TAMIL NADU INFRASTRUCTURE FUND

MANAGEMENT CORPORATION LIMITED

TAMIL NADU, INDIA

REQUEST FOR PROPOSAL

RFP NO. TNIFMC/TNIF/Cooptex/Nov2020

Consultancy Services for

Detailed Feasibility Report and Other Services
for
Re-development of Co-optex Head Office premises
at Co-optex Grounds, Egmore, Chennai, Tamil Nadu, India

November 2020
 DISCLAIMER

The information contained in this Request for Proposal (RFP) or subsequently provided to Consulting
firms, whether verbally or documentary form by or on behalf of The Tamil Nadu Handloom Weavers’
Co-operative Society Ltd (Co-optex) by Tamil Nadu Infrastructure Fund Management Corporation
Limited or any of their representatives, employees or Advisors (collectively referred to as “TNIFMC”) is
provided to Bidder(s) on the terms and conditions set out in this RFP Document and any other terms
and conditions subject to which such information is provided.
This RFP document is not an agreement and is not an offer or invitation by the TNIFMC to any party
other than the entities who are qualified to submit their proposal (Bidder(s)). The purpose of this RFP
document is to provide the Consulting firms with information to assist the formulation of their Proposal.
This RFP document does not purport to contain all the information each firm may require. This RFP
document may not be appropriate for all persons and it is not possible for the TNIFMC, to consider the
investment objectives, financial situation and particular needs of each party who reads or uses this RFP
document. Each firm should conduct its own investigations and analysis and should check the accuracy,
reliability and completeness of the information in the RFP document and where necessary obtain
independent advice from appropriate sources. The TNIFMC make no representation or warranty and
shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or
completeness of the RFP document.
The TNIFMC may in their absolute discretion, but without being under any obligation to do so, update,
amend or supplement the information in this RFP document.
Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which depends
upon interpretation of law. The information given is not an exhaustive account of statutory requirements
and should not be regarded as a complete or authoritative statement of law. TNIFMC accepts no
responsibility of the accuracy or otherwise for any interpretation or opinion on law expressed herein.
TNIFMC make no representation or warranty and shall have no liability to any person, including any
Applicant or Bidder, under any law, statute, rules or regulations or tort, principles of restitution or unjust
enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred
or suffered on account of anything contained in this RFP or otherwise, including the accuracy,
adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption,
statement or information contained therein or deemed to form part of this [Link] also accepts
no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from
reliance of any Applicant upon the statements contained in this RFP.

Page 2 of 72
 CONTENTS

Section 1. Letter of Invitation ..................................................................................... 4

Section 2. Terms of Reference ................................................................................ 15

Section 3. Appendices............................................................................................. 47

Annexure - 1 Site Survey Plan……………………………………………………48

Annexure - 2 Eligibility Information to be provided by Consultants…………..49

Annexure - 3 Forms for submission of Technical and Financial Proposals….51

Annexure - 4 Draft Agreement... …………………………………...…………....63

Annexure - 5 Form of Performance Security ………………………………...…71

Page 3 of 72
 Section 1. Letter of Invitation

Dear Sirs,

Sub: Consultancy Services for Detailed Feasibility Report and Other Services for
Redevelopment of Co-optex Head Office premises at Co-optex Grounds,
Egmore, Chennai, Tamil Nadu, India – Reg.

1. Background
The Tamil Nadu Handloom Weavers′ Co-operative Society Ltd., popularly known as Co-
optex, is the Premier Apex Handloom Weavers’ Co-operative Marketing Organization in
India established to strengthen and sustain the livelihood of the Handloom Weavers of
Tamil Nadu by marketing their products.

Co-optex has its head office at Egmore, Chennai. Their head office complex spread over
5.83 acres, currently has a retail showroom, office buildings, public coffee shop with
handloom exhibits, guest house for weavers, ware houses, retail shops for handloom
related products,etc.

Co-optex intends to completely redevelop the complex as A grade retail cum commercial
development for their use (offices, showrooms, exhibition/museum, F&B outlets, weavers
facilities, hobby centre, modern ware house, design studio, etc.) as well as for other
commercial tenants to make it financially sustainable.

The Tamil Nadu Infrastructure Fund Management Corporation Limited on behalf of Co-optex
(herein after called Client) is inviting the Requests for Proposals from the expert
agencies/consultants for providing the Consultancy Services for the preparation of Detailed
Feasibility Report and other services such as (i) Detailed Technical Report (DTR) including
Detailed Design, Design Brief/ Philosophy, Specifications, Bill of Quantities & Estimation
(ii) Building Information Modelling (BIM) (iii) Bidding Documents and Bid Process
Management for the construction of the re-development (The Project) with the related
facilities and amenities and (iv) Provide design support during Execution of the project till
completion.

2. The preparation of DFR shall inter alia include site investigation & analysis, market
research & analysis, preparation of master plan and concept design, cost estimation (block
cost estimate), design brief/ philosophy, detailed specifications, financial structuring and
modeling as part of DFR. As part of other services, the scope will include technical services
for preparation of detailed design for structural, MEP and other amenities with
specifications, functional requirements, detailed cost estimation with bill of quantities
(BOQ), bidding documents and bid process management to enable the request for
proposal for Engineering, Procurement and Contract (EPCs) and design support during
construction phase. Bid process management services implies the support for the entire
procurement process for the identification of EPC Contractor(s). The detailed scope of
services is given in the Terms of Reference (Section 2).

Page 4 of 72
3. You are hereby invited to submit Technical and Financial proposals for Preparation of
Detailed Feasibility Report and other services including Detailed Technical Report and Bid
process management services for re-development of Co-optex head office which could
form the basis for future negotiations and ultimately a contract between your firm and
TNIFMC.
4. A firm will be selected under Quality cum Cost Based Selection (QCBS) procedure
described in this RFP.
5. A firm means an organization / company / firm / consultancy firm / partnership firm /
Consultancy Company as a company. The purpose of this RFP is to select a firm as above
captioned subject as per the Terms of Reference (ToR).
6. The following documents are enclosed to enable you to submit your proposal:
(a) Terms of reference (TOR) (Section 2);
(b) Form for Submission of Eligibility information(Annexure 2);
(c) Forms for Submission of Technical and Financial Proposals (Annexure 3);
(d) Draft Agreement for Consultants' Services (Annexure 4); and
(e) Security Deposit/Performance Security - Bank Guarantee format (Annexure 5);

7. A pre-proposal conference open to all prospective Consultants will be held on 23rd

November @ 11.30 Hrs (IST) in the office of Tamil Nadu Infrastructure Fund Management
Corporation Limited, (TNIFMC), No. 19, First Floor, T.P. Scheme Road, Raja Annamalai
Puram, Chennai – 600028. The prospective Consultant will have an opportunity to obtain
clarifications regarding the eligibility criteria, scope of the work, terms of reference, contract
conditions and any other pertinent information.

8. The Clarifications /Amendments, if any in the Pre-Proposal Conference will be published

in the website of [Link]. No Separate Advertisement/ Communication for
Addendum/ Corrigendum / extension of date will be published in the Newspapers.

9. In order to obtain first-hand information on the assignment and the local conditions, it is
considered desirable that a representative of your firm visits the project site with prior
intimation to the office of TNIFMC Ltd., No.19, T.P. Scheme Road, Raja Annamalai Puram,
Chennai – 600 028, Email: tnifmc@[Link] before the proposal is submitted.
The Bidders may send their queries on this RFP addressed to TNIFMC, email id:
tnifmc@[Link] at least two working days before the pre-proposal conference.

10. The Submission of Proposals:

10.1 The proposals addressed to the Chief Finance Officer, TNIFMC shall be submitted in
two parts, viz., Technical and Financial and should follow the form given in the “Eligibility
Information” (Annexure 2) and “Forms for Submission." (Annexure 3). The proposal shall
be submitted on 9th December 2020 by 15:00 Hrs (IST) to Tamil Nadu Infrastructure
Fund Management Corporation Limited, No. 19, First Floor, T.P. Scheme Road, Raja
Annamalai Puram, Chennai – 600028. The Proposals shall be valid for ninety (90) Days
from the date of submission and must be accompanied by an earnest money deposit
(EMD)/bid security of Rs.100,000/- (Rupees One Lakh only).
10.2 Consultants who have been blacklisted or deregistered by the Government of India,
Government of Tamil Nadu, any other Government, any PSU of Central Government or
State Government or any other Public Sector during the last 10 years shall not be eligible
to apply.

Page 5 of 72
10.3 The “Technical" and package-wise "Financial" proposals must be submitted in two
separate sealed envelopes (with respective marking in bold letters) following the
formats/schedules given in Annexure-2 and Annexure-3.
10.4 The first envelope marked “Technical Proposal” in one separate cover, viz., Cover-1
must be sealed and initialed twice across the seal. This cover should contain the Earnest
Money Deposit (EMD) of Rs.1,00,000/- (Rupees One Lakh only) in the form of Demand
Draft/RTGS/NEFT to be taken in the name of “Tamil Nadu Infrastructure Fund
Management Corporation Limited” payable at Chennai taken from any Scheduled bank in
India. In case of payment through RTGS/ NEFT, a letter stating the same with proof of
payment in the form of relevant bank statement and signed by the authorized signatory
shall be provided. The Earnest Money Deposit of unsuccessful consulting firms will be
returned within 45 days after award of contract without any interest. This cover shall also
contain the “Eligibility Information” as per the format given in Annexure-2 and
Technical proposal in the formats given in Form F-1 to F-5 of Annexure-3 along with
soft copy in Pen drive format. The bank account details of TNIFMC are as below:

Name of the Bank & Branch: IDBI BANK, THIRUVANMIYUR BRANCH

IFSC/NEFT code: IBKL0001055
A/C number: 1055102000005081
A/C NAME: TNIFMC – OPERATING INCOME ACCOUNT

10.5 The first envelope should not contain any cost information whatsoever. The second
envelope viz., Cover-2 marked 'Financial Proposal (Price Bid)" must also be sealed and
initialed twice across the seal and should contain detailed price offer for the consultancy
services in the formats as given in Forms F-6 of Annexure-3.
The Consultant shall provide detailed breakdown of costs and fees for each package
as follows:
- Staffing billing rate plus overheads.
- Travel and accommodation.
- Field surveys & Investigation
- Report reproduction; and
- Others (if any) Pl. specify

10.6 An authorized representative of the Consultants shall initial all pages of the original
Technical and Financial Proposals. The authorization shall be in the form of a written
power of attorney or board resolution (either General or Specific for this assignment) with
adequate validity period accompanying the Proposal duly notarized by a Notary Public.
10.7 The sealed envelopes Cover 1 and Cover 2 should again be placed in a separate
sealed cover, which shall be clearly marked with the name of the assignment and received
in the office of the Tamil Nadu Infrastructure Fund Management Corporation Limited, No.
19, First Floor, T.P. Scheme Road, Raja Annamalai Puram, Chennai – 600028, up to
15.00 hours(IST) on , 9th December 2020.
10.8 If the cover of proposals is not marked with the name of the assignment indicating the
bid submission date and time, the cover will not be opened and returned to the Consultant
unopened treating as “Not Qualified”.
10.9 Proposals not accompanied by the required EMD/bid security in the requisite form as
mentioned in the RFP shall be summarily rejected.

Page 6 of 72
11. Opening of proposal
11.1 The proposals (first envelope (cover 1) containing technical proposal only) will be opened
by Chief Finance Officer, TNIFMC or his authorized representative in TNIFMC office at
15.30 hours (IST) on 9th December 2020. It may please be noted that the second envelope
containing the Financial proposal (Price Bid) will not be opened until eligibility criteria is
evaluated and technical evaluation has been completed and the result approved and
notified to all Consultants

11.2 If the office happens to be closed on the date of receipt of the proposals as specified,
the proposals will be received and opened on the next working day at the same time and
venue.

11.3 Late or delayed Proposals will not be considered for evaluation and shall either not be
received or returned unopened.

12. Evaluation:
12.1 A two-stage procedure will be adopted in evaluating the proposals:
i) Eligibility and Technical Evaluation: The eligibility of Consultants will be verified based
on the eligibility information provided by the Consultants as per the formats
mentioned in Annexure 2, which will be carried out prior to evaluation of technical
proposal as per minimum eligibility criteria mentioned in Clause 12.2 below. The
technical evaluation shall be taken up only for those firms found eligible.
ii) Financial evaluation: it will be carried out only for the technically qualified firms;

12.2 Minimum Eligibility Criteria

Firms who have the following qualifications may submit the proposal –
(i) The Sole firm / all members of the JV/Consortium members, shall be incorporated
under respective Act and policies of the respective country and such entity(ies) should
be operating for the last ten years as on March 31,2020
(ii) The Sole Firm / all members of the JV/Consortium members shall NOT be blacklisted
/ debarred by any of the Central Government / State Governments in India / Multi-
Lateral Funding Agencies.
(iii) Similar work experience in last ten years:
The firm should have minimum experience of at least three similar A -Grade commercial
development projects involving Detailed Feasibility report/ Detailed Project Report,
Architectural Master Plan, detailed design of Architectural, structural, MEP & other
amenities, preparation of specifications, bill of quantities, cost estimates, bidding
documents and bid process management, design support during construction for
development of Commercial Building with food court, hospitality, retail, convention centre,
parking etc., with land development area of not less than 30,000 sq.m each and Total
Project Cost each not less than Rs.100 crores. At least one of the project shall be completed
in the last 5 years

Note :
In case of a JV/ Consortium, each member/ partner shall meet the work experience criteria
individually also. JV/ Consortium is permitted to enable firms to join together for
complementary strengths in terms of technical experience and competency only and not to
meet the financial criteria or work size.

Page 7 of 72
(iv) Annual Turnover in last three years:
Annual turnover of the consultants not less than Rs. 6 Crore in any one of the previous three
financial years (2017-18, 2018-19, 2019-20 (provisional)) in the case of sole bidder/
JV/Consortium bidder.
In the case of consortium/JV bidder, it is expected that the lead firm should have experience
primarily in the field of architecture & technical design for commercial development. The
annual turnover of the lead firm should not be less than Rs. 3 Crore and the partner firm(s)
annual turnover should not be less than Rs. 2 Crore in any one of the previous three
financial years (2017-18, 2018-19, 2019-20 (provisional). However, the total shall not be
less than Rs 6 Cr.
In the case of financial calendar typically ending in the month of September /December, then
the consultants shall submit the financial statements for the last 3 years ie., 2016-17 to
2018-19.

(v) Net-worth of the Bidder:

The Sole firm / all members of the JV/Consortium members shall have positive net-worth as
per last audited financial year.

Eligible firm’s proposals will only be considered for technical and financial evaluation. The
technical and financial proposal of others will not be considered, and Financial Proposal
will be returned unopened after completing the selection process.

12.3 Technical Proposal:

The Tender Scrutiny / Evaluation Committee appointed by the TNIFMC will carry out its
evaluation applying the evaluation criteria and point system specified below. Each
responsive proposal will be attributed a technical score (St).
(i) The Quality of the Methodology proposed (20 points)
(a) Approach & Methodology (10 points)
(b) Man-days & Workplan schedule (7 points)
(c) Comments on Terms of Reference (ToR) (3 points)
(ii) The minimum key staff** proposed for the assignment (40 points)
(a) Phase 1 Team Leader cum Strategy/Real Estate Expert (5 points)
(b) Senior Architect (5 points)
(c) Senior Market Analyst (5 points)
(d) Senior Financial Analyst (5 points)
(e) Phase 2 Team Leader cum Architect (5 points)
(f) Senior Structural cum geotechnical expert (3 points)
(g) Senior MEP Expert (3 points)
(h) Civil Engineer cum quantity Surveyor (3 points)
(i) Contract Expert (3 points)
(j) Sector Expert (Textile / Handloom) (3 points)

** Key personnel – be considered key staff, only if they are full time employees of the
company or the consortium partners or Experts contracted by the Bidder for this
assignment and they should involve fully in the assignment and be available for all
meetings that are related to this assignment/project.

Note: The Bidders are free to propose more team members at the key and sub-key
level, but the above key staff proposed are mandatory. and the qualification &

Page 8 of 72
 experience of the above key professionals would be evaluated as part of Technical
Evaluation

Curriculum Vitae of Team Leader and other members for assessing the qualifications
and experience of the personnel proposed to be deployed for the studies should
be included with the proposal (in the format of the sample curriculum vitae). The
above personnel will be rated in accordance with:

(a) General qualifications - (15% weightage)

(b) Adequacy for the project (suitability to perform the duties for this
assignment. These include education and training, length of experience in
fields like those required as per ToR type of positions held, time spent with
the firm etc.) - (85% weightage)
(c) The Curriculum Vitae of the proposed personnel will be considered and
evaluated as per Terms of Reference, if the prescribed minimum
qualification is not fulfilled, then the Curriculum Vitae of the proposed
personnel will be marked as Zero.
(d) Necessary Proof of educational qualification shall be attested and
enclosed with the technical proposals.

(iii) Presentation of Technical Approach, Methodology of Consultant’s past

project designs (best 3 projects): (40 points)

The presentation should cover all the aspects of ToR by the Team proposed for the
assignment to Evaluation Committee in the Office of TNIFMC. All the members of proposed
team (Key Personnel) must be present during the presentation. The qualified Consultants
shall make the presentation and time schedule for presentation will be intimated to the
qualified Consultants by TNIFMC.

