Job Description – Ver.
JOB DESCRIPTION JD No. ______ Revision Code: 00
Department of Education
Administrative Officer IV 15
Position Title Salary Grade:
Parenthetical Title Supply Officer II Governance Level Schools Division Office
Unit/Division OSDS- Administrative Unit- Supply and Property Office/Bureau/Service
Section
Reports to Administrative Officer V Effectivity Date
Positions Supervised Administrative Aide VI (Storekeeper) Page/s
JOB SUMMARY
To provide technical services to the management and staff of the SDO in relation to procurement (using alternative mode), inspection,
acceptance, issuance, storage, maintenance and inventory of material resources, equipment, and properties to support the efficient
operations of the schools division office in managing the delivery of quality basic education and,
Facilitate the disposal of waste materials and unserviceable equipment to derive economic benefit and maintain orderliness and efficient use
of office space.
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors degree relevant to the job
Experience 1 year relevant experience
Eligibility Career Service Professional (Second Level Eligibility)
Trainings 4 hours of relevant training
B. Preferred Qualifications
Education
Experience 4 years relevant experience
Eligibility
Trainings 40 hours relevant training
Digitally signed by SDO_OSDS_Admin_Property_ADOF4
Ditchon Irelan Buscar Page 1 of 2
Date: 2022.08.18
09:10:11 +08'00'
Job Description – Ver. 2
KRA DUTIES AND RESPONSIBILITIES
POLICIES, STANDARDS, GUIDELINES, Develops and recommends policies, standards, guidelines, systems, tools and forms for
SYSTEMS use in the SDO regarding supply and property related activities.
Drafts memos and issuances on recommendations regarding policies, standards,
guidelines, systems, forms for use in the SDO as approved by the SDS.
PROCUREMENT AND ACQUISITION Prepares the Division Annual Procurement Plan, by collecting and consolidating the
procurement plans of the various units of the schools division offices for approval of SDS
and submission to DBM
Prepares an agency procurement request on a quarterly basis for validation by DBM as to
availability of stocks to determine supplies to be procured from DBM depot or sourced
outside.
Prepare purchase orders based on APR and PR to procure the supplies needed.
DELIVERY INSPECTION AND Receives and physically inspects supply delivered to ensure adherences to quarterly and
ACCEPTANCE quality specs of items delivered.
Monitors performance of suppliers and satisfaction of management and staff on procured
resources for feedback to supplier towards continuous improvement.
CUSTODIANSHIP Supervises maintenance of storage area for supplies and properties to ensure the security
and safety of supplies.
Approves issuance of supplies as prepared by Storekeeper based on requests of units in
the schools division.
Conducts inventory and maintains an updated inventory record of properties (e.g. furniture
and fixtures, vehicles) and equipment (computers, printers) by following the prescribed
process and pertinent laws, rules, and regulations to establish accountability and inclusion
of the property in the books of accounts
DISPOSAL Recommend disposal of waste materials and unserviceable equipment after conducting
inspections on an annual basis to release accountability for unserviceable equipment and
materials and deletion from accounting record
Keeps records of accountability of officials and employees on property issuances for
issuance of clearance
SDO_OSDS_Admin_Property_ADOF4
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