HEALTH AND SAFETY MANAGEMENT SYSTEM

PROCEDURE – 04
RISK MANAGEMENT

P.O. Box 44942 Al Masaood Tower, Hamdan Street,

Abu Dhabi, UNITED ARAB EMIRATES

Tel: +971-02-634-6900

Prepared by: HSE Officer Sign: ………………………………….

Approved by: Chief Administration Officer Sign: ………………………………….

 Revision History
Version
Effective
Section Summary of changes Reviewed by Approved by
Date
From To

Chief
First release of Manual as
All Pages 0.0 0.0 HSE Officer Administration 25.07.2015
Issue 1, Revision 0.0
Officer

All Pages 0.0 1 Up gradation to OSHAD 3.1 Chief

HSE Officer Administration 01.04.2018
Officer
Table of Content

4.1 Purpose

4.2 Scope

4.3 References

4.4 Definition

4.5 Responsibilities and Authorities

4.6 Procedure

4.7 Related Documents

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4.1 PURPOSE
This procedure is applicable to all environmental aspects & impacts arising from the activities, products and
services of Site Technology LTD. Co (ST) in conformance to its OHS Management System based on the
requirements of OHS Center, as per the guidelines of the OSHAD-SF 3/3.1, and Element – 02, Risk
Management and Technical Guideline – Process of Risk Management.

4.2 SCOPE
This procedure is applicable to all environmental aspects & impacts arising from the activities, products and
services of ST in conformance to its OHS Management System based on the requirements of OHS Center, as
per the guidelines of the OSHAD-SF 3/3.1 SF, and Element – 02, Risk Management and Technical guideline –
Process of Risk Management.

4.3 REFERENCES
 OSHAD-SF 3/3.1, Element 02- Risk Management
 OSHAD-SF 3/3.1, Technical Guideline – Process of Risk Management

4.4 DEFINITIONS

4.4.1 Hazard –Any substance, physical effect, or condition with potential to harm people, property or the
environment.

4.4.2 Hazard Identification – process of recognizing that a hazard exists and defining its characteristics.

4.4.3 Elimination – process of removing the hazard. (Example: eliminating a requirement to carry out the task,
or the use of a piece of equipment or chemical.)

4.4.4 Substitution – process of replacing a material, factory or work practice with a less hazardous one.
(Example: replacing a hazardous chemical with a less hazardous one.)

4.4.5 Engineering Controls – The Control of exposure to a hazardous agent by the design of factory and
equipment, e.g. containment, exhaust ventilation, mechanical aids.

4.4.6 Administrative Controls – process of putting signage, labels, posters, stickers, etc. to warn personnel of
the existing hazards involve.

4.4.7 Personal Protective Equipment – any device, appliance or equipment (including clothing affording
protection against the weather) designed to be worn or held by an individual for protection against one or
more health and safety hazards, or minimizes their exposure to, workplace risks. It includes, but is not
limited to, items such as facemasks and respirators, eye protection, high visibility clothing, coveralls,
goggles, helmets, safety harnesses, gloves and footwear.

4.4.8 Management Representative – an appointed environmental, health and safety manager, supervisor or
representative for a designated work group or organization, who has been appointed by the top
management to establish, document, implement, maintain and continually improve the OSHAD.

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4.4.9 Incident (OHS) – A single event/ incident which have caused or could have caused fatality, injury, illness
and/ or damage (loss) to assets, the environment, entity reputation or to third parties.

4.4.10 Risk – Risk is the product of the measure of the likelihood of occurrence of an undesired event and the
potential adverse consequences which this event may have upon;

4.4.11 Risk Assessment – The process of determination of risk, usually in a quantitative or semi quantitative
manner. It is an evaluation of the likelihood of undesired events and the likelihood of harm or damage
being caused together with the value judgments made concerning the significance of the results.
A process of examination, ranking and prioritization of potential hazards and exposures in the work
environment, to guide the implementation of suitable risk control measures.

4.4.12 Risk Management –The process of implementing decisions about accepting or altering risks.

4.4.13 Risk Register –Register which records details of all the risks identified for an entity, their grading in terms
of likelihood of occurring and seriousness of impact on the entity, initial plans for managing each high
level risk and subsequent results.

