Elemental Cost Plan for Academic Building

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This document provides information for a cost analysis of a proposed 4-story academic building in Kemaman, Terengganu. The analysis is based on a similar building previously constructed in R…
  • Introduction and Objectives
  • Project Specifications and Instructions
  • Appendix 1: Cost Analysis Data
  • Appendix 2: Elemental Cost Summary
  • Appendix 3: Cost Breakdown and Specifications

UNIVERSITI TEKNOLOGI MARA

WRITTEN REPORT 2

COURSE : CONSTRUCTION ECONOMICS II


COURSE CODE : DQS256
SEMESTER : SEPT - FEB 2021
PROGRAMME : DIPLOMA IN QUANTITY SURVEYING/ AP114

CREATED BY : EVIE SENDI IBIL


TOPIC : COST PLANNING
DATE OF ISSUE : WEEK 10
DUE DATE : WEEK 12

This written report is to be done in group of three (3). It is to achieve part of Course Learning
Outcome 2. At the end of the report, students should be able to prepare the cost target for the
new proposed project. You can submit your report using the online systems (e.g. [Link],
google classroom, etc. according to your respective lecturers).

QUESTION

Appendix 1-3 shows elemental cost analysis for four-storey academic building in Raub,
Pahang in March 2019 with a Gross Floor Area (GFA) of 4,717m2 and 4.10m storey height. A
similar type of building is proposed to be constructed in Kemaman, Terengganu in January
2022. Several elements need to be adjusted to suit the new project requirements of the
proposed building.

Based on the given information, you are required to prepare a complete Elemental Cost Plan
Table including its Brief Specification for the proposed academic building based on the
following information:

i. Previous index (March 2019) : Refer BCI (released by Department of


Statistics, Malaysia)
ii. Forecasted index (January 2022) : 110.31
iii. Location index (Pahang : 1.1124
iv. Location index (Terengganu) : 1.0838
v. Floor plan (proposed building) : same as previous building
vi. Storey height (proposed building) : same as previous building

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vii. Specifications for proposed building :

Design Brief 001: Different types of soil condition due to different location.
This results in changes in few elements.
a) Frame shall be increased by 20%
b) Piling is increased by 25%
c) Stairs will be increased by 8%
d) External wall is increased by 12%
e) Internal wall is increased by 10%
f) All services will be increased by 15%

Design Brief 002: Roof design is to be changed to steel truss with ‘Monier’ concrete
roof tile.
This results in changes in few elements.
a) Roof is reduced by 12%
b) External finishes is reduced by 3%

Design Brief 003: Internal finishes shall be reviewed


This results in changes in few elements.
a) Internal floor finishes is reduced by 15%
b) Internal wall finishes reduced by 5%
c) Internal ceiling finishes is reduced by 5%

viii. An additional of 8% on the external works is predicted due to the extra works occurring
on the proposed site.

ix. Allow 2% increase both in Preliminaries and Contingencies

x. Allow 4% to cover for price and design risks

• Update all the price for all elements in the analysed project using the Building Material Cost
Index (BCI), released by Department of Statistics, Malaysia in term of years and location
factors.

• Show all the calculations in detail.

• Any assumption made must be clearly stated in appropriate section.

• Calculation for the adjustment for PRICE LEVEL, QUANTITY AND QUALITY for each
element must be clearly shown with handwriting.

2
Appendix 1
ROYAL INSTITUTION OF SURVEYORS MALAYSIA
BUILDING COST INFORMATION CENTRE

ELEMENTAL COST ANALYSIS - Form 1 7-Educational, Cultural, Scientific Building


A-4-4717
JOB TITLE: CADANGAN MEMBINA SEBUAH SEKOLAH JENIS KEBANGSAAN (C) DI CLIENT: Government
YANG MENGANDUNGI BLOK BANGUNAN 36 UNIT BILIK DARJAH, PEJABAT,
PERPUSTAKAAN, BILIK GURU, MAKMAL STOR DAN LAIN-LAIN KEMUDAHAN
4 TINGKAT DAN 1 BLOK BANGUNAN KANTIN 1 TINGKAT.

LOCATION: RAUB, PAHANG. TENDER DATE: March 2019

INFORMATION TOTAL PROJECT


Project and Contract Information
Project Details and Site Condition: Contract: PWD 203A REV (1/2010)
Proposed a primary school of 4-storey building comprising with 36 unit of classroom, offices,
library, labs, store and other utilities and 1 storey building or canteen. Accessibility to site is good.
Overall site is generally flat.