Quality and competence of the consulting service and the quality of past 3 best projects
done by the consultant, shall be considered as the paramount requirement. Technical
proposals scoring not less than 75% of the total points (S t) will only be considered for
financial evaluation. The financial proposal of others will not be considered and returned
unopened after completing the technical selection process. The Tamil Nadu Infrastructure
Fund Management Corporation Limited shall notify the Consultants, results of the technical
evaluation and invite those who have secured the minimum qualifying mark for opening of
the financial proposals indicating the date and time.

After the technical evaluation is completed, Tamil Nadu Infrastructure Fund Management
Corporation Limited shall inform the Consultants who have submitted Proposals and
meeting the minimum eligibility criteria, the technical scores accorded to their Technical
Proposals and shall notify those Consultants whose Proposals did not meet the minimum
eligibility criteria or minimum qualifying mark or were considered non-responsive to the RFP
and ToR, that their Financial Proposals will be returned unopened after completing the
selection process. The Tamil Nadu Infrastructure Fund Management Corporation Limited
shall simultaneously notify in writing to the Consultants that have secured the minimum
qualifying mark, the date, time and location for opening the Financial Proposals. The
opening date will be fixed so as to allow Consultants reasonable time to make

Page 9 of 72
 arrangements for attending the opening either in person or through an authorized
representative.

12.4 Financial Proposal:

12.4.1 Opening:
The financial proposal shall be opened in the presence of the Consultants’ representatives
who choose to attend. The name of the Consultant, the quality scores and the proposed
prices/ bid amount shall be read out and recorded. The client shall prepare minutes of bid
opening.

12.4.2 Evaluation:
The Tender Scrutiny/ Evaluation Committee will correct any computational errors. When
correcting computational errors, in case of discrepancy between a partial amount and the
total amount the latter would prevail and in case of discrepancy between the word and
figures, the lower of the two shall be considered. In addition to the above corrections,
activities and items described in the Technical Proposal but not priced, shall be assumed
to be included in the prices of other activities or items.

The lowest evaluated Financial Proposal (F m) in each package will be given the maximum
financial score (Sf) of 100 points. The financial scores (S f) of the other Financial Proposals
in each package will be computed as per the formula given below.

Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price quoted by any
Consultant and F the price of the Proposal under consideration.

12.4.3 TNIFMC will then apply the weights to the Technical and Financial Proposal as below
to arrive at the scores for the Bidders to select the successful Consultant (R1). The
remaining Bidders shall be ranked R2, R3 and so forth.

The weights given to the Technical and Financial Proposals are:

T = 0.8 and
P = 0.2
S = St x 0.8 + Sf x 0.2

Proposals will be ranked according to their combined technical (S t) and financial (Sf) scores
using the weights (T = the weight given to the Technical Proposal; P = the weight given to
the Financial Proposal; T + P = 1).
The evaluation committee will determine if the financial proposals are complete and without
computational errors. The evaluation shall include all taxes.
The evaluation committee will determine if the financial proposals are complete and without
computational errors. The evaluation shall include all taxes.
13. Negotiations:
13.1 The aim of the negotiations is to reach agreement on all points and initial a draft
contract by the conclusion of Negotiations.
13.2 Negotiations with successful Consultant will commence with a discussion of technical
proposal, the proposed methodology (work plan), costing, staffing and any suggestions
they have made to improve the TOR. Agreement must then be reached on the final TORs,
the staffing and staff months, logistics and reporting.

Page 10 of 72
13.3 Changes agreed upon will then be reflected in the draft contract, using proposed unit
rates (after negotiation of the unit rates, including the man month rates, all tax liabilities and
all costs, etc.).
13.4 The Contract will be awarded after successful negotiations, with the selected
Consultant. If negotiations fail, the Client will invite the Consultant whose percentage is
next higher to R1 and ranked as R2 for Contract negotiations. If negotiation with R2 fails
the above process will continue with R3, R4 and so on till all the technically qualified firms
are covered. Upon successful completion, the Client will promptly inform the other
Consultants that their proposals have not been selected.
13.5 The Contract will be awarded after successful negotiations, with the qualified
Consultant.

14. Fraud and Corrupt Practices:

The Consultant and its Personnel shall observe the highest standards of ethics and shall not
have engaged in and shall not hereafter engage in any corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practice (collectively the “Prohibited
Practices”). Notwithstanding anything to the contrary contained in this Agreement, the
TNIFMC shall be entitled to terminate this Agreement forthwith by a communication in
writing to the Consultant, without being liable in any manner whatsoever to the Consultant,
if it determines that the Consultant has, directly or indirectly or through an agent, engaged
in any Prohibited Practices in the Selection Process or before or after entering into of this
Agreement. In such an event, the TNIFMC shall forfeit and appropriate the bid security or
performance security, if any, as mutually agreed genuine pre-estimated compensation and
damages payable to the TNIFMC towards, inter alia, the time, cost and effort of the
TNIFMC, without prejudice to the TNIFMC’s any other rights or remedy hereunder or in law.

Each Party represents, warrants and undertakes that:

(a) It has not and shall not offer, promise, give, encourage, solicit, receive or otherwise
engage in acts of bribery or corruption in relation to this Agreement (including
without limitation any facilitation payment), or to obtain or retain business or any
advantage in business for any member of its group, and has and shall ensure to
the fullest extent possible that its employees and agents and others under its
direction or control and directly involved in providing Services under the Agreement
do not do so. For the purposes of this clause it does not matter if the bribery or
corruption is (i) direct or through a third party; (ii) of a public official or a private
sector person; (iii) financial or in some other form; or (iv) relates to past, present,
or future performance or non-performance of a function or activity whether in an
official capacity or not, and it does not matter whether or not the person being
bribed is to perform the function or activity to which the bribe relates, or is the
person who is to benefit from the bribe. For the purposes of this clause, a
“person” is any individual, partnership, company or any other legal entity, public or
private.
(b) Each Party shall, adhere to applicable anti-bribery and corruption laws.
(c) Each Party shall, immediately upon becoming aware of them, give the other Party
all details of any non-compliance with sub-clauses (a) and (b).
(d) It is a condition of this Agreement that each Party fully complies with this Clause.
If it does not do so, without prejudice to any other remedy available to a party, the
non- breaching party shall have the right (but not the obligation) in its absolute

Page 11 of 72
 discretion to terminate the whole of this Agreement, or that part of this Agreement
to which the bribery or corruption relates. For the avoidance of doubt, any breach
of this Clause shall be deemed to be incapable of remedy
15. Please note that the Tamil Nadu Infrastructure Fund Management Corporation Limited is
not bound to select any of the firms submitting proposals. Further, TNIFMC does not bind
itself in any way to select the firm offering the lowest price.
16. Bidders are requested to hold their proposal valid for 90 days from the date of submission
without changing the personnel proposed for the assignment and their proposed price.
TNIFMC will make its best efforts to select a Consultant firm within this period.
17. Please note that the cost of preparing a proposal and of negotiating a contract including
visits to TNIFMC, if any is not reimbursable as a direct cost of the assignment.
18. Assuming that the contract can be satisfactorily concluded in December 2020. Services
will be expected to take-up / commence in January 2021.
19. The successful Bidder will be invited for signing agreement. The Bidder shall furnish
Performance Security at the rate of 5% of the finalized agreement value (Phase 1) in the
form of Irrevocable Bank Guarantee obtained from any one of the Scheduled Banks in
India taken in favor of the “Tamil Nadu Infrastructure Development Board”, Chennai valid
for a period of 60 days beyond the period of completion of services. The same will be
released on successful completion of all the works satisfactorily without any interest. The
validity of performance security will be extended according to the extension of contract
period as per the agreement executed.
20. The Earnest Money Deposit of the successful Consultant will be discharged when the
Consultant furnishes the required Performance Security and signs the Agreement.
21. The Earnest Money Deposit may be forfeited
• If the consulting firm withdraws the bid after bid opening during the period of validity of
the bid.
• If the Consultant refuses to accept the corrections of errors in his Proposal.
• If the consulting firm withdraws the bid after the issue of Letter of Acceptance (LoA)
of this bid.
• In the case of a successful consulting firm, if the consulting firm fails within the
specified time limit to:
• furnish the required security deposit or
• sign the Agreement
• accept the Letter of Acceptance
• if the consulting firm has furnished incorrect information on qualification and
experience.

22. If the successful Bidder fails to honor their commitment after award of the Letter of
Acceptance (LoA), their name is liable to be blacklisted and will not be considered for
availing services by TNIFMC for future assignments. Further, their name will be
recommended to Government of India, Government of Tamil Nadu and Institutions
sponsored by Government of Tamil Nadu for blacklisting.
23. The selected Consultant shall not disclose any information to others without the written
permission of the TNIFMC.
24. The fees shall be quoted in Indian Rupees only. The consultants may note that the
remuneration which they receive from the contract will be subject to normal tax liability in

Page 12 of 72
 India. They may, if required contact the tax authorities concerned for further information in
this regard.
25. No mobilization advance will be given to the Consultant.
26. Consortium between firms not exceeding two firms will be allowed. Memorandum of
Understanding (MoU) shall be furnished along with Technical proposals. If the successful
Consultant is a consortium/JV, they shall produce the relevant agreement at the time of
signing of contract.
27. Consultant should feel free to submit their proposal on the basis of man-months estimated
by them, considered necessary to undertake the assignment as per the scope and details
provided in the ToR.
28. All documents relating to the Proposal and all communications in connection with the
Proposal shall be in English language. All pages should be serially numbered and signed
by the authorized representative of the Bidder.
29. TNIFMC reserves the right to postpone / cancel this RFP at any point of time without
assigning any reason, whatsoever.
30. It has to be noted that any manufacturing or the construction firm with which the Bidder
might be associated with, will not be eligible to participate in bidding for any goods or works
resulting from or associated with the project of which this consulting assignment forms a
part.
31. Any dispute arising out of the Contract, which cannot be amicably settled between the
parties, shall be referred to adjudication/arbitration in accordance with the Arbitration and
Conciliation Act 1996. The place of arbitration shall be at Chennai and the language shall
be English.
32. Initial Test of responsiveness:
i. Technical Proposal along with EMD & Eligibility Information – Cover1
ii. Financial Proposal – Cover2
iii. All the pages of above proposals (addendums / corrigendum issued, if any)
shall be duly sealed and signed by the Bidder’s authorized representative.

If the consulting firm fails to submit the proposal in the prescribed format and does not satisfy
the test of responsiveness, they will be summarily rejected. Conditional bid will be liable for
rejection.

Yours faithfully,

Chief Finance Officer

TNIFMC

Enclosures:

1. Terms of Reference.
2. Eligibility Information to be provided by Consultants
3. Forms for submission of Technical and Financial Proposals
4. Eligibility criteria Information Forms
5. Supplementary Information to Consultants.
6. Draft Agreement under which service will be performed.
7. Performance Security – Bank Guarantee format

Page 13 of 72
Key Details

1 Authority and place for receipt of The Senior Manager (Admin.)

RFP documents, seeking Tamil Nadu Infrastructure Fund Management
clarifications, and submission of Corporation Ltd.,
completed RFP Documents
No. 19, TP Scheme Rd,
Raja Street Extension
Raja Annamalai Puram,
Chennai- 600028.
044-2464 8400
Email: tnifmc@[Link]
2 Pre-Proposal On 23rd November 2020 at 11.30 Hrs. (IST) in
Conference the Office of the Tamil Nadu Infrastructure Fund
Management Corporation Ltd.,
Chennai – 600 028
Lates
3 Last date for seeking 5 days prior to Proposal submission (i.e., on or
Clarification before 2nd December 2020 upto 15.00 Hrs.(IST)
4 Last date & time for submission Latest date & time for submission of Proposals
of Proposals 9th December 2020 upto 15.00 hrs. (IST)
5 Place, date & time of opening of O/o. Chief Executive Officer
Proposals Tamil Nadu Infrastructure Fund Management
Corporation Ltd.,
No. 19, TP Scheme Rd,
Raja Street Extension
Raja Annamalai Puram,
Chennai- 600028.
Tele: 044 – 2464 8400
Email: tnifmc@[Link]

9th December 2020 at 15:30 hrs (IST)

Bid Security (EMD) amount:
6 Bid Security (EMD) amount INR.1,00,000/ (Rupees One Lakh only) as
detailed in the invitation letter.

Page 14 of 72
 Section 2. Terms of Reference
Consultancy Services for
Detailed Feasibility Report and Other Services
for
Redevelopment of Co-optex Head Office premises
at Co-optex Grounds, Egmore, Chennai, Tamil Nadu, India

1. Introduction

Tamil Nadu is the fourth largest state and the second largest economy in India. It has a diversified
manufacturing sector and features among the leading states in several industries like automobiles,
components, engineering, pharmaceuticals, garments, textile products, leather products, chemicals,
plastics, etc.
Over 50% of the state is urbanized, accounting for 9.6% of the urban population in the country, while
only comprising 6% of India's total population. Services contributes to 45% of the economic activity in
the state, followed by manufacturing at 34% and agriculture at 21%. Government is the major investor
in the state, with 52% of total investments, followed by private Indian investors at 29.9% and foreign
private investors at 14.9%. It has been ranked as the second most economically free state in India by
the Economic Freedom Rankings for the States of India.
Tamil Nadu Handloom Weavers′ Co-operative Society Ltd., popularly known as Co-optex, was
established in 1935 and has a long and rich tradition in Handloom history that
dates back to 85 years. Co-optex has a network of 155 showrooms spread all
over India with an annual turnover of around Rs.700 Crore. It is the Numero -
UNO Apex Handloom Co-operative society in the country because of its talented,
dedicated, highly skilled and devoted clan of Handloom Weavers from all over
Tamil Nadu.
Co-optex is the Premier Apex Handloom Weavers’ Co-operative Marketing
Organization in India established to strengthen and sustain the livelihood of the Handloom Weavers of
Tamil Nadu by marketing their products.
Its Logo-the multi-hued Butterfly is synonymous with quality, durability, and fair trade. Handlooms in
Tamil Nadu have a long-standing tradition and behind the timelessness of this tradition, kept alive for
centuries, is the Handloom Weaver. He is the backbone of this large network of around 1.71 lakh
Handlooms in Tamil Nadu of which majority are in Co-operative fold. Co-optex is basically engaged in
marketing of Handloom fabrics produced in Tamil Nadu. Handlooms constitute a priceless asset of
Tamil Nadu′s rich cultural heritage. These fabrics marketed by Co-optex, represent an aesthetic quality
of high order and represent a great social cause. The demands and challenges of the market is
responded to by Co-optex with the rich tradition and well-honed skills of its weavers. Co-optex, a
household name, boasts of a unique range of fabrics in hundreds of designs, colours and textures. Each
product of Co-optex displays the artistry and craftsmanship of weavers from Tamil Nadu

Vision of Co-optex
❖ To provide ‘Loom to Showroom’ market linkage for handloom Weavers in Co-operative Fold.
❖ To ensure continuous employment opportunities for weavers in co-operative fold by providing ‘one
stop shop solution’ in market.
❖ To generate continuous interest in the traditional craft of weaving duly infusing new designs,
textures and technology.

Page 15 of 72
2. Project Details (the “Project”)

2.1 Description

Co-optex has its head office at Egmore, Chennai. Their head office complex spread over 5.83 acres
currently has a retail showroom, office buildings, public coffee shop with handloom exhibits, guest house
for weavers, ware houses, retail shopping complex for handlooms, handicrafts and related products
etc..

Co-optex intends to completely redevelop the complex as “A-grade” retail cum commercial development
for their use (offices, showrooms, exhibition/museum, F&B outlets, weavers facilities, etc.) as well as
for other commercial tenants to make it financially sustainable.

2.2 The Site

The project site (size about 5.83 acres) is at No. 350, Pantheon Road, Egmore Chennai, Tamil Nadu,
India. Plot is adjacent to Cooum river and next to Egmore bridge on Cooum river. It is surrounded by
several residential properties, commercial establishments and is very well connected by road and rail
transport. Located at 16 kms from Chennai international airport

The site survey plan is enclosed in Annexure - 1

Location Map:

2.3 Objectives

The objectives and salient features of the proposed development are:

• To develop ‘A Grade Commercial-cum-Cultural Hub’ for Weavers Cooperatives producing Fabrics,

Garments to create an exclusive and elite market for woven fabrics and fibre crafts.
• Handloom Hub shall be complementing the brand value of Co-optex.
• The architecture styles should be contemporary while preserving the ethos of Handloom heritage
and history.
• The development shall also reflect the rich heritage of the city and the locality which houses, Co-
optex, Connemara Library, Museum, Museum Theatre alongside Cooum river. The facade of the
building to align with the locality landmarks.
• Handloom Hub to accommodate various regional Cooperatives of the country.

