GST PRACTICAL RECORD 40-50

40. What is the value in GST invoices when Rs. 10000 worth of goods are
purchased, GST tax rate @ 5%. In second invoice two purchases of Rs 5000 worth
goods GST rate @ 5% and another Rs 5000 GST @ 18%. Both the transactions are
intra state and show the GST Tax ledgers.
Program:
There are Two Purchase Vouchers to be created.
Step 1: Create Purchases Ledger under Purchase Accounts Group.
Path: Gateway Of Tally> Accounts Info > Ledger > Creation

Step 2: Create a Stock Item with Name Goods 1 With 5% GST rate, and Goods 2
with 18% GST rate.
Path: Gateway Of Tally>Inventory Info > Stock Item > create
Unit Of Measurement: Numbers
GST: Applicable
Set/alter GST details: Yes
Goods 1 output with 5% GST

Goods 2 with 18% GST rate.

Step 3:
Create GST ledgers required for Purchases. i.e., Input CGST, Input SGST. Under
the group Duties & Taxes.
Input CGST Ledger Output:

Input SGST Ledger Output:

Step 4: Assumed as Cash Purchases. Because no creditor name was mentioned.

Step 5: Purchase Voucher Creation for transaction no. 1.
Path: Gateway Of Tally>Accounting Vouchers>F9 (purchase voucher, Item mode)
Supplier invoice no.:1001
Party name: cash

GST Registration Type: Regular and give GSTIN

Purchase account: purchases account
Stock item: Goods 1, and give amount as 10000
And select Input CGST and Input SGST ledgers. Tax will be calculated @ 5% as given.
Output for First Purchase Invoice.
Step 6: Create Second Purchase Invoice with two different stock items, with two different GST rates, as
created Earlier.

And the position of GST tax ledgers will be like this.

Main Output:

Path: Gateway of Tally>Display> Account Books> Group Summary>and select Duties and Taxes Group
Input SGST and Input CGST Ledgers

41. Mr. A sold goods to Mr. B for Rs. 20,000. Mr. A is charging packing charges of
Rs. 800. And also paying freight of Rs. 2800 from Mr. A’s premises to Mr. B’s
premises. Mr. A also charged interest of Rs. 750 for delay in payment. Determine
the taxable value for levy of GST. Whether packing charges or freight, Interstate
required to include in the invoice to determine taxable value? Show Tax Invoice
GST@ 12% (intra state supply).
Solution:
Packing charges are to be included while determining the taxable value but
Freight charges are not. Because freight may be provided by other provider and
that cost may already include the tax element (it is an assumption). But should
mentioned in the same voucher. But Interest charged is a separate entry is
required.
Step 1: Create Sales Ledger Under Sales Account Group
Step 2: create a Stock Item with 12 % GST
Step 3: Create Mr.B under Sundry Debtors Group
Give the GSTIN and Registration type as Regular.
Step 4: create Packing Expenses under indirect Expenses Group.

Name: Packing expenses

Under: Indirect Expenses
Is GST Applicable: Not Applicable
Include in assessable value calculator for : select GST
Appropriate to : Goods
Method of Calculation: based on Value.
Step 5: create Freight Expenses Ledger under Indirect expenses. keep GST as not
applicable, as assumed.
Step 6: create a sales voucher for the sale of Good
Path: Gateway Of Tally>Accounting Voucher>F8
Sales voucher output:

Reference No.: 121

Party A/c Name: Mr.B
Sales ledger: sales Account
Select the Goods and give amount of 20000
And double enter, after sub-total select the ledgers
Packing Expenses @ 800
Freight expenses @ 2800
And Output CGST and Output SGST. Tax will get calculated automatically.
For tax analysis ALT+A, and F1.

Here you can observe only on 20,800 tax was calculated.

Step 7: posting for Interest. Should be posted with Journal Voucher.
Path: Gateway Of Tally>Accounting voucher>F7
And select ALT+J(stat Adjustment)
And select the options as below stated.
 Type of duty of Tax: GST
 Nature of Tax Adjustment: Increase of tax liability.
 Additional details select “Interest”

And create Interest ledger under Indirect Income.

