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PMP Mind Mapping Techniques Overview

The document outlines the processes involved in project management from initiating to closing. It includes inputs, tools, and outputs for each process such as developing the project charter, planning scope management, collecting requirements, defining scope, creating a work breakdown structure, and controlling scope. Key aspects covered are developing the project management plan, directing and managing execution, monitoring and controlling the project work, and performing integrated change control.

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Kangeyan Dhanapalan
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171 views30 pages

PMP Mind Mapping Techniques Overview

The document outlines the processes involved in project management from initiating to closing. It includes inputs, tools, and outputs for each process such as developing the project charter, planning scope management, collecting requirements, defining scope, creating a work breakdown structure, and controlling scope. Key aspects covered are developing the project management plan, directing and managing execution, monitoring and controlling the project work, and performing integrated change control.

Uploaded by

Kangeyan Dhanapalan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd

Process

Knowledge Area Initiating

Integration Management Develop Project Charter

Scope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications Management

Project Risk Management

Procurement Management
Stakeholder Management Identify Stakeholders
2
Planning Executing

Develop Project Management Plan Direct & Manage Execution

Plan Scope Management


Collect Requirements
Define Scope
Create WBS

Plan Schedule Management


Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Durations
Develop Schedule

Plan Cost Management


Estimate Costs
Determine Budget
Plan Quality Management Perform Quality Assurance
Acquire Project Team
Plan HR Management Develop Project Team
Manage Project Team
Plan Communications Manage Communications

Plan Risk Management


Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses

Plan Procurement Conduct Procurement


Plan Stakeholder Management Manage Stakeholder Engagement
24 8
Monitoring & Controlling Closing Total
Monitor & control project work
Close Project /Phase
Perform Integrated Change Control 6I

Control Scope
Validate Scope

6S

Control Schedule

7T

Control Costs
4C
Perform Quality Control 3Q

4H
Control Communication 3C

Monitor & Control Risks

6P
Administer Procurement Close Procurement 4P
Control Stakeholder Engagement 4S
11 2 47
[Link] Process Input

Business Case
Statement of Work
1 Develop Project Charter Organisational Process Assets
Contract(If applicable)
Enterprise Environmental Factors

Project Charter
Organisational Process Assets
2 Develop Project Management Plan
Outputs of Planning Processes
Enterprise Environmental Assets

Approved CRs
Project Management Plan
3 Direct & Manage Execution
Enterprise Environmental Factors
Organisational Process Assets

Project Management Plan


Schedule Forecasts
Cost Forecasts
Validates changes
4 Monitor & control project work Work Performance Information
Enterprise Environmental Factors
Organisational Process Assets

Project Management Plan


Work Performance Reports
5 Perform Integrated Change Control CRs
Enterprise Environmental Factors
Organisational Process Assets

Organisational Process Assets


6 Close Project /Phase Accepted Deliverables
Project Management Plan
Tool Output

Expert Judgement
Project Charter
Faclilitation techniques

Expert Judgement
Project Management Plan
Faclilitation techniques

Work Performance Data


Expert Judgement Deliverables
Project MIS CRs
Meetings Project Documents updates
Project Management Plan updates

Expert Judgement CRs


Analytical techniques Work Performance Reports
Project MIS Project Management Plan updates
Meetings Project Document updates

Approved CRs
Expert Judgement
Change log
Change Control tools
Project Management Plan updates
Meetings
Project Document updates

Expert Judgement
Organisational Process Asset
Analytical techniques
Final Product
Meetings
Project Charter says what you are
authorized to do on the project and why you've
been assigned to it.

