1.

Daily pages: a two-page spread

- On the right-hand site:
o The time block grid
 Maintain your time-block schedule for the given day.
 How-to use:
 Each horizontal line represents one hour.
 In second column, moving from the top to the bottom, label the solid
line on the left side of the page with the hours during which you plan to
work during the day.
 Now, creating a time-block schedule for these hours.
 The first column of the grid is used to you build your first schedule for
the day.
 The other columns will be used later if you end up needing to fix your
schedule as the day unfolds.
 To build the schedule:
o partition your working hours into blocks of time
o assign to each block the specific work you plan to accomplish
during this time.
o If you need more room for a block’s description:
 put a number in the block
 then use that same number to label a list of the extra
information in the upper right corner of the time-block
grid
o If having a deviate from your current schedule:
 first cross out the time blocks that remain in your
current schedule
 in the column to the right of your current schedule,
create a new schedule for these remaining hours
 Tips:
 Embrace schedule fixes
 At first, schedule more time than you think you need.

- On the left-hand site:
o A box: Include:
 Metric tracking: designed to measure behaviors that you identify as crucial to
succeeding in your professional life.
 Choose relevant personal metrics based on your professional goals and
priorities. Example:
o number of tasks completed each day: if your goal is to increase
your productivity
o number of deep work hour each day: if your goal is to improve
your focus
 Purpose:
 o The first is psychological. Recording information about a key
behavior can motivate you to dedicate time to that behavior.
o The second is informational. The metric tracking boxes will
contain a record of how well you did, day after day, in executing
key behaviors
 The “Shutdown complete” checkbox:
 Executing a shutdown ritual that helps your mind shift more completely
from work mode to non-work mode.
o A pair of columns labeled “Task” and “Idea”:
 Purpose: if while you're executing your time-block schedule you come across a
new task or relevant idea, you can jot it down in these collection columns to
deal with later , and then return immediately to executing the current block
2. Weekly pages: a two-page spread
- On the left-hand site: Weekly review, might include:
o A summary for the week:
 Metric completion: Survey your metrics to develop a better picture of your
activity during these weeks.
 If you're not happy with this number, perhaps it's time to consider more
serious changes to your work setup
 If you find that you're struggling to complete a given metric, you might
tweak the behavior you're tracking to something more tractable.
 Schedule repairs:
 Review the days where your time-block schedule required multiple
repairs.
 Study the source of these disruptions.
 Time allocation: More generally, as you look over your recent time-block
schedules, purpose:
 To understand exactly how you're actually spending your time.
 To identify what you don’t like about these allocations.
 Then take hard steps to fix it.
o Reflection on progress towards goals: Are you making progress?
o Analysis of what worked and what didn't: to make any necessary adjustments to your
approach for the following week.
o Lessons learned: that can help you improve your performance going forward
o Wins and accomplishments: no matter how big or small!
- On the right-hand site: Weekly planning
o The week ahead: "What makes the most sense right now?"
o it’s crucial to embrace flexibility
o The style or format of weekly plan should match the challenges of the specific week
ahead.
o Example:
 For some weeks you want to sketch out a plan for every day individually:
 Monday:
o ...
 o ...
o ...
o ....
 Tuedays:
o ...
o ...
o ...
o ....
 ...

This weekly planning format provides detailed guidance for the time-block

schedule I’ll build each day of the week

 For other weeks, you might decide that something higher level is more
appropriate, like:
 Research:
o ...
o ...
o ...
o ...
 Smal task:
o ...
o ...
o ...
o ...
 ...
o ...
o ...
o ...
o ...
o These example show only two possible formats out of many ways for crafting these
weekly plans.