And post the Journal Entry
Mr. B A/c ………Dr. 840
To Interest A/c 750
To Output CGST 45
To Output SGST 45
Output will be as follows.
42. Mr. X sold 1000 units of goods to Mr. Y for Rs. 20,000 and total unit sold
during the year to Mr. Y after including these units is 2500 unit. As per terms of
the agreement if Mr. Y is purchasing more than 2000 unit of goods in a year then
Mr. X is allowing 10% discount in all the supplies. Assuming IGST rate is 18%. How
discount will be recorded?
PROGRAM:
Step 1: create stock item “Goods to Y” with an opening Balance of 1000 units @
10(assumed at 10 Rupees, because sale price is given 20, therefore assumed cost
at 10 Rupees each). (For sale purpose) and give GST rate at 18%.
Step 2: Enable separate column for discount (trade discount) in Invoice.
Path : F11> Inventory Features

Use separate discount column in invoices: Yes

Step 3: create Mr.Y ledger under sundry debtors and give GSTIN of other state.
Because it is mentioned as IGST.
Mr. Y Ledger:

Step 4: create Output IGST ledger under Duties & Taxes Group.
Step 5: Post the Sales Voucher.
Path: Gateway Of Tally>Accounting Voucher>F8
Reference No. 122
Name of the party: Mr.Y
Sales ledger: sales Account
Select the good
And give 1000 at quantity and enter the discount 10% in discount column as
shown below. Discount will get deducted (20000X10%=2000) and net of 18000
will be shown.
Output for discount:
Being it is trade discount no ledger for discount will appear in the
books of accounts.

Select output IGST ledger and tax will get calculated by ERP.
Sales voucher output:
[Link] 5 stock items with GST @ zero tax rate, @ 5%, @12%, @18%, record
interstate purchase and sale transactions. Show the details of input tax credit.
PROGRAM:
The following items are assumed for the record of the transactions
SL COST SALE PURCHASE SALES
NO. STOCK ITEM UNIT PRICE PRICE GST RATE (UNITS) (UNITS)
1 PADDY KG 30 40 0% 100 80
2 BASMATI RICE KG 80 100 5% 100 60
3 OIL LTR 90 120 12% 50 30
4 SHAMPOO PKT 5 8 12% 100 60
5 LIPSTICKS NOS 100 130 18% 20 15

Step 1: create all stock items accordingly.

Path: Gateway of Tally>Inventory Info>Stock items> create.
(Including Unit of measures)
Step 2: create Input IGST and Output IGST ledgers, under Duties & Taxes.
Because it is mentioned about Inter-state transaction.

Step 3: create Purchases and Sales ledgers accordingly.

Step 4: create a debtor and creditor accounts with outside states. Here I am
assuming Tamilnadu and created debtor and creditor ledgers
Debtor ledger: Mr.Y of Tamilnadu

Creditor ledger: xyz ltd of Tamilnadu

Step 5: create Purchase Voucher and record the purchase transaction.
Path: Gateway of Tally>Accounting Voucher > F9
 Reference no.: 112
 Pary A/c name: Mr. Y (Creditor)
 Purchase Ledger: Purchase Account.
 And select the Stock items and give the values accordingly. And give the
Input IGST ledger. Tax amount will appear automatically.
Output: Purchase voucher.

For tax analysis: ALT+A and ALT + F1

 Detailed tax analysis could be seen in the above picture.
Step 6: record Sales Voucher.
Path : Gateway of Tally>Accounting Voucher>F8
Record the items accordingly.
 Reference: 111 (invoice no. given)
 Party A/c Name: xyz ltd. (debtor)
 Sales ledger: Sales Account
 Enter the stock items accordingly and quantities as mentioned above. and
select Output IGST ledger, tax will get calculated by ERP.
Sales voucher Output:
For tax analysis as said above.
ITC could be found in GSTR-2,
Path: Gateway of Tally>Display>Statutory Report>GST>GSTR-2
Output: GSTR-2 (Inward Supplies)

Note: The availed ITC could be seen in GSTR-3B, also

Output: GSTR-3B
 44. What are the conditions for E-Way bill. What are the options available
in Tally.

Introduction
An e-Way Bill has to carried along by a transporter when transporting goods worth more than
Rs. 50,000. Some States have made e-Way Bills mandatory for intra-state movement of goods,
while some have made it mandatory for inter-state movement of goods as well.

[Link] 9 helps you in generating e-Way bills by capturing all the necessary details right at the
time when you are creating invoices.

