault diagnostic system to
provide information on the operation, identification and display of
all faults that have caused the fan to stop including emergency
stops shall be provided. The system shall be able to record at least
10 events in their order of occurrence and display them
sequentially in a last in first out sequence.
b. An alphanumeric display unit indicating the fault code and fault
message shall be installed at an easily accessible and protected
location.
c. The display of the last fault can only be reset after the fault
causing the stop is cleared but the historical record shall remain
in the microprocessor.
d. The system shall capture, display and retain this information
related with faults in the controller memory.
9. TESTING & INSPECTION
9.1 Type Testing
9.1.1 For type testing of HVLS fan the Contractor shall submit a
comprehensive type testing protocol that includes the requirements
laid down in this specification to inspecting authority.
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9.1.2 Further, the contractor shall submit the available type test reports in
respect of tests listed in the protocol; these reports should pertain to
the systems and sub-systems that are to actually form a part of the
fan to be supplied to IR. The contractor should also submit an action
plan for carrying out the remaining type-tests.
9.2 Routine Testing
9.2.1 At first, the Contractor shall submit a comprehensive routine testing
protocol that includes the tests in the nature of routine tests as are
mentioned in Annexure-3 of this specification and any other relevant
tests, to inspecting authority for approval.
9.2.2 Routine testing entails tests and inspections that are conducted at
the works of manufacturer and/or the works of its key sub-suppliers,
as per the relevant standards.
9.2.3 The purchaser‟s representative/ inspecting authority would have the
right at its discretion, to witness routine test(s) of the complete fan/
its key sub-assemblies, during the fan‟s manufacturing and/or accept
the test results/ reports of their respective manufacturer‟s/ supplier‟s
in-house quality control (reports should be furnished for systems and
sub-systems that are to actually form a part of the fans to be supplied
to IR), as sufficient evidence of the execution of these routine tests.
9.2.4 At least 3 weeks‟ notice shall be given to the purchaser‟s
representative/ inspecting authority to be present for the routine
testing and inspection.
9.3 INSTALLATION AND FINAL ACCEPTANCE INSPECTION/ TESTING
After installation, the fan shall be tested by the contractor in the
presence of the purchaser‟s representative/ inspection authority. The
important tests to be conducted are listed in Annexure-3 of this
specification for guidance. The test protocol will be submitted to
inspecting authority for approval. After satisfactory completion of
inspection/ testing, the purchaser‟s representative/ inspecting
authority will authorize the commissioning of the HVLS fan for public
use by issuing the “HVLS fan installation final acceptance certificate”.
10. WITHDRAWAL OF APPROVAL
Approval granted to the contractor is liable to be withdrawn in the
event of noticing any major change at a later date in the design or
major change from the Bill of Material as approved earlier without
seeking permission of the prototype approving authority or using any
major sub-assembly of inferior specification/ quality, thus
compromising with the reliability.
11. INSTALLATION & COMMISSIONING
11.1 All works at the installation site shall be carried out in accordance with
the standard acceptable methods and practices of installation of fan
and electrical equipment.
11.2 All equipment, sub-assemblies, structures etc. shall be installed as per its
installation instructions.
11.3 Adequate care shall also be taken during installation of the complete
fan to avoid damage to any equipment, sub-assembly or building
structure.
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11.4 Indian Railways will be responsible for major civil work needed for
installation and commissioning of fan at designated location. The
contractor will provide a terminal board near fan and Railways will
provide electrical wiring and earthing (as per IS 3043:2018) up to this
terminal board. Railways will provide site assembly area with proper
power connection as per the extant rules.
12. LABELLING AND MARKING
12.1 All equipment and apparatus, inside or outside the switchboard, including
instruments, meters and relays shall be labelled or marked adequately.
12.2 In addition, warning labels shall be fitted at all points, where the removal
of covers/ panels may expose live equipment, operating above 50V
between circuits or to earth and shall bear the inscription „Danger- Live
Parts‟ in red color that is clearly visible from a viewable distance.
13. PACKING, SHIPPING AND DELIVERY
13.1 All equipment shall be properly inspected before the shipment. An
inspection tag bearing the word “INSPECTED” or “PASSED” giving details
of the inspection date, etc. shall be attached to the Packaged
Consignment. All four sides of the packaged consignment shall contain
details of the Consignee & Consignor.
13.2 Appropriate caution notices such as “Fragile” or “Handle with care” etc
shall be displayed on the outside surface of the boxes, crates and
packages.
13.3 The Contractor shall be responsible for the safe transportation and
delivery of materials to the location, as specified by the purchaser.
13.4 Each HVLS fan should be equipped with all required accessories.
14. ON-SITE SUPPORT TO CONTRACTOR
14.1 The purchaser/ user railways would extend facilities on free-of-charge
basis, to the contractor for storing the product, installation, testing and
commissioning equipment/tools/accessories, etc., at a suitable
location, as close as possible to the installation site.
15. WARRANTY
15.1 The contractor shall be responsible for any damage to equipment
provided in the fan, due to defective design, materials, workmanship for
a period as prescribed by purchaser. The contractor shall attend to the
complaint (including replacement of defective components, if required)
within the time as prescribed by purchaser from the time of receipt of
complaint at his own cost.
15.2 The period of warranty will be extendable in case of recurring problems
of defective design, material or manufacturing. The contractor shall
warrant that everything to be furnished hereunder shall be free from all
defects and faults in material, workmanship and manufacture and shall
be of the highest grade and consistent with established and accepted
standards of material of the type ordered and in full conformity with
specifications and drawings. The contractor‟s liability in this respect of
any complaints, defects and /or claim shall be limited to furnishing and
installation of replacement parts, free of any charge. The warranty
clause in commercial agreement, if any, shall prevail.
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15.3 The contractor shall be responsible for carrying out all the
modifications at his cost on any part of the equipment during the
period of warranty required for satisfactory operation of the equipment
as per technical specification. For any technical decision the final
authority will be consignee Railway.
15.4 All the replacements and repairs, that the purchaser shall call upon the
contractor to deliver or perform under this warranty, shall be delivered
and performed by the contractor promptly and satisfactory.
15.5 The warranty period would cover comprehensive maintenance inclusive
of all spares, material and labour cost.
15.6 During warranty period, in case the HVLS fan becomes non-functional
due to any manufacturing defect, then the HVLS fan would be
considered under breakdown and the contractor would be required to
rectify the defects.
15.7 The consignee shall ensure that the records of breakdown are
maintained on a shift basis.
15.8 The contractor shall ensure that in case a failure is reported by a
consignee, qualified Service Engineers shall visit the site within the time
period as prescribed by purchaser. Complaints shall be lodged by
consignee by fax, phone, e-mail or per bearer at address given by the
contractor.
16. AFTER SALES SERVICE
16.1 The bidder shall indicate in the offer, the facilities available with the
bidder or local agent for providing the required after sale service during
warranty and post warranty periods. The bidder will also mention
service organizations located in India and the availability of trained
staff and maintenance spares etc.
16.2 The contractor shall ensure that, in case a consignee reports a failure,
qualified service engineers visit the site within the time period as
prescribed by purchaser. Consignee shall log complaints by fax, phone,
e-mail or per bearer at address given by the contractor. The
responsibility to keep the current failure reporting address details will
rest with the consignee. All the essential equipment required to attend
the failure shall be arranged by the contractor.
17. MAINTENANCE
17.1 The contractor shall provide free-of-charge, maintenance service (and
all the works specified) including required spares, for the specified
warranty period.
17.2 During the warranty period, the above maintenance service shall
include all preventive, scheduled and corrective maintenance and
additionally, all service-request calls made by the purchaser/ user
railways.
17.3 For this, the contractor would be required to provide a comprehensive
maintenance and service plan, for review and acceptance by the
purchaser or his authorized representative.
17.4 The maintenance work-system shall ensure safety of the personnel and
equipment.
Page 15 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

