Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
SAFETY AND HEALTH RISK ASSESSMENT
REPORT FOR:
KIBO AFRICA LTD
P.O. BOX 26366 – 00504, NAIROBI
OLD MOMBASA ROAD
30th August, 2021
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Very High Exposure Risk
Very high exposure risk jobs are those with high potential for exposure to known or suspected sources
of COVID-19 during specific medical, post-mortem, or laboratory procedures. Workers in this
category include healthcare workers (e.g., doctors, nurses, dentists, paramedics and emergency
medical technicians
High Exposure Risk
High exposure risk jobs are those with high potential for exposure to known or suspected sources of
COVID-19. Workers in this category include healthcare delivery and support staff (e.g., doctors,
nurses, and other hospital staff who must enter patients’ rooms) exposed to known or suspected
COVID-19 patients. (Note: when such workers perform aerosol-generating procedures, their
exposure risk level becomes very high.)
Medium Exposure Risk
Medium exposure risk jobs include those that require frequent and/or close contact with (i.e., within 6
feet of) people who may be infected with SARS-CoV-2, but who are not known or suspected
COVID-19 patients. In areas without ongoing community transmission, workers in this risk group
may have frequent contact with travelers who may return from international locations with
widespread COVID-19 transmission.
In areas where there is ongoing community transmission, workers in this category may have contact
with the general public (e.g., schools, high-population-density work environments, some high-volume
retail settings).
Lower Exposure Risk (Caution)
Lower exposure risk (caution) jobs are those that do not require contact with people known to be, or
suspected of being, infected with SARS-CoV-2 nor frequent close contact with (i.e., within 6 feet of)
the general public. Workers in this category have minimal occupational contact with the public and
other co-workers.
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
The 5 by 5 Risk Scoring Matrix used is as shown below
Severity/ Minor Lost time < 3 Major /lost Permanent Fatal/ 5
by Probability injury days/ time >3 Disability Site Loss 5
Ill-health days
Highly
1 2 3 4 5
Unlikely
2
Unlikely 4 6 8 10
3
Possible 6 9 12 15
4
Probable 8 12 16 20
5
Certain 10 15 20 25
risk scoring matrix
1.4.5 Risk Rate Findings
According to the matrix, categorisation of risks was done as follows:
1. Any risk score falling in Green Portion of the matrix (1, 2, 3, 4, and 5) was categorized as Low
Risk requiring Low Priority (action within 12 months).
2. Any score falling in Yellow Portion of the matrix (6, 8, 9, 10 and 12) was categorized as
Medium Risk requiring Medium Priority (action within 3 months).
3. Any score falling in Red Portion of the matrix (15, 16, 20 and 25) was categorized as High Risk
requiring High Priority (immediate action).
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Low Risk (Low Priority): 1 - 5 scores
Medium Risk (Medium Priority): 6 - 12
High Risk (High Priority): 15 - 25
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Objectives of Safety and Health Risk Assessment
Main Objective
The main objective was to conduct a POST COVID-19 Initial safety and health risk assessment as a
requirement of section 6(3) of the Occupational Safety and Health Act 2007 which reads “Every
occupier shall carry out appropriate risk assessments in relation to the safety and health of persons
employed and, on the basis of these results, adopt preventive and protective measures to ensure that
under all conditions of their intended use, all chemicals, machinery, equipment, tools and process
under the control of the occupier are safe and without risk to health and comply with the requirements
of safety and health provisions in this Act”
Specific Objectives of the POST COVID-19 Initial Safety and Health Risk
Assessment
The specific objectives were:
1. To identify emerging or new hazards within the entire facility,
2. To identify existing hazards within the entire facility,
3. To evaluate the risks associated with these hazards,
4. To make recommendations on corrective measures,
5. To prepare a report of the safety and health risk assessment.
Safety and Health Risk Assessment Scope
The scope of the safety and health risk assessment was to identify potential health and safety risks
within the:
a) Production/procurement/accounts/sales/quality control/dispatch areas and HR sections,
b) Offices,
c) Warehouses/Stores,
d) Kitchenettes,
e) Housekeeping practices/Emergency or fire exits/fire assembly point,
f) Welfare facilities (e.g. washrooms, toilets etc),
g) The general Compound,
h) Social distancing at work,
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
i) Management of customers, visitors, and contractors,
j) Cleaning of the workplace,
k) Personal Protective Equipment (PPE) and face coverings,
l) Workforce management amidst COVID-19 pandemic,
m) Respiratory etiquette,
n) Tissues and trash receptacles,
o) Phones, desks, offices, or other work tools and equipment,
p) Identification and isolation of potentially infectious individuals practices,
q) Self-monitoring for signs and symptoms of COVID-19.