CRs get approved by CHANGE CONTROL BOARD in


this process
[Link] Process Input Tool
Proj. Management Plan
1 Plan Scope Management Project Charter Expert Judgement
Enterprise Environmental Factors Meetings
Organisational Process Assets

Interviews
Focus Groups
Facilitated Workshops
Scope Management Plan Group Creativity Technique
Stakeholder Management Plan Group Decision Making techniques
2 Collect Requirements Requirement Management Plan Questionaires & Surveys
Stakeholder register Observation
Project Charter Prototypes
Benchmarking
Context Diagrams
Document Analysis

Scope Management Plan Expert Judgement


Requirement Documentation Product Analysis
3 Define Scope Aim of facilitated workshop
Project Charter is to do stakeholder
Alternatives analysis
Identification
and make
Organisational Process Assetsgoals quantifiable.
Facilitated Workshops

Requirement Documentation
4 Create WBS Project Scope Statement Decomposition
Organisational Process Assets

Requirement Documentation
Project Management Plan
5 Validate Scope Requirements Traceability Matrix Inspection
Validated Deliverables
Work Performance Data

Requirement Documentation
Project Management Plan
6 Control Scope Requirements Traceability Matrix Variance Analysis
Work Performance Data
Organisational Process Assets
Output

Scope Management Plan


Requirement Management Plan

Requirement Documentation
Requirements Traceability Matrix

Project Scope Statement


nalysis Project Document Updates

Work Breakdown Structure (WBS) WBS is finalized using a set of control


WBS Dictionary accounts for work packages
Scope Baseline
Project Document Updates

Accepted Deliverables
CRs
Project Document Updates
Work Performance Information

Work Performance Information


Organisational Process Assets Updates
Project Document Updates
Project Mgmt Plan Updates
Group Creativity Technique:
Mind Maps
Delphi Technique
Affinity Diagram/Kawatika Diagram
Brainstorming
Nominal Group Technique

Project Scope Statement contains following information:


[Link]
[Link]
[Link]
[Link]
[Link]
[Link] Criteria
[Link]
[Link]

WBS is finalized using a set of control


Scope
accounts for Baseline is composed of WBS, WBS Dictionary and Project Scope
work packages
Statement
WBS Dictionary is needed for knowing details of WBS
[Link] Process Input

Project Management Plan


Project Charter
1 Plan Schedule Management
Enterprise environmental factors
Organizational Process Assets

Schedule Management Plan


Define Activities Scope Baseline
2
Enterprise Environmental Factors
Organisational Process Assets

Schedule Management Plan


Activity List
Activity Attributes
3 Sequence Activities Milestone List
Project Scope Statement
Enterprise Environmental Factors
Organisational Process Assets

Schedule Management Plan


Activity List
Activity Attributes
Resource Calendar
4 Estimate Activity Resources
Risk Register
Activity Cost estimates
Enterprise Environmental Factors
Organisational Process Assets

Activity List
Activity Attributes
Activity Resource Requirements
5 Estimate Activity Durations Resource Calendar
Project Scope Statement
Enterprise Environmental Factors
Organisational Process Assets

Schedule Management Plan


Activity List
Activity Attributes
Project Schedule network Diagrams
Activity Resource Requirements
Resource Calendar
6 Develop Schedule Activity Duration Estimate
Project Scope Statement
Risk Register
Project Staff Assignments
Resource Breakdown Structure
Enterprise Environmental Factors
Organisational Process Assets
Project Management Plan
Project Schedule
Work Performance Data
7 Control Schedule
Project Calendars
Schedule Data
Organisational Process Assets
Tool Output

Expert Judgement
Analytical Techniques Schedule Management Plan
Meetings

Decomposition Activity List Author:


Rolling Wave Planning (Last Resort) Activity Attributes Project Document Updat
Expert Judgement Milestone List Activity List Update
Activity Attribute Update
Risk Register Update

Precedence Diagramming Method


Dependency Determination Project Schedule Network Diagrams
Applying leads and lags Project Document Updates
Author:
Project Document Update
Activity List Update
Activity Attribute Update
Calendar

Expert Judgement
Alternatives Analysis
Activity Resource Requirements
Published Estimating Data
Resource Breakdown Structure
Bottom Up estimating Project Document Updates
Project Management Software