Market Conditions: COMPETETIVE


Contract Particulars: Competitive Tender List

Type of Contract: Standard PAM 2006 Form of Contract (With Cost Fluctuation: Yes RM Int (jv)/L
Quantities)

No
Basis of Tender Open/Selected
Bills of Quantities Competition Government

Bills of Appr. Quant. Negotiated Private

Sched. Of Rates/ Provisional Sum RM 360,000.00


Spec. & Drawings Serials
Prime Cost Sum RM 1,091,800.00
Contract Period Stip. By Client: 10 months
Preliminaries RM 298,000.00
Contract Period Offered by Builders: 10 months
Contingencies RM 300,000.00
Number of Tenders Issued: N/A
Contract Sum RM 7,249,393.00
Number of Tenders Received: N/A

ANALYSIS OF SINGLE BUILDING


Design/Shape Information

Accommodation and Design Features:


The primary school ia a 4-storey building comprising with 36 unit of classrooms, offices, library, labs, store and other facilities and 1 storey building of canteen. The
building is generally rectangular in shape.

Areas: Functional Unit: 2950 m2 Design/Shapes


Percentage of Gross Floor Area
Lower Ground Floor N/A m2
Ground Floor 1402 m2 External Wall Area 5426 (a) Below Grd. Flr. %
Upper Floor 3315 m2 Gross Floor Area 4717
GROSS FLOOR AREA 4717 m2 (b) Single Storey 9%
Construction
Usable Area 2950 m2 = 1.15
Circulation Area 507 m2 (c) Two-Storey %
Ancillary Area 1067 m2 Storey Heights: Construction
Internal Division 193 m2
GROSS FLOOR AREA 4717 m2 Av. Below Grd. Floor m (d) 3-Storey %
Construction
Floor Space NOT Enclosed 3401 m2 At Ground Floor 4.10 m
(e) 4 - Storey 91%
Roof Area 2872 m2 Above Ground Floor 3.21 m Construction
(Structural & Plant Rooms)
Brief Cost Information
Contract Sums RM 7,249,393.00 Functional Unit Costs
Provisional Sums RM 360,000.00 excluding external works: RM 1,998.52 per m2
Prime Cost Sums RM 1,091,800.00
Preliminaries RM 298,000.00 being 4.11 % of remainder
Contingencies RM 300,000.00 being 4.14 % Contract Sum
Contract Sums less Contingencies RM 6,949,393.00

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Appendix 2
ELEMENT COST ANALYSIS - Form 2 7-Educational, Cultural, Scientific Building
A-4-4717
SUMMARY OF ELEMENT COSTS

GROSS FLOOR AREA: 4,717 m2 TENDER DATE: 15th March 2019

Preliminaries Shown Separately


Total Cost Cost per m2 Element Element Unit Element Reinforced Reinforcement Formwork
of Element GFA Unit Rate Ratio Concrete kg m2
RM RM Quantity RM per m2 GFA m3

1 Substructure
1A Piling 131,925.06 27.97 2,286 m 57.71 0.485
1B Work Below Lowest 560,982.26 118.93 1,402 m2 400.13 0.297 327 24,238 1,380
Floor Finish
Group Element Total 692,907.32 146.90 327.00 24,238.00 1,380.00
2 Superstructure
2A Frame 883,918.63 187.39 4,717 m2 187.39 1.000 677 110,167 1,163
2B Upper Floors 573,528.15 121.59 3,315 m2 173.01 0.703 563 45,422 5,333
2C Roof 451,548.18 95.73 3,411 m2 132.38 0.028 22 990 223
2D Stairs 67,892.06 14.39 39 4,518 320
2E External Walls 176,580.52 37.43 3,931 m2 44.92 0.833
2F Windows & External Doors 216,356.40 45.87 1,495 m2 144.72 0.317
2G Internal Walls & Partitions 62,778.44 13.31 1,646 m2 38.14 0.349
2H Internal Doors 31,139.92 6.60 136 m2 228.97 0.029
Group Element Total 2,463,742.30 522.31 1,301.00 161,097.00 7,039.00
3 Finishes
3A Internal Wall Finishes 299,214.52 63.43 6,733 m2 44.44
3B Internal Floor Finishes 112,044.35 23.75 5,555 m2 20.17
3C Internal Ceiling Finishes 175,425.86 37.19 7,258 m2 24.17
3D External Finishes 309,467.00 65.61
Group Element Total 896,151.73

4 Fittings and Furnishings 10,000.00 2.12 P.C. Sum Allowed Tendered Sum

5 Services
5A Sanitary Appliances 93,424.50 19.81 450 Nos 207.61
5B Plumbing Installation 360,000.00 76.32 360,000.00
5C Refuse Disposal - -
5D Air-conditioning & Ventilation - -
System - -
5E Electrical Installation 600,000.00 127.20 600,000.00
5F Fire Protection Installation 100,000.00 21.20 100,000.00
5G Lift & Conveyor Installation - -
5H Communication Installation - -
5J Special Installation - -
5K Builder's Profit & Attendance 31,800.00 6.74 31,800.00
on Services
5L Builder's Work in Connection - -
with Services
Group Element Total 1,185,224.50 251.27 1,091,800.00

