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University of Ibadan Transcript Process

1. This document outlines the standard operating procedures for requesting and issuing undergraduate transcripts from the University of Ibadan. 2. Students can now apply for transcripts online through the University's Transcript Processing Portal, which has application fees ranging from N5,000 to N7,000 depending on the destination. 3. The portal allows students to track their applications, and transcripts can be collected in person, by proxy, email, or courier. Graduates of affiliate institutions must first request their records from the affiliate before applying.

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sumonu sulaimon
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129 views2 pages

University of Ibadan Transcript Process

1. This document outlines the standard operating procedures for requesting and issuing undergraduate transcripts from the University of Ibadan. 2. Students can now apply for transcripts online through the University's Transcript Processing Portal, which has application fees ranging from N5,000 to N7,000 depending on the destination. 3. The portal allows students to track their applications, and transcripts can be collected in person, by proxy, email, or courier. Graduates of affiliate institutions must first request their records from the affiliate before applying.

Uploaded by

sumonu sulaimon
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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UNDERGRADUATE STUDENTS’ RECORDS UNIT,

EXAMINATION, RECORDS AND ADMINISTRATIVE DATA PROCESSING


DIVISION,
UNIVERSITY OF IBADAN.

S.O. Ewegbenro, B.A., [Link]. (Ibadan), CIPM, AMPMA (U.K.)


Senior Assistant Registrar (SAR)
Records Officer (Undergraduate Students)

From the Desk of the Undergraduate Students’ Records Officer


This is to welcome you to the desk of the Undergraduate Students’Records Unit of the
University of Ibadan. The Unit is directly under the Examination, Records and
Administarative Data Processing Division of the University’s Registry.
The Undergraduate Records Unit is generally saddled with the management of
Undergraduate Students Records. The management includes storage, retrieval, processing and
issuance of the academic records for personal and official uses upon requests.
Specifically, the Unit is responsible for the following:
1. Issuance of academic records of students/alumni whenever requested for official or
personal uses;
2. Duplication of students records upon request; and,
3. Verification of records of students and graduates of the University upon request from
corporate bodies

Standard Operating Procedure for requesting and issuing Undergraduate Transcripts


The University is making all necessary efforts to digitise and automate the transcript process
and issuance to the University teaming undergraduate students and alumni members. This,
no doubt, will ease the process and promptness of delivery.
In pursuance of the Universty’s Management resolve to provide a seamless transcript
processing and collection, the University has launched Transcript Processing Portal which
accepts transcript applications. Therefore, transcript can now be applied for and obtained
via ‘students Transcript’on the Home Page of [Link] portal has made it
unneccessary for prospective applicants to appear in person or by proxy to have their
applications applied for or issued.
In view of this development, prospective applicants are to note the Unit’s service charges as
follows:
1. Transcript Applications to Foreign Addresses: N7,000
2. Transcript Applications to Local Addresses (I.e. Nigeria):N5,000
3. Student’s Copy (To be watermarked as ‘Student’s Copy’):N5,000
4. Verification of academic record : N5,000
Note: All fees are payable through the Transcript Processing Portal

The portal is friendly and self-directing, users are to follow its prompting and are advised to
fill all required information. It is important to submit the application after making necessary
payment via the portal. The status of all applications can be tracked on the same portal.
Applicants are to note that the transcripts could be collected by Self, proxy, email or
courier service.

Prospective applicants are to note the following:

1. Issuance and collection of official academic transcripts are made possible in person by
applicants or by proxy through a letter of authority from the applicants;
2. If applicants wish to send their requests by courier (as may be required by some
institutions/organizations), you may call any of the under listed courier firms on
ground in the University:

(1) +2349096476892 (DHL)


(2)+2347033788050 (UPS)
(3)+2348109073349 (Courier Plus)
(4)+2347038411024 (EMS/Speed)

3. Any personal address supplied for processing transcript will be treated as Student’s Copy
and as such watermarked.
4. ONLY transcript request with institutional or organizational destination address will be
treated as official and will not be watermarked.