4.4.14 Risk Control Plan – a ‘Risk Control Plan’ is an action plans that sets out how the OHS risks identified in
the Risk Assessment will be eliminated and controlled. Risk Control Plans are developed from risk
assessments. Risk Control Plans may include:
 Hazards identified;
 Risks associated with the hazards identified;
 Existing risk controls;
 Proposed short-term controls (including proposed completion dates);
 Proposed medium-term controls (including proposed completion dates);
 Proposed long-term controls (including proposed completion dates);
 Person(s) responsible for implementation of controls;
 Resources needed for implementation of controls;
 Proposed review date.
 Keep Record

4.4.15 Environment –The biosphere in which different forms of life are manifested and consists of two elements;
Natural Element: comprises living creatures to include man, animal, plant and other living creatures,
natural resources to include water, soil, organic and inorganic substances and natural systems.
Unnatural Element: Comprises all that man introduced into the natural environment, to include fixed and
movable installations, roads, bridges, airports, means of transportation and innovative industries, invention
and technologies.
Surrounding in which an entity operates including, air, water, land and natural resources, flora, fauna,
humans and their interaction.

4.4.16 Environmental Aspect –Element of the organization's activities, products or services that can interact with
the environment. A significant environmental aspect is an environmental aspect that has or can have
significant environmental impact.

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4.4.17 Environmental Impact – any change to the environment, whether adverse or beneficial, wholly or
partially resulting from an organization’s environmental aspects.

4.5 RESPONSIBILITIES

4.5.1 The Chief Administration Officer is responsible for approving the identified and documented
environmental aspects & impacts register.

4.5.2 The Management Representative is responsible for reviewing all identified environmental aspects and
impacts; and ensuring that significant aspects are determined.

4.5.3 Each Department Heads and their key personnel is responsible for identifying all environmental aspects
and impacts arising from their activities, products, services and other related processes.

4.6 PROCEDURE

The Site Technology LTD. Co will at minimum:

 ensure risk management is an integral part of management and embedded in the entity culture and practices;
 ensure risk management shall be applicable to all activities that an entity undertakes and/or phases of a
project / development (from design to decommissioning / demolition);
 define risk management methodologies and competencies;
 be based on consultation with employees, contractors and other relevant stakeholders; incorporate the
recognized steps of risk management, which include:
 identify all OSH hazards in the workplace;
 assess the risks of these hazards;
 formulate control measures to reduce the risk to an acceptable and as low as reasonably practicable
(ALARP) level;
 review the program on a regular basis; and
 incorporate a management of change process within the entity.
 address routine and non-routine activities of all persons having access to the workplace;
 address supply chain and contractor undertakings;
 address human behavior, including people with special needs and young person’s;
 identify hazards outside the workplace capable of adversely affecting the work environment and/or the safety
and health of employees;
 address hazards presented by inclement weather and/or emergency situations; address potential risk to
persons not in the entity’s employment;
 address plant, machinery, equipment, substances and materials at the workplace;
 address the design of work areas, processes, work organization and operating procedures; and
 ensure documentation, recording and communication of the results of risk
management activities.

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4.6.1. Training, Consultation And Competence

a) Risk Assessment should be carried by the competent persons, who are trained, knowledgeable and
experienced in the risk assessment process.
b) Simple situations only requires an understanding of relevant best practices, understanding of
processes and the willingness and ability to supplement existing experience and knowledge, when
necessary by obtaining external help and advice.
c) More Complicated situations will require competent person to have a higher level of knowledge and
experience.
d) Involve the professional bodies or similar organization to ensure the effective assessment of risk in
lieu of complex or complicated situations/ processes.
e) Encourage employees and contractors to participate in the risk assessment meetings and workshops.

