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Health and safety policy
General background
[name of your business] takes the safety and welfare of our staff and anyone engaged by, or working with,
[name of your business], very seriously.
Our Health and Safety Policy plays an important role in setting and making clear the standards of health and
safety that we apply in our business.
It is important that you read and ensure you understand the content of this policy. If you have any questions
about it, please direct them in the first instance to [your line manager] OR [please specify].
This policy is not part of any employment or any other contract. We [name of business], may amend this policy
from time to time. in line with the needs and practices of our business.
1 Part 1: Policy details
1.1 What does this policy cover and who is covered?
1.2 All staff, contractors and workers and other persons affected by the work we undertake are covered by
[name of your business]’s health and safety policy.
1.3 Our policy is to:
a) Understand the health and safety risks arising from our work activities
b) ensure adequate control of those health and safety risks
c) consult with our employees on matters affecting their health and safety
d) [provide and maintain safe plant and equipment]
e) [ensure safe handling and use of substances]
f) provide the necessary information, instruction and supervision for employees
g) ensure all employees are competent to do their tasks, and to give them adequate training
h) prevent accidents and cases of work-related ill-health
i) maintain safe and healthy working conditions
j) review and revise this policy as necessary at regular intervals
k) [enter here any other heathy and safety objectives you may have specifically to your business]
2 Part 2: Key responsibilities
2.1 The ultimate responsibility for health and safety within [name of business] is [ insert name and job title]
2.2 The person who has been delegated the responsibility for insuring that our policy is implemented is [insert
name of delegated person and job title].
Name and job title Responsible for:
[ name of employee] [ eg first aid equipment and first aid help, including
accident/injuries logbook entries and RIDDOR
reporting]
[ name of employee] [e.g. fire safety, in the form of fire marshal duties,
fire exit assistance to less able colleagues,
responsibility for checking fire equipment
condition and fitness for operation, etc]
[ name of employee] [vehicle and equipment maintenance]
[ name of employee] [health and safety training]
[ name of employee] [general premises maintenance, including carpets,
condition of buildings, exits, utilities and services
supplied)]
2.3 All those covered by our policy must:
a) Co-operate with our relevant supervisors and managers on health and safety matters
b) Not interfere with or misuse anything provided to safeguard their health and safety
c) Take reasonable care of their own health and safety and that of others, and
d) Report all health and safety concerns to an appropriate person (as detailed in the table above, or to
one of the individuals named in paragraphs [2.1] and [2.2] above.)
1 Part 3: Arrangements
1.1 Consultation with Employees
Our Employee Representative(s) for H&S: [insert name]
Consultation with Employees is provided by [insert name]
1.2 Risk Assessments
Risk assessments will be done by [insert name]
Action identified will be done by [insert name]
Risk assessments will be reviewed by [insert name]
3.3 Plant Equipment
Plant and Equipment maintenance will be arranged [insert name]
by
Any problems with plant and equipment should be [insert name]
reported to
New plant and equipment is purchased by [insert name]
3.4 Safe Handling and Use of Substances
COSHH Assessments will be undertaken by [insert name]
Actions identified will be implemented by [insert name]
The findings of COSHH will be communicated by [insert name]
COSHH assessments will be reviewed by [insert name]
3.3 Information, Instruction and Supervision
The Health and Safety Law Poster is Displayed in [explain where located]
The Employers Compulsory Liability Insurance [explain where displayed]
certificate is displayed at
The Competent Person for Health and Safety Advice [insert name]
is
Supervision of employees is undertaken by [insert name]
3.4 Training
Induction training for new employees will be [insert name]
provided by
Job specific training will be provided by [insert name]
Training records will be kept [specify where] and [insert name]
retained by
Training will be identified, arranged and monitored [insert name]
by
3.5 Accidents, First Aid and Work-Related Ill-Health
Health Surveillance is required for the following [list activities that your business carries out which
activities would need surveillance]
Health Surveillance will be arranged by [insert name]
Health Surveillance records will be retained by [insert name]
First Aid equipment/boxes are located at [ explain where located]
The designated first aiders are [insert names]
The accident recording book is located at [explain where located]
3.6 Monitoring and Review
Accidents, incidents and near misses should be [insert name]
reported to
Accident Investigations will be undertaken by [insert name]
Where required, RIDDOR reports will be completed [insert name]
by
Routing inspections of our workplace(s) will be [insert name]
undertaken by
3.7 Emergency Procedures, Fire and Evacuation
The Fire risk assessment will be undertaken by [insert name]
Fire extinguishers will be checked routinely by [insert name]
Fire exit routes and doors will be checked by [insert name]
The fire alarm will be tested every [insert date]
The emergency evacuation assembly point is [insert location]
3.8. Other
[Enter/delete as necessary] [Enter details here]
Signed [insert signature block
Date [insert date]
Review date [insert date]