Expert Judgement
Analogous Estimating
Parametric Estimating Activity Duration Estimates
Author:
Three Point Estimates (PERT) Project Document Updates
Project Document Update
Group Decision Techniques
Activity List Update
Reserve Analysis Activity Attribute Update
Risk Register Update
Calendar

Schedule Network Analysis


Critical Path Method Project Schedule
Critical Chain Method Schedule Baseline
Resource Levelling Schedule Data
What if Scenario Project Documents Updates
Applying Leads and Lags Project Calendar
Schedule Compression Project Management Plan Updates
Scheduling Tool
Performance Review
Work Performance Information
Resource Optimisation technique
Organisational Process Assets Updates
Project Management Software
CRs
Modeling Techniques
Project Management Plan Updates
Adjusting leads and lags
Project Document Updates
Schedule Compression
Scheduling Tool
Author:
Project Document Update consists of :
Activity List Update
Activity Attribute Update
Risk Register Update

Author:
Project Document Update consists of :
Activity List Update
Activity Attribute Update
Calendar

Author:
Project Document Update consists of :
Activity List Update
Activity Attribute Update
Risk Register Update
Calendar
[Link] Process Input
Project Management Plan
1 Plan Cost Management Project Charter
Enterprise Environmental Factors
Organisational Process Assets

Cost Management Plan


Scope Baseline
Project Schedule
2 Estimate Costs Human Resource Plan
Risk Register
Enterprise Environmental Factors
Organisational Process Assets

Cost Management Plan


Agreements
Activity Cost Estimate
Basis of Estimates
3 Determine Budget Scope Baseline
Project Schedule
Resource Calendar
Contracts
Organisational Process Assets

Project Management Plan


Project Funding Requirements
4 Control Costs Work Performance Information
Organisational Process Assets
Tool Output

Expert Judgement
Analytical Techniques Cost Management Plan
Meetings

Expert Judgement
Analogous Estimating
Parametric Estimating
Bottom Up estimating
Activity Cost Estimate
3 point estimate
Basis of Estimates
Reserve Analysis
Project Document updates
Cost of Quality
Project Management estimating software
Vendor Bid Analysis
Group Decision Making Techniques

Cost Aggregation
Reserve Analysis
Cost Performance Baseline
Expert Judgement
Project Funding Requirements
Historical relationships
Project Document Updates
Funding Limit Reconciliation

Forecasting Work Performance Measurements


Earned Value Management Budget Forecast
To Complete Performance Index Organisational Process Asset Updates
Performance Reviews Project Management Plan Updates
Variance Analysis CRs
Project Management Software Project Document Updates
[Link] Process Input

Enterprise Environmental Factors


Organisational Process Assets
Risk Register
1 Plan Quality Management
Project Management Plan
Requirements Documentation
Stakeholder Register

Quality Management Plan


Process Improvement Plan
2 Perform Quality Assurance Quality Metrics
Quality Control Measurements
Project Documents

Project Management Plan


Quality Metrics
Quality Checklist
3 Control Quality Work Performance Measurements
Approved CRs
Deliverables
Organisational Process Assets
Tool Output

Cost Benefit Analysis


Cost Of Quality
Quality Management Plan
Seven basic quality tools
Quality Metrics
Benchmarking
Quality Checklist
Design of Experiments
Process Improvement Plan
Statistical Sampling
Project Document Updates
Additional quality planning tools
Meetings

Quality management and control Organisational Process Assets updates


tools CRs
Quality audits Project Management Plan Updates
Process Analysis Project Document Updates

Cause and Effect Diagram


Control Charts
Quality Control Measurements
Flowcharting
Validated Changes
Histogram
Validated Deliverables
Pareto chart
Organisational Process Assets updates
Run Chart
Scatter Diagram CRs
Project Management Plan updates
Statistical Sampling
Project Document updates
Inspection
Approved change request review
Additional Planning tools include :
Brainstorming
Affinity Diagram
Force Field Analyses
Nominal group technique
Prioritization Matrix
[Link] Process Input