Below are some of the key capabilities of [Link] 9 that help generate and manage e-Way Bills
easily.

Easy set-up in [Link] 9 for e-Way bill generation

To start using [Link] 9 to generate e-Way Bills, you have just one simple step : Go to F11 > F3
> GST Details.

In 'GST Details,'' you can quickly make the following settings:-

 Choose the amount limit for transactions above which you can generate e-Way Bills
 Applicable date from when on you can start to generate e-Way Bills
 Inter or intra-state movements for which you would like to generate e-Way Bills

As per the settings, appropriate transactions will be made eligible for e-Way Bills by [Link] 9.

Generate e-Way Bills at the time of creation of invoices

As soon as you finish filling up details in an invoice, based on the criteria settings (as mentioned
above), [Link] 9 will open up a subform in which you can provide additional details of
transportation. After this, you can export the data in a JSON file. This JSON file can be uploaded
on the e-Way Bill Portal and you can generate your e-Way Bill. Along with transportation details,
the Bill will also display the e-Way Bill Number (EBN). The EBN can be typed in its corresponding
invoice, and you can take a print.

Create JSON for single or multiple invoices for e-Way bill

generation
[Link] 9 provides the flexibility to let you generate e-Way Bill for a single invoice or for
multiple invoices together based on your business need.

If you generate JSON files individually for each invoice, you will have to upload them individually
as well in the e-Way Bill portal to generate their corresponding e-Way Bills. However, you can
generate a single JSON for multiple invoices and obtain a single e-Way Bill for all the invoices in
one go.

Generate e-way Bills using Tally for purchases and other

transactions
Depending on the business scenario, if your supplier or transporter is unable to generate e-Way
Bills, you can do so on their behalf using [Link] 9. You can generate e-Way Bills even for
other types of transactions such as credit notes which are used for sales returns, for debit notes
which are used for purchase returns and also for receipt notes.

Generate consolidated e-Way Bills using [Link] 9

When the place of supply, State, vehicle number, and mode of transport are same for a given set
of invoices, you can group these invoices, generate JSON file, upload to the portal and generate
a consolidated e-Way Bill. Before generating a consolidated JSON file for the invoices, make
sure to generate e-way Bills individually for each invoice first which is a prerequisite condition in
the portal. A consolidated e-Way Bill makes life easy for transporters.

45. Mr. Ajay (Hyderabad) provides consultancy services to Mr. Vijay

(unregistered, address on record shows Tamil Nadu) and charged Rs.10000,
levied GST @18%. Even provided consultancy services to Mr. Anand
(unregistered and address is not available) Rs.15000, GST @ 12%. Show the
transactions in Tally.

PROGRAM:

Step 1: Create Mr. Vijay, under Sundry Debtors. And give address in Tamilnadu
and GSTIN of Tamilnadu

Output: [Link] ledger

Step 2: Being Mr. Anand is from Hyderabad. It is an inter-state supply of

Services. Create Output IGST ledger under Duties & Taxes group.

Output: Output IGST Ledger

Step 3: Being it is a service, hence create Consultancy Services Ledger under
Direct Income Group.

Note: Give GST tax rate at 18%, and select the transaction type as
inter-state sales Taxable.
Output: Consultancy Services Ledger
Step 4: Record the sales Voucher.

Path: Gateway of Tally>Accounting Voucher>F8 (ALT+I), because it is not an

Item based. Record the above transactions in Accounting Voucher mode.

 Ref. No.: Give the Invoice Number

 Party A/c name: Mr. Vijay
 Select the Consultancy Income ledger and give the amount
 Select the Output IGST ledger and press Enter. Tax get calculated.
Output of Sales :
Step 5. Recording the second service, change the GST rate of Consultancy
services as 12%, here am creating a ledger with a separate name as
Consultancy service 1.
Output Consultancy service ledger with 12% GST:

Step 6:
Create the Debtor ledger with Mr. Anand. Here Address is Not known.
Hence am taking as Hyderabad. And it is not compulsory for Customer to
 have a GST Registration number. Hence Class am mentioning as
Customer, instead of Regular or Composition.

Step 7: Record the Sales transaction in Sales Voucher

Path: Gateway of tally> Accounting Voucher>F8 (ALT+I)
 Reference No.: give the invoice number
 Party A/c name: Mr. Anand
 Select the Consulting Services 1, and give the amount, but select Output
CGST and Output SGST ledgers. It is an Intra-state transaction.