Page 16 of 72
• Cooperative culture shall be perceptible in the design.
• There shall be a Museum to provide multi-sensory experience of (Photos, Videos, hands on
experience product development to trace the history of handlooms in Tamil Nadu and trace trail of
cotton to yarn to fabric.
Research and Development
• To showcase and develop the natural dyes and show ‘The Power of the Pastel’.
• To develop varied uses for fabrics of Co-optex like sound proofing and other aesthetic purposes
besides clothing.
• To promote innovations in developing bright colours to accommodate the sensibility of the local
consumers.
Business Centre
• To accommodate a business centre B2B particularly to promote the exports of Co-optex with all
attendant facilities like lounge, shared workspaces, etc.
Design Studio
• Design Studio to be developed to create and support product diversification and designs for varied
needs like clothing home linen and aesthetic textiles.
• The design sensibility to be moored in Tamil Nadu culture on large canvass of Indian Panorama.
• Designs and R&D will have an interlink.
• Design houses to accommodate CAD CAMs, looms for hands on experimentation from clients for
productization to prototype creation.
• Market assessment for preferences and scope for influences will have to be accommodated in the
R&D.
• Training Centre for design and experiments but not to the scale of educational institutions.
• The Hobby Centre ( ) to popularize the art of weaving and yarn making
• Facility to be accessible to differently abled
• The complex shall be eco-friendly end to end on a sustainable chain.
• An Auditorium to accentuate cultural aura of the hub and to provide adequate lung space.
• There shall be a cafeteria cater to the visitors
• The hub should not only reflect the culture but provide optimum business promotion opportunities
for all stakeholders.
• To generate optimum revenue through multiple income streams including rent.
• To fully utilize the commercial value of the plot
- Maximum FSI and additional premium FSI to be considered for design.
- Maximum plot coverage to be utilized.
• Feasibility of additional leasable facilities such as offices, retail, entertainment, F&B, Serviced
Apartments, Guest houses, Exhibition areas etc. to be studied.
• The development should be environment friendly and sustainable. The development must be at
least GBCI / IGBC green certified. The green features shall include features such as Sewage,
Treatment Plant (STP) water recycling, Rainwater harvesting, green spaces, use of renewable
energy for common services, energy efficiency, water efficiency etc.
• Parking and sanitation to be in sync in urban development.
• The entire development and its operations shall be financially sustainable.
The following requirements of Co-optex shall be compulsorily accommodated.
• Head Office with the staff strength – 200 including Apex level and Second level management
• To accommodate Regional Office with 25 persons
• To accommodate on line marketing facility with state of art provisions.
• Modern Distribution Warehouse
• The design shall predominantly accommodate Head office, Regional Office, R&D and Design
Centre in its quartets.
• Butterfly and ‘Vanavil’ (Rainbow) are one brand which shall support the design development.

Page 17 of 72
3. Scope

3.1 Scope of Services

The Lead Consultant is expected to be primarily an Architecture / Engineering / International Property

Consultant and be able to perform in-house or through JV or through Consortium or be able to appoint-
and-manage sub-consultants as outlined in General Requirements below:

(In this document, any party denoted the Client refers to TNIFMC; and the Consultant refers to Lead Consultant
including other trades/sub-consultants)

(i) The Consultant shall, be responsible as the Lead Consultant for the design and supervision of all
elements of the Project, and the management, co-ordination and integration of all such design
and supervision elements from the stage of Detailed Feasibility Study to Construction & Final
Hand-Over after DLP.

(ii) The Consultant shall provide the following services (perform services in-house or appoint-and-
manage) during the relevant phases as outlined in 3.2 Schedule of Services:

• Detailed Feasibility Study (including site study, market research, demand

analysis, perception study and financial structuring & modelling)
• Architecture
• Interior Design (Co-optex offices and Common / Landlord areas)
• Civil & Structural Engineering
• MEP Engineering (including ELV and ICT/AV)
• Landscaping
• Quantity Surveying and Cost Consultant
• Survey, Soil Investigation / Geotechnical Studies
• Fire & Life Safety
• Vertical transportation
• Building Management Systems (BMS)
• Sustainability (at least GBCI / IGBC green gold certification)
• Waste Management
• Traffic Engineering within the plot
• Façade Design, Façade engineering and Curtain wall specialist – if applicable
• Façade Maintenance System – if applicable
• Exterior Feature Lighting: including Façade Lighting and Landscape Lighting
• Graphic Design, Signage & Wayfinding
• Obtaining Authorities’ approvals, permits and NOCs
• Accessibility (design for differently abled)
• Building Information Modelling (BIM)
• Traffic Impact Study
• Environmental Impact Assessment
• Construction Administration support to Project Management Consultant (PMC
- to be appointed by Client later during Construction phase)
(iii) Organize procedures for the timely exchange of information between project stakeholders with
reference to the services stated above.

(iv) Establish a Design Programme/Schedule and Work Plan for management and control of the
Project, based on the outline programme in RFP, which shall represent a realistic coordinated
plan for the integration of design elements of the Project and the time needed for them. The

Page 18 of 72
 Design Programme shall identify dates when the design inputs of the several Consultants and
specialist sub-Consultants undertaking design are required to enable the design to be completed
in accordance with the Design Programme. In addition to the design programme, the Consultant
shall identify all statutory / regulatory permissions, consents and no objections (NOCs).

(v) Monitor and update the Design Programme and Design Control Plan as necessary throughout the
course of the Project. Advise TNIFMC if the Design Programme is unlikely to be met and advice
of corrective measures that may be necessary with a view to ensuring that overall milestones are
achieved.

(vi) Establish lines of communication and reporting between TNIFMC, Co-optex & relevant government
departments, the PM Consultant, the Contractor, third party service providers, Several
Consultants and any specialist Sub-Consultants carrying out work. Issue agendas convene and
chair meetings and workshops and provide minutes of such meetings and circulate to attendees.

(vii) Present and report on a weekly and monthly basis the progress of the design including during
construction phase.

(viii) Co-ordinate design work done by the specialist sub-Consultants and monitor their performance,
identifying any discrepancies and/or anomalies, taking corrective action and reporting thereon to
TNIFMC.

(ix) Consultant shall not without the consent in writing of TNIFMC agree to any variation, omission,
alteration or modification of the Project except such as does not materially affect the scope of
works and/or increase the cost of the Project including the costs of any associated delays.

(x) Advise the Client of the implications of any changes, variations, alternative designs and materials
associated with the Project and recommend appropriate actions.

(xi) Bring to the Client’s attention any published changes to relevant statutes, bye-laws, regulations or
constraints which may affect the Project within the scope of the appointment of which it becomes
aware.

(xii) The consultant shall review documentation supplied by the sub consultants for compliance with
design and documentation requirements and for appropriateness in relation to the design brief.

(xiii) It is the Designers obligation to design the building to achieve the Client’s budgets and facilities
criteria, which are established at end of DFR stage. Any/all re-designs (including value
engineering) by the designer or his sub-consultants to achieve the approved budget, facilities
criteria shall be at the expense of the consultant.

(xiv) The Consultant must also act in the capacity of consultant quantity surveyor managing and
advising on all costs relating to building project. This role includes but is not limited to forming the
initial calculations relating to initial concept and outline designs, producing cost information
appropriate to the stated stages of the project throughout the design development and
procurement, phases. Throughout this process the Consultant Quantity Surveyor shall pro-
actively seek to minimize the costs of a project and enhance value for money, whilst still achieving
the required standards and quality. For clarity, the Consultant will not be responsible for Quantity
Surveying scope for the Construction phase.

(xv) The Consultant shall not proceed into subsequent phases of the design without the written approval
from the Client on the deliverables of the previous phase of the design.

(xvi) Format of deliverables for all stages shall be in both soft and hard copies. Soft copy to include
CAD & PDF for drawings and 300dpi JPEG/TIFF for images; hard copy shall be in 5 full-size print
sets.

Page 19 of 72
3.2 Scope of Work

A. Overview

Phase 1 - Basic Services (Detailed Feasibility Report)

The primary objective is to carry out detailed feasibility study to determine the optimal real estate
products (product mix) that can be developed at the proposed site.

The scope includes but not limited to the detailed primary market survey, Demand study & analysis,
perception study, Competition landscape, appropriate site master plan & concept design, design
philosophy / brief (with detailed outline specifications of all disciplines such as Structural, MEP, etc.–
sufficient for Design-Build Tender), SWOT analysis, Risk evaluation & mitigation strategy, Structuring
of the project, Model of development and then operation , Branding & Leasing strategy, Costing (block
cost estimate) & financial analysis and evolving procurement strategy for selection of contractors etc.

Phase 2 - Other Services (DTR and support for Tender & Construction)

The Client may or may not proceed to the Phase 2 Other Services (either fully or partially) at its sole
discretion. Client is also at liberty to re-tender full or part of this portion. For clarity, Client can stop this
portion of work scope without providing any reason to the Consultant:

1. Preparation of Detailed Design and GFC (Good for Construction) drawings and
specifications. Preparation of Detailed Bills of Quantities (BOQ)
2. Preparation of Building Information Model (BIM) appropriate for GFC level and As-Built
level
3. Preparation of Tender / Bid Documents for all components of the construction (Civil works,
MEP including ICT-AV, Landscaping, Interiors, other specialties, etc.)
4. Design Support during Construction

B. Detailed Scope of Work

Detailed Scope of Work: Phase 1 - Basic Services (Detailed Feasibility Report)

3.2.1 Evaluation of Site: Data Collection & Analysis

a. Make site visits and meet project stakeholders to understand project requirements
b. Identify and summarize Client’s needs and objectives, business case and all possible
constraints on development.
c. Data collection and mapping – Collection of all relevant details pertaining to the site and location
such as existing amenities, facilities, infrastructure services and constraints if any, etc.
d. Survey with cadastral details – Carry out Site Survey including topographic survey and
cadastral details. Total station survey shall be carried out earmarking boundary of site, existing
structures & features, contours at 0.5 meters etc. and drawings to be provided in digital CAD
drawings format
e. Collection of physical site details – Layout, Size, shape, topography, contour, existing structures
including adjoining / adjacent to the plot.
f. Land Use and Development Control Regulations – Master plans, zonal plans, building bye laws,
development regulations, permitted land use and FAR at the site, rules for obtaining
permissible Floor Area Ratio(FAR)/ Floor Space Index (FSI),Transferable of Development Right
(TDR), etc., circle rates of land for various use in the area, market rates as per past land deals.
The existing layout showing the land details would be shared to successful consultant. The

Page 20 of 72
 cadastral and topography map indicating the various features including existing structures,
roads etc, topography of site and proposed layout are to be developed by the successful
consultant as part of the scope of services.
g. Collect & analyze all relevant laws such as environmental laws, town planning laws & any other
laws, regulatory framework applicable that will govern or pose restrictions & affect development
of land use
h. Collect data on existing level (including highest floor level and adjacent road levels) and extent
of existing services such as water supply, sanitation, electricity supply, sewerage treatment
plants, firefighting system, parking requirement and any other data felt necessary along with
information, communication & technology (ICT) infrastructure.
i. Collection of details of the title and the relevant records / for verification
j. Collect and analyze Planning Proposals within the influence area of the site
k. Develop profile of site including physical area, location, approach, connectivity, and
demographic and socio-economic profile of surrounding areas. The catchment area shall be as
per statutory requirements if any or within a radius of one km for each of the plots.
l. Undertake consultation with private players to identify trend in real estate market in terms of
land rates (market rates and collector guideline rates), product mix, map major real estate and
infrastructure projects in vicinity and their profile.
m. Assess growth drivers and constraints that are likely to impact demand and supply.
n. Analyze provisions like land use and development control regulations to identify possible
development, infrastructure availability.

3.2.2 Demand Assessment & Market Analysis

a. Conduct Detailed Market research based on primary data by making use of analytical and
statistical techniques based on the gathered information and interpret information in an
organized/scientific manner;
b. Market research shall be based on Primary market research techniques viz., focus group,
survey and questionnaires, observations, trial & experimentations and In-depth Interviews.
c. Carryout a detailed benchmarking for a radius of 10 kms from the site and mapping of proposed
competitive activities in this area
d. Prepare a comprehensive demand assessment model using qualitative and quantitative
methods
e. Consultant shall carry out a perception study to identify expected projects, feedback on demand
potential, developer’s perception of the proposed site, potential for alternate development and
key concerns, projected revenue and cost (capital as well as operating) for various expected
projects/ development etc.
f. Solicit perception feedback from potential occupiers & developers and arrive at approximate
area requirements from proxy sectors
g. Evolve the retail and commercial office space demand and Opportunities based on the Primary
market research
h. Analyse market conditions like product mix, absorption rate, occupancy levels, market trend,
ongoing and future market conditions, rental and capital market trend, competition from other
market players, investment scenario in real estate market
i. Carry out SWOT Analysis.
j. Analyze and draw conclusions from case study and suggest additional activities that will boost
the proposed development to realize it as an iconic landmark.
k. Define the type, quality & extent of infrastructure facilities and communication & data
transmission services required.
l. Analyze the provisions/ restrictions to development of project due to relevant laws that shall
facilitate the preparation of Master Plan.

Page 21 of 72
 m. The consultant shall spell out the objectives considered, the limitations/ constraints/ risks &
strategy they propose to tackle.
n. Analysis of the common areas vis-a-vis saleable areas and cost analysis of the same to derive
cost of built up area;
o. Based on best use analysis, recommend appropriate product mix, positioning, pricing sizing of
project, and its phasing including development strategy.

3.2.3 Masterplan and Concept Design

a. Based on the Client approved product-mix from Demand Assessment & Market Analysis stage,
develop a suitable Concept Design in close coordination with TNIFMC (“the Client”) and Project
Stakeholders such as Co-optex, etc.
b. Develop and discuss preliminary Concept ideas with the Client prior proceeding to Concept
Design Phase.
c. Based on the analysis and conclusions of Surveys, Data, market surveys and case studies, the
consultant shall draw conclusions in respect of requirements of various Zones and Land uses,
Requirements of Built form and landscape planning, Requirements of infrastructure,
communication facilities, and data transmission facilities, type and degree of architectural
control desired, requirements of Rail, road, Car-parking and other transport related facilities
particularly the links with airport and nearby Railway stations. Based on the analysis of the
provisions/ restrictions to development city level nodes as per relevant laws that will affect the
preparation of Master Plan, prepare a frame work for the Master Plan and strategy for
implementation. The master plan shall be prepared depicting the infrastructure proposals like
main building, common properties, external roads, water supply arrangements including water
management, sewerage, drainage, power, solid waste management etc;
d. Prepare the Architectural Concept Plan with area statement of floor plates including common
area allocation in the built up area , road area, common amenities & facilities, landscaped areas
and electrical lines layout transformer location, water supply system location (water reservoir,
pump-house, service reservoir),sewer lines, water lines, storm water drainage system,
communication system, fire hydrants, watering the lawns & gardens, STP, Waste Management
etc;
e. Present traffic flow and future impact on transportation system and adjoining roads by the
proposed development on the site
f. The Consultant shall carry out detailed case studies of the best practices and learning from
similar development projects from across the world and make clear and actionable
recommendations on each of aforesaid items. Through the global review and benchmarking
exercise the Consultant shall identify 6 (six) signature projects of similar nature and complexity
from Indian perspective (preferably 3 International and 3 National projects), on lines of which
signature projects can be developed to suit the local/Indian conditions.
g. Prepare detailed outline specifications of all disciplines such as Structural, MEP, façade, etc.–
sufficient for Design-Build Tender along with design philosophy / design brief
h. Based on collected data and site appraisal the Consultant shall prepare the preliminary
estimates of cost (block cost estimate) of development and expected revenue realization
i. Detailed Task Description
• Liaise with Authorities and obtain complete details of applicable regulations, laws,
planning controls and clarifications related to project.
• Prepare at least three design options to Client, by means of presentations and report.
• Present at least 6 case studies (preferably 3 International and 3 National projects) of similar
project developments
• Compile a draft multi-disciplinary Concept Design Report, submit, and present to the Client
for review.
• Based on Client comments and inputs, prepare a final Concept Design option

Page 22 of 72
 • Present traffic flow and future impact on transportation system and adjoining roads by the
proposed development on the site
• Prepare Environmental and social screening report to determine the likely impacts
• Consultant shall ensure that the Concept Design is practically constructable and within
realistic, reasonable programme and budget
• Resubmit the revised Concept Design Report incorporating all Client’s comments for
approval.

3.2.4 Project Structuring

a. To study and suggest various project structure model for development, financing and operation
b. The Consultant shall review and assess appropriate institutional, legal and regulatory
framework for development of the project through different options including public private
partnership;
c. Based on the regulatory framework and the financial feasibility after incorporating the comments
and feedback from Co-optex and TNIFMC, suitable project structuring models shall be
assessed and the most suitable model shall be recommended by the consultant keeping in view
the quick implementation and acceptability and marketability to the investors. This may include
a project structure and funding models with a basket of public funding and private investment.
d. Prepare a branding and marketing strategy
e. Prepare procurement strategy – Analysis of expertise towards implementation of project under
Design-Build / EPC / PPP route
f. Design the implementation strategy for the project including details regarding the
responsibilities involved in the project development and operation stage.