4.6.2. Consultation

a) Staffs shall be consulted at every stage of risk management who are involved in the process or task
to gain an understanding of the hazards involved and methodology of the task. Consultation with
staffs for complex process will help to identify the appropriate control measures and the
implementation of the controls without any complication.
Reference: Communication and consultation procedure ST-OHS-PR-11

b) The consultation staff may included but not limited

i. Workers;
ii. Supervisors;
iii. OHS Officers;
iv. OHS Representative
v. Contractors; and
vi. Other relevant stakeholders etc.

c) Consultation between Management, employees and stakeholders is beneficial throughout the risk
assessment process because it:
i. Bring together different areas of expertise to identify and analysis risks and allows those
with day to day experience of the hazards to provide valuable input;
ii. Allows workers to have ownership of the risk and the solution;
iii. Increase the likelihood that worker will be committed to implementing the control measure,
because they understand why they are being imposed;
iv. Increase workers’ morale, satisfaction and retention rates, as staff feel they are being
listened to and involved;
v. Improves trust, communication and teamwork;
vi. Improves productivity as a result of better decision-making processes; and
vii. Contributes to developing a positive safety culture in the factory, by increasing team
commitment to workplace health and safety.

4.6.3. Risk Assessment

a) The purpose of these risk assessments is to identify common OHS aspects, impacts, hazards & risk
which can be found in all departments and every location of the ST premises, covering all processes
and activities, and determining their significance.
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b) Subsequent in-factory risks assessments were carried out for all of ST and facilities. Results of this
risk assessments where reported using the ‘Risk Register’.

c) OHS risk assessment is an on-going process and shall be undertaken by Management Representative
at various times including:

i. When planning or making a change to a work procedure, activity and/or practices;

ii. When introducing new machines, equipment, material or substances in the factory;
iii. After an OHS incident (including near misses);
iv. Introduction of new workers;
v. Presence of a high level of risk associated with a specific work activity;
vi. When legislation obligations change (including regulations); and
vii. Before work activities begin.

d) Risk Assessment requires review whenever there is a change in the management system or change in
the activity, any incident occurred; new activity takes place, change in the legal & regulatory
requirements and new equipment brought at workplace.
e) Objectives & targets, and legal & Regulatory requirement should also be considered during the
process of new risk assessment or any change occurred in the risk assessment.
f) The significant rating is reviewed once in a year or whenever there is a changes based on the result
of management review meeting / based on the result of HS audit / or based on New or changes to
activities, products & services & the Significant Risk rating is updated accordingly. Objectives and
targets are the overall goals for OHS performance set to meet the requirements of the OSHAD
policy.
g) Management Programs are established to manage or mitigate significant risk identified and targets
are specific measures to achieve those objectives.
h) The MR will review the Register of Risk Register and revise the Targets and Objectives, if required,
to meet the requirements of the OSHAD policy and demonstrate continuous improvement.
i) Where there is a reason to suspect that a risk assessment is no longer valid or there has been a
significant change in the matters to which it relates, the risk assessment must be reviewed and
revised, for example:

i. Following an accident, the risk assessment must be reviewed for accuracy

ii. Where there have been significant changes to the work activity

iii. Where changes have been made to the equipment or materials used
iv. Where the environment in which the activity takes place changes
v. The system of work used is changed
vi. The person carrying out the task changes
vii. Any impact caused to the environment due to any activity.
viii. Any change in legal requirements.

4.6.4. New or Altered Systems of Work

a) The Management Representative shall ensure that whenever a new system or process is established
or an existing process is altered (revised) in the ST, a risk assessment shall be completed in
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consultation with the relevant employees and safety representatives as practicable, prior to the
commencement of the new or altered system/process, unless a risk assessment has already been
completed. This risk assessment in particular shall consider the following:

 Routine & Non-routine activities of all persons having access to the workplace.
 Supply chain and contractor undertakings.
 Human behaviour.
 Hazards outside the workplace capable of adversely affecting the OHS of employees.
 Potential risk to persons not in the company's employment.
 Project, equipment, substances and materials at the workplace.
 Operations, processes and/or activities;
 Workplace design and Processes, Project, machinery, equipment, work organization;
 Manual handling (including objects to be handled);
 Travel and modes of transport;
 Field safety;
 Energy & water consumption;
 Disposal of contents and packaging;
 Storage (including Safe Working Load)

4.6.5. Risk Management Methodology

a) The risk assessment process can be systematically divided into five steps:

