World Food

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Project Proposal
For potential WFP Cooperating Partners

PART 1: ORGANIZATIONAL DETAILS.

NAME OF ORGANIZATION/NGO: _______________________________________________________
PROJECT LOCATION: ________________________REGION: __________________________
IMPLEMENTATION PERIOD FROM: ____________TO: ______________________________
NO. OF DAYS: ___________________
CONTACT PERSON: ________________________TEL. NO.__________________________
DATE PROPOSAL SUBMITTED: ________________

PART 2: BACKGROUND / PROBLEM ANALYSIS/ (PARAGRAPH)

- The background and justification of the proposal should be based on a situational analysis of the issues
needing to be addressed by the proposed intervention.
- Explain the explain the role and importance of food assistance in contributing towards solving the
problem raised in line with WFP core mandate (saving lives, assets preservation, gender)
- Where an assessment has been carried out, make reference to the identified problems.

PART 3: PROJECT JUSTIFICATION

- Development activities should be justified in terms of the sustainability of the project.
- In accordance with WFP‘s policy, SFP should be complemented by an awareness-raising component on
hygiene, nutrition and primary health care.
- Are there any prior obligations or pre-requisites that have to be met before the onset of the project?
- What are the likely risks (if any) that might inhibit the achievement of the mentioned objectives?

PART 4: PROJECT OBJECTIVES

- List the main objectives to be achieved by this project.

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- Ensure that they comply with WFP’s mandate to feed the hungry poor, enhance food security and
mainstream gender.
- Ensure that objectives are specific, measurable, achievable, result-oriented and time-bound (SMART).
- Each objective must be linked to a specific expected output and/or target in Part 8 below.

PART 5: PROJECT IMPLEMENTATION STRATEGY

- What is the modality of assistance proposed i.e.? TGD (targeted general distribution), FFT, ESFP,
Selective Feeding, and CBT.
- Role of WFP food assistance (is its use an incentive or targeted response)
- Explain clearly the role and of each partner involved in the project: your role as an implementing
organization, other agencies involved, WFP’s role, beneficiaries and local communities.
- Discuss your measures to ensure that men and women benefit equally from the project (gender
mainstreaming). WFP aims to target at least 50% women in all activities except FFT that must target at
least 70% women. If these targets cannot be achieved, you must explain why not.
- Explain how beneficiary verification is going to take place what is the involvement of community and
the F/CMCs where they exist and the other agencies (OPM/UNHCR/WFP). Who exactly are the
beneficiaries?
- Describe the food distribution mechanism (food/cash management committees, refugee welfare
committees, food distribution including record keeping) storage management and handling system,
i.e., who and how many staff will oversee food distribution at the project site to ensure that food is
provided to the beneficiaries at the approved ration scales.

PART 6: EXPECTED PROJECT ACTIVITIES

- List and explain the activities that you will undertake to meet the objectives listed in Part 2 above
- Provide a schedule or timeframe for your implementation of these activities as an annex

PART 7: ORGANIZATION’S PREVIOUS EXPERIENCE

- Explain the organization's mandate and specialization.
- Describe organization‘s prior experience in this type of intervention.
- Indicate project inputs required as relevant in annex
- Detail the organization’s capacity (incl. resources and staff) to carry out the project.
- Profile the project staff (incl. their total number and specialization, broken down by gender
Organization providing inputs Type/quantity of Inputs Value (USD)
Other UN Organization/Donor
Implementing Partner
WFP
Government Counterpart
Community/beneficiaries
Other (please specify)
* Indicate contribution(s) from all sources, in cash or in kind and whether for staff, equipment or technical
assistance.

PART 8: COMMUNITY/COUNTERPART PARTICIPATION

- List formal and informal institutions (other NGOs, UN agencies, government counterparts, etc.) that
are involved in the project and their contribution to it.
- Discuss the targeted community’s contribution, if any, whether in cash, kind or labor.

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 - Describe the operational structures that other stakeholders have in place on the site (incl. Offices,
vehicles, storage facilities, etc.).
- Describe the operational structures that your organization has in place on the site (incl. Staffing,
Offices, vehicles, storage facilities, etc.). Clearly identifying if new structures will need to be set-up and
how this will be done including timeframe for full roll-out.