3.2.5 Financial Model and Business Plan

a. Evaluate strategic objectives in relation to the Project and advising on the commercial and
capital structuring, especially with reference to Applicable Laws.
b. Collection, compilation and analysis of relevant financial data relating to all costs and revenues
with sensitivity analysis.
c. Prepare a reasonable estimation of the likely revenues; The consultant would bring out various
assumptions for revenue, cost and others, including basis thereof, which are used by it in the
financial model. The analysis shall include all the elements of the project.
d. Assessment of commercial viability of the Project.
e. Develop a financial model to determine viability of proposed project based on applicable
regulations, block costs of development and market trend; Identification of the appropriate
revenue model comprising capital structuring, equity, debt, cash flows, project IRR, Equity IRR,
Sensitivity analysis, in which fund will be received by the landlords,/owners, Annual
concessional fees, revenue share, upfront premium, mixed revenue model, revenue
assessment for developer
f. Identify expected returns of various stakeholders involved to make the project attractive for
investment
g. identification of project risks and in allocation of the same in an efficient and economic manner;
The consultant shall conduct a risk analysis of the development to determine, asses, allocate
and manage/mitigate risks (such as but not limited to project, commercial, financial, political,
economic and legal risks) during all project stages;
h. Risk assessment including Market, Political, Approvals, Financing, Pricing, Force majeure,
Environment, Social & Governance risks, etc
i. Identification and quantification of estimated financial impact of the Project on government and
private resources;

Page 23 of 72
 j. The consultant would evolve an optimal structure for the composite project and assess the
financial feasibility of development based on various funding options public funding and private
investment.
k. Carryout Value for Money Analysis (VFM) for various mode of execution/operation development
of various possible alternatives for revenue maximisation and shall identify and quantify all
costs, expenses and revenues of the Project, and shall prepare cash-flow statements for the
concession period. Based on the above, the Consultant shall prepare the Revenue Model which
will indicate the possible capital structure, likely sources of financing, the costs of financing, the
cash flow, debt service, return on investment etc. This would also include sensitivity analysis in
relation to the critical parameters of the Revenue Model.
l. The consultant shall also undertake sensitivity analysis by identifying most critical factors and
determine their impacts on the IRR, including varying project costs and benefits,
implementation period and combination of other factors;
m. The consultant has to analyse for its feasibility in respect of financial aspects and give their
recommendation. The analyse includes breakeven analysis, sensitivity analysis and cost
benefit analysis.

3.2.6 Minimum Deliverables (Reports)

The Consultant shall be responsible for providing deliverables / reports for Client’s review and approval
during the appropriate stages of work, such deliverables include but without limitation:

(i) Inception Report

The Inception report shall summarize but not limited to all the initial findings of the project
and propose the methodology to be undertaken by the consultant to fulfil the scope of
services. The detailed work plan including deployment of staffs for carrying out services to
be included in the Inception Report. The Inception report shall include but not limited to the
following:
• Mobilization plan
• Detailed approach and methodology
• Time frame and task allocation
• Key personnel and supporting staff along with deployment schedule
• Identification of key issues
• Method and time frame for conducting surveys
• Type of surveys, questionnaires, fixation of sample size of surveys and
location/duration of surveys for the project assignment
• Assessment and Identification of user group

(ii) Interim Report

The Interim report shall cover but not limited to all data collection, market research survey
including focus group discussions, perception survey etc. The report shall include data
collection details and outcome of the market research survey. The Site Survey and Site
Topological Survey also must be submitted.

(iii) Draft Detailed Feasibility Report (DFR)

The Draft DFR shall cover the following but not limited to:
• Salient features
• Executive summary

Page 24 of 72
 • Introduction
• Project Background
• Sector Profile
• Requirement/ demand analysis
• Market overview and current trend in real estate market
• Urban planning and site suitability
• SWOT analysis
• Market analysis and demand assessment
• Outcome of Market Research Analysis
• Financial estimates and cost projections
• Revenue streams
• Cost benefit analysis and Investment criteria
• Project & Financial Structure
• Financial model
• Environmental & sustainability aspects
• Environmental & Social screening report
• Risk assessment and mitigation measures
• Project Management Organization and Contract Management Strategy
• Recommendation

(iv) Masterplan and Concept Design Report

Masterplan Concept Design Report includes but without limitation –

• Site Masterplan, Floor Plans, Elevations, Sections

• Detailed Area Statement
• Code compliance narrative (Proposed Design vs applicable Regulatory
requirements)
• Programme
• Cost Estimate
• Project Design Criteria (Architecture, Landscaping, Interior Design, Structural, MEP,
Vertical Transportation, Fire Safety, Parking strategy, Waste Management,
Sustainability, detailed outline specifications, etc.)
• Procurement Strategy
• Hi resolution professional 3D Photorealistic perspectives – at least 4 nos. day views,
2 nos. night views, and 3 nos. Interior Views as A1 size boards
• Minimum 3 minutes walkthrough professional animation video clip

(v) Final Detailed Feasibility Report

The consultant shall prepare the final Detailed Feasibility Report by incorporating the
comments/ observations received from the Client.

Page 25 of 72
Detailed Scope of Work: Phase 2 - Other Services
(DTR and support for Tender & Construction)

Important: The Client may or may not proceed to the Phase 2 Other Services (either fully or partially) at its sole
discretion. Client is also at liberty to re-tender this portion. For clarity, Client has the full right to stop this portion of
scope of work entirely or in part, without providing any reason to the Consultant.

3.2.7 Detailed Technical Report

(i) The Consultant is required to prepare the Detailed Technical Report (DTR) including review
and validate/update the Master Plan as prepared during the DFR phase for the entire area and
prepare the detailed architectural plans, structural designs, MEP including electrical, water
supply and sanitary arrangements, HVAC systems, Internet connectivity points, CCTV, building
management system, and site development plans including the compound wall, internal roads
and mechanical equipment, signage and landscaping, etc., and also to prepare the Bidding
documents and estimates with bill of quantities for the construction contract and Bid process
Management . If instructed by Client, the Consultant shall use the Building Information
Modelling (BIM) software of repute (to be acceptable to the client) for all the designs, drawings,
renderings and estimates. BIM shall be such that it can also be used for as built drawings and
for o&m of the buildings post construction.
(ii) Therefore, it is imperative that the Consultant has the requisite expertise in preparation of DTR’s
and Bid Process Management with proven experience in handling major construction projects
of similar nature and magnitude. The DTR will be prepared using international best practice,
latest innovative techniques and Green certification concept and process. Also, the proposed
construction technology as defined in the Technical Specification should involve use of the
latest techniques with advanced machinery and equipment and it is expected that the
Consultant engaged and experts deployed will have proven National/International experience
of handling such projects.
(iii) The Project will be designed to meet functional, structural, safety, serviceability, maintainability
and aesthetic requirements. Necessarily, the Project should have the iconic design with the
following in the planning & development but not limited to:
• Buildings to be compliant with Chennai Metropolitan Development Authority (CMDA)
rules, local bye-laws and other statutory norms and with Green building certification;
• Architectural finishes and materials
• Structural & MEP design with innovative techniques
• Interior design for the common areas as proposed in the DFR
• Robust fire fighting arrangements with fire escape Fire alarm system
• Building Management System with proper security and monitoring systems including
access control
• Adequate ventilation
• Lightning arrestor
• 100% power back up system
• Rain water harvesting to recharge the ground
• Central A/C plant and AHU in each floor
• Passenger and service lifts
• Adequate service space with common facilities to cater for the various needs
• Ducts to accommodate communication cables, power lines, sewer lines, water supply
lines, A/C ducts, pipes for fire fighting
• Drainage facilities
• Dining and Pantry areas, Cafeteria, Multi-level parking, etc.
• Conference hall, auditorium, medical dispensary, landscaping, circulation space &
internal roads, STP, Transformer yard etc.

Page 26 of 72
 • Features to meet international standards for Grade-A buildings
(iv) The Consultant to carefully plan the activities for efficient delivery of services in line with the
overall programme / time schedule of the project. The Consultant is expected to reflect this
requirement in their Technical and Financial proposals when detailing the quantum of planning,
design and bid process management work to be undertaken.
(v) The Consultant is required to operate from an office in Chennai. During the DPR and
Procurement phase, the office will have experts performing project preparation activities.
(vi) Phase Objectives
• Detailed Design:
The Consultant shall validate and update the Masterplan, conceptual architectural
design, floor plans etc and shall carryout Detailed Engineering Design and prepare the
DTR. The DTR shall also include preparation of detailed design of Architectural,
Structural, MEP designs, cost estimates, BOQ, specifications, GFC (Good for
construction) drawings, work programme.
• Planning Approval:
The Consultant shall assist the Client or the Client’s Special Purpose Vehicle (SPV) in
obtaining all required approvals, which also includes Environmental Clearance and
approval from CMDA and other authorities. The Consultant shall promptly comply with
any observations of, or changes that may be required by, the relevant authorities in
order to obtain the approvals. The payment (to be paid to the Statutory authorities) for
all required approvals will be paid separately by the Client or the Special Purpose
Vehicle (SPV).
• Engineering Compliance:
The Consultant shall ensure that high quality design is achieved and DTR is carried
out in full compliance with the engineering design, technical specifications and under
the International Best Practices.
(vii) Based on the traffic surveys details given in the DFR, analyse & design of traffic ingress/egress
and multilevel parking facility
(viii)Conduct soil test, hydrological survey and any other tests to determine essential data regarding
sub-soil conditions and design the suitable foundation for main structures and all other
infrastructures.
(ix) Collect the additional information if the data available in the DFR is not sufficient for designing
of infrastructure such as road network, parking facility (both two wheelers and four wheelers),
water supply and sewer arrangements, storm water drains, development of ground water
source including rain water harvesting, landscaping, electrical distribution network with related
facilities such as back up supply, fire detection/protection system, etc.
(x) Site evaluation, analysis and impact assessment of the proposed development on the
immediate environs and prepare the environmental impact assessment (EIA) report and
Environmental Management Plan
(xi) Validate & Update the conceptual architectural designs and the related facilities adopting a
modular approach and carry out detailed architectural design with floor plans, elevations and
sections with full scheduling for joineries, lighting & plumbing arrangements etc.
(xii) Prepare structural design conforming to the various national and international standards,
specifications and best engineering practices and ensuring that there is homogeneity,
congruence and harmony among all these components.
(xiii)Prepare interior design wherever required and any other services that constitute the relevant
comprehensive architectural services.
(xiv) Prepare sanitary, plumbing, drainage, water supply and sewerage system designs
including solid waste management.
(xv) Prepare electrical, electronic, communication systems and internet system designs.
(xvi) Prepare heating, ventilation, and air conditioning design (HVAC) and mechanical
systems designs.

Page 27 of 72
(xvii) Design of elevators and escalators.
(xviii) Design of fire detection and fire protection system.
(xix) Design of lighting and signage.
(xx) Design of disaster management system.
(xxi) Design of integrated building management system and security & access control
system within and outside the entire campus.
(xxii) Develop the maintenance scheme for the proposed infrastructure.
(xxiii) Design of the following components:
• Parking
• Facilities for attendants and visitors
• Communications centre including postal, telecom, internet and logistics support.
(xxiv) Prepare detailed engineering designs and drawings for all the works including Good
for construction (GFC) drawings
(xxv) Prepare detailed cost estimates along with state of art specifications
(xxvi) If instructed by Client, develop the complete design, drawings and estimation on BIM.
(xxvii) Specify the standards and norms that need to be followed by the implementing agency.
(xxviii) Provide project management services and any other relevant services until the
successful completion of the works.
(xxix) Strictly follow the principles/concepts given below:
• Green building & landscape architecture
• Architectural conservation
• Energy conservation
• Cost effectiveness
• Compliance with the requirements and regulations of all relevant authorities
(xxx) Obtain all necessary clearances, permits and approvals from all relevant authorities
before the issuance of the bidding documents for the construction contracts. Following
application by the Consultant, the Client shall provide the necessary supporting letters as
required to enable implementation and will pay fees for the necessary clearances, permits and
approvals from all relevant authorities. In case the Consultant does not obtain all the necessary
clearances up to the completion of the assignment, a deduction of up to 10% of the Contract
Price will be made from the final payment. The amount thus deducted will not be released until
all necessary clearances have been obtained.
(xxxi) All relevant authority (including CMDA) requirements and laws, the specifications of
PWD/CPWD, Bureau of Indian Standards & best International standards, the Tamil Nadu
Electricity Board rules for electrical systems, the Chief Electrical Inspectorate General
standards, fire authority norms & IEEE specifications shall be followed.
(xxxii) While carrying out the field studies, investigations and design, the development plans
being implemented or proposed for future implementation by the local authorities should also
be taken into account. Such aspects should be clearly brought out in the reports and drawings.
(xxxiii) Standards and Code of Practices
All activities related to field studies, design and documentation and construction works shall be
done as per the latest guidelines/circulars of NBCC, NFPA 130, relevant IS/BIS codes, CPWD
& State PWD building practice, Standard Specifications for Roads & Bridges, IRC codes , IS
special publications and to the laws and requirements of the relevant authorities and accepted
Government procedures. The Consultant shall finalise these details in consultation with the In-
house team.
(xxxiv) Quality Assurance Plan (QAP)
The Consultant should have a detailed Quality Assurance Plan (QAP) for all field studies
including topographic surveys, engineering surveys and investigations and design and
documentation activities. The quality assurance plans and procedures for field studies,
engineering surveys and investigations, design and documentation activities should be
presented in separate sections like engineering surveys and investigations, sub-soil
investigations, investigation and design of structures, drawings and documentation,

Page 28 of 72
 preparation, checking, approval and filing of calculations, identification and traceability of
project documents etc. Further, additional information shall be furnished regarding the details
of personnel who shall be responsible for carrying out/preparing and checking/verifying the
various activities of project preparation and implementation. The draft QAP document must be
discussed with the In-house tema upon the award of the Contract and finalized. The same shall
submitted as part of Inception Report within 7 days from the commencement of the Services.
It is imperative that the QAP is approved by the Client before the Consultant starts the field
work.
(xxxv) Review of Data and Documents
The Consultant shall review the data provided in the DFR and also collect the additional data
and information relevant to the project. The data and documents of major interest shall include,
but not be limited to, the following:
• Climate
• Survey and evaluation of locally available construction materials
• Type and location of existing utility services and encumbrances (e.g. optical fibre cable,
O/H and U/G electricity, telephone lines, water mains, sewers, trees, graves, places of
worship etc.)
(xxxvi) Geotechnical Investigation and Sub-soil Exploration
The Consultant shall carry out geo-technical investigations and sub-soil explorations adopting
relevant IS codes for the proposed structures and other locations as necessary for proper
design of the works and conduct all relevant laboratory and field tests on soil and rock samples.
The minimum scope of geotechnical investigations shall be as under:
• The proposal for the boring locations and the depth of boring shall be prepared by the
Consultant and finalised in consultation with the In-house Team. The number of bores
should be three ( one per site ) and if any abnormal variation is noticed then additional
bores to be done with the approval of Client.
• The sub-soil exploration and testing should be carried out in the presence of the
Geotechnical Engineer. If the geotechnical investigation is outsourced, the company
selected by the Consultant for this purpose shall be approved by the Client before the start
of such works
(xxxvii) Design & Drawings
• Review the Conceptual architectural design finalised in the DFR and based on this, a
detailed architectural designs are to be prepared with notes to demonstrate the architect’s
general understanding of the requirements and recognition of the need for an economical
and functional design concept.
• The detailed architectural drawings with elevations, sections, details of joinery, railing,
standard amenities and all other relevant details necessary for construction are to be
prepared and discussed with the In-house Team and modified as suggested by them.
• After obtaining clearance from the Client for the detailed architectural designs, Structural
analysis and design using STAAD Pro, STRAP or equivalent and structural drawings
following relevant I.S. Codes shall be prepared immediately after the approval of detailed
architectural drawings. The Senior Structural Engineer of the Consultant shall carry out
the design work considering various parameters including location of expansion joints,
grade of the concrete, loading, seismic zone, reduction factors, wind loads and type of
foundation to be provided.
• Analyses and design calculations of all elements including the hard copy and soft copy of
STAAD Pro or STRAP analysis or equivalent should be furnished and the signature of the
Senior Structural Engineer must be present on the fair copies of each structural drawing
including steel detailing. The Consultant’s Team Leader shall counter sign each and every
structural drawing duly affixing ‘TENDER DRAWING’ with a rubber stamp and necessary
signature.

Page 29 of 72
 • The Consultant’s Senior Structural Engineer shall also sign all the design documents and
be held responsible for any lapses or mistakes in the designs and detailed drawings. Any
drawing without a design document shall not be accepted. The Consultant’s Team Leader
shall also counter sign all the design documents.
• Any approval of the drawings by the Client shall not hold the Client responsible for any
lapses or mistakes and the Consultant shall be totally responsible for the same.
• The Consultant is held totally responsible for the drawings issued for construction. If any
mistakes or omissions are found during the execution, the Consultant will be held
responsible and will clarify these mistakes or omissions.
• Electrical design & layouts including drawings & specifications for the entire distribution
system, including internal and external electrification details, designs of substations and
generators, lift/escalator, access control, fire fighting arrangements etc. shall be prepared
• Calculations for the sanitary and water supply lines with invert levels as well as detailed
drawings for execution of the work shall be prepared. This may include an external system
for water supply, sanitary arrangements, drainage, sewerage disposal systems and
sewerage treatment plant Drawings showing areas to be landscaped, water bodies,
buildings, etc., shall be prepared
• Interior design drawings for common area as proposed in the DFR are to be provided
(xxxviii) Utility Services and other Physical Features
The Consultant shall collect details of the important physical features of the site for the available
toposurvey These features should include buildings and structures, monuments, trees,
plantations, utility services such as electric and telephone lines (O/H & U/G) and poles, optical
fibre cables (OFC), etc.
The information collected from the available topo survey & during reconnaissance surveys shall
be shown on a plan so that proposed improvements can be assessed and suitable action can
be initiated. A separate plan for each of the services involved shall be prepared for submission
to the concerned authority.
(xxxix) Design of specialized Structures
The Consultant is to design and prepare working drawings for specialized structures namely
sky bridge, multilevel parking etc.
(xl) Estimates
Detailed estimates and specifications for all proposed constructions including all internal and
external services such as water supply, sanitary, electrical, HVAC, fire fighting arrangements,
access control system, IT systems, drainage, and sewerage and garbage disposal systems
shall be prepared. Item rates should be worked out using CPWD data and the current PWD
schedule of rates adopted in TN.

