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Sample Memo Format Guidelines

Engineers and scientists use memos to make requests, announcements, and communicate short reports. For memos making requests or announcements, state the purpose up front in the first sentence or paragraph. Keep sentences and paragraphs short, averaging fewer than 20 words and 7 lines respectively. Limit memos making requests or announcements to one page if possible. Memos serving as reports can be longer than two pages and include illustrations, appendices, and section breaks. Send copies of all memos to anyone mentioned or affected by the contents.

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62 views1 page

Sample Memo Format Guidelines

Engineers and scientists use memos to make requests, announcements, and communicate short reports. For memos making requests or announcements, state the purpose up front in the first sentence or paragraph. Keep sentences and paragraphs short, averaging fewer than 20 words and 7 lines respectively. Limit memos making requests or announcements to one page if possible. Memos serving as reports can be longer than two pages and include illustrations, appendices, and section breaks. Send copies of all memos to anyone mentioned or affected by the contents.

Uploaded by

Goran Spasic
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
  • Memo Format Guide

Sample Memo Format

Company/Sender’s Name

Company/Sender’s Address

Date of Memo

To: Recipient of Memo

From: Sender of Memo (Optional writers initials in ink)

Subject: Title of Memo in Initial Capitals

Engineers and scientists use memos to make requests, to make announcements, and sometimes to
communicate reports. Memos that make requests or announcements are read quickly. For these memos,
get to the point in the first paragraph—the first sentence, if possible. In other words, state what you want
up front. The format suggested here uses single spacing. Skip a line between paragraphs.

In memos that make requests or announcements, keep sentence and paragraph lengths relatively short.
Sentences should average fewer than twenty words, and paragraphs should average fewer than seven
lines. Also, keep the memo length to one page or less, if possible.

Sometimes companies use memos to communicate short reports (two pages or more). These will often
include illustrations, appendices, and section breaks. If references to other publications appear in the text
of the memo, include a reference list at the end. In memos that serve as reports the sentences and
paragraphs are typically longer than in memos that simply convey announcements or make requests.

For all types of memos, space your text on the page so that it does not crowd the top. Also, send copies
to anyone whose name you mention in the memo or who would be directly affected by the memo’s
contents. Finally, remember that final paragraphs of memos that make requests or announcements
should tell readers what you want them to do or what you will do for them.

(List Attachments)

Sample Memo Format Company/Sender’s Name Company/Sender’s Address Date of Memo To: Recipient of Memo From: Sender of Memo (O

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