Output: Sale voucher

46. Mrs Rani, resident of Hyderabad has a Bank account and with draws
money from ATM in Hyderabad. She went on tour and withdrawn Rs50000
from ATM in Kerala. Identify place of service, type of taxes levied in both
the cases.
Answer:
Case 1: It is an Intra-State supply. And place of Service is Telangana. The
Taxes levied are CGST and SGST, 9% each.
Case 2: It is an Inter-State Supply of Service. Place of Service is Kerala.
Because Customer registered address as per bank records is Hyderabad.
But the services are received in Kerala. IGST will be collected at 18% on the
second transaction.

47. M/s Pooja sold250 laptops to M/[Link] for Rs. 50,000 each. Tax Invoice
was raised. They were given discount of Rs.5000. M/s Raj returned 250
laptops .Assuming GST rate is 18%. Show discount and GST ledger.

Program:
Step 1: Create Laptop Stock Item with 250 Laptops at a cost of 40000
(assumed), as opening stock. And give GST @ 18%.
Stock Item Output:

Step 2: Create M/s Raj under Sundry Debtors, and mention GSTIN of local.
Output: M/s Raj ledger
 Step 3: Create Output CGST and Output SGST ledgers Under Duties and
Taxes Group.
Step 4: Post the Transaction In Sales Voucher
Path: Gateway of Tally>Accounting Voucher>F8

 Reference No. : Give Invoice number.(1212)

 Party A/c name: M/s Raj
 Sales ledger: sales Account
 And enter the stock item as laptop and give the rate
 And press F1, and activate Discount column. And discount given is 5000
Rupees. Tally accepts only in Percentage. Hence 5000/12500000X100
= .04%, it is taken in discount column.


 Select Output SGST and Output CGST and press enter and save the
transaction.
Output: Sales Voucher

Discount ledger won’t appear, because it is Trade Discount. Discount will

appear like this.
Discount OUTPUT:

GST LEDGER OUTPUT:

Path: Gateway of Tally>Display>Account Books>Group>Duties and Taxes
 48. Assume five intra state purchase and sale transactions and show Input
tax credit in Tally.
Solutions: Assumed following Transactions. All are Cash but we have to give
the GSTIN. All are assumed as purchases from Registered dealer.

GST
Sl. No. Transaction rate Amount
Purchased Goods for
1 Cash 12% 10000
Purchased Goods for
2 Cash 18% 20000
Purchased Goods for
3 Cash 18% 30000
Purchased Goods for
4 Cash 28% 40000
Purchased Goods for
5 Cash 5% 5000
6 Sold Goods for Cash 12% 20000
7 Sold Goods for Cash 18% 40000
8 Sold Goods for Cash 28% 50000
9 Sold Goods for Cash 5% 10000
10 Sold Goods for Cash 18% 90000
Step 1: Create Purchase Voucher with 5 Transactions.
Path: Gateway of Tally>Accounting Voucher>F9
Output of Purchase Voucher

For Tax Analysis,

ALT+A and ALT+F1
Step 2: Create Sales voucher with the details.
Path: Gateway Of Tally>Accounting Voucher>F8
Sales voucher Output:

Tax analysis Output:

OUTPUT: Input Tax credit could be seen in GSTR-2 and GSTR-3B

Path: Gateway Of Tally>Display>Statutory Report>GST>GSTR-1
In simple from Gateway of Tally press D-O-G-1
Outward supplies output: GSTR-1

Inward supplies Output: GSTR-2

Path: Gateway of tally>Display>Statutory Reports>GST>GSTR-2

GST payment Return Output: GSTR-3B

Path: Gateway of tally>Display>Statutory Reports>GST>GSTR-3B
49. Out ward supplies, B2B, Goods sold to R dealer Rs. 120000,
Goods sold to Customer (B2C) Rs.15000, Goods sold to Interstate dealer Y
Rs. 150000. Assuming GST @ 18% show the effect of outward supplies in GST
Return.

Program: There are Three transactions in the above program.

Step 1: create a stock item with opening stock of 500000

Gateway of Tally>Inventory Info>Stock Item>Create

Step 2: create Ledgers for

Registered Dealer for first transaction

One customer ledger

One inter-state dealer

Output CGST

Output SGST

Output IGST

Sales Ledger.