3.2.8 Building Information Modelling (BIM)

The entire design shall be developed on BIM with features like 3D views, clash detection,
estimation, all types of drawings including as built drawings, renderings, façade etc.

3.2.9 Tender / Bid Documents Preparation and Tender / Bid Process Management

Post receipt of all statutory approvals by the executing authority, assist executing authority (the authority
as assigned / nominated by the Client) in the Bid Process Management till the identification and signing
of the contract / concession agreement with the developers / contractors.
a. Develop the Tender documents including:
• Technical requirements
• Functional requirements
• Specifications
• Tendering terms, conditions and formats for Tenders

Page 30 of 72
 • Draft Agreement, etc.
(For bid documents preparation, the Consultant shall use the Design Documents and BOQ
prepared during DTR stage)
b. For the administration of the bidding process, the consultant shall assist executing authority /
Client during the various procurement phases – prequalification, bidding, negotiation and
contract award in accordance with the formats and guidelines of the Tamil Nadu Transparency
in Tenders Act 1998 and its Rules, TNIDB Act 2012 and its Rules & Regulations and other
GoTN / GOI guide lines.
c. The Consultant shall assist the executing authority in the Bid evaluation process, on the basis
of provisions in bidding documents. The desired result shall be that the bid of selected bidder
is the lowest, responsive and qualified bid and will provide value for money.
d. The Consultant shall participate in pre-bid meetings and assist the executing authority in
answering questions or issuing clarifications to the bidders. The consultant shall prepare
minutes of meeting, addendum/corrigendum if any based on the clarification provided to the
prospective applicants.
e. The consultant shall prepare evaluation procedures with highest standard of efficiency, quality
and integrity and assist the executing authority to evaluate the RFQ and RFP etc.
f. The Consultant shall design and assist the executing authority to administer the bid evaluation
process in an equitable and transparent way.
g. The Consultant shall ensure that the evaluation process has been carried out as per the terms
and conditions of the Bidding documents.
h. The Consultant shall analyse the bids and recommend to the executing authority the least cost
combinations for awarding contracts in terms and conditions of RFP document.
i. The Consultants shall assist the executing authority in seeking any clarification from bidders
and to analyze break down of price/cost/fees quoted by the bidders, if required.
j. The Consultant shall prepare bid evaluation reports in close liaison with the executing authority
k. The Consultant shall prepare Tender documents, after obtaining the standard form of Tender
from the Client as reference, to enable the Client to invite Tenders. The Tender documents shall
consist of:
• Notice Inviting Tender (NIT)
• Instructions to Tenderers (ITT)
• Conditions of Particular Application
• General Conditions of Contract
• Particular Technical Specifications
• Technical Specifications
• Complete set of construction drawings
• Preamble and Bill of Quantities
• Any other document required to be included in the Tender
l. Detailed cost estimates along with the rate analysis of individual items of work duly supported
by necessary documents and quantity take off sheets should be handed over to the Client
separately.
m. The Tender documents shall be submitted in draft form. Any changes or corrections
recommended by the In-house Team shall be incorporated in the Tender documents by the
Consultant who shall then submit the final Tender documents. The Consultant shall submit the
soft copy in addition to the hard copy of all the documents and drawings.
n. The Consultant shall participate and furnish technical explanations and clarifications to the
Tenderers on specific queries of the Tenderers during the pre-Tender meeting. The minutes of
the pre-Tender meeting and addendum/corrigendum, if any, are to be prepared by the
Consultant.
o. The Consultant shall not enter into discussions with the Tenderers on any matter concerning
the rates/prices to be quoted by the Tenderers.

Page 31 of 72
3.2.10 Design Support during Construction & Handing-Over

(i) Provide Design support to FIDIC Engineer / PMC (the “Project Management
Consultant”) in Construction Administration Services during Construction & Handing-
Over phases.
(ii) Consultant to identify, plan, monitor Project’s regulatory compliance requirements and
ensure necessary approvals / NOCs are obtained by Contractor / Consultant in a timely
manner.
(iii) Participate in review meetings with the Contractors conducted by Client and/or the
Project Manager.
(iv) Visit the project site to ensure all works are being performed in conformance with the
design intent
(v) Resolve design related “on-site” problems in relation to the works, which may arise from
time to time.
(vi) Participate and provide constructive input and recommendations, whenever required,
in other meetings as called by Project Manager, like Programme / Schedule review
meeting, Submittal / RFI review meeting, Change authorization meetings, etc.
(vii) Provide estimate of works for the proposed changes in the scope of work, which can
be due to unforeseen conditions, due to design errors/omissions or due to Client
request.
(viii) Participate in Value Engineering and Risk Management workshops conducted by
Project Manager and/or Client
(ix) Review all technical submittals like shop drawings, method statements, samples, shop
drawings, contractor alternative proposals, product specifications and the likes by
Contractors and provide timely response (“timely” - so as not to hamper the progress
of works at site).
(x) Review Request for Information (RFIs) submitted by Contractors and provide timely
response.
(xi) Review all design related Contractor claims and provide recommendation to Client
(xii) Provide revised drawings in lieu of the Client approved changes to the Contract
drawings in a timely manner
(xiii) On the basis of its on-site inspections, the Consultant shall immediately notify the
Project Manager if any part of the work is not in accordance with the Contract Drawings
/ Specifications and make recommendations for correction of any defective work.
(xiv) Review Non-Conformance Notices and provide input
(xv) Support Project Manager’s Inspection team from design intent stand point
(xvi) Review and approve control samples, mock-ups and the likes
(xvii) Accompany Project Manager or Client in factory visits, contractor workshop visits, etc.
and provide capacity review reports as appropriate
(xviii) Carry-out snagging inspections prior to practical completion as per snag list schedule
prepared by the Project Manager
(xix) Review and certify ‘as-built’ drawings, no later than 2 weeks prior to Practical
Completion.
(xx) Carry-out hand-over process including review of Operations, Maintenance and
Cleaning manuals.
(xxi) Carry-out final snagging inspections at the end of 1 year Defects Liability Period and
provide official report to Project Manager and/or Client

3.2.11 Phase 2 Minimum Deliverables (Reports)

The Consultant shall be responsible for providing deliverables / reports for Client’s review and approval
during the appropriate stages of work, such deliverables include but without limitation:

Page 32 of 72
A. Preparation of DTR
(i) Inception Report
The Consultant shall submit the Inception Report within 7 days from the date of
commencement of the Services for approval of Client. The Inception report shall
summarize but not limited to all the initial findings of the project and propose the
methodology to be undertaken by the Consultant to fulfil the scope of services. The
detailed work plan including deployment of staffs for carrying out services to be
included in the Inception Report.
The Inception report shall include but not limited to the following:
• Mobilization plan
• Detailed approach and methodology
• Time frame and task allocation
• Key personnel and supporting staff along with deployment schedule
• Identification of key issues
• Quality Assurance Plan with method, time frame & staff responsible for
conducting surveys
(ii) Interim Report
The Interim report shall cover but not limited to all data collection, survey & geo-
technical investigation report and detailed design report.
Detailed Design Report
The Design report containing Architectural, detailed structural analysis, designs and
drawings, along with, E&M, Plumbing, water supply and sanitary designs
calculations shall be submitted within 30 days from the date of commencement of
services and final design report incorporating comments of In-house shall be
submitted within 45 days from the date of commencement of services
(iii) Detailed Technical Report
The draft DTR shall be submitted within 60 days from the date of commencement
of services and the final DTR shall be submitted within 75 days from the date of
commencement of services.
The DTR shall contain the following, but not limited to:
• Executive Summary
It shall include brief accounts of the findings of the study and recommendations.
• Volume 1 – Main Report
This volume will present the project background, details of surveys and
investigations carried out, analysis and interpretation of survey and
investigation data, designs, cost estimates, and conclusions. It shall also
include maps, charts and diagrams showing locations and details of existing
features and the essential features of improvement. The basic data obtained
from the field studies and investigations and input data used for the detailed
design shall be submitted in a separate volume as an Appendix to the Main
Report.
• Volume 2 – Design Report
This volume shall contain detailed design calculations, supported by computer
printout of calculations wherever applicable. It shall clearly bring out the
various features of design standards adopted. The sub-soil exploration report,
including the complete details of borings taken, analysis and interpretation of
data and the selection of design parameters shall be included as an Appendix
to the Design Report.
The detailed design for all features should be carried out as per the
requirements of the Design Standards for the project. However, there may be
situations wherein it is not been possible to strictly adhere to the design
standards due to the existing site conditions, restrictions and other

Page 33 of 72
 considerations. The report should clearly bring out the details of these aspects
and the standards adopted.
• Volume 3 – Technical Specifications
All activities related to field studies, design and documentation shall be done
as per the latest guidelines/circulars of NBCC, relevant IS/BIS codes,
CPWD/State PWD building practice, Standard Specifications for Roads &
Bridges, IRC codes , special publications and to the laws and requirements of
the relevant authorities and accepted Government procedures. The Consultant
shall finalise these details in consultation with the In-house Team.
• Volume 4 – Rate Analysis
This volume will present the analysis of rates for all items of works. The details
of unit rate of materials at source, carriage charges, any other applicable
charges, labour rates, machine charges and any other allowances as
considered in arriving at unit rates shall be included in this volume. This should
be consistent with the PWD schedule of rates. If the items ae not covered in
the PWD and CPWD schedule of rates then adopt prevailing market rates and
cost benchmarks subject to physical proof in terms of quotations/executed
agreements.
• Volume 5 – Cost Estimates
This volume will present the estimated cost of each item of work as well as a
summary of total cost.
• Volume 6 – Bills of Quantities
This volume will contain the detailed Bill of Quantities for all items of works.
• Volume 7 – Drawings
This volume will contain ‘final tender’ drawings of the individual structures
including structural drawings including steel detailing for foundation,
substructure, superstructure floor plans, interior design, layouts of furniture and
equipment, HVAC, plumbing, sanitation and sewerage, garbage disposal and
electrical services, etc. along with a site development plan showing the layout
of' internal roads, electrical and water supply, sewer and drainage lines,
landscaping, etc. All drawings will be prepared in A3 size sheets. The format
shall be finalised in consultation with the In-house Team. The drawings shall
also include details of all BM and reference pillars and the locations of features.
Volume 8– This Volume contain Environmental Impact Assessment &
Environmental Management Plan and all statutory approvals.

(iv) Other Details

• A physical model of the Project in glass casing is to be provided for which
payment will be made separately by Client.
• Drawings for the approval of CMDA and other statutory authorities are to be
provided.
• Soft copies of all the Architectural drawings, structural analysis and designs and
drawings including E&M, plumbing, sewage, etc are to be provided.
• The Consultant shall obtain certification for the Project under the Leadership in
Energy and Environmental Design (LEED), Green Building Rating System™
(INDIA) an internationally accepted benchmark for the design, construction, and
operation of high performance energy efficient buildings. The Consultant should
aim for a Platinum level certification or any other equivalent or better green
certification. The registration and process fee for Green certification would be
reimbursed separately.
• Obtain all necessary clearances, permits and approvals from all relevant
authorities before the issuance of the bidding documents for the construction

Page 34 of 72
 contracts. Following application by the Consultant, the Client shall provide the
necessary supporting letters as required to enable implementation and will pay
fees for the necessary clearances, permits and approvals from all relevant
authorities.

B. Tender / Bid Documents Preparation & Tender / Bid Process Management

• Tender Documents
This volume will contain NIT, ITT, Conditions of Contract, Technical
Specifications, drawings, bill of quantities, EMP etc. as per the requirement of
the Client.
• Preparing bidder query clarifications sheets, Tender Addendums, etc.
• Tender Evaluation Report
• Sets of Tender documents and soft copies of Tender documents for uploading
in the Client and GoTN websites are to be provided.

Page 35 of 72
4. Time Schedule (Programme)

4.1 Programme for Phase 1 - Basic Services (Detailed Feasibility Report)

4.1.1 Total Fixed Duration/s

• Total Duration 3 Months

• The total time duration allocated is fixed and shall not be extended.

4.1.2 Indicative Time Schedule breakdown

# Description / Deliverable Stages Time for completion

1 Inception Report 1 week from phase 1 commencement

2 Interim Report 4 weeks from phase 1 commencement

3 Presentation of Concept Design Options 8 weeks from phase 1 commencement

4 Draft Detailed Feasibility Report 10 weeks from phase 1 commencement

5 Final Masterplan and Concept Design 12 weeks from phase 1 commencement

6 Final Detailed Feasibility Report 2 weeks from Client approval of Draft DFR

Note: Client review durations are not included in the above; all durations are calendar days

Page 36 of 72
4.2 Programme for Phase 2 - Other Services (DTR and support for Tender & Construction)

4.1.1 Total Fixed Duration/s

• Detailed Technical Report 10 weeks

• Tender / Bid Documents 2 weeks
• Procurement of Contractor 2 Months
• Construction To be decided
• The total time duration allocated above is fixed and shall not be extended.

4.1.2 Indicative Time Schedule breakdown

A. DTR Phase

# Description / Deliverable Stages Time for completion

1 Inception Report 1 week from phase 2 commencement

2 Survey and Soil Investigation 3 weeks from phase 2 commencement

3 Draft Preliminary Project Report 4 weeks from phase 2 commencement

4 Detailed Design – Drawings & Calculations 8 weeks from phase 2 commencement

5 Detailed Technical Report (DTR) 10 weeks from phase 2 commencement

Submission of Applications for Statutory

6 Approvals from Authorities 10 weeks from phase 2 commencement

B. BIM Services
• To be delivered within same duration allocated for DTR, Procurement and Construction
phases

C. Tender Documents & Contractor Procurement Phase

# Description / Deliverable Stages Time for completion

1 Tender / Bid Documents 2 weeks from Client approval of DTR

2 Tender Evaluation Report 2 weeks from Bids opening

D. Construction & DLP Phase

• To be decided during Contractor Appointment
• For bidding purpose, kindly assume Construction - 24 months; DLP – 12 months
Note: Client review durations are not included in the above; all durations are calendar days

Page 37 of 72
5. Payment Schedule (Remuneration for Services)

5.1 Terms of Payment – Phase 1 Basic Services (Detailed Feasibility Report)

Consultant’s Fees and Reimbursements

5.1.1 Currency
All payments will be paid in Indian Rupees (INR).
5.1.2 Payment Terms
The mode of payment to be made in consideration of the work to be performed by the Consultant shall
be as follows:

# Payment Terms Percentage

of Total Fee
1 Upon submission and Client approval of 10%
Inception Report
2 Upon submission and Client approval of 15%
Interim Report
3 Upon submission and Client approval of 20%
Draft Detailed Feasibility Report
4 Upon submission and Client approval of 20%
Masterplan & Concept Design Report
5 Upon submission and Client approval of 35%
Final Detailed Feasibility Report
TOTAL for PHASE 1 BASIC SERVICES FEES 100%

*Note: Payment will be made as quoted in Form – F6 and final negotiated rates
a. All payments shall be made on submission of invoices by the Consultant for the respective stages.
b. The above mentioned payments for each stage shall be paid upon submitting the relevant stage
deliverables as agreed in Consultancy Services Agreement, obtaining Client’s approval on
deliverables.
c. The above fees include all the costs related to carrying out the services, including overheads,
taxes, duties imposed on time to time by the government.
d. The Consultant shall provide a certificate that all the key and sub-key personnel as envisaged in
the Contract Agreement have been actually deployed on the project. They have to furnish the
certificate at the time of submission of their invoices to the Client.
e. Consultants shall attend periodical reviews to be conducted by the clients with various departments
of the government. Consultants shall make presentations to clients and to various departments as
required during various stages of the assignment.
f. The total duration for the Phase 1 Basic Services is fixed and shall not be extended (refer section
4.1 Time Schedule). For period exceeding beyond stipulated time duration for delays solely
attributed by the consultant, the Consultant shall pay a penalty at the rate of 1 % of the Contract
Price per month, subject to maximum 10% of contract price (of phase 1).
5.1.3 Travel Reimbursements

(i) The Consultant shall allow for making their personnel available for the project within their base
fees without any additional cost. No travel reimbursements are provided.
(ii) No claim in this regard will be entertained by the Client

Page 38 of 72
5.2 Terms of Payment – Phase 2 Other Services
(DTR and support for Tender & Construction)
Consultant’s Fees and Reimbursements

5.2.1 Currency
All payments will be paid in Indian Rupees (INR).

5.2.2 Payment Terms

The mode of payment to be made in consideration of the work to be performed by the Consultant shall
be as follows:

A. DTR Phase Fee

# Payment Terms Percentage

of Total Fee
1 Upon submission and Client approval of 10%
Inception Report
2 Upon submission and Client approval of 10%
Survey & Investigation reports and
Draft Preliminary Project Report
3 Upon submission and Client approval of 30%
Detailed structural analysis, designs, and drawings, along
with, MEP, water supply and sanitary designs calculations
4 Upon submission and Client approval of 40%
Detailed Technical Report
5 Upon obtaining project clearances from various statutory 10%
authorities
TOTAL DTR PHASE FEES 100%

B. BIM Services Fee

# Service Payment Terms Percentage

of Total Fee
1 LOD 350 Tender / Bid Upon obtaining Contractor and FIDIC 70%
Documents Engineer / PMC Consultant
acknowledgement of receipt of GFC level
information via LOD 350 level model
2 Reviewing Contractor BIM Upon FIDIC Engineer / PMC Consultant 30%
Models LOD 400, LOD 450 approval of As-built drawings
and LOD 500
TOTAL BIM SERVICES FEES

C. Tender Documents & Contractor Procurement Phase

# Payment Terms Percentage

of Total Fee
1 Upon submission and Client approval of 70%
Tender / Bid Documents
2 Upon Client approval of Final Tender Evaluation Report 30%
and Appointment of Main Works Contractor
TOTAL PROCUREMENT PHASE FEES 100%

Page 39 of 72
D. Construction and DLP Phase Fee

• For this portion of the assignment the total duration shall be considered as 36 months (24
months construction + 12 months DLP)
• Total lump-sum fees = (Monthly Fees for Construction phase x No. of months) +
(Monthly Fees for DLP phase x 12 months)

a. The Consultant shall submit an indicative Priced Manpower Resources Programme/Schedule

for Construction and DLP Phase in Form F6.
b. Monthly invoices for Construction & DLP shall be submitted by the Consultant to the Client for
approval and payment
c. The Consultant shall submit an actual re-adjusted Priced Manpower Resources
Programme/Schedule, when the Works Contractor is appointed by Client. The total fee of such
schedule shall not exceed the fixed lump-sum fee for the project’s Construction & DLP phase.
Example Illustration:
- Lump-sum fees for Construction = Rs.12,00,000
Scenario 1
Construction duration decided as 12 months when Contractor appointed
Monthly fees = Rs.12,00,000 / 12 = Rs.1,00,000 per month
Scenario 2
Construction duration decided as 30 months when Contractor appointed
Monthly fees = Rs.12,00,000 / 20 = Rs.40,000 per month

General Notes for Payment Terms

*Note: Payment will be made as quoted in Form – F6 and final negotiated rates
(i) All payments shall be made on submission of invoices by the Consultant for the respective stages.
(ii) The above mentioned payments for each stage shall be paid upon submitting the relevant stage
deliverables as agreed in Consultancy Services Agreement, obtaining Client’s approval on
deliverables.
(iii) The above fees include all the costs related to carrying out the services, including overheads, taxes,
duties imposed on time to time by the government.
(iv) The Consultant shall provide a certificate that all the key and sub-key personnel as envisaged in
the Contract Agreement have been actually deployed on the project. They have to furnish the
certificate at the time of submission of their invoices to the Client.
(v) Consultants shall attend periodical reviews to be conducted by the clients with various departments
of the government. Consultants shall make presentations to clients and to various departments as
required during various stages of the assignment.
(vi) The total duration for the Phase 2 Other Services is fixed and shall not be extended (refer section
4.2 Time Schedule). For period exceeding beyond stipulated time duration for delays solely
attributed by the consultant, the Consultant shall pay a penalty at the rate of 1 % of the Contract
Price per month, , subject to maximum 10% of contract price (of phase 2).
(vii) The fees quoted for phase – 2 other services shall be valid for at least 12 months from the date
of Consultant appointment for phase 1.
5.2.3 Travel Reimbursements

(i) The Consultant shall allow for making their personnel available for the project within their base
fees without any additional cost. No travel reimbursements are provided.
(ii) No claim in this regard will be entertained by the Client

Page 40 of 72
6. Other Terms & Conditions

6.1 Project Team of the Consultant

(i) The Consultant shall be required to form a multi-disciplinary team for this assignment.
(ii) The Consultant’s Team shall be manned by an adequate number of experts with relevant
experience in the similar assignments.
(iii) A list of personnel to be provided by the Consultant along with suggested staff months as per
the Client’s assessment is attached in Enclosure 1.
(iv) A list of qualifications and experience requirements for Professional Staff (key and sub-key) is
attached in Enclosure 1.
(v) The information furnished in Enclosure 1 is provided to assist consultants to understand the
Client’s requirements and shall be taken by the applicants for the purposes of the Financial
Proposal. All the Key Professional Staff mentioned will be evaluated at the time of evaluation
of the Technical Proposal. Any deviation proposed may be recorded in the comments on the
Terms of Reference in Annexure - 3. The applicants are advised to frame the Technical
Proposal for assessment in respect of marks to be given as part of evaluation criteria as
mentioned in the Data Sheet. The CVs of the Key Professional Staff should be signed on every
sheet by the personnel concerned and the last sheet of each CV should also be signed by the
authorised signatory of the applicants.

6.2 Obligations of the Client

The Client will provide the following inputs and facilities (Data, Facilities and Resources to be provided
by the Client):
(i) Access to the land in which the development Project proposed
(ii) The Client shall provide comments or approval for each drawing, layout plan or report within 15
days from the date of submission by the Consultant
(iii) The plot demarcation drawing will be given by the Client to the Consultant
(iv) Any available data /information relevant to the assignment will be provided to the Consultant
by Client

6.3 Coordination Meetings

The following coordination meetings shall be held for effective implementation of the project:
(i) There shall be regular fortnightly meetings with Consultant wherein the Client will review the
progress and other aspects of the work. Until the award of the construction contracts, these
meetings shall be held in either the Client’s or the Consultant’s office as per Client directives.
The Consultant shall record the minutes of such meetings and maintain them as records for
future reference after obtaining the Client’s approval to the same.
(ii) Consultant shall also attend the meeting to be held at Government level and other Departments
as and when required.
(iii) A fortnightly progress report and other reports shall be submitted to the Client, starting from
the Effective Date of the Consultant’s contract, giving the status of individual activities within
their organisation such as planning, design, detailed engineering and Tender preparation along
with manpower engaged, sub-consultants engaged and their performance and other relevant
details.
6.4 Interaction with the Client

(i) During entire period of services, the Consultant shall interact continuously with the Client & its
representatives and provide any clarification as regards methods being followed and carryout

Page 41 of 72
 modification as suggested by the Client and its representatives. A programme of various
activities shall be provided to the Client and prior intimation shall be given to the Client regarding
start of key activities such as survey, sub-soil exploration etc., so that inspections by the Client
could be arranged in time.
(ii) The Client and other Government officers may visit the site at any time, individually or
collectively to acquaint themselves with the field investigation and survey works.
(iii) All software, code books and other relevant books etc., required for satisfactory services for
this project shall be obtained by the Consultant at their own cost and shall be their property and
maintained at site.

6.6 Deficiencies of Services

Deficiencies on part of the Consultant may attract penalty provisions in the form of fines, up to a
maximum amount of 10% of the Contract Price of the Consultancy Services, and/or termination by the
Client. Deficiencies may include:
(i) Not performing the Services as per the Contract for Consultant’s Services and undue delay in
submission of reports during the DFR, DTR, Contractor Procurement and Construction phases
(ii) Not being fully conversant with manuals, specifications, standards, guidelines, regulations and
the requirements of the projects

6.7 Data and Software

The pen drive / usb stick containing all basic as well as the processed data from all field studies and
investigations, reports, appendices, annexures, documents and drawings shall be submitted to the
Client at the time of the submission of the Final Completion Report. The pen drive / usb stick should
be properly indexed with a catalogue giving the contents.
The data can be classified as follows:
• Engineering Investigations: in MS EXCEL or any other format which could be
• imported to widely used utility packages
• Surveys and Drawings: in dxf or dwg format
• 3D animation and walkthrough in pen drive / usb stick
• Rate Analysis: data developed on computer
• Software: pen drive / usb stick containing any general software which has been specifically
developed for the project.

6.8 Performance Security

Upon award of the contract, the Consultant shall deposit 5% of the Contract price for the respective
phase as performance security. The Performance security shall remain valid up to 60 days beyond the
stipulated completion period In case Time extension is granted by Client, the Consultant shall extend
the period of validity of the performance security for equivalent extension period. Amount of
Performance security shall be in shape of a unconditional Bank Guarantee in the prescribed format
(given in Annexure -5) issued from an Indian Scheduled Bank (excluding Co-operative Banks) or from
a Scheduled Commercial Foreign Bank, as defined in Section 2 (e) of RBI Act 1934 read with the
Second Schedule in favour of “Tamil Nadu Infrastructure Fund Management Corporation Limited”. The
Bank Guarantee shall be released after satisfactory completion of the assignment.

Page 42 of 72
Enclosure 1 – Qualifications and Experience of Professional Staff

QUALIFICATIONS AND EXPERIENCE OF PROFESSIONAL STAFF

The qualification and experience requirements for the Professional Staff as given below are the Client’s
requirement in respect of the specific needs of the project. The applicant is advised to prepare the CVs
of their proposed Professional Staff specifically highlighting their qualifications and experience in the
relevant areas of expertise. The CVs should also highlight the proposed Professional Staff’s higher
education, training and publication of technical papers, etc. as well as their experience in providing
training in the relevant areas. The CVs should also reflect the details of projects handled in terms of
area, costs, duration, source of funding, type of contract document used, etc. Broadly speaking,
qualifications and experience in excess of the minimum requirements will be given higher weightage.

KEY PROFESSIONAL STAFF

Phase 1 : Team Leader Cum Strategy Expert/Real Estate Expert

I Educational Qualification
Essential Graduate in any discipline
II Essential Experience
a) Total professional experience Min. 15 years
b) Experience in Similar work 12 years of experience in commercial real estate and retail real
estate, architecture, real estate management, real estate
investments, land use planning, real estate brokerage, real estate
finance, and other related areas
III Age Limit Not exceeding 55 years on the date of submission of Proposal

Senior Architect

I Educational Qualification
Essential Graduate in Architecture
II Essential Experience
a) Total professional experience Min. 15 years
b) Experience in Similar work Min. 10 years’ experience in similar work particularly development
of retail, commercial building, architectural design for high-rise
building in Commercial structures including common property
developments.
Should have led the team for 3 international integrated office
cum commercial high-rise complex projects with size not
less 5 lakhs [Link] built up area each.
III Age Limit Not exceeding 55 years on the date of submission of Proposal

Senior Market Analyst

I Educational Qualification
Essential Any degree with MBA
II Essential Experience
a) Total professional experience Min. 10 years
b) Experience in Similar work Min. 7 years’ experience in similar work particularly development
of commercial building including common property developments
with national & international experience
III Age Limit Not exceeding 55 years on the date of submission of Proposal

Page 43 of 72
Senior Financial Analyst

I Educational Qualification
Essential Essential Graduate in CA or equivalent/ MBA in Finance
II Essential Experience
a) Total professional experience Min. 10 years
b) Experience in Similar work Min. 7 years’ experience as Finance Expert having Sound
knowledge of urban development issues in Commercial
infrastructure projects and understanding of PPP, preparation of
revenue model and urban governance issues (legal, institutional
and organizational).
III Age Limit Not exceeding 55 years on the date of submission of Proposal

Phase 2 : Team Leader cum Architect

I Educational Qualification
Essential Graduate in Architecture
II Essential Experience
a) Total professional experience Min. 15 years
b) Experience in multi-story Min. 12 years experience similar work including national &
building more than six floors international experience
c) Experience in similar position Min. 5 years
Not exceeding 55 years on the date of submission of
III Age Limit
Proposal

Senior Structural cum Geotechnical Engineer (Design)

I Educational Qualification
Essential Graduate in Structural Engineering
II Essential Experience
a) Total professional experience Min. 15 years
b) Experience in multi-story Min. 10 years experience Structural Design adopting latest
building more than six floors technology including national & international experience
c) Experience in similar position Min. 5 years
Not exceeding 55 years on the date of submission of
III Age Limit
Proposal

Senior MEP Engineer

I Educational Qualification
Essential Graduate in Electrical / Mechanical Engineering
II Essential Experience
a) Total professional experience Min. 15 years
Min. 10 years experience in project preparation and design and
b) Experience in multi-story
supervision of installation of Electrical, HVAC, lifts and escalators,
building more than six floors
plumbing etc.
c) Experience in similar position Min. 5 years
Not exceeding 55 years on the date of submission of
III Age Limit
Proposal

Page 44 of 72
Civil Engineer cum Quantity Surveyor

I Educational Qualification
Essential Graduate in Civil Engineering
II Essential Experience
a) Total professional experience Min. 10 years
b) Experience in multi-story Min. 8 years experience in costing and preparation of
building more than six floors specification and bill of quantities.
c) Experience in similar position Min. 5 years
Not exceeding 55 years on the date of submission of
III Age Limit
Proposal

Contract Expert

I Educational Qualification
Essential Graduation in Legal/ Engineering
II Essential Experience
a) Total professional experience Min. 15 years
Min. 8 years’ experience in preparation of bidding documents, bid
b) Similar project or any other
process management and experience in addressing contract
infrastructure project
issues and claims.
c) Experience in similar position Min. 5 years
Not exceeding 55 years on the date of submission of
III Age Limit
Proposal

Sector Expert

I Educational Qualification
Essential Graduate
II Essential Experience
a) Total professional experience Min. 15 years
b) Experience in Similar work Min. 10 years’ experience in development / consultancy of textile
park / handloom park / handloom / heritage / cultural centre /
handicraft market (haat) /etc.
Should have experience of at least 3 such projects
III Age Limit Not exceeding 70 years on the date of submission of Proposal

Notes:
1. Consultant may optimise their staff months by suitably staggering and overlapping the key
persons and sub-key persons as required in the ToR.

2. The Consultant shall provide a certificate, at the time of submission of their invoices, that all
Professional Staff as specified in the Contract have been actually deployed in the project.

3. The Consultant shall submit the CVs of all Key Professional Staff for evaluation of the Technical
Proposal.

4. The CVs of the Sub-Key Professional Staff shall be submitted for the Client’s approval prior to
deployment.

5. One of the key professional other than Team Leader shall be nominated as Deputy Team
Leader and He/She shall deliver the duties of the Team Leader during his absence.

Page 45 of 72
6. The Key Specialists will be supported by a group of Engineers and other sub-key personnel so
as to be able to complete all services in the ToR to a satisfactory level.

7. The applicant is advised to prepare the CVs of their proposed Key Professional Staff specifically
highlighting their qualifications and experience in the relevant areas of expertise.
8. The CVs should also highlight the proposed Professional Staff’s higher education, training and
publication of technical papers, etc. as well as their experience in providing training in the
relevant areas.
9. The CVs should also reflect the details of projects handled in terms of area, costs, duration,
source of funding, type of contract document used, etc. Broadly speaking, qualifications and
experience in excess of the minimum requirements will be given higher weightage.
10. Except as the Client may otherwise agree, no changes shall be made in the Key Personnel. If,
for any reason beyond the reasonable control of the Consultant, such as retirement, death,
medical incapacity, among others, it becomes necessary to replace any of the Key Personnel,
the Consultant shall provide as a replacement a person of equivalent or better qualifications.
The Client will accept one-time replacement only and any second replacement for same
position proposed by the Consultant shall attract a penalty of 10% reduction of remuneration of
approved key professional. Any subsequent replacement for the same position shall attract
termination of contract.
11. if the Client finds that any of the Personnel have (i) committed serious misconduct, or (ii) have
reasonable cause to be dissatisfied with the performance of any of the Personnel, then the
Consultant shall, at the Client’s written request specifying the grounds thereof, provide as a
replacement a person with qualifications and experience acceptable to the Client. The
Consultant shall have no claim for additional costs arising out of or incidental to any removal
and/or replacement of Personnel

Page 46 of 72
Section 3. Appendices

Page 47 of 72
 Annexure 1

Site Survey

Page 48 of 72
 Annexure 2

ELIGIBILITY INFORMATION TO BE PROVIDED BYCONSULTANTS

I. Articles of Incorporation or Documents of Constitution, and documents of registration

of the legal entity named
II. Brief description of organization
III. Outline of recent experience of assignments:
 Name of the project
 Name of the owner or sponsoring authority
 Brief description of assignment
 Cost of assignment (Fees) in Rs
 Development cost /construction cost of the project Rs.
 Status of development
 Place of study as part of assignment

IV. Attach Client certificate for completion of project*

1. Date of commencement
2. Date of completion
3. Client certificate attached Yes / No
*Note: If the consultant is not able to produce the Client’s completion certificates,
they have to submit LoA with scope of completed services together with the
declaration on completion by the bidder with certification from the Statutory Auditor
and the same shall be attested by Notary Public as a documentary evidence.
V. Financial Statement of the last three financial years (to be stated in Rs)1

Sl. No Particulars 2019-20 2018- 2017-

2019 2018
1. Annual Turnover
from consulting
business 2
2. Total Assets
3. Current Assets
4. Total Liabilities
5. Current Liabilities
6. Net Worth
7. Working Capital
8. Net Profit
1
Balance sheet/Profit-loss accounts/ Annual Report shall be submitted for the last three years
and the above financial statement shall be certified by Chartered Accountant.