17.5 In the event of any failure, requiring design modifications, etc. in the
HVLS fan, the contractor shall undertake to submit its details to
inspecting authority and purchaser for review. On reaching consensus
and post-modification, the contractor shall undertake fresh testing and
re-commissioning, if required.
18. TRAINING PROGRAM
The contractor shall fit in all training instructions/ demonstrations for
correct operation and maintenance of the HVLS fan into a one-day self-
contained training program. The training programme(s) will be held at
contractors‟ head office or at any other location as agreed between
Railway administration and the contractor.
18.1 Operators’ Training
The contractor shall provide the necessary Operators‟ Training to the
purchaser‟s authorized/ designated staff as per the formal Training
Program designed for this purpose. This shall enable them to carry out
the normal/ rescue operations under normal/ emergency situations
respectively as well as minor repairs by themselves.
18.2 Maintenance Training
The contractor shall provide the necessary maintenance training to the
purchaser‟s authorized/ designated staff as per the formal Training
Program designed for this purpose. This shall enable them to perform
minor and non-specialized maintenance of the HVLS fan.
19. OPERATION AND MAINTENANCE MANUALS
19.1 The contractor shall provide operations and maintenance manuals, for
the use by the supervisory, operating and technical staff of the
purchaser.
19.2 Each manual shall be divided into indexed sections explaining the
subject matter in logical steps. Soft copy of manuals should be in
searchable PDF format. The soft copy should be such that, if required
by the Railways, multiple copies can be made from the original soft
copy of manual.
19.3 The operations manual shall contain the principle and operations‟
details of the HVLS fan under the normal and emergency conditions.
19.4 Details of the common faults that might occur in the HVLS fan &/or
any of its key components/ sub-assemblies and their rectification shall
also be included.
19.5 The maintenance manual shall contain the maintenance and servicing
instructions for the HVLS fan along with explanatory notes and
drawings, as necessary.
19.6 The periodic maintenance schedule recommended by the contractor for
the satisfactory performance of the HVLS fan shall also be included.
19.7 A draft of operations and maintenance manual should be submitted to
the purchaser for approval with regard to its completeness and
Page 16 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