1. Identify the hazards, based on experience, recorded data and other information;
2. Identify who can be harmed or what can be damaged and how – understand who can be
harmed or what can be damaged from the risk and to what extent;
3. Evaluate the risk and selected additional control measures (if required). Using a recognized
method, evaluate the level of risk and decide if it is required to implement any additional control
measure. If additional control measures are required, select these from the hierarchy of control
by selecting the highest order control method possible and then proceeding down the list in
order;
4. Implement the selected control Measures in the workplace; and
5. Monitor the control Measures to ensure that they are working correctly to control the risks and
that no other risks have been introduced.

b) Attention shall be given to risks that may be easy to fix but may have low risk priority scores. These
risks shall be fixed promptly. Particular attention shall also be given to risks that may have very low
likelihood of an occurrence but may result in major consequences.

[Link]. Step One - Identify the hazards

a) Start the process by walking around the workplace to identify the likely risk issues.
i. Work activities

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ii. Project and machinery;

iii. Known hazard;
iv. Incident report; and
v. Known near misses
b) This aim is to generate a comprehensive list of sources of risks and events that might have an impact
on the health and safety of the workers and the adjacent community or the environment. The form in
Appendix A can be used to record the hazards spotted during the walkthrough of the Project.
c) When identify the hazards, always observe the actual practice as this may differ from what is
supposed to happen. Consult with the employees who undertake the task as they may have very good
safety reason for undertaking the tasks in a certain manner.
d) Having identified what might happen, it is necessary to consider possible cause and scenarios. They
are many ways an event can occur. It is important that no significant causes are omitted.
e) Approaches used to identify risks include checklist, judgments based on experience and records, flow
charts, brainstorming, systems analysis, scenario analysis and systems engineering techniques.
f) The approach used will depend on the nature of the activities under review, types of risk, the entity
and the purpose of the risk management study.
g) Manufacturer’s instruction or data sheets can also help to identify hazards and put risks into their true
perspective.

[Link]. Step Two - Identify who / What can be Harmed or Damaged and How

a) Management Representative shall make a list of the groups of people and other components that
could be affected by the hazards, and always ensure they are taken into account:
i. employees;
ii. Visitors;
iii. contractors;
iv. members of public;
v. consumers of products or services;
vi. environment;
vii. specific sensitive or protected environment areas; and
viii. plant /equipment /property damage.

b) It may take into account persons who may have additional difficulties, such as new or expectant
mothers, disabled persons, young or inexperienced workers.

c) Identity how each group and component could be harmed by the hazards found, as this will help to
identify control measures to help reduce the risks at a later stage in the assessment process.

[Link]. Step Three - Evaluate the risks and decide on precautions

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a. Evaluating risk is about developing an understanding of the risk. It provides an input to decisions on
whether risks need to be controlled and the most appropriate and cost-effective risk treatment
strategies.
b. Risk analysis is involves consideration of the sources of risk, their consequences and the likelihood
that those consequences may occur. Factors that affect consequences and likelihood may be
identified. Risk is analyzed by combining consequences and their likelihood. In most circumstances
existing controls are taken into account.
c. The level of risk is calculated by multiplying the Consequence Score and Probability of Occurrence
together:

Risk = Consequence Score x Likelihood of Occurrence

d. Consequences and likelihood may be estimated using statistical analysis and calculation. Where no
reliable or relevant past data is available, subjective estimates may be made which reflect an
individual’s or group’s degree of belief that a particular event or outcome will occur.
e. The most pertinent information sources and techniques shall be used when analyzing consequences
and likelihood. Sources of information may include the following:

i. Past records;
ii. Practice and relevant experience;
iii. Relevant published literature;
iv. Economic, engineering or other models; and
v. Specialist and expert judgments.

