Keyboard shortcuts in QuickBooks Desktop

SOLVED • by QuickBooks • 50 • Updated June 09, 2023

Learn keyboard shortcuts for doing things more efficiently in QuickBooks Desktop for
Windows and Mac.

You can use keyboard shortcuts to do all kinds of things in QuickBooks Desktop. Instead of
using the menus, you can create invoices and move between windows with just a few
keystrokes.

Note: You'll see underlined letters on some forms and buttons. These are shortcut labels. To
use the shortcut, hold Alt and press the underlined letter.

▼ QuickBooks for Windows (Pro, Premier, Enterprise)

Navigate around QuickBooks

Action Keyboard shortcut

Open the Help window F1

Close current window Esc

Open the Product Information window (Product and

F2 or Ctrl + 1
License number, company file location, etc)

Open the Find Transaction window (Transactions, invoices,

Ctrl + F
etc)

Open the Search window (Customers, accounts,

F3 or Ctrl + 2
transactions, etc)

F2 to open the Product Info

Open Tech Help / Technical Info window (System info)
window, then press F3

Data fields on forms

Action Keyboard shortcut

Increase or decrease the amount + or -

Go to the next data field Tab

Go to the previous data field Shift + Tab

Copy, paste, undo, cut Ctrl + C, Ctrl + V, Ctrl + Z, Ctrl + X

Date fields on forms

Action Keyboard shortcut

Open calendar to select a date Alt + ↓

Advance a day +

Back a day -
 Go to today T

Go to the first day of the week W

Go to the last day of the week K

Go to the same day next week ]

Go to the same day last week [

Go to the first day of the month M

Go to the last day of the month H

Go to the same day of the month next month ;

Go to the same day of the month last month ' (apostrophe)

Go to the first day of the year (Jan 1) Y

Forms and transactions (invoices, expenses, etc)

Action Keyboard shortcut

Record or save a transaction Enter

Add a new transaction line Ctrl + Ins

Delete selected transaction line Ctrl + Del

Highlight a transaction line, then press Ctrl + Alt + Y.

Copy a transaction line
*Only available in QuickBooks 2018 and later.

Highlight a blank transaction line, then press Ctrl +

Paste a transaction line Alt + V. *Only available in QuickBooks 2018 and
later.

Go to the next or previous transaction

↑ or ↓
line

Open the full list for the selected Highlight the ▼ dropdown menu, then press Ctrl + L.
dropdown menu (product, service, Press Ctrl + U to add a selected item from the list to
customer, etc) your open form.

Move between pages on forms and

Page Up or Page Down
reports

Save and close the current form Alt + S

Go to your last open form of the same

Alt + P
type

Save and go to the next form of the

Alt + N
same type

Print form (or list) CTRL + P

Memorize current form and its

Ctrl + M
transactions

Open Memorized Transaction List Ctrl + T

Open transaction history (for current

Ctrl + H
form)

Open transaction journal (for current

Ctrl + Y
form)

Lists (Customer Center, Account Register, Item List, etc)

 Keyboard
Action
shortcut

Ctrl + Page
Up
Go to the first item or last item on a list or register or
Ctrl + Page
Down

Create a new item on a list (account, customer, product or service, etc) Ctrl + N

Edit an item on a list (account, customer, product or service, etc) Ctrl + E

Delete an item on a list (account, customer, product or service, etc) Ctrl + D

Run a Quick Report for an item on a list Ctrl + F6

Refresh list (You only see this if you are in the multi-user mode. This is
F5
useful if multiple users are editing the same list.)

Start a new task anywhere in QuickBooks

Action Keyboard shortcut

Create a new
Ctrl + I
invoice

Create a new
Ctrl + W
check

Open the
Ctrl + J
Customer Center

Open the Chart

Ctrl + A
of Accounts

Ctrl + R, then select an account. If you are in an account register, select a

Open an
transaction and press Ctrl+G. This opens the register for the associated
Account Register
"transfer" account.

Open, set up, and close QuickBooks

Action Keyboard shortcut

Open your company file with no Hold Alt after you open your company file on the Open
open windows or menus Company window

Close QuickBooks Alt + F4

Open QuickBooks Service Keys

Ctrl + K
(Payroll only)

Set up YTD Amounts for Payroll Select the Help menu and then About QuickBooks.
(Payroll only) When the product screen appears, Ctrl + Alt + Y.

▶ QuickBooks for Mac

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