Path: Gateway of Tally>Accounts Info>Ledger>creation.

Step 3: Create Sales Voucher for B2B Transaction

 Ref. Number: 22222

 Party A/c Name: Mr.B (Registered in Telangana)
 Sales Ledger: Sales Account
  Select the item and give the amount.
 Select Output CGST and Output SGST ledgers.

Step 4: Record the B2C transaction. For this use the ledger which was created
registration type under Customer.
 Reference no.: 1111
 Party A/c : [Link]
 Sales ledger: Sales Account
 Select the Goods as stock item and give the amount
 Select Output CGST and Output SGST ledgers.
B2C Output:
Path: Gateway Of Tally>Accounting Voucher>F8
 Step 5: Create Sales Voucher for Inter-State Supply. For this use the
debtors ledger created under Registration of inter state. Here I took Mr.y.
Path: Path: Gateway Of Tally>Accounting Voucher>F8
 Reference No. :45678
 Party A/c Name: Mr.Y
 Sales ledger: Sales Account
 Select the item good and give the amount as mentioned.
 Select Output IGST ledger.

Output for Inter-State sales:

Main Output: it is asked to show the GST in Return. The return is GSTR-1,
which shows the Outward Supplies.
Path: Gateway Of Tally>Display>Statutory Report>GST>GSTR-1
In simple from Gateway of Tally press D-O-G-1

B2B- 2 INVOICES
B2C- 1 INVOICE
 50. Purchased goods from registered dealer M/s Modern, Rs. 50000andRs.
5000 was paid as advance, Purchased goods from unregistered dealer M/s.
Ram Rs. 40000. Purchased goods from inter-state dealer M/s Jyothi, Rs.
75000. Goods returned to M/s Jyothi Rs.5000, after raising tax invoice.
Record Inward supplies in Tally.

NOTE: GST RATE ASSUMED AT 18%.

Program: To record the above transactions ledgers required are:
 Purchases Ledger under Purchases Group
 m/s Modern as registered dealer, Local.(Telangana)
 Goods as Stock item. (No need to create Unit of measurement).
 M/s Ram under creditor as Unregistered. Reverse Charge will be calculated
automatically.
 m/s Jyothi as an Inter-state dealer.
Step 1: Recording of Purchase Transaction
Path: Gateway of Tally> accounting Voucher>F9 Purchases

 Reference no.: 001

 Party A/c Name: M/s Modern
 Purchase ledger: Purchases Account
 Enter the stock item as goods and give the amount
 Select Input CGST and Input SGST ledgers
 Save the transaction

Output for Intra-state Purchase transaction of m/s Modern.

 Step 2: For Advance paid to M/s Modern.
Path: Gateway Of Tally>Accounting Voucher>F5
 Select the Cash A/c
 Select the M/s Modern and give the amount.
 Give the reference Advance. And type the amount of 5000.
 Output of Advance Payment:

Step 3: Purchase from Unregistered Dealer. As we created Mr. Ram account

under unregistered have to use here. While creating the voucher no need
to CGST and SGST ledgers. Un Registered Dealer Purchases will be shown
automatically in GSTR-3B and GSTR-2.
Path: Gateway of Tally> accounting Voucher>F9 Purchases
 Reference no.: 53464
 Party A/c Name: Mr. Ram
 Purchase ledger: Purchases Account
 Enter the stock item as goods and give the amount

Purchases from Un registered dealer OUTPUT:

 Step 4: Purchase of Goods from Inter-state Dealer M/s Jyothi.
Path: Gateway of Tally> accounting Voucher>F9 Purchases
 Reference no.: 5555
 Party A/c Name: Mr. Ram
 Purchase ledger: Purchases Account
 Enter the stock item as goods and give the amount
 Select Input IGST ledger.

Output for Inter-state Purchases.

Step 5: creating Debit Note for the returns.

Path: Gateway of Tally> Accounting Voucher>Control+F9

 Original Invoice NO.: 5555

 Party Account name: M/s Jyothi
 Purchase Ledger: Purchases Account
 Select the Goods and give the amount 5000
 Select input CGST and Input SGST ledgers
 And give the reason why you are raising the Debit Note
Output of Debit Note:

After recording the above transactions you can see the details of ITC and
Reverse Charge in GSTR-2 and GSTR-3
GSTR-2 Output:

GSTR-3B