Page 49 of 72
 In the case of financial calendar typically ending in the month of September /December, then
the consultants shall submit the financial statements for the last 3 years ie., 2016-17 to 2018-
19.
2
Annual turnovers shall reflect only consultancy fee summing of gross fees received as Prime
Consultant or in joint ventures (fees as per percentage of participation)

* In the case of 2018-19, the provisional annual turnover certified by Chartered

Accountant is acceptable.

V. Contact Person / Details:

Name :
Phone No:
Email id :

VII. Details of EMD:

VIII. Bidder’s/ Consultant’s Bank A/C details for EMD refund:

Name of a/c holder:
Bank account number:
Name of Bank & Branch:
NEFT Code:
Type of A/C (Savings or Current):

Page 50 of 72
 Annexure - 3

FORMS FOR SUBMISSION OF TECHNICAL AND FINANCIAL PROPOSALS

Proposals

(1) Proposals should include the following information:

(a) Technical Proposal

(i) Covering Letter for the bid in Form F-1

(ii) A brief description of the firm/organization and an outline of recent experience on
assignments/ projects of similar nature executed during the last 10 years in the
format given in Form F-2.
(iii) A description of the manner in which Consultants would plan to execute the work.
Work plan time schedule in Form F-3 and approach or methodology proposed for
carrying out the required work.
(iv) The Consultant's comments, if any, on Terms of Reference (TOR) and the data,
services and facilities to be provided by the TNIFMC indicated in the Terms of
Reference (TOR)
(v) The composition of the team of personnel which the Consultant would propose to
provide and the tasks which would be assigned to each team member in Form F-4.
(vi) Curricula Vitae of the individual key staff members to be assigned to the work and
of the team leader who would be responsible for supervision of the team. The
curricula vitae should follow the attached Format (F-5) duly signed by the concerned
personnel.
(vii) Memorandum of Understanding (MoU) should be furnished by Consortium /Joint
Venture

(b) Financial Proposals

The financial proposals should include the following:
• Schedule of Price Bid in Form No. F-6 with cost break-up for each package.

(2) Two hard copies (one original and copy) of the Technical and Financial proposals should be
submitted to Office of TNIFMC with soft copy of Technical proposal only. No soft copy of
Financial proposal shall be submitted.

(3) Terms of Payment

The mode of payments to be made in consideration of the work to be performed by the
Consultant shall be as per ToR after approval of the Reports.

Page 51 of 72
 FORM F-1

From To

Sir:

Hiring of Consultancy services for————of — — — — Regarding

I/We ——————————— Consultant/consultancy firm/organization herewith

enclose Technical and Financial Proposal for selection of my/our firm as Consultant for — —
— — — —.
We underscore the importance of a free, fair and competitive procurement process
that precludes fraudulent use. In this respect we have neither offered nor granted, directly or
indirectly, any inadmissible advantages to any public servants or other persons in connection
with our bid, nor will we offer or grant any such incentives or conditions in the present
procurement process, or in the event that we are awarded the contract, in the subsequent
execution of the contract.
We also underscore the importance of adhering to minimum social standards (“Core
Labour Standards”) in the implementation of the project. We undertake to comply with the
Core Labour Standards ratified by the country of India.
We will inform our staff about their respective obligations and about their obligation to
fulfill this declaration of undertaking and to obey the laws of the country of India.
It is certified that we (including members of consortium/JV) have not been
blacklisted/debarred by any of the Central Government/State Governments in India /
Multilateral Funding Agencies.
We undertake that our proposal is valid for 90 days from the date of submission of
proposals.
Yours faithfully,
Signature: —————
Full name —————
and address:—————

(Authorized Representative)

Page 52 of 72
 FORM F-2

ASSIGNMENTS OF SIMILAR NATURE SUCCESSFULLY COMPLETED DURING LAST

10 YEARS

1. Brief Description of the Firm/Organization:

2. Outline of recent experience on assignments of similar nature of completed

assignment:

[Link]. Name of Name of Owner or Cost of Cost of Date of Date of Was

assignme project sponsoring assignme Development commencem completion assignment
nt authority nt in Rs. / ent of of services satisfactoril
Construction services y
of Project in completed
Rs.

1 2 3 4 5 6 7 8 9

Note: Please attach certificates from the Client by way of documentary proof. If the
consultant is not able to produce the Clients completion certificates, they have to
submit LoA with scope of completed services together with the declaration on
completion by the bidder with certification from the Statutory Auditor and the same
shall be attested by Notary Public as a documentary evidence. Only completed
assignments will be evaluated.
For completed project, the Consultant shall submit the Completion certificate from the
Employer/ Engineer-In-charge/Project In-charge and other form of proof as mentioned above.

Page 53 of 72
 FORM – F 3

WORK PLAN TIME SCHEDULE

A. Work plan Schedule including field survey

Sl. Item Week-wise Program

st nd rd th
No. 1 2 3 4 5th 6th
_________________________________________________________________________
___

B. Manning Schedule (Key & Sub-Key Professional)

Sl. Item Week-wise Program

No. 1st 2nd 3rd 4th 5th 6th
___________________________
_________________________________________________________________________
C. Compilation and submission of reports Schedule

As indicated under TOR

1. .

2. .

3. .

4.
Etc.

D. A short note on the line of approach and methodology outlining various steps for
performing the study.
E. The Consultant's comments, if any, on the Terms of Reference (TOR)and the data,
services and facilities to be provided by the TNIFMC indicated in the Terms of
Reference (TOR)

Page 54 of 72
 FORM NO. F-4

Composition of the Team Personnel and the task which would be assigned to each
Team Member

1. Key Experts

[Link]. Name Position Task assignment

2. Sub-Key Staff (as required)

[Link]. Name Position Task assignment

Page 55 of 72
 FORM F-5

SUGGESTED FORMAT OF CURRICULUM VITAE

FOR MEMBERS OF CONSULTANT'S TEAM

1. Name:

2. Profession/
Present Designation:

3. Years with Firm/Organization: Nationality:

4. Area of Specialization:

5. Proposed Position on Team:

6. Key Qualifications:

Under this heading, give outline of staff member's experience and training most pertinent to
assigned work on proposed team. Describe degree of responsibility held by staff member on
relevant previous assignments and give dates and locations. Use up to half-a-page.

7. Education:

Under this heading, summarize college/university and other specialized education of staff
member, giving names of schools/colleges, etc., dates attended, and degrees obtained. (Pl
attach the copy of degree/ certifcates) .Use up to a quarter page.

8. Experience:

Under this heading, list all positions held by staff member since graduation, giving dates, names
of employing organization, title of positions held and location of assignments. For experience
in last xxxx years, also give types of activities performed and client references, where
appropriate. Use up to three quarters of a page.

9. Languages:

Indicate proficiency in speaking, reading and writing of each language by 'excellent', 'good' or
'poor'.

Signature of Staff Member Date:

Page 56 of 72
 FORM NO.F-6

SCHEDULE OF PRICE (FINANCIAL) BID

(Cost should be provided in Cover 2)
Amount in INR
S No. Scope In Figures In words
Phase 1- Basic Services -
1 DFR
GST
Sub Total
2 Phase 2 - Other Services
2a DTR
GST
Sub Total
2b BIM Modelling
GST
Sub Total
Bid Documents and Bid
2c Management
GST
Sub Total
Design Support during
2d Construction
GST
Sub Total
Grand Total without GST
Total GST
Grand Total With GST

Signature of Consultant

(Authorized representative)

Note: Price / Cost / Financials shall not be mentioned anywhere in cover 1

Page 57 of 72
 *
Detailed Cost Estimate of Services
Phase – 1 – Basic Services (DFR)
I. Remuneration of Staff
Staff Name Monthly Rate Working Days Total Cost
(in currency) (Months) (in currency)

a) Team Leader__________
b) " __________
c) " __________
d)
e)
Sub-Total (Staff) __________
II. Direct Expenses:

a) Printing & Stationery and

b) Survey Expenses
c) other expenses (Please specify)
Sub-Total (Direct Expenses) __________
III. Out-of-Pocket Expenses:
a) Per Diem1 Room Subsistence Total Days
Cost ____ _____ __________

b) Air fare: __________

c) Lump Sum Miscellaneous Expenses: 2 __________

Sub-Total (Out-of-Pocket) __________

Contingency Charges: __________
TOTAL COST ESTIMATE __________

1
Per Diem is fixed per calendar day and need not be supported by receipts.
2
To include reporting costs, visa, inoculations, routine medical examination, minor surface transportation and
communications expenses, porterage fees, in-and-out expenses, airport taxes, and such other travel related
expenses as may be necessary.

*The information in this form is used to finalize Annex 4 to the Contract

Page 58 of 72
 *
Detailed Cost Estimate of Services
Phase – 2 – Other Services
2a- DTR
I. Remuneration of Staff
Staff Name Monthly Rate Working Days Total Cost
(in currency) (Months) (in currency)

a) Team Leader__________
b) " __________
c) " __________
d)
e)
Sub-Total (Staff) __________
II. Direct Expenses:

a) Printing & Stationery and

b) Survey Expenses
c) other expenses (Please specify)
Sub-Total (Direct Expenses) __________
III. Out-of-Pocket Expenses:
a) Per Diem1 Room Subsistence Total Days
Cost ____ _____ __________

b) Air fare: __________

c) Lump Sum Miscellaneous Expenses: 2 __________

Sub-Total (Out-of-Pocket) __________

Contingency Charges: __________
TOTAL COST ESTIMATE __________

1
Per Diem is fixed per calendar day and need not be supported by receipts.
2
To include reporting costs, visa, inoculations, routine medical examination, minor surface transportation and
communications expenses, porterage fees, in-and-out expenses, airport taxes, and such other travel related
expenses as may be necessary.

*The information in this form is used to finalize Annex 4 to the Contract

Page 59 of 72
 *
Detailed Cost Estimate of Services
Phase – 2 – Other Services
2b- BIM Modelling
I. Remuneration of Staff
Staff Name Monthly Rate Working Days Total Cost
(in currency) (Months) (in currency)

a) Team Leader__________
b) " __________
c) " __________
d)
e)
Sub-Total (Staff) __________
II. Direct Expenses:

d) Printing & Stationery and

e) Survey Expenses
f) other expenses (Please specify)
Sub-Total (Direct Expenses) __________
III. Out-of-Pocket Expenses:
a) Per Diem1 Room Subsistence Total Days
Cost ____ _____ __________

b) Air fare: __________

c) Lump Sum Miscellaneous Expenses: 2 __________

Sub-Total (Out-of-Pocket) __________

Contingency Charges: __________
TOTAL COST ESTIMATE __________

1
Per Diem is fixed per calendar day and need not be supported by receipts.
2
To include reporting costs, visa, inoculations, routine medical examination, minor surface transportation and
communications expenses, porterage fees, in-and-out expenses, airport taxes, and such other travel related
expenses as may be necessary.

*The information in this form is used to finalize Annex 4 to the Contract

Page 60 of 72
 *
Detailed Cost Estimate of Services
Phase – 2 – Other Services
2c- Bid Preparation and Bid Process Management
I. Remuneration of Staff
Staff Name Monthly Rate Working Days Total Cost
(in currency) (Months) (in currency)

a) Team Leader__________
b) " __________
c) " __________
d)
e)
Sub-Total (Staff) __________
II. Direct Expenses:

g) Printing & Stationery and

h) Survey Expenses
i) other expenses (Please specify)
Sub-Total (Direct Expenses) __________
III. Out-of-Pocket Expenses:
a) Per Diem1 Room Subsistence Total Days
Cost ____ _____ __________

b) Air fare: __________

c) Lump Sum Miscellaneous Expenses: 2 __________

Sub-Total (Out-of-Pocket) __________

Contingency Charges: __________
TOTAL COST ESTIMATE __________

*
Detailed Cost Estimate of Services

1
Per Diem is fixed per calendar day and need not be supported by receipts.
2
To include reporting costs, visa, inoculations, routine medical examination, minor surface transportation and
communications expenses, porterage fees, in-and-out expenses, airport taxes, and such other travel related
expenses as may be necessary.

*The information in this form is used to finalize Annex 4 to the Contract

Page 61 of 72
Phase – 2 – Other Services
2d- Design Support during Construction and DLP
I. Remuneration of Staff
Staff Monthly Rate Working Days Total Cost
(in currency) (Months) (in currency)

a) Team Leader__________
b) " __________
c) " __________
d)
e)
Sub-Total (Staff) __________
II. Direct Expenses:

j) Printing & Stationery and

k) Survey Expenses
l) other expenses (Please specify)
Sub-Total (Direct Expenses) __________
III. Out-of-Pocket Expenses:
a) Per Diem1 Room Subsistence Total Days
Cost ____ _____ __________

b) Air fare: __________

c) Lump Sum Miscellaneous Expenses: 2 __________

Sub-Total (Out-of-Pocket) __________

Contingency Charges: __________
TOTAL COST ESTIMATE __________

1
Per Diem is fixed per calendar day and need not be supported by receipts.
2
To include reporting costs, visa, inoculations, routine medical examination, minor surface transportation and
communications expenses, porterage fees, in-and-out expenses, airport taxes, and such other travel related
expenses as may be necessary.

*The information in this form is used to finalize Annex 4 to the Contract

Page 62 of 72
 Annexure 4
Consulting Services

Draft agreement of Contract for this Assignments to be Carried out by Consultant

To be executed in Rs. 100/- Stamp Paper

Subject: (Name of Assignment)

(Name of Firm) ……………………………………...

PAN:
GST No:

This AGREEMENT (“Agreement”) is executed at Chennai on this __ day of

……………2020 by and between Tamil Nadu Infrastructure Fund Management
Corporation Limited (TNIFMC_ (hereinafter will be referred as Client) having their office
at ……………………………, Chennai – 600 028, and M/s.
…………………………………………………..., (hereinafter will be referred as
Consultant) having their Office located at
………………………………………………………………..

[Link] out below are the terms and conditions under which (Name of Consultant) has agreed
to carry out for (Name of Client) the above-mentioned assignment specified in the attached
Terms of Reference.

2. For administrative purposes (Name of responsible staff of Client) has been assigned to
administer the assignment and to provide [Name of Consultant] with all relevant information
needed to carry out the assignment. The services will be required in (Name of Project) for
about __________ months, during the period from _______ to _______________.

3. The (Name of Client) may find it necessary to postpone or cancel the assignment and/or
shorten or extend its duration. In such case, every effort will be made to give you, as early as
possible, notice of any changes. In the event of termination, the (Name of Firms) shall be paid
for the services rendered for carrying out the assignment to the date of termination, and the
[Name of Firm] will provide the (Name of Client) with any reports or parts thereof, or any
other information and documentation gathered under this Contract prior to the date of
termination.

4. The services to be performed, the estimated time to be spent, and the reports to be
submitted will be in accordance with the attached Description of Services.

[Link] Contract, its meaning and interpretation and the relation between the parties shall be
governed by the laws of Union of India

6. This Contract will become effective upon confirmation of this letter on behalf of (Name
of Consultant) and will terminate on ___________________, or such other date as
mutually agreed between the (Name of Client) and the (Name of Consultants) or till the date
of completion of the assignment.

Page 63 of 72
7. Payments for the services will not exceed a total amount of Rs. ________________.

The (Name of Client) will pay (Name of Consultant), within 15 days of receipt of invoice after
approval of the report, which is as follows:
Amount Currency

The above remuneration includes all the costs related to carrying out the services, including
overhead and any taxes imposed on [Name of Consultants.]

8. The [Name of Consultants] will be responsible for appropriate insurance coverage. In this
regard, the [Name of Consultants] shall maintain workers compensation, employment liability
insurance for their staff on the assignment. The Consultants shall also maintain
comprehensive general liability insurance, including contractual liability coverage adequate to
cover the indemnity of obligation against all damages, costs, and charges and expenses for
injury to any person or damage to any property arising out of, or in connection with, the
services which result from the fault of the [Name of Consultants] or its staff. The risks and the
coverage shall be as follows:

(a) Third Party liability insurance with a minimum coverage of Value of assignment
[cost of assignment quoted by the Consultant];
(b) Professional Indemnity insurance, with a minimum coverage of Value of
assignment [cost of assignment quoted by the Consultant];
(c) employer’s liability and workers’ compensation insurance in respect of the
Personnel of the Consultant and of any Sub-Consultants, in accordance with the
relevant provisions of the Applicable Law, as well as, with respect to such Personnel,
any such life, health, accident, travel or other insurance as may be appropriate;

9. The [Name of Consultants] shall also indemnify and hold harmless the (Name of Client)
against any and all claims with respect to loss of profit, data or goodwill, or any other
consequential, incidental, indirect, punitive or special damages in connection with claims,
demands, and/or judgments of any nature brought against the (Name of Borrower) arising out
of gross negligence of the [Name of Consultants] in the provision of services under this
contract. The liability of the [Name of Consultants] under any circumstance shall not exceed
one time of contract value or fee paid to the Consultant, whichever, is lesser. However, this
limitation on liability shall not apply to losses or damages caused by the Consultant’s fraud or
willful misconduct and liability in this case shall be actual as determined by the Good Industry
Practice/Applicable [Link] obligation under this paragraph shall survive the termination of
this Contract.