comprehensiveness. The final version of operations and maintenance

manual should be issued on the basis of purchaser‟s comments.
19.8 In any case, Operation and Maintenance Manuals are to be supplied to
railways well before final testing/ commissioning of HVLS fans.
20. QUALITY ASSURANCE
20.1 The Bidder shall prepare and furnish their QA plan documentation, as
per their ISO: 9000 :2015 program being followed. It shall include and
clearly mention the procedures ensuring that all equipment/
materials/ systems & sub-systems are properly specified, designed,
purchased, recorded, inspected, installed and tested at appropriate
stages.
20.2 It shall also provide the confirmation that the handling, storage &
delivery arrangements have been satisfactory.
*****
Page 17 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

ANNEXURE - 1

THIS PERFORMA MUST BE FILLED IN BY THE PURCHASER FOR EACH

HVLS FAN

Name of the Railway Station/Building: …………………………………

S. No. Description Parameter Information

1. Mounting ceiling details: RCC/Truss
a. RCC
b. Truss
(Refer cl. no. 7.4.1)
2. Area Coverage Meter
a. Length
b. Width
3. Height of mounting. (Refer cl. No. Meter
7.1.5)
4. Diameter of the HVLS fan required Feet
(Refer cl no 7.1.5)
5. Distance of controller from fan Meter
(Refer cl. no. 7.3.14)
6. Type of station (i.e. underground or Underground/
over ground) over ground
7. Height of false ceiling (if any) Meter
 Page 18 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

ANNEXURE - 2
DETAILED TESTING & INSPECTION PLAN
Type of Where Frequency When On What Who Conducts Final Action
Inspection/
Testing
Type Testing of Relevant Once in every 5 Latest before Complete Inspecting
complete Fan manufacturer or years Commissioning HVLS fan authority as per
supplier‟s of the first fan contract.
works/ Third
party
Type Testing of Relevant For each Latest before Fan‟s key - National/
Sub-systems manufacturer/ contract. For Commissioning Sub- International
supplier‟s repeat of the first fan assemblies. accredited
works/ contracts, if testing
- Third party there is a design Authority/ Lab.
change or if - Inspecting
Inspecting
reliability is authority may
authority will
below the target. accept certified
issue “type test
copies of above
clearance”.
Type Test
certificates, in-
lieu of actual
tests.
- Inspecting
authority may
choose to be
present himself
to witness any
test, at its own
discretion.
Routine testing Relevant Each order and During Fan‟s Key -Relevant Inspecting
manufacturer/ each fan manufacturing Sub- contractor, by authority will
supplier‟s works assemblies their in-house QC. issue “fan‟s
routine testing
 Page 19 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

approval
certificate”.
Pre-dispatch Fan Offered dispatch Before dispatch Complete fan Purchaser‟s Inspecting
verification of Contractor‟s Lot of the complete kit. representative/ authority will
packing list works HVLS fan to Inspecting issue “Dispatch
installation site authority. approval
certificate”.
Final acceptance At the Each order and After installation Complete Contractor in Purchaser/
inspection/ installation site each fan & commissioning fan. presence of Inspecting
testing of the complete purchaser‟s authority will
fan & after all representative/ issue “final
the above Inspecting acceptance
mentioned tests authority. certificate”.
are satisfactorily
completed.
Page 20 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