Techniques include:
i. Structured interviews with experts in the area of interest;
ii. Use of multi-disciplinary groups of experts;
iii. Individual evaluations using questionnaires; and
iv. Use of models and simulations.

f. Where appropriate, the confidence placed on estimates of levels of risk shall be included.
Assumptions made in the analysis shall be clearly stated.
g. For the discharge or emission of a pollutant, evaluating factors such as those listed below should help
in the assessment of relative consequence:

i. Persistence;
ii. Toxicity;
iii. Health effects;
iv. Concentration of chemical;
v. Volume discharged per event;
vi. Duration of the discharge;
vii. Proximity to water-bodies;
viii. Potential dilution;
ix. The area of land/marine waters affected; and
x. Taking into account secondary consequences and existing mitigation measures.

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h. Regarding occupational health and safety, evaluating factors such as those listed below will help in the
assessment of relative consequence:

i. Health effect (e.g. long / short term effects, fatality, degree of injury / illness, disability); and
ii. Damage to assets (e.g. factory, premises).

i. The potential consequences shall be judged using all available information This information may
include, but not be limited to:

i. Control measures in place;

ii. Written systems of work, permit-to-work procedures for the tasks;
iii. Monitoring data from within and outside the entity;
iv. Tasks being carried out, their duration and frequency and locations;
v. Factory, machinery, powered hand tools to be used;
vi. Size, shape, surface character and weight of materials that may be handled; distances and heights to
which materials have to be moved;
vii. Service used substances used or encountered during the work;
viii. Parties carrying out the tasks (training received); and
ix. Legal requirements.

j. For risk assessment, five levels of severity of consequences have been used as follows;

i. Insignificant
ii. Minor
iii. Moderate
iv. Major
v. Catastrophic

[Link].1. Consequences of Hazards

a. At this stage of evaluating process the ST is trying to understand what harm can come from the
hazard. Using table 1 provides a consistent method of assessment that can be applied by
different personnel and at different times.
b. The following table is not linked to categorization of OSHAD-SF 3/3.1 Reportable incidents.

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Area Insignificant Minor Moderate Major Catastrophic

Impacted Consequences Consequences Consequences Consequences Consequences
(a) (Score=1) (Score=2) (Score=3) (Score=4) (Score=5)

Environment

Land-based Insignificant Minor impacts on Significant Continuous and Long-term and

Ecosystem. environment fauna/ fauna and change in flora/ serious damage significant change in
impact. habitat, but no fauna by erosion or to population (e.g.
Occasional negative impacts populations and flora or fauna. eradication of
damage by on ecosystem habitat. Major endangered species)
erosion, or of flora function. Limited disruption to, or or habitat with
and fauna. Some damage to a Disruption to, frequently death negative impact on
disruption to flora minimal area of or some death of, rare flora or ecosystem function.
or fauna habitats. land of no of, rare flora or fauna. Widespread
significant value fauna, but not destruction to a
(i.e. no unique resulting in Major significant area of
habitats). eradication of destruction of land, rare flora and
endangered significant fauna and/or
Temporary species. Non- habitat. groundwater
damage/ persistent but resources.
disruption possibly
(<1month) to widespread
flora or fauna damage to land:
habitats damage that can
be remediated
without long-
term loss;
localized
persistent
damage; or
significant
temporary
damage (<1
year) to
ecosystem.
Aquatic Occasional short- Minor impact on Significant Significant Damage to an
Ecosystem term impact and/ aquatic localized widespread extensive portion of
or disruption to ecosystem, impacts but impact on aquatic ecosystem
aquatic flora and including flora, without longer- protected resulting in severe
fauna. fauna and habitat. term impact on wildlife (e.g. impacts on aquatic
No significant aquatic migratory populations and
impact on water ecosystem, shorebirds, habitats and/or long-
resources. and/or short marine plants, term impact on water
term impacts on fish breeding

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Area Insignificant Minor Moderate Major Catastrophic

Impacted Consequences Consequences Consequences Consequences Consequences
(a) (Score=1) (Score=2) (Score=3) (Score=4) (Score=5)

water resources. grounds), or resources.

