Scribd
Upload
293 views3 pages

5S Principles in Computer Filing Systems

The document provides guidelines for organizing files and folders on a computer desktop. It recommends creating five specific folders - Inbox, Action Items, On Hold, Current Projects, and Archive. Items are to be sorted into these folders based on their status. The Inbox is for unprocessed items, Action Items for tasks taking over 2 minutes, On Hold for items not ready to be worked on, Current Projects for active work files, and Archive for completed work. It also recommends moving all desktop files into these organized folders to keep the desktop clear.

Uploaded by

Rose Gutierrez
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
293 views3 pages

5S Principles in Computer Filing Systems

The document provides guidelines for organizing files and folders on a computer desktop. It recommends creating five specific folders - Inbox, Action Items, On Hold, Current Projects, and Archive. Items are to be sorted into these folders based on their status. The Inbox is for unprocessed items, Action Items for tasks taking over 2 minutes, On Hold for items not ready to be worked on, Current Projects for active work files, and Archive for completed work. It also recommends moving all desktop files into these organized folders to keep the desktop clear.

Uploaded by

Rose Gutierrez
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
  • Self-Check Guidelines
  • Computer Workstation Ergonomics

 Inbox - Put unprocessed items that don’t have a place yet in here.

This
may be items like software installers you’ve downloaded, files sent to you
from colleagues, and random text clippings.
 Action Items - Put items requiring an action that takes more than 2
minutes in here. These may be items such as forms to fill out, large
applications to install and setup, and files to upload.
 On Hold - Put items you aren’t yet ready to do or complete in here. These
may be articles you’re thinking of reading, sketches for potential projects,
and information about classes you’re thinking about taking.
 Current Projects - Put files related to active projects in here. This folder
contains files you’re currently working on as well as reference files for a
project. Each project gets its own unique folder.
 Archive - Put completed projects, general reference items, and anything
else you might want to look at again in here

Tip: By placing the underscore in front of the name of the file folder, it will force the
folder to display at the top of the list in My Documents.

2. Now move all relevant files from your desktop into these folders. If you have a
large number of files, you can move everything into the ―Inbox‖ folder and organize
it later.

3. All that should be left on the desktop is program icons.

How Much Have You Learned?

Self-Check 1.2

Directions: Match the 5S principle that is needed or depicted in the following pictures.

Column A Column B

1. Seiton

a.

2. Seiri

b.

COMPUTER HARDWARE SERVICING 79


K to 12 – Technology and Livelihood Education
3. Seiketsu

c.

4. Seiso d.
Please follow
our Computer
Laboratory
Rules and
5. Shitsuke regulations

e.

f.

Refer to the Answer Key. What is your score?

COMPUTER HARDWARE SERVICING 80


K to 12 – Technology and Livelihood Education
What Do You Need To Know?

Read the Information Sheet 2.1 very well then find out how much you can
remember and how much you learned by doing Self-check 2.1.

Information Sheet 2.1

Computer Workstation Ergonomics

There are various health problems associated with the regular use of computers, such as
stress, eyestrain, and injuries to the wrists, neck, and back.

Employers must take steps to protect employees whose work involves the regular use of
computers.

Computer ergonomics is the discipline of matching the task to the worker using the most
appropriate equipment to optimize human well-being and overall performance.
This can be simplified to ―Modify the workplace, not the individual".

Consideration should be given to:

 The accessories required to operate properly


 The layout of equipment on the desk
 The location of furniture in the room

COMPUTER HARDWARE SERVICING 85


K to 12 – Technology and Livelihood Education

COMPUTER HARDWARE SERVICING 79 K to 12 – Technology and Livelihood Education  Inbox - Put unprocessed items that don’t
COMPUTER HARDWARE SERVICING 80 K to 12 – Technology and Livelihood Education Please follow our Computer Laboratory Ru
COMPUTER HARDWARE SERVICING 85 K to 12 – Technology and Livelihood Education Computer Workstation Ergono

You might also like