ANNEXURE-3

TYPE, ROUTINE & ACCEPTANCE TESTS

Part A1: Type Tests on Complete HVLS fan#

1. One complete HVLS fan shall be made available for type testing. The
selected HVLS fan shall be representative of the types to be supplied.
2. Complete HVLS fan system including drive system, in addition to the
controller, enclosures, protection devices and mounting structures
shall be assembled on a test rig to undergo comprehensive running
and functional testing to verify compliance with the specification.
3. The tests shall include the following minimum requirements:
a) Verification of the suitability of the drive system.
b) Measurement/ calculation of input voltage, current, frequency
input electrical power, air flow rate(cfm), efficacy (cfm/watt)
under various operating speeds (refer clause no. 7.5).
c) Verification of the fault indication and fault diagnosis features.
d) Verification of the construction of the control panels.

# For certain tests, the type testing authority may choose to rely upon
previous type test reports/conformance certificates, as long as they
pertain to similar design and comparable rating. However, the
manufacturer cannot demand this as a matter of right.
Page 21 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

Part A2. Type Tests on HVLS fan Sub-systems#

The type testing authority shall generally witness the following set of type
tests for the purpose of safety verification (the list of tests can be enlarged,
if required)

S. Key Sub- Frequency Scope of Test

No. Assy./ Part of
HVLS fan
1. Driving motor a. Insulation test:
1 O
n
i) Insulation resistance of windings using
e
1000V megger shall not be less than
200 MΩ.
1 unit of
each type of ii) Insulation resistance of thermistors
controller subject to 1000V for 5 seconds shall not
be less than 200 MΩ. Windings shall be
earthed.
iii) Main winding shall be pressure tested
to 2000V r.m.s. for 60 seconds. During
this test, thermistor wires shall be
grounded to earth.
iv) Cold resistance of windings shall be
recorded before start of test.

b. Total harmonic distortion test

c. Dynamic test:
i) No load current and speed shall be
recorded at rated voltage and frequency
for the windings.
ii) Temperature rise test on full load shall
be carried out on the windings. Voltage
shall be 230V/400V as designed.
Frequency shall be as rated.
iii) Ambient temperature, casing
temperature, input power voltage, and
current shall be recorded at 15-minute
intervals for the first two hours and 30-
minute intervals subsequently until
temperature levels off.
iv) When the temperature has levelled off,
the motor shall be switched off and the
winding temperature rise shall be
established using the resistance method
as specified in IS 15999/IEC 60034-1.
v) The voltage, current, power, efficiency,
power factor vs. torque characteristics
shall be drawn from the results
obtained.
Page 22 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

d. IS 15999/IEC60034 part -2-1:2014

compliance test certificate.

2. Controller 1 unit of a) Physical construction check. The

each type of construction of the control cubicle shall
controller be checked against the agreed
drawings. Verification of the protection
classification shall be conducted and/or
provided.
b) High Voltage and other Tests:
i) Earth leakage circuit breakers shall be
tested on both poles. The current and
time required to trip shall be recorded.
Similarly, the DC earth leakage unit
shall be tested and values should be
recorded.
ii) High Voltage testing at 2000 V ac
r.m.s. for 60 seconds between phase to
phase and phase to earth.
iii) Control wiring itself shall be pressure
tested at 1,500 V ac r.m.s. for 60
seconds between control/ auxiliary
wiring and frame. Insulation tests shall
be carried out before and after the
above tests by a 1000 V insulation
tester. The insulation resistance thus
measured shall not be less than 200
MΩ.
iv) All protection on electronic circuits
shall be tested by a 500 V insulation
tester. Wiring to all electronic
components shall be meggered.
c) THD as per IS 14700-3-2:2020
d) EMC & EMI compliance as per BS EN
61000-6-3:2021 and BS EN 61000-6-
1:2019 respectively
e) Function of fire alarm system (cl. no.
7.3.9 of this specification)
f) Full functional test including
Integration with SCADA system (cl. no.
7.3.13 of this spec)
g) The controller should trip and stop the
machine within 15 seconds if suddenly
the motor current rises more than 200%
of the rated current.