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Safety and Health Risk Assessment Methodology
This safety and health risk assessment was conducted as a legal requirement as prescribed by sections
6(3) and 6(4) of the Occupational Safety and Health Act, 2007. Data collection tools included
checklists with pre-prepared safety and health risk assessment aspects. Relevant documents and
records were reviewed, interviews conducted and observations made through the following
methodology:
Desktop risk assessment study
Initial discussion with the HR administrator (opening meeting),
Evaluated existing internal control mechanisms to deal with safety and health risks,
Collection of baseline information.
Worksite safety and health assessment study
The workplace was inspected in order to verify information and data collected during the
desktop study and to collect additional information for the risk assessment, through:
“Guided visits” to various sections of the workplace.
A walk through the premises and engaging the workers where possible.
Photography of significant hazards and good practices to assist in describing the
baseline health and safety risks and welfare conditions at the workplace.
Random oral interviews with staff working within the various departments/sections
A decision was then made as to who could be harmed by the hazards and how they could be
harmed.
The risks associated with each hazard were then estimated and evaluated using a 5 by 5 Risk
Matrix i.e. the likelihood of each hazardous event (harm) happening and the magnitude of the
consequences of the hazardous event were estimated and the risk evaluated.
This was done assuming there were no controls and repeated when the existing controls were
considered.
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Kibo Africa Limited is a manufacturer of the high end locally assembled Kibo Motorcycles.
Headquartered in Amsterdam, Netherlands, Kibo Africa Limited set up shop in Kenya in 2013 even
though the mother company in the Netherlands had already been set up in 2011. Motorcycles
extremely popular in Kenya and is considered the preferred means of transportation across many
cities due to its ability to navigate through gridlocks and access tiny, unpaved roads.
The company’s objective is to maximize local content and to be a leader in automotive manufacturing
in Africa. Besides the motorcycle, the company also supplies gear & accessories and training for
riders at all levels.
Kibo Africa Ltd has a diverse market group including wildlife conservancy that need to cover areas
and challenging terrain for which Kibo is specifically made, agricultural extension officers, large
farm tea plantations, security companies, high-end courier companies, NGOs including the Red Cross
and Amref and the Office of the President – courier.
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Photo Gallery: Photos showing areas of compliance and non-compliance with the Occupational
Safety and Health Act, 2007, Rule 13 of The Factories and Other Places of Work (Safety and Health
Committee) Rules, Legal Notice No. 31 of 2004 and Other Subsidiary Legislations applicable at Kibo
Africa Ltd during this POSTCOVID-19 pandemic.
Areas showing potential risks
These two photos show highly stacked cartons (risks of falling objects)
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
These two photos also show risks of falling objects
These two photos show obstructed fire fighting appliances
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
These two photos show stairs not fitted with handrails
Some areas showing good practices
The two photos show availability of separate male and female toilets
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
These two photos show clean and well maintained toilets
These two photos show large windows for adequate natural lighting
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
These two photos show provision of water in the workplace
These two photos show provision of clean drinking water in the workplace
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
These two photos show stairs fitted with handrails
Clean and well maintained urinals clean and well maintained washing sinks
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Legal Requirements
The principal Safety and Health Legislation that applies to this site is the Occupational Safety
and Health Act, 2007.
Section 6(3) of OSHA, 2007 states “Every occupier shall carry out appropriate risk assessments
in relation to the safety and health of persons employed and, on the basis of these results, adopt
preventive and protective measures to ensure that under all conditions of their intended use, all
chemicals, machinery, equipment, tools and process under the control of the occupier are safe
and without risk to health and comply with the requirements of safety and health provisions in
this Act”.
Section 6(4) of OSHA, 2007 states “Every occupier shall send a copy of a report of risk
assessment carried out under this section to the area occupational safety and health officer”;
Section 6(5) states “Every occupier shall take immediate steps to stop any operation or activity
where there is an imminent and serious danger to safety and health and to evacuate all persons
employed as appropriate”.
Section 6(7) states “An occupier who fails to comply with a duty imposed on him under this
section commits an offence and shall on conviction be liable to a fine not exceeding five hundred
thousand shillings or to imprisonment for a term not exceeding six months or to both”.
There are various subsidiary pieces of legislation that are pertinent to the various risks and
activities in this workplace. These include but not limited to:
Factories and Other Places of Work (Safety and Health Committee) Rules, 2004.
Factories and Other Places of Work (Hazardous Substances) Rules, 2007.
Factories and Other Places of Work (Medical Examination) Rules, 2005.
Factories and Other Places of Work (Noise Prevention and Control) Rules, 2005.
Factories and Other Places of Work (Fire Risk Reduction) Rules, 2007.
Factories (Electric Power Regulation and Control) Rules, 1979.
Factories (First Aid) Rules, 1977.
