“Guideline For Sourcing Supplier”
The way to Submit Quotation on KFUPM Portal
)Purchasing Department)
Click Here To Sign in KFUPM portal
This Responsibility is for Updating the Company Profile
This is the worklist which contain all
notification coming to the system
Click on Sourcing Supplier , Sourcing and Sourcing Home page
to go the RFQ home page
RFQ Home Page
This table for RFQ
under Quoting
This Table for the
New Coming RFQ
Click on the Negotiation Number (RFQ) to Open it.
RFQ Home Page
RFQ Number
Click on the Line Tab to Check the Items First
Lines Level
Click on Every lines to check the specification
Inside the First line
Specifications of the line
Always check the note to suppliers , Some times it contains
important Data and More Details
In most of the RFQ you will find attachments here which contain more specification you can open it by clicking on it and download it
Once you finished checking the line details ,Click here to return back to the Lines level
Action Menu
Open this menu and Choose the first option and Click GO
Acknowledge Participation
Choose YES if you will Quote and Click Apply
Choose NO if you will not quote and Write the Reason in the Empty Field &
click Apply
Write the reason Here , the positive reason is highly
Considered
Once you click apply , it will take you to the previous page and choose the
second option from the Action Menu ‘Create Quote’ and press GO
Create Quote – Header Level
1
2
3
1- insert the date that the your quotation will Expire in
2- write your Quotation Number , IF you don’t have , you can leave it Empty
3- if you have any note to the Buyer write it
4- you Must answer the 3 question and write the deliver days in value for example ( Month = 30 , 3 Month =90 , Week = 7)
5- The Most Important step is adding the Attachment , Click on Add Attachments and see in the next slide.
Add Attachment
Write a title for the attachment
Browse the file from your PC & Click Apply
Note : You can add more attachment by clicking on add another -
You can add catalog , Datasheet , drawing , Agency Letter and alternatives.
Your quotation Must be on the letter head of the Company with stamp and signature in PDF file
Create Quote –line Level
Insert the price per unit in every item , press Tab , the quote quantity will appear Automatically.
No need to insert Date in the promised date field.
You Can quote Partially By leave the line Empty . Don’t Put any digit in the quote price or quote quantity or the update Yellow pencil
Once you finished all items Click Continue.
Click on the yellow update pencil
Read the Attribute & answer your Quote Value .
Review & submit – Final step
2 Click Submit to Finish
Before submission , Make sure that the total
1 Amount is same with your PDF Quotation.
Errors & Solutions
Go to Header & put Number of Delivery Days
Go to Header & choose yes.
Go to Header & choose YES or NO, If yes , Please
attaché the agency letter
Go to Header & Modify the Quote Valid Until , Must be later than
the close Date.
In any time you can Click save Draft and continue later on.
You can also send a direct message to the Buyer if you have any
Clarifications, Question, suggestion , Objections & also attaché
files along with the Message.
Printable View
1
From action Menu, Choose Printable view & click GO
2
Click open
In Some RFQ , you will find large amount of lines to quote , In this Case you can use the printable view Function to
Generate a PDF file that can make Quoting much more Easy & Reduce time to get the specifications from Each line.
Dear all suppliers , If you Face any Problem with the KFUPM portal , Don’t hesitate to
Contact Us on :
islamr@[Link] , dossarykk@[Link]