Sub-total exc. External Works, 5,248,025.85


Preliminaries and Contingencies

6 External Works
6A Site Work 674,141.65 142.92
6B Drainage 572,299.50 121.33
6C External Services 129,926.00 27.54
6D Ancillary Buildings 27,000.00 5.72
6E Recreational Facilities
Group Element Total 1,403,367.15 297.51

Preliminaries 298,000.00 63.18

TOTAL (less Contingencies) 5,546,025.85 1,175.75

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Appendix 3

--- END OF WRITTEN REPORT 2 ---

Common questions

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Economic location factors influence construction material decisions by altering anticipated costs associated with acquiring, transporting, and utilizing materials across regions. The 1.1124 Pahang and 1.0838 Terengganu indices reflect regional pricing differences, potentially preferring local materials and suppliers to minimize transportation costs. Understanding these differences helps projects optimize cost-effectiveness and supports negotiation strategies with suppliers tailored to regional market conditions .

Including a contingency allowance is crucial in construction budgets to cover unforeseen expenses such as design changes, unexpected site conditions, and project delays. The percentage typically allocated for contingencies, as noted in the document's project case study, is 4.14%. This ensures financial readiness to address variances from the original plan, thereby safeguarding project completion within scope and budget limits .

Changing the roof design to a steel truss with 'Monier' concrete roof tile reduces the roof cost by 12% and the external finishes cost by 3%. This decrease in specific costs can lead to overall savings in the project's construction budget, emphasizing the importance of considering both immediate and collateral effects of design choices due to compounded savings from multiple affected elements .

A 15% reduction in internal floor finishes costs can significantly impact the overall project cost by lowering expenditure on high-volume components like flooring. Economically, this aligns with optimizing the budget; however, it may also require balancing aesthetic quality with functional and cost-effective materials. Such changes necessitate a thorough evaluation of materials' impact on users' perceptions and long-term maintenance, illustrating the trade-off between cost savings and visual and functional quality .

A 25% increase in piling costs could be attributed to the new location's soil conditions, which may require deeper or more extensive piling to ensure building stability. Poorer soil conditions often necessitate enhanced foundation engineering efforts, influencing increased material, labor, and time. Such conditions underscore the critical impact of geotechnical studies on accurately forecasting foundation costs for new projects .

Frames are anticipated to increase by 20% and external walls by 12% due to soil conditions impacting foundational and structural components differently. Enhanced structural requirements, such as more supportive frames or thicker walls, become necessary to accommodate the building's safety and integrity under less favorable soil conditions. This highlights an alignment in cost adaptation to localized environmental engineering challenges .

The location index adjusts construction costs to reflect geographic economic conditions. Shifting the project's location from Pahang (location index of 1.1124) to Terengganu (location index of 1.0838) affects the overall cost as Terengganu's index is lower. This suggests that the project's cost would be expected to decrease in Terengganu, pointing to localized economic factors affecting material and labor costs that need consideration in budgeting .

Allowing a 4% increase to cover price and design risks accounts for unforeseen changes in material costs, labor rates, and potential design modifications during project execution. This suggests a proactive approach to budgeting that anticipates volatility in the construction market and the iterative nature of design processes, which often require adjustments that impact cost. It reflects an understanding of historical cost overruns and provides a financial buffer to maintain project feasibility under changing conditions .

Forecasted and previous indices impact the elemental cost plan by adjusting price levels to current market conditions, ensuring the budget reflects realistic costs over time. Using indices like the forecasted index of 110.31 for January 2022, compared to a previous base index, allows estimation of cost fluctuations due to economic factors, labor cost changes, and material price volatility. This practice is crucial for achieving an accurate financial model, reducing the risk of budget overruns in construction projects .

The predicted 8% additional costs for external works indicate challenges such as site preparation, landscaping, drainage, and utilities installation due to the unique characteristics or restrictions of the proposed site. These challenges often require bespoke solutions that can drive up costs beyond standard expectations, highlighting the need for detailed pre-construction assessments to address such issues. Effective planning can mitigate these issues but acknowledging potential excess is vital for budget accuracy .

1 
 
  
 
  
 
  
UNIVERSITI TEKNOLOGI MARA  
  
WRITTEN REPORT 2  
 
  
COURSE  
 
:  CONSTRUCTION ECONOMICS II  
COURSE COD
2 
 
vii. 
Specifications for proposed building : 
 
Design Brief 001: Different types of soil condition due to different loc
3 
 
Appendix 1 
 
 
ROYAL INSTITUTION OF SURVEYORS MALAYSIA
BUILDING COST INFORMATION CENTRE
ELEMENTAL COST ANALYSIS - Form
4 
 
Appendix 2 
 
 
 
 
 
 
ELEMENT COST ANALYSIS - Form 2
GROSS FLOOR AREA:
4,717 m2
TENDER DATE: 15th March 2019
Total Cos
5 
 
Appendix 3 
 
 
---   END OF WRITTEN REPORT 2 ---

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