aquatic
ecosystem of
moderate
duration.
Atmosphere/ Temporary Minor Creation of Major Catastrophic
waste/ other nuisance from environmental noise, odour, Environmental environmental impact
noise, odour, dust, impact due to dust, other impact due to due to uncontained
other air emission, contained release controlled/ uncontained release, fire or
greenhouse gasses, of pollution uncontrolled air release, fire or explosion with
vibration, visual (including odour, emissions, explosion with detrimental effects.
impact. dust, and noise), greenhouse, detrimental Outsides assistance
fire or explosion vibration and effects. Outside required,
Minor use of with no lasting visual impact at assistance
water, fuels, and detrimental significant required. Extensive chronic
energy and other effects. No nuisance levels. discharge of
natural resources. outside assistance persistent hazardous
required. Results in the pollution.
generation of
Significant use of significant Results in the
water, fuels and quantities of generation of
energy and other hazardous significant quantities
natural resources. waste. of intractable waste.

Cultural Minor repairable Minor repairable Moderate Major damage Irreparable damage
heritage damage to damage to damage to to structures/ to highly values
(Indigenous commonplace structures/ items structures/ items items of cultural structured/ items
and Modern) structures. of cultural of cultural significance, or location of cultures
significant, or significance, or major significance or sacred
minor significant infringement of value.
infringements of infringement of cultural values/
cultural values. cultural values/ sacred locations.
sacred
locations.

Health

Health Effect Insignificant Minor complaints Ongoing Major ongoing Extreme health risk-
impact on or exposure complaints from long-term health potential for death in
surrounding during plant community. effects likely to community.

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Area Insignificant Minor Moderate Major Catastrophic

Impacted Consequences Consequences Consequences Consequences Consequences
(a) (Score=1) (Score=2) (Score=3) (Score=4) (Score=5)

communities shutdown or Significant surrounding

maintenance. emission or communities
Maximum discharge that and workers.
occurrence impacts on
limited to two surrounding
times per year population.

Safety

Human Minor injuries, Injuries requiring Serious injuries Single fatality Multiple Fatalities
Health and which may require on-site treatment requiring off-
Safety self-administered by medical site treatment
first aid. Injured practitioner. by medical
personnel can Personnel unable practitioner or
continue to to continue to immediate
perform normal perform duties evacuation to
duties. hospital.
Potential long-
term or
permanently
disabling
effects.

Production Incident event Production loss Production loss Production loss Loss of license to
Loss without causing or delay up to one or delay of one or delay for over operate or ability to
production loss. week. week to one one month. produce indefinitely.
month.

Total Cost of Financial loss Financial loss Financial loss Financial loss Financial loss
impacts or (compensation, (compensation, (compensation, (compensation, (compensation, fines,
incident fines, cost or fines, cost ot fines, cost to fines, cost to cost to repair, plant
Event repair, plant repair, plant repair, plant repair, plant damage) of greater
damage) o less damage) of AED damage) of damage) of than AED 10
than AED 5,000. 5,000- AED AED50,000- AED500,000- Million.
50,000. AED500,000. AED10Million.

Table 1 - Hazard Consequences

[Link].2. Likelihood of a Event

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Following on from looking at the magnitude of the consequences of an event,

LIKELY FREQUENCY
DESCRIPTION PROBABILITY
ENVIRONMENT HEALTH AND SAFETY

Continuous or will happen

Frequent Occurs frequently 5
frequently.

Often 5-12 times per year Occurs several times per year 4

Likely 1-5 times per year Has occurred more than once 3

Possible Once every 5 years Has occurred 2

Rare Less than once every 5 years Never occurred 1

Table 2: Likelihood

[Link].3. Analysis of Risk

Following on from the analysis for likelihood and consequences, the entity can now assign a risk
rating to the hazard.

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Using Table – 2 provides a consistent method of assessment that can be applied by different
personnel and at different times.
Consequence

Probability Insignificant - 1 Minor - 2 Moderate - 3 Major - 4 Catastrophic - 5

Rare-1 1 2 3 4 5

Possible-2 2 4 6 8 10

Likely-3 3 6 9 12 15

Often-4 4 8 12 16 20

Frequent-5
5 10 15 20 25
Almost Certain

15 to 25 Extreme Risk Activity or industry should not proceed in current form

Activity or industry should be modified to include remedial planning and

8 to 12 High Risk
action and be subject to detailed OHS Assessment

Activity or industry can operate subject to management and / or

4 to 6 Moderate Risk
modification

1 to 3 Low Risk No action required, unless escalation of risk is possible.