PART 9: PROJECT INPUTS REQUIRED

- Detail which food/other commodities are required.
- Inform on the proposed food delivery plans. When you will be requiring the commodities at what
location? How will the food be stored and handled on site? Security measures put in place to safe
guard the food commodities (also for weather hazards).
- List any non-food requirements (incl. materials, equipment, and cash) that are necessary for the
project’s success and explain who provide each of these.
- Provide a project budget that includes your organization and other sponsors’ contribution.

PART 10: EXPECTED OUTPUTS, INDICATORS AND TARGETS

- Each output and/or target must be linked to one or more project objective(s) in Part 2 above.
- Specify which indicators will be applied to measure if the outcomes (qualitative and quantitative) to be
achieved. See example below.

*Expected outcome Indicator

E.g Improve children’s nutritional E.g.: Child malnutrition rates
status reduced from X% to Y%

PART 11: REPORTING and MONITORING ARRANGEMENTS (NOT MORE THAN ONE PAGE)
- How will the project be monitored by your organization? (by whom, using which tools, indicators,
frequency)
- Reporting: Daily, Monthly, Quarterly and Final project reports should be submitted to WFP
- How often will reports be submitted to WFP? All reports should be in accordance with WFP reporting
requirements (all data to be gender disaggregated)

PART 12: MAINSTREAMING GENDER STRATEGY

Provide details of how, in alignment with the WFP Gender Policy (2015-2020), gender equality will be
integrated throughout this programme and/or projects such that:
 women, men, girls and boys benefit from (and are not disadvantaged by) food assistance programmes,
projects and activities that are adapted to their different needs, interests, capacities and vulnerabilities;
 women and men (and girls and boys, as applicable) participate equally1 in the implementation,
monitoring and evaluation of gender-transformative food security and nutrition policies, programmes
and projects;
 women and girls have increased leadership and decision-making power regarding food security and
nutrition in households, communities and societies; and
 food assistance does no harm to the safety, dignity and integrity of the women, men, girls and boys
receiving it, and is provided in ways that respect their rights and does not reinforce oppressive gender
stereotypes.
 That beneficiaries are fully aware on where to submit gender related concerns and issues (hotline,
complaint desks, complaint boxes, etc…)

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For gender-targeted interventions, the representation of women and men (girls and boys, as applicable) should accord with the objectives.

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PART 13: MAINSTREAMING PROTECTION STRATEGY

Provide details of how, in alignment with the WFP Humanitarian Protection Policy, your agency will ensure
that distribution sites are safe for beneficiaries. More specifically how your agency will ensure:
 adequate facilities such as toilets, water and shade are available to protect people’s well-being and
dignity are available;
 distribution activities are organized to minimize waiting time
 distribution activities take into account the distances beneficiaries have to travel.
 the prevention and protect beneficiaries from Sexual Exploitation and Abuse (SEA) by your staff
and/or partners including F/RMCs and RWCs and refugee elders/leaders, or from discrimination
and stigmatization because of their status (EVHHs).
 what measures it will take to ensure impartiality, neutrality and participation
 that the distribution activities do not contributing to intra- and/or inter-communal tensions
between the different refugee groups and between refugees and host populations.
 That beneficiaries are fully aware on where to submit protection related concerns and issues
(hotline, complaint desks, complaint boxes, etc…)

PART 14: RISKS AND ASSUMPTIONS

Please describe any external factors, security issues or risks that need closer attention and management.

PART 15: PREVENTION of FRAUD, CORRUPTION and THEFT.

Provide details of how, in alignment with the WFP Anti-Fraud and Anti-Corruption policy, your agency will
ensure transparency and accountability in the management of the resources it receives from or handles in
name of WFP in order to ensure the effective fulfilment of the objective of this partnership.

As such please elaborate and outline on how your agency will prevent fraud and corruption and ensure:
 appropriate internal checks and balances;
 staff training and awareness on Fraud and corruption will be implemented
 due diligence practices which will be adhered to during the recruitment of your personnel and/or
the hiring of contractors; and
 Which effective internal and external auditing controls as well as effective inspections and
investigations your organization will have in place or could use if and when required.
 that beneficiaries are fully aware on where to submit fraud corruption and theft related concerns
and issues (hotline, complaint desks, complaint boxes, etc…)

PART 16: EXIT STRATEGY

What are possible adaptions (if any) beyond the project cycle for continuation after implementation has
ended? How will closure take place and what is transition period?

ANNEXES as relevant
 Details of equipment/NFI
 Project budget (with completed non staff related cost sheet, additional narrative explanations can be
added as required)
 Work plan/schedule