30 BASICS FOR MS PROJECT 2003 Part-A 1, Updating ‘date’ & ‘time’ of Computer : double click on ‘Clock’ located on bottom-right corner of Monitor. 2. Customize ‘Date Style and ‘Currency’: Control Panel > Region and Language Options >.. ] Part-B 3. Customize ‘View, Schedule” and ‘Calendar’ of MS Project 2003: Open MS Project > Tools > Options > View > write Currency Symbol ‘Tk.’; Schedule > replace Assignment Unit ‘Percentage’ with ‘Decimal’, replace Work in ‘Hours’ with ‘Days’, replace Default task type ‘Fixed Unit’ with ‘Fixed Duration’ and clear ‘tick-mark’ from bottom -‘six boxes’ > Set as Default, Calendar > Select Week starts on ‘Saturday’, write Hours per week ‘56’ and Days per month ‘30’> Set as default >Ok. Close MS Project- 2003 [warning: Don’t make any change in Fiscal year options]- Part-C . Open MS Project 2003 . From ‘View’ menu Check ‘Standard’ and ‘Formatting’ Toolbars are active (with tick mark) . Activate ‘View Bar’: [ View > View Bar ] |. Change ‘Working Time’: [ Tools > Change Working Time> Select all week Days > Non-default Working Times > Ok ] Give ‘Project Start Date’: [ Project > Project Information > Set ‘Date’ from Calendar in Start Date option} . Draw ‘Grid lines’: [ Format/ click right button > Gridlines > Gantt Rows (horizontal line) > select from ‘Type’; Bottom Tier Columns (vertical line) > Select from ‘Type’; Project Start line & color > select from ‘Type’ & ‘Color’; Project Finish line & color > select from ‘Type’ & ‘Color’ ][Link] ‘Tasks/Activities’ in ‘Task Name’ column, enter ‘duration’ in ‘Duration’ column [Link] ‘Bars’: write appropriate ‘Predecessors’ in ‘Predecessors’ column [Link] applicable Split ‘Bar’: Click on ‘split task> put the ‘pointer’ on the Bar > Click on ‘desired date’. [Link] ‘Split task’: Put the ‘pointer’ on the ‘right part of the bar’ and drag to original position [Link] Grid line Scale: Click on ‘Zoom in’/ ‘Zoom out’ (Warning: Don’t Zoom to hours or below) [Link] ‘Link label’ if necessary (lead/lag) of Task Bars: [double Click on the ‘Link Line between bars’ > Select ‘Type’ > give appropriate ‘Lag’ } [Link] Critical Path: [ Format/click right button > Gantt Chart Wizard >Next > Critical Path > Finish > Format It > Exit Wizard ][Link] Summary Bar: [ Tools > Options > View > give ‘tick’ on ‘Show Project Summary Task”) [Link] to ‘Network Diagram’: [ Click ‘Network Diagram’ on ‘View Bar’ ] [Link] Link Label (lead/lag) to ‘Task’ in Network Diagram: [ click right button outside box > Layout > give ‘tick’ on ‘Show link labels’ > Ok] [Link] Box Position of Network Diagram: | click right button outside box > Layout > give ‘tick’ on ‘Allow manual box positioning > Ok and then putting ‘pointer’ on the border of the box and drag the box to a desired position (Warning: Don’t put ‘pointer’ inside box) [Link] to Gantt Chart: [ Click ‘Gantt Chart’ on ‘View Bar’ ] [Link] New Tasks: Select a Row > Insert > New Tasks > Write ‘Name of Task’, give duration, re-link tasks (Warning: don’t miss to provide appropriate ‘link’ with new tasks)23 Insert Column: Select a Column on Task Field > Insert > Column > Select an appropriate Column from ‘Field Name’ (click drop down arrow and select a desired ‘column name’) 24. Assign ‘Cost’: Insert Column> Select ‘Cost’ from ‘Field Name’ (click drop down arrow and select ‘Cost’) > Ok > write ‘cost’ in ‘Cost column’ [Link] Resources: View > Resource Sheet > Create Resource List > back to Gantt chart (click ‘Gantt chart’ on View bar) > Select ‘Task/Activity’> Click on ‘double head’ (assign resources) or Alt+F10 > select Resource > Assign >close [Link] Cash flow: Report > Reports>Custom>Select > Cash flow > Edit > Ok > Preview [Link] ‘Resource Use’ Sheet: Report > Reports>Custom>Select > Resource usage > Edit > Ok > Preview [Link] as ‘Baseline’: Tools > Tracking > Set Baseline > Ok.[Link] ‘Baseline’: Tools > Tracking > Clear Baseline > Ok. [Link] Progress: Insert > Column > Select ‘% Complete’ ftom ‘Field Name’ (click drop down arrow and select) > Ok > ‘write progress in £% Complete” column (Warning: don’t select “% work complete’)