Special Notice to Graduates of UI Affiliates

It should be mentioned that graduates of the University from the Affiliated Institutions
are required to request the affiliate institutions to forward their academic record to the
Records Unit of the University and they are expected to ensure that the transcript has
been received before applying for their transcripts on this platform. Such applicants
should submit two passport-size photographs and Date of Birth certificate to the affilliated
institutionforwarded alogside the academic record to the University.

It is equally important to inform graduates of the University from the University of Ibadan
Distance Learning Centre (UIDLC) to approach the Centre to apply for their academic
records. They are NOT to apply via this portal.

Direct further enquiries to:

Email:record@[Link]

Help Line: 080 2084 1489

Records Officer: 080 6708 4103

Thank you.

[Link]
Records Officer (Undergraduate)

Common questions

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Factors influencing the decision to use a courier service might include the need for official document delivery to specific addresses, such as other academic institutions or employers, ensuring secure and timely arrival. Personal collection might be chosen for convenience or cost reasons if the applicant is local and can easily access the university. Unlike personal collection, courier services may incur additional costs but offer broader delivery options, especially useful for international recipients .

The University of Ibadan provides inquiry support via email and a dedicated helpline to assist with transcript requests. This support is crucial for guiding applicants through the application process, addressing difficulties, and offering real-time assistance to resolve issues quickly. This level of support underlines the university's commitment to customer service and ensures an efficient, user-friendly experience for students and alumni worldwide .

The University of Ibadan has digitized and automated the transcript request process by launching the Transcript Processing Portal. This portal allows students and alumni to apply for official transcripts online, eliminating the need for in-person applications. Fees are payable through the portal, and applicants can track the status of their requests. The process is designed to enhance efficiency and convenience, with options for collection including self, proxy, email, or courier service .

A student might request a 'Student's Copy' to obtain the transcript for personal use. This implies that the transcript will be watermarked with 'Student's Copy' and is not considered official. Official transcripts require an institutional or organizational address to be treated as such and will not be watermarked, distinguishing them from personal copies .

Graduates from affiliated institutions of the University of Ibadan must first ensure that their academic records are forwarded by the affiliated institution to the University's Records Unit before applying for transcripts. They must submit two passport-size photographs and a Date of Birth certificate to the affiliated institution for forwarding, ensuring that all necessary documents are received by the University, which facilitates efficient processing of the transcript requests .

The use of a Transcript Processing Portal aligns with modern trends in digitization and automation in academic administration. This approach enhances efficiency, reduces human error, and provides greater accessibility for students and alumni worldwide. Anticipated benefits include streamlined processes for transcript requests, enhanced tracking capabilities, and potentially faster processing times. It also reduces the administrative burden on university staff and minimizes physical visits, aligning with digital transformation goals in higher education .

Transcript requests to foreign addresses cost N7,000, while requests to local addresses cost N5,000, and the cost for a Student’s Copy is also N5,000. This pricing structure reflects the university's administrative strategy to manage service costs, potentially covering the logistics and handling involved in processing and delivering these documents. It shows a tiered costing approach that considers the additional efforts and expenses associated with international mail delivery compared to local distribution .

The Undergraduate Students’ Records Unit is responsible for managing academic records, including storing, retrieving, processing, and issuing them upon request for both personal and official use. This includes issuing academic records to students and alumni, duplicating student records upon request, and verifying the records of students and graduates for corporate bodies .

The mechanism for including affiliate institutions allows for the proper integration of records from various entities under the University of Ibadan, ensuring comprehensive records management. Benefits include maintaining a unified system for transcript processing and verification. However, drawbacks might include potential delays or miscommunication issues if affiliate institutions fail to transmit necessary records promptly. The requirement for additional documents can also complicate the process for applicants who are not close to their affiliate institutions .

Graduates of the University of Ibadan Distance Learning Centre (UIDLC) are directed to approach UIDLC directly to apply for their academic records, rather than using the general transcript portal used by other graduates. This specific protocol ensures that UIDLC graduates follow a specialized procedure that likely addresses unique needs or considerations specific to the UIDLC's administrative processes .

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