Project Management Plan


Activity Resource Requirements
1 Plan HR Management
Enterprise Environmental Factors
Organisational Process Assets

HR Management Plan
2 Acquire Project Team Enterprise Environmental Factors
Organisational Process Assets

Staffing Assignments
3 Develop Project Team Resource Calendars
HR Management Plan

Organisational Process Assets


HR Management Plan
Project Staff Assignments
4 Manage Project Team
Team Performance Assessments
Performance Reports
Issue Log
Tool Output

Organisation Chart and position description


Networking
Organisation Theory HR Management Plan
Expert Judgement
Meetings

Negotiation
Pre Assignment Staffing Assignments
Virtual Teams Resource Calendars
Acquisitions Project Management Plan updates
Multi Criteria Decision Analysis

Interpersonal Skills
Training
Team building Activities
Team Performance Assessment
Ground Rules
Enterprise Environmental Factor Updates
Co location
Recognition and Rewards
Personal Assessment tools

CRs
Conflict Management Enterprise Environmental Factor Updates
Project Performance Appraisals
Organisational Process Assets Updates
Interpersonal Skills
Project Management plan Updates
Observation and conversation Project Documents Updates
[Link] Process Input

Stakeholder Register
Project Management Plan
1 Plan Communication
Enterprise Environmental Factors
Organisational Process Assets

Communication Management Plan


Work Performance Reports
2 Manage Communcations Enterprise Environmental Factors
Organisational Process Assets

Project Management Plan


Project Communications
3 Control Communications Issue Log
Work Performance Data
Organisational Process Assets
Tool Output

Communication Requirement Analysis


Communication Technology Communication Management Plan
Communication Methods Project Document updates
Communication Models

Communication technology
Project Communications
Communication models
Project Management Plan updates
Communication Methods Project Document Updates
Information Management Systems
Organisational Process Assets Updates
Performance Reporting

Work Performance Information


Information Management Systems Change Requests
Expert Judgement Project Management Plan updates
Meetings Project Document Updates
Organisational Process Assets Updates
[Link] Process Input

Project Scope Statement


Cost Management Plan
Schedule Management Plan
1 Plan Risk Management
Communication Management Plan
Enterprise Environmental Factors
Organisational Process Assets

Risk Management Plan


Activity Cost Estimate
Activity Duration Estimate
Scope Baseline
Stakeholder Register
2 Identify Risks Cost Management Plan
Schedule Management Plan
Quality Management Plan
Project Documents
Enterprise Environmental Factors
Organisational Process Assets

Risk Register
Risk Management Plan
3 Perform Qualitative Analysis
Project Scope Statement
Organisational Process Assets

Risk Register
Risk Management Plan
4 Perform Quantitative Analysis Cost Management Plan
Schedule Management Plan
Organisational Process Assets

Risk Register
5 Plan Risk Responses
Risk Management Plan

Risk Register
Project Management Plan
6 Monitor and Control Risks
Work Performance Information
Performance Reports
Tool Output

Planned Meetings and analysis Risk Management Plan

Documentation Review
Information Gathering Technique
Checklist Analysis
Assumptions Analysis Risk Register
Diagramming Techniques
SWOT Analysis
Expert Judgement

Risk Probability and Impact Assessment


Probability and Impact Matrix
Risk data quality assessment
Risk Register Updates
Risk Categorization
Risk Urgency Assessment
Expert Judgement

Data gathering and representation techniques


Qualitative risk analysis and modelling techniques Risk Register Updates
Expert Judgement

Strategies for negative risk or threats Risk Register Updates


Strategies for positive risk or opportunities Risk Related Decisions
Contingent Response strategies Project Management Plan Updates
Expert Judgement Project Document Updates