3. Environment 1 unit of As per cl. no. 5 of the specification.

tests on each type of
Control cards control card
Page 23 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

4. Cables - Test certificates of each type of cable (cl.

no. 7.7)

5. IP protection 1 unit Test certificate (cl. no. 7.2.4 & 7.3.5 of this
for all spec)
applicable
items
6. Over speed 1 unit Test certificate
protection
7. Materials 1 unit Test certificate of blade & strut‟s material
used (cl. no. 7.1.1 & 7.1.3 of this specification)

8. Mounting 1 unit Anti-fall protection, Anti-Vibration feature.

structure (cl. no. 7.4.2/7.4.6 & 7.4.3 of this
specification)

9. HVLS fan 1 unit i. Protection against access to live

(As per IS parts
302-2-80)
ii. Power input and current
tests after
assembly. iii. Heating
iv. Leakage current and electric
strength at operating temperature
v. Transient over voltages
vi. Moisture resistance
vii. Leakage current and electric
strength
viii. Overload protection of transformers
and associated circuit
ix. Endurance
x. Abnormal operation
xi. Stability and mechanical hazards
xii. Mechanical strength
xiii. Construction
xiv. Internal Wiring
xv. Components
xvi. Supply connection and external
flexible cords
xvii. Terminals for external conductors
xviii. Provision for earthing
xix. Screw and Connections
xx. Clearances, creepage distance and
solid insulation
Page 24 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

xxi. Resistance to heat and fire

xxii. Resistance to rusting
xxiii. Radiation, toxicity and similar
hazards

10. Noise/ sound 1 unit <45db (as per cl. no. 6.2 of this spec)
level
11. Reversible 1 unit Functional test (cl. no. 6.1 of this
operation specification)

12. Visual checks 1 unit It should be free from any defects and it
should have good workmanship.

# For certain tests, the type testing authority may choose to rely upon
previous type test reports/conformance certificates, as long as they
pertain to similar design and comparable rating. However, the
manufacturer cannot demand this as a matter of right.
Page 25 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

ANNEXURE - 3; contd…
Part B: Routine Tests

S. Key Sub-Assy./ Part Frequency Scope of Test

No. of HVLS Fan
1. Driving machines Random -- Insulation resistance of winding
-- High voltage test (2kV for 1 min.)
on the stator winding
100% -- Voltage rating, Current rating etc.
2. Control panel 100% -- The complete control cubicle
shall be checked with a
simulator to verify correct wiring
connection and function of the
electrical/ electronic devices.
-- Insulation resistance of the
control wiring and electronic
components shall be conducted
in accordance with the test
protocol.

3. Blade 100% Dimensional check

4. HVLS fan (as per IS 100% i. Earth continuity test

302-1:2008) ii. Electric strength test
iii. Functional test
5. Visual check 100% It should be free from any defects
and it should have good
workmanship
 Page 26 of 26 Effective from: Specification no. IS/RDSO-PSE/1002:2023

Annexure-3; contd…
Part C1: Acceptance checks (Site Checking and Inspection)
A test and inspection protocol shall be prepared for acceptance test. Following
are the minimum requirements:
a) Erection of mounting structures and supporting wires.
b) Positioning of machine equipment and control cubicles;
c) Installation of wiring and cabling
d) Earthing and bonding checks
Part C2: Final Acceptance Inspection & Testing
S. No. HVLS fan’s Parameter/ Scope of Test
Feature to be
Inspected/ Tested
1. Starting current, Readings shall be taken at the rated speed
running current and of each HVLS fan.
supply voltage
2. Power factor >0.95 (As per cl. no. 6.3 of this
specification)
3. Emergency stop and In event of power failure and/ or fire, the
Fire operation fan should be off automatically.
(cl. no. 7.3.9 & 7.3.10 of this specification)
4. Communication facility Functional tests
test i.e. SCADA
(cl. no.7.3.13 of this specification)
interfacing feature etc.
5. Continuous running Functional test:
test
Run for 12 hrs. continuously. Check for
temperature of motor, any abnormal sound
etc.
6. Safety checks as per IS i. Protection against access to live parts
302-2-80
ii. Power input and current
iii. Heating
iv. Leakage current and electric strength at
operating temperature
v. Moisture resistance
vi. Leakage current and electric strength
vii. Provision for earthing
7. Visual check It should be free from any defects and it
should have good workmanship.

Note: The contractor shall prepare comprehensive test protocols, integrating

the requirements of this specification and obtain approval of inspecting
authority for the same.