Table -3 -Risk Rating

[Link]. Step Four – Implement the selected Control Measures

a. When the risk is categorized, the entity should identify the corrective action in order to
manage the hazard at an acceptable and “as low as reasonably practicable” (ALARP) risk
level. For hazards with low risk, actions may not be required.
b. Identified foreseeable risks will be eliminated if reasonably practicable. If it is not reasonably
to eliminate the risk then the following hierarchy of controls will be applied.
c. The health and safety hierarchy of control is as follows:

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i. Elimination
ii. Substitution
iii. Engineering Control Isolation
iv. Administrative Controls
v. Personnel Protective Equipment (PPE)

Figure 1: OH & S Hierarchy of Control

d. Environmental Hierarchy of Control is as follow:

i. Avoidance / source reduction;

ii. Reuse;
iii. Recycling;
iv. Recovery of Energy;
v. Treatment
vi. Containment;
vii. Disposal; and
viii. Remediation and clean-up

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Figure 2: Environmental Hierarchy of Control

e. In the evaluation of which control measure shall be taken, consideration shall be given to
reducing risk to a level deemed ALARP. This includes consideration of:
i. Legal requirements;
ii. International standards / guidelines;
iii. Entity OHS policy / objectives;

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iv. Availability of resources;

v. Cost and benefits; and
vi. The status of scientific and technical knowledge.

f. To reduce a risk to an ALARP level involves balancing reduction in risk to a level,

objectively assessed, Where the trouble, difficulty and cost of further reduction becomes
unreasonable disproportionate to the additional risk reduction obtained. To demonstrate
ALARP, it requires consideration of different options to ensure risk is reduced to a level
whereby the cost or effort for any further reduction is grossly disproportionate to the risk
reduction achieved.

[Link]. Step Five - Monitoring and Review

a) Ongoing review is essential to ensure the effectiveness of implementation. Factors that may affect the
likelihood and consequences of an outcome may change, as May the factors that affect the suitability
or cost of the mitigation options. It is therefore necessary to repeat the risk management cycle
regularly.
b) Actual progress against risk control plans provides an important performance measure and shall be
incorporated into the nominated entities performance management, measurement and reporting
system.
c) Monitoring and review also involves learning lessons from the risk management process, by the
reviewing events, the mitigation plans and their outcomes.

4.6.6. Recording the Risk Management Process

a) Each stage of the risk management process shall be recorded appropriately. Assumptions, method,
data sources, analysis, results and reasons for decisions shall all be recorded.
b) The records of such process are an important aspect of good corporate governance.
c) Decisions concerning the making and capture of records shall take into account:
i. The legal and business needs for records;
ii. The cost of creating and maintaining records; and
iii. The benefits of re-using information

4.6.7. OHS Risk Register

a) A risk register that summarizes their risk assessments and can act as a management tool for the
monitoring and updating of risk assessment
b) The risk register should include all the basic details of the risk assessment including (an example is
included in Appendix C.

i. Risk assessment reference / number;

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ii. Activity;
iii. Control measure;
iv. Timescale;
v. Action owner; and
vi. Review dates.

c) The Management Representative shall review with supervisor including the regulatory authorities, i.e.
Building & Construction Sector regulatory authority, regarding the OHS registers which include high
(extreme) risks. The detailed OHS risk register shall include:

 Workplace design and Processes, factory, machinery, equipment, work organization;

 Routine & Non-routine activities of all persons having access to the workplace.
 Supply chain and contractor undertakings.
 Human behavior.
 Hazards outside the workplace capable of adversely affecting the OHS of employees.
 Potential risk to persons not in the company's employment.
 Factory, equipment, substances and materials at the workplace.
 Operations, processes and/or activities;

d) The Management Representative shall maintain the OHS Risk Registers (Aspects, Impacts, and Hazards
& Risk) to ensure that any changes to the identified hazards, the level of risks or risk controls, which was
previously establish through risk assessments are included and updated.

4.7 RELATED DOCUMENTS:

Appendix M OHS Risk Register

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