Risk reassessment
Risk Register Updates
Risk Audits
Organisational Process Assets Updates
Variance and trend analysis
CRs
Technical Performance Measurement
Project Management Plan Updates
Reserve Analysis
Status Meetings Project Document Updates
[Link] Process Input

Cost Baseline
Scope Baseline
Project Schedule
Risk Register
Requirement Documentation
1 Plan Procurements Enterprise Environmental Factors
Risk Related Contract Decisions
Activity Resource Requirements
Activity Cost Estimates
Organisational Process Assets
Teaming Aggrements

Procurement Documents
Teaming Agreements
Source Selection Criteria
Project Documents
Qualified Seller List
2 Conduct Procurements Seller Proposals
Make Or Buy Decisions
Project Management Plan
Risk Register
Organisational Process Assets

Work Performance Information


Performance Reports
Project Management Plan
3 Administer Procurements
Contract
Procurement Documents
Approved CRs

Project Management Plan


4 Close Procurements
Procurement Documentation
Tool Output

Procurement Management Plan


Procurement SOW
Make Or Buy Analysis
Make Or Buy Decisions
Expert Judgement
Procurements Documents
Contract Types
Source Selection Criteria
CRs

Internet Search
Selected Seller
Advertising Procurement Contract Award
Independent Estimates
Project Document Updates
Bidder Conferences Resource Calendars
Expert Judgement
CRs
Procurement Negotiation
Project Management Plan Updates
Proposal Evaluation Techniques

Payment System
Records Management System
Procurement Documentation
Claims Administration Project Document Updates
Performance Reporting
Project Management Plan Updates
Procurement Performance Review CRs
Inspections and Audits
Contract Change Control System

Procurement Audits
Close Procurements
Records Management System
Organisational Process Assets Updates
Negotiated Settlements
Payment System and Records Management
System are tools for running Project

Claims Administration
Performance Reporting
Procurement Performance Review
Inspections and Audits
Contract Change Control System are tools for fixing
problems
[Link] Process Input

Project Charter
Procurement Documents
1 Identify Stakeholders
Enterprise Environmental Factors
Organisational Process Assets

Project Management Plan


Stakeholder Register
2 Plan Stakeholder
Enterprise Environment Factors
Organizational Process Assets

Stakeholder Management Plan


Communications Management Plan
3 Manage Stakeholder Engagement
Change Log
Organizational Process Assets

Project Management Plan


4 Control Stakeholder Engagement Issue Log
Work Performance Data
Project Documents
Tool Output

Stakeholder Analysis
Stakeholder Register
Expert Judgement
Meetings

Expert Judgment
Stakeholder Management Plan
Meetings
Project Document Updates
Analytical Techniques

Issue Log
Communication Methods Change Requests
Interpersonal Skills Project Management Plan Updates
Management Skills Project Document Updates
Organizational Process Asset Updates

Work Performance Information


CRs
Information management systems
Expert judgement Project Management Plan updates
Project Document updates
Meetings
Organisational Process assets updates

Common questions

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'Define Scope' primarily utilizes techniques such as Expert Judgement, Product Analysis, and Alternative Identification to create a detailed description of the project scope, which is crucial for establishing boundaries and deliverables in the planning phase . In contrast, 'Develop Project Charter' also involves Expert Judgement and the use of Facilitation techniques but focuses on authorizing the project's existence and allocating high-level authority and resources necessary for initiation. Both processes contribute differently: 'Define Scope' specifies the work needed to deliver the product, while 'Develop Project Charter' formalizes the project start, providing a reference for decision-making throughout the project lifecycle .

The 'Control Schedule' process utilizes performance measurement techniques such as Earned Value Management (EVM), Critical Path Method (CPM), and Resource Optimization techniques to monitor project progress against the schedule baseline. EVM specifically combines cost, schedule, and scope variables to provide a project performance picture that aids in schedule forecasts. Key outputs include Schedule Forecasts, Change Requests, and Schedule Baseline Adjustments. These ensure that project deviations are identified early, allowing corrective actions to be implemented timely to bring the project back on track .