10. The Consultant agrees that, during the term of this Contract and after its termination, the
Consultant and any entity affiliated with the Consultant, shall ......... be disqualified from
providing goods, works or services (other than the Services and any continuation thereof) for
any project resulting from or closely related to the Services.

11. Either party may give notice for termination of this contract along with a rectification period
of 30 days. In the event of termination, the (Name of Consultants) shall be paid for the services
rendered for carrying out the assignment to the date of termination, and the [Name of

Page 64 of 72
Consultant] will provide the (Name of Client) with any reports or parts thereof, or any other
information and documentation gathered under this Contract prior to the date of termination.

12. On issue of Letter of Acceptance (LoA), an acceptance for LoA shall be sent by Consultants
within 2 days and subsequently execute agreement with the Client within 14 days from the date
of issue of LoA. Failing to do adhere to this, the Client reserves the right to cancel the
consultancy work by forfeiting the EMD.

13. The Consultants shall mobilize the key personnel as per the schedule of activities indicated
in their technical proposal. The Consultants shall meet the Client with all the key personnel,
as a proof of mobilization and commence work within 14 days from the date of receipt of the
LoA. Failing to comply with this will be considered as non-mobilization of key personnel and
the Client reserves the right to cancel the consultancy work.

14. The Consultant shall furnish a Bank Guarantee amounting to 5% of the negotiated
consultancy value of the respective phase exclusive of all taxes, duties, levies in the form
specified at the end of the RFP, within 10 days from the date of issue of LoA. The format is
enclosed in Annexure-5.

[Link] Client shall have the right to invoke and appropriate the proceeds of the Performance
Security, in whole or in part, without notice to the Consultant in the event of breach of the work
assigned in the ToR or the finalized Agreement.

[Link] final reports, plans, drawings, specifications, designs, reports, bid documents and other
documents, design calculations, etc., submitted by the Consultants in the performance of the
Services shall become and remain the property of the Client. The Consultants may retain a
copy of such documents but shall not use them for purposes unrelated to this Contract without
the prior written approval of the Client. The various reports and documents prepared as part
of this assignment is not a public document and the reports / documents will always be the
property of the Client.

[Link] Consultant undertake to carry out the assignment in accordance with the highest
standard of professional and ethical competence and integrity, having due regard to the nature
and purpose of the assignment, and to ensure that the staff assigned to perform the services
under this Contract, will conduct themselves in a manner consistent herewith.

[Link] Consultant will not assign this Contract or sub-contract or any portion of it without the
Client’s prior written consent.

[Link] [Name of Consultants] shall pay the taxes, duties fee, levies and other impositions
levied under the Applicable law and the Client shall perform such duties, in regard to the
deduction of such tax, as may be lawfully imposed.

[Link] [Name of Consultants] also agree that all knowledge and information not within the
public domain which may be acquired during the carrying out of this Contract, shall be, for all
time and for all purpose, regarded as strictly confidential and held in confidence, and shall not
be directly or indirectly disclosed to any person whatsoever, except with the (Name of Client)
written permission. Confidential information does not include any information which:

Page 65 of 72
 (i) is rightfully known to the recipient prior to its disclosure;
(ii) is independently developed by the recipient without use of or reliance on confidential
information or
(iii) later becomes publicly available without violation of this agreement or may be lawfully
obtained from a third party; or
(iv) where recipient is ordered by a judicial authority to disclose confidential information.

21. SETTLEMENT OF DISPUTES

21.1 Amicable Settlement: The Parties shall use their best efforts to settle amicably all
disputes arising out of or in connection with this Contract or the interpretation thereof.

21.2. Miscellaneous. In any arbitration proceeding hereunder:

(a) proceedings shall, unless otherwise agreed by the Parties, be held in
Chennai.
(b) the English language shall be the official language for all purposes; and
(c) the decision of the sole arbitrator or of a majority of the arbitrators (or of the
third arbitrator if there is no such majority) shall be final and binding and shall be
enforceable in court of competent jurisdiction (Chennai), and the Parties hereby waive
any objections to or claims of immunity in respect of such enforcement.

22. This Contract may be terminated by either Party as per provisions set up below:

22.1. By the Client

The Client may terminate this Contract in case of the occurrence of any of the
events specified in paragraphs (a) through (f) of this Clause. In such an occurrence
the Client shall give at least thirty (30) calendar days’ written notice of termination to
the Consultant in case of the events referred to in (a) through (d); at least sixty (60)
calendar days’ written notice in case of the event referred to in (e); and at least five (5)
calendar days’ written notice in case of the event referred to in (f):
(a) If the Consultant fails to remedy a failure in the performance of its obligations
hereunder, as specified in a notice of suspension;
(b) If the Consultant becomes (or, if the Consultant consists of more than one entity, if
any of its members becomes) insolvent or bankrupt or enter into any agreements with
their creditors for relief of debt or take advantage of any law for the benefit of debtors
or go into liquidation or receivership whether compulsory or voluntary;
(c) If the Consultant fails to comply with any final decision reached as a result of
arbitration proceedings;
(d) If, as the result of Force Majeure, the Consultant is unable to perform a material
portion of the Services for a period of not less than sixty (60) calendar days;
(e) If the Client, in its sole discretion and for any reason whatsoever, decides to
terminate this Contract;
(f) If the Consultant fails to confirm availability of Key Experts as required as per ToR.
Furthermore, if the Client determines that the Consultant has engaged in Fraud and
Corruption in competing for or in executing the Contract, then the Client may, after
giving fourteen (14) calendar days written notice to the Consultant, terminate the
Consultant's employment under the Contract.

Page 66 of 72
 22.2. By the Consultant
The Consultant may terminate this Contract, by not less than thirty (30)
calendar days’ written notice to the Client, in case of the occurrence of any of the
events specified in paragraphs (a) through (d) of this Clause.
(a) If the Client fails to pay any money due to the Consultant pursuant to this Contract
and not subject to dispute within forty-five (45) calendar days after receiving written
notice from the Consultant that such payment is overdue.
(b) If, as the result of Force Majeure, the Consultant is unable to perform a material
portion of the Services for a period of not less than sixty (60) calendar days.
(c) If the Client fails to comply with any final decision reached as a result of arbitration.
(d) If the Client is in material breach of its obligations pursuant to this Contract and has
not remedied the same within forty-five (45) days (or such longer period as the
Consultant may have subsequently approved in writing) following the receipt by the
Client of the Consultant’s notice specifying such breach.

22.3. Cessation of Services:

Upon termination of this Contract by notice of either Party to the other, the
Consultant shall, immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the Services to a close in a prompt and orderly manner and
shall make every reasonable effort to keep expenditures for this purpose to a minimum.
Upon termination of this Contract, the Client shall make the payments to the
Consultant: for Services satisfactorily performed prior to the effective date of
termination
23. Force Majeure:

a. Definition For the purposes of this Contract, “Force Majeure” means an event which is
beyond the reasonable control of a Party, is not foreseeable, is unavoidable,
and makes a Party’s performance of its obligations hereunder impossible or
so impractical as reasonably to be considered impossible under the
circumstances, and subject to those requirements, includes, but is not limited
to, war, riots, pandemic, civil disorder, earthquake, fire, explosion, storm, flood
or other adverse weather conditions, strikes, lockouts or other industrial action
confiscation or any other action by Government agencies.

Force Majeure shall not include (i) any event which is caused by the
negligence or intentional action of a Party or such Party’s Experts, Sub-
consultants or agents or employees, nor (ii) any event which a diligent Party
could reasonably have been expected to both take into account at the time of
the conclusion of this Contract, and avoid or overcome in the carrying out of
its obligations hereunder.

Force Majeure shall not include insufficiency of funds or failure to make any
payment required hereunder.
b. No The failure of a Party to fulfill any of its obligations hereunder shall not be
Breach of considered to be a breach of, or default under, this Contract insofar as such
Contract inability arises from an event of Force Majeure, provided that the Party

Page 67 of 72
 affected by such an event has taken all reasonable precautions, due care and
reasonable alternative measures, all with the objective of carrying out the
terms and conditions of this Contract.

c. Measures A Party affected by an event of Force Majeure shall continue to perform its
to be Taken obligations under the Contract as far as is reasonably practical and shall take
all reasonable measures to minimize the consequences of any event of Force
Majeure.

A Party affected by an event of Force Majeure shall notify the other Party of
such event as soon as possible, and in any case not later than fourteen (14)
calendar days following the occurrence of such event, providing evidence of
the nature and cause of such event, and shall similarly give written notice of
the restoration of normal conditions as soon as possible.

Any period within which a Party shall, pursuant to this Contract, complete any
action or task, shall be extended for a period equal to the time during which
such Party was unable to perform such action as a result of Force Majeure.

During the period of their inability to perform the Services as a result of an

event of Force Majeure, the Consultant, upon instructions by the Client, shall
either:
(a) demobilize, in which case the Consultant shall be reimbursed for
additional costs they reasonably and necessarily incurred, and, if required by
the Client, in reactivating the Services; or
(b) continue with the Services to the extent reasonably possible, in which
case the Consultant shall continue to be paid under the terms of this Contract
and be reimbursed for additional costs reasonably and necessarily incurred.
In the case of disagreement between the Parties as to the existence or extent
of Force Majeure, the matter shall be settled according to Clause 19.
Suspension The Client may, by written notice of suspension to the Consultant, suspend
part or all payments to the Consultant hereunder if the Consultant fails to
perform any of its obligations under this Contract, including the carrying out of
the Services, provided that such notice of suspension (i) shall specify the
nature of the failure, and (ii) shall request the Consultant to remedy such
failure within a period not exceeding thirty (30) calendar days after receipt by
the Consultant of such notice of suspension.

24. Any dispute arising out of the Contract, which cannot be amicably settled between the
parties, shall be referred to adjudication/arbitration in accordance with the Arbitration &
Conciliation Act 1996. The place of arbitration shall be at Chennai.

25. The jurisdiction of court will be at Chennai.

26. Conflict of Interests: The Consultant shall hold the Client’s interests paramount, without
any consideration for future work, and strictly avoid conflict with other assignments or their
own corporate interests.

Page 68 of 72
Consultant Not to Benefit from Commissions, Discounts, etc.: The payment of the Consultant
shall constitute the Consultant’s only payment in connection with this Contract, the Consultant
shall not accept for its own benefit any trade commission, discount or similar payment in
connection with activities pursuant to this Contract or in the discharge of its obligations
hereunder, and the Consultant shall use its best efforts to ensure that the Experts and agents
of them, similarly shall not receive any such additional payment.

Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the
Client on the procurement of goods, works or services, the Consultant shall comply with the
TT Act, and shall at all times exercise such responsibility in the best interest of the Client.

Consultant and Affiliates Not to Engage in Certain Activities: The Consultant agrees that,
during the term of this Contract and after its termination, the Consultant and any entity affiliated
with the Consultant and any entity affiliated, shall be disqualified from providing goods, works
or non-consulting services resulting from or directly related to the Consultant’s Services for
the preparation or implementation of the project.

Prohibition of Conflicting Activities: The Consultant shall not engage, and shall cause its
Experts not to engage, either directly or indirectly, in any business or professional activities
that would conflict with the activities assigned to them under this Contract.

Strict Duty to Disclose Conflicting Activities: The Consultant has an obligation and shall ensure
that its Experts shall have an obligation to disclose any situation of actual or potential conflict
that impacts their capacity to serve the best interest of their Client, or that may reasonably be
perceived as having this effect. Failure to disclose said situations may lead to the
disqualification of the Consultant or the termination of its Contract.

27. Confidentiality: Except with the prior written consent of the Client, the Consultant and the
Experts shall not at any time communicate to any person or entity any confidential information
acquired in the course of the Services, nor shall the Consultant and the Experts make public
the recommendations formulated in the course of, or as a result of, the Services.
[Link], Inspection and Auditing: The Consultant shall keep, accurate and systematic
accounts and records in respect of the Services and in such form and detail as will clearly
identify relevant time changes and costs. The Consultant shall permit, the Client / GoTN and/or
persons appointed by the Client / GoTN to inspect the Site and/or all accounts and records
relating to the performance of the Contract and the submission of the Proposal to provide the
Services, and to have such accounts and records audited by auditors appointed by the Client
/ GoTN if requested by the Client / GoTN.

[Link] the project is not completed within the scheduled time, then the Consultant shall extend
the validity of the Performance Security (Bank Guarantee) for period indicated in the
Annexure-5 format. Failing which the Performance Security shall be forfeited.

Place:
Date:
________________ ______________________

(Signature on behalf of Client) (Signature on behalf of Consultant)

Page 69 of 72
 LIST OF ANNEXES TO CONTRACT AGREEMENT

Annex A: Description of Services (Terms of Reference)

Annex B: Consultant’s Personnel

Annex C: Consultant’s Reporting Obligations

Annex D : Cost of the assignment with break up

Annex E : Performance Security

Page 70 of 72
 Annexure - 5
Format of Security Deposit/ Performance Security in the form of unconditional
Bank Guarantee

To
The Chief Finance Officer,
Tamil Nadu Infrastructure Fund Management Corporation Limited
No.19, First Floor,
T.P. Scheme Road, Raja Annamalai Puram,
Chennai – 600 028.

In consideration of Tamil Nadu Infrastructure Fund Management Corporation Limited

(TNIFMC) (hereinafter referred as the “Client”, which expression shall, unless repugnant to
the context or meaning thereof, include its successors, administrators and assigns) having
awarded to M/s ……………….., having its office at ……………….. (hereinafter referred as the
“Consultant” which expression shall, unless repugnant to the context or meaning thereof,
include its successors, administrators, executors and assigns), vide the Client’s Letter of
Acceptance no. ………………. dated ……………….. and the agreement to be executed for
Rs. ……………….. (Rupees ………………..), (hereinafter referred to as the “Agreement”)
Consulting Services ………………………………………………and the Consultant having
agreed to furnish a Bank Guarantee amounting to Rs. ……………….. (Rupees ………………..)
to the Client for performance of the said Agreement. We, ……………….. (hereinafter referred
to as the “Bank”) at the request of the Consultant do hereby undertake to pay to the Client an
amount not exceeding Rs. ………………… (Rupees …………………. ) against any loss or
damage caused to or suffered or would be caused to or suffered by the Client by reason of
any breach by the said Consultant of any of the terms or conditions contained in the said
Agreement. We, ……………….. (indicate the name of the Bank) do hereby undertake to pay
the amounts due and payable under this Guarantee without any demur, merely on a demand
from the Client stating that the amount/claimed is due by way of loss or damage caused to or
would be caused to or suffered by the Client by reason of breach by the said Consultant of
any of the terms or conditions contained in the said Agreement or by reason of the Consultant’s
failure to perform the said Agreement. Any such demand made on the bank shall be
conclusive as regards the amount due and payable by the Bank under this Guarantee.
However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs.
……………….. (Rupees …………………..).

We, ……………….. (indicate the name of Bank) undertake to pay to the Client any money so
demanded notwithstanding any dispute or disputes raised by the Consultant in any suit or
proceeding pending before any court or tribunal relating thereto, our liability under this present
being absolute and unequivocal. The payment so made by us under this bond shall be a valid
discharge of our liability for payment thereunder and the Consultant shall have no claim
against us for making such payment.

We, ……………….. (indicate the name of Bank) further agree that the Guarantee herein
contained shall remain in full force and effect during the period that would be taken for the
performance of the said Agreement and that it shall continue to be enforceable till all the dues
of the Client under or by virtue of the said Agreement have been fully paid and its claims

Page 71 of 72
satisfied or discharged or till the Client certifies that the terms and conditions of the said
Agreement have been fully and properly carried out by the said Consultant and accordingly
discharges this Guarantee. Unless a demand or claim under this Guarantee is made on us in
writing on or before a period of six months from the date of this Guarantee or 60 days from
the date of completion of services whichever is later, we shall be discharged from all liability
under this Guarantee thereafter.

We, ………………… (indicate the name of Bank) further agree with the Client that the Client
shall have the fullest liberty without our consent and without affecting in any manner our
obligations hereunder to vary any of the terms and conditions of the said Agreement or to
extend time of performance by the said Consultant from time to time or to postpone for any
time or from time to time any of the powers exercisable by the Client against the said
Consultant and to forbear or enforce any of the terms and conditions relating to the said
Agreement and we shall not be relieved from our liability by reason of any such variation, or
extension being granted to the said Consultant or for any forbearance, act or omission on the
part of the Client or any indulgence by the Client to the said Consultant or any such matter or
thing whatsoever which under the law relating to sureties would, but for this provision, have
the effect of so relieving us.

This Guarantee will not be discharged due to the change in the constitution of the Bank or the
Consultant(s). We, ……………….. (indicate the name of Bank) lastly undertake not to revoke
this Guarantee during its currency except with the previous consent of the Client in writing.

For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to Rs.
*** * (Rupees ***** ) only. The Bank shall be liable to pay the said amount or any part thereof
only if the Client serves a written claim on the Bank in accordance with paragraph 2 hereof,
on or before [*** (indicate date falling 180 days after the date of this Guarantee or 60 days
from the date of completion of services whichever is later)].

For ..............................................................
Name of Bank:
Seal of the Bank:
Dated, the ………. day of ………., 2019.

Page 72 of 72