100 PRODUCTIVITY TIPS by Nicolas Boucher

EXCEL POWERPOINT
# Question Answer # Question Answer

1 How to autosum adjacent cells? Alt + = 26 How to convert a text into a diagram? Select text > Convert to SmartArt > Choose a SmartArt Graphic

2 How to create a waterfall chart? Insert > Chart > Waterfall 27 How to set slide transitions? Transitions > Transition to This Slide > Effect

3 How to insert a new worksheet? Shift + F11 28 How to loop a PowerPoint presentation? Slide Show > Set Up Slide Show > Loop continuously

4 How to track changes in a workbook? Review > Track Changes > Highlight Changes 29 How to compress images in PowerPoint? Select image > Picture Format > Compress Pictures

5 How to insert a new column? Ctrl + Shift + “+” 30 How to link Excel tables in PowerPoint? Insert > Text > Object > Create from File > Browse to select Excel file

6 How to delete a column? Ctrl + - 31 How to group objects? Ctrl + G

7 How to change the theme of a workbook? Page Layout > Themes 32 How to design automatically slides? Design > Designer > Choose a design idea

8 How to create a drop-down list in a cell? Data > Data Validation > List 33 How to add headers and footers? Insert > Text > Header & Footer

9 How to create conditional formatting rules? Home > Conditional Formatting > New Rule 34 How to insert a chart in PowerPoint? Insert > Chart > Select Chart Type

10 How to remove duplicate rows? Data > Remove Duplicates 35 How to record a PowerPoint presentation? Slide Show > Record Slide Show > Start Recording

11 How to switch data from rows to columns or vice versa? Transpose (found in: Home > Paste > Transpose) 36 How to insert a new slide? Ctrl + M

12 How to sort data in ascending/descending order? Home > Sort & Filter > Sort A to Z or Sort Z to A 37 How to duplicate a slide? Ctrl + Shift + D

13 How to create a custom number format? Right-click > Format Cells > Number > Custom 38 How to apply slide timings in PowerPoint? Transitions > Timing > Duration

14 How to adjust text orientation in cells? Home > Alignment > Text Control > Orientation 39 How to convert PowerPoint to video? File > Export > Create a Video

15 How to start a new line in cell? Alt + Enter 40 How to hide slides? Right click on the slide you want to hide > Select “Hide Slide”

16 How to find the current date? =TODAY() 41 How to create a photo album in PowerPoint? Insert > Photo Album > New Photo Album

17 How to adjust text orientation in cells? Home > Alignment > Text Control > Orientation 42 How to duplicate objects? Select the object and then press Ctrl + D

18 How to build a waterfall chart in Excel? Insert tab > Charts > Waterfall or Stock Chart 43 How to start the slideshow from the beginning? F5

19 How to generate a random number? =RAND() 44 How to start the slideshow from the current slide? Shift + F5

20 How to show a value if the cell has an error? =IFERROR(value, value_if_error) 45 How to animate text? Select text > Animations > Animation options

21 How to count cells with numerical data? =COUNT(range) 46 How to crop images into shapes? Select the image > Format > Select Crop > Choose Crop to Shape

22 How to count cells with any data? =COUNTA(range) 47 How to rehearse your presentation? Slide Show > Rehearse Timings > Practice Slides

23 How to create a custom autofill list? File > Options > Advanced > Edit Custom Lists 48 How to hide a slide for a moment in a presentation? Press B to show Black Screen or Press W to show a White Screen

24 How to solve equations by changing cell values? Goal Seek (found in: Data > What-If Analysis > Goal Seek) 49 How to activate the presenter view? Connect to a second screen > Slide Show > Use Presenter view

25 How to optimize print in Excel? Select Range of Cells, Go to Page Layout > Print Area > Set Print Area 50 How to align objects? Alt + H, G, and then choose the alignment option

OUTLOOK WORD
# Question Answer # Question Answer

51 How to recall an email in Outlook? Open Sent Items > Message > Actions > Recall This Message 76 How to jump to your most recent edits? Shift + F5

52 How to set out of office? File > Automatic Replies > Send automatic replies 77 How to track changes in Word? Enable “Track Changes” for real-time editing visibility

53 How to automatically delay all sent emails by 1 minute? File > Manage Rules & Alerts > New Rule > Apply rule on messages I send 78 How to insert a table in Word? Insert tab > Select Table > Choose the number of rows and columns

54 How to create a new email? Ctrl + N 79 How to create a template in Word? File > Save As > Save as type: Word Template (*.dotx)

55 How to reply to a message? Ctrl + R 80 How to change line spacing in Word? Home > Line and Spacing > Line Spacing Options

56 How to reply to all in a message? Ctrl + Shift + R 81 How to create a table of contents? Use Styles for Headings and then Insert > Index and Tables

57 How to forward a message? Ctrl + F 82 How to convert Word to PDF? File > Save As > Save as type: PDF (*.pdf)

58 How to create a contact? People > New Contact > Fill in Details 83 How to insert a header and footer in Word? Insert > Header or Footer

59 How to share your calendar? Calendar > Share Calendar > Email Calendar 84 How to insert a cover page? Insert > Page > Cover Page > Choose style > Edit text and elements

60 How to create a signature? Mail > Signatures > New > Create Signature 85 How to format text in columns in Word? Highlight text > Layout > Column > Select number of columns

61 How to recover deleted items in Outlook? Folder > Recover Deleted Items > Recover Selected Items 86 How to insert a comment? Alt + R, C

62 How to create a new appointment? Ctrl + Shift + A 87 How to add page numbers? Insert > Page Number > Choose Location

63 How to create a new meeting request? Ctrl + Shift + Q 88 How to insert a chart in Word? Use "Insert Chart" for visual representation of data

64 How to send an email message? Ctrl + Enter 89 How to add a watermark? Design (or Page Layout) > Watermark

65 How to schedule emails? Options > Delay Delivery > Do not deliver before 90 How to use find and replace in Word? Home > Replace or Ctrl+H

66 How to change the default email font in Outlook? File > Options > Mail > Stationery and Fonts > New mail messages > Font 91 How to create a bibliography in Word? Use "References" and "Insert Citation" for source attribution

67 How to find all mail from a sender quickly in Outlook? Click in the Search box > Type from:sender's email or name 92 How to add a caption to an image? Right-click Image > Insert Caption

68 How to export Outlook contacts to a CSV file? Go to File > Open & Export > Import/Export > Export to a file 93 How to see how many words has your document? Review tab > Select Word Count

69 How to delete an address from the Outlook Auto-Complete List? Start typing the address > Highlight the address > Press Delete 94 How to create a mail merge ? Mailings > Start Mail Merge > Step by Step Guide

70 How to set up a distribution list in Outlook? Home > New Items > More Items > Contact Group > Enter Name > Add Members 95 How to set language in Word? Review > Language > Set Proofing Language

71 How to automatically filter one sender's mail to a folder? Rules > Select Always Move Messages From: [Sender] > Choose folder 96 How to insert or create equations? Insert > Equation

72 How to block senders in Outlook? Right-click email > Junk > Block Sender 97 How to add a page break? Ctrl + Enter

73 How to forward emails automatically in Outlook? Rules > Create Rule > Advanced Options > Forward 98 How to create a template in Word? Save frequently used formats as Word templates

74 How to change the display name in Outlook? File > Account Settings > Change Display Name 99 How to select text to the beginning of the line? Shift + Home

75 How to create a search folder based on a specific person? Folder tab > New Search Folder > Mail from specific people 100 How to change capitalization the easy way? Press Shift + F3 several times until you get what you want

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