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
This is the reporting sample or template that you
requested
POST COVID-19 Initial Safety and Health Risk Assessment Findings
What are Source of Who what Control Further Action Action by
the Hazard might be measures in Action by who? when?
hazards? harmed? place (What is in required
place or been Does the
done already?) occupier need
to do anything
to manage
this risk?
Exposure -Contact with -Workers; -Hand washing -Post COVID The Within three
to Corona a person who and visitors provided at the 19 Return to occupier months from
Virus has the virus entrance; Work or the date of
in their blood -Members Preparedness employer this risk
stream of the -Regular Policy assessment
asymptomati family; sanitising of statement;
c or not; commonly
touched surfaces; -Continuous
-Infection by campaign
the new -Signage on the against the
variants of floor to maintain spread COVID
the Covid-19 social/physical 19 and the new
virus; distance; variants;
-Contact with -Informational -Encourage
a sick person posters and continual use
at home or at warnings for of face masks
work; employees and — No mask no
visitors to the access to the
-Disregard of workplace; workplace;
the Ministry
of Health -Use of thermo- -Regular
COVID 19 gun to monitor reminders
protocols; body temperature; about COVID
19 by the
-Discomfort -Visitors sanitise people skills
from wearing before entry; department;
a face mask
for a long
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
time in a -Sensitise
talking employees not
session; to work closely
(distance) to
their
colleagues
-Die-hard old because there
habits of is no way of
socialising telling who has
for pleasures’ it; the thermo
sake and peer gun would not
pressure tell either.
especially
among -Keep
youthful windows and
workers. other sources
of fresh air
open while at
work
-Monitor
wearing and
safe disposal
of face masks;
-Wearing of
masks below
the mouth by
visitors and
members of
staff to be
discouraged by
all means
possible.
Slips, -Uneven -Company -Adequate -Promptly Human Immediately
trips and surfaces; workers lighting (both clean up liquid Resource
falls artificial and spills from the manager
-Slippery or natural ) floor;
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
wet floor; 9(Major/possible)
-Lift and move
-An only such large
employee’s objects which
line of vision do not obstruct
obstructed by line of vision.
a bulky
object he is
moving from
one point to
another;
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
POST COVID-19 Initial Safety and Health Risk Mitigation Plan
From the findings of this POST COVID-19 Initial Safety and Health Risk Assessment, a number of
actions will need to be prioritized by the occupier to address the key risks and especially Reduce
Workers’ Risk of Exposure to SARS-CoV-2. These include:
Collaborate with workers to designate effective means of communicating important COVID-19
information.
The occupier should ensure that engineering controls, if any, used to protect workers from other
job hazards continue to function as intended.
Install physical barriers, such as clear plastic sneeze guards, where feasible.
Ensure that psychological and behavioral support is available to address employee stress.
Monitor public health communications about COVID-19 recommendations and ensure that
workers have access to that information.
When selecting PPE, consider factors such as function, fit, decontamination ability, disposal, and
also cost.
Keep customers informed about symptoms of COVID-19 and ask sick customers to minimize
contact with workers until healthy again, such as by posting signs about COVID-19.
Where appropriate, limit customers’ and the public’s access to the workplace, or restrict access
to only certain workplace areas.
Consider strategies to minimize face-to-face contact (e.g., phone-based communication,
telework).
Post signs requesting customers and other visitors at the workplace to immediately report
symptoms of respiratory illness on arrival at the workplace and use disposable face masks.
Ensure that fire drills are conducted at least once in every period of twelve months and a record
of such drills kept available for inspection,
Occupier should establish and implement a written fire safety policy, outlining the organization
and arrangements for carrying out the policy,
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Ensure cleaning personnel erect warning cones during cleaning;
Regularly, provide training on the general use of fire fighting appliances to new staff,
Annually test a written emergency response plan,
Install adequate speed limit signage in the general compound,
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
Conclusion
A risk being given an ‘immediate’ action rating calls for urgent attention. Similarly a risk being rated
as ‘long term’ does not in any way imply less dangerous hence all identified hazards should be
controlled.
If all the recommendations of this Safety and Health Risk Assessment are implemented and the
current good practices are continued, the occupier will make significant strides in ensuring the safety
and health of the staff as well as the others visiting the workplace.
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Kibo Africa Ltd Safety and Health Risk Assessment Report, 2021
REFERENCES
1 Ministry of Health (Interim Guidelines on Management of Covid-19 in Kenya): COVID-19,
Infection Prevention and Control (IPC) and Case Management
2 Ministry of Labour and Social Protection, State Department of Labour (Directorate of
Occupational Safety and Health Services): Occupational Safety and Health POSTCOVID-19
Return to Work Advisory
3 The Occupational Safety and Health Act, 2007
4 The relevant subsidiary Legislations
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