Essential inputs for the 'Identify Stakeholders' process include the Project Charter, Procurement Documents, Enterprise Environmental Factors, and Organizational Process Assets. These inputs help in accurately identifying all individuals, groups, and organizations that could impact or be impacted by the project. The Project Charter provides an overview of the project objectives and key deliverables, while procurement documents can reveal additional stakeholders engaged through contracts. Enterprise Environmental Factors and Organizational Process Assets offer insights into existing relationships and historical data relevant to stakeholder dynamics .

The 'Perform Quantitative Risk Analysis' process enhances decision-making by providing detailed numerical insights into potential project risks and their impacts on project objectives. Techniques such as Project Simulation, Sensitivity Analysis, and Decision Tree Analysis are used to create probabilistic models that quantify potential effects of risks. This enables project managers to prioritize risks and formulate response strategies with a clear understanding of their potential impact on the project's cost, schedule, and performance, thus reducing uncertainty in decision-making .

'Perform Qualitative Risk Analysis' involves assessing risks based on their probability and impact to prioritize them for further analysis or action, using tools like Risk Probability and Impact Assessment, and Risk Categorization. This process focuses on non-numerical assessments and is generally the first step in risk analysis . In contrast, 'Perform Quantitative Risk Analysis' quantifies the impact of risks using numerical techniques such as Probability Distribution and Modeling Techniques. It provides more detailed risk evaluation. These processes complement each other as qualitative analysis screens risks to prioritize them, making quantitative analysis more focused and efficient. Together, they ensure a comprehensive risk analysis and response strategy .

The 'Plan Scope Management' process is significant as it establishes how the scope will be defined, validated, and controlled throughout the project lifecycle. Critical outputs include the Scope Management Plan and the Requirement Management Plan. The Scope Management Plan describes how the project scope will be managed and verified, while the Requirement Management Plan outlines the process for collecting and tracking stakeholder requirements. These outputs ensure that all stakeholders have a common understanding of the scope and requirements, reducing ambiguity and potential conflicts during project execution .

The 'Control Risks' process plays a critical role in monitoring identified risks, implementing risk response plans, tracking identified risks, and evaluating their effectiveness throughout the project lifecycle. Frequently used tools and techniques include Risk Reassessment, Risk Audits, Variance and Trend Analysis, Technical Performance Measurement, and Reserve Analysis. These techniques help in measuring the success of risk responses and in managing risks proactively .

'Perform Quality Assurance' integrates continuous improvement by ensuring that project and quality management processes are efficient and effective, and by identifying ways to improve them. Tools such as Quality Audits, Process Analysis, and Continuous Improvement tools (e.g., Plan-Do-Check-Act cycle) are utilized. Quality audits assess process adherence and highlight areas for improvement, while process analysis reviews the roots of inefficiencies, paving the way for implementing process improvements. These efforts ensure that quality is built into processes from the outset, rather than being inspected in at the end .

The Plan Communications Management process integrates with other project management areas by using various plans and organizational assets. Specifically, it relies on the Stakeholder Register, Project Management Plan, Enterprise Environmental Factors, and Organizational Process Assets. To facilitate communication planning, it employs tools such as Communication Requirement Analysis, Communication Technology, Communication Methods, and Communication Models, which help determine the information and communication needs of the project stakeholders .

In 'Plan Cost Management,' tools and techniques such as Expert Judgement, Analytical Techniques, and Meetings are vital for ensuring accurate cost estimation. Tools like Reserve Analysis and Cost of Quality assessments further refine cost projections by accounting for uncertainties and quality-related expenses. These influence budgeting by providing a more comprehensive view of cost needs, ensuring that budgets are sufficient to cover project scope while accommodating risks and quality expectations. This careful planning prevents budget overruns and aligns financial resources with project objectives .

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