DIRECTORATE OF TECHNICAL EDUCATION,
CHENNAI.25.
Endorsement No. [Link]. 38516/D6/2019. Dated: 19.09.2019
Sub: Administration - Fundamental Rules - Rectification of pay
anomaly Revised Instructions / format to be followed -
lssued.
Ref: Letter No. 225O8lFR-ll2O19-1, Personnel and
Administrative Reforms (FR-l) Department, Dated:
03.09.2019.
Copy communicated for intort"tion *O n"."rsary action.
Sd/- J. Mohamed Nasser
Deputy Director (Admin) (i/c)
To
The Principals of
1. All Govt. /Govt. Aided Engineering Colleges/
Polytechnic Colleges / Special Institutions
2. The Chief Engineer, Circle, Chennai
3. The Executive Engineer ,(All divisions)
Copy to.
1. D.T.E's Table
2. Additional Director (Exam),
3. Deputy Director (Admin) (i/c)
4. Assistant Director (Admin.),.
5. P.A. to DTE,
6. All Unit Officers, DOTE -l
7. The TechnicalAssistant (Evaluation;, requested to upload the Government
Computer Centre, DOTE )I tetter mentioned in the reference cited
8. All Superintendents, DOTE in the DOTE Website
9. D6 Stock file
llForwarded by order//
Superintendent
385 16
I 2odloo Personnel and Administrative
Reforms (FR-l) Department,
Secretariat,
Chennai - 600 009.
flOtritrgUori ggcuu@ 2050.
Letter No.22508/FR-l/2Ol 9-1 . dated 03-09-201 9
From
Thiru. K. Shanmugam, l.A.S.,
Chief Secretary to Govemment.
To
All Secretaries to Government, Chennai- 600 OOg,
All Departments of Secretariat, Chennai - 600 009,
All Heads of Departments including
District Collectors / District Judges,
The Secretary, Tamil Nadu Public Service Commission,
Chennai - 600 003
The Accountant General (l/ll), Chennai- 600 018
7 The Accountant General, Chennai- 600 035
The Director of Treasuries & Accounts. Chennai - 600 006.
The Pay and Accounts Officer, Secretariat, Chennai- 600 009.
The Pay and Accounts Officer (North/EasUSouth), Chennai-1 18135.
The Registrar, High Court, Chennai - 600 1O4 .
Sir.
Sub: Fundamental Rules Rectification of pay anomaly
Revised Instructions / format to be followed - lssued.
Ref: Letter No.100868/FR-l/90-1, Personnel and Administrative
Reforms (FR-l) Department, dated 03.12.1990
I am directed to invite reference cited, wherein instructions
"ttentiJTthe
have been issued in respect of rectifying the anomaly of junior drawing more pay
than senior. This instructions / format prescribed for rectifying the anomaly of junior
drawing more pay than senior were issued long ago anO aner which many pay
commission recommendations have been implemented by Finance department and
Fundamental Rule provisions have also been amended accordingly.
2) Further, it has been noticed by this department that the particulars which
are furnished by the Heads of Departments / Administrative Departments in
Secretariat regarding the service details and pay drawn particulars are not sufficient
to compare and justify the pay anomaly. The pay fixations made to the senior and
junior are sometimes found erroneous on verification of the Service Books of the
individuals. Moreover, the authenticated copy of seniority list is also not furnished
by the Heads of Departments/ Administrative Departments in Secretariat. In some
cases, seniority numbers with reference to temporary promotions are furnished,
vi'hich cannot be taken into account since temporary promotions shall not confer any
rights on the individuals and they are not eligible for stepping up of pay on par with
Junior. In some cases, the pay drawn particulars furnished in the comparative
statement are contrary to the entries made in the Service Book of both senior and
junior. Further, the Heads of Departments / Administrative Departments, are not
2
I
)z-
specifiTing the rule under which the pay anomaly was rectifii& witnoui quoting
the relevant rules, the proceedings were tissued by some Heads"nO
of Departments for
stepping up the pay of the senior on par With that of junior.
3) Hence, it is considered that it is necessary to revise the previous
instructions / format and to prescribe new format so as to verify the correctness of
pay anomaly quickly and to clear the proposals without any delay. Accordingly, a
new format is prescribed as annexed to tfris letter for rectification of pay anomaly of
junior getting more pay. All the Heads of rDepartments / administrative departments
of Secretariat concerned are requested to fumish all the particulars in the said
format. They are also requested to examihe the correctness of the pay fixed to the
junior as well as senior up to date (including the stepping up of pay of the senior
and junior, if any, ordered earlier) and to aertify to that effect as prescribed in Part-lll
of the above said new format and to ericlose this format as an annexure to the
proceedings / order issued by the Heads of Department / Govemment as the case
may be, in allthe cases where pay anomllV is rectified.
4) The proposals received by thelGovernment without following the formaU
unfilled format / improperly filled format will not be accepted.
5) This letter issues with the concurrence of Finance department vide its
U. O. No.31 7341P C31201 9, dated 22.07 .2019.
Yours faithfully,
-D,H ,t-l.!,*,
i for Chief Secretary to Government.
fi4n
' OA\
Copv to
O.P. Section of all departments
(to endorse this to all sections)
Finance (PC1 I2|3|CMPC) Department, Chdnnai-9.
All Officers and Sections in Personnel and Administrative
Reforms Department, Chennai-9. )
Stock File/Spare Copy.
3...
[For Annexure]
I /
l'
-3-
t1 FORMAT
/ Part-I
Service Details:-
Senior Junior Reference
Page. No.
in SB
1. Name of the individual
2. Date of Birth
3. Date of Superannuation
4. Name of the Posts held by the Individuals.
[From the entry level post to post held till date, including Selection Grade / Special
Grade post held, if anyl
4. (A) Senior:-
sl. Post held Date of Ref. Date of Ref. Scale of Pay Rule Ref.
No Joining Page Regulari Page Pay I Fixed under Page
No. in zation No. in Pay Band / on which No. in
SB SB Pay Matrix (date) pay SB
(Rs.) (Rs.) fixed
(1) (2) (3) (4) (s) (6) (7) (8) (e) (10)
4 (B) Junior:-
sl. Post held Date of Ref. Date of Ref. Scale of Pay Rule Ref.
No Joining Page Regulari Page Pay I Fixed under Page
No. in zation No. in Pay Band / on which No. in
SB SB Pay Matrix (date) pay SB
(Rs.) (Rs.) fixed
(1) (2) (3) (4) (s) (6) (7) (8) (e) (10)
4
-4-
5. Particulars reqardino pav anomalv
(i) Name of the post and date from
which pay anomaly arose
(ii) Seniority No. * in the Post in whictt
Pay anomaly arose (a) Senior
(b) Junior
(ii i) Seniority No. * in the lower post
[(i.e) prior to the post in which pay
anomaly arosel (a) Senior
(b) Junior
(iv) Whether temporarily promoted, if
so mention the date of regular
promotion (a) Senior Yes / No
(b) J,unior Yes / No
'(v) Reason for anomaly
(vi) Specfi the Rule under which the
said anomaly is to be rectified
" Authenticated copy of seniority list should be enclosed.
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It is certified that the pay flxations / increments'sanctjbned to the junior
Thiru/Tmt./Selvi and Senior Thiru/Tmt./Selvi from their date of entry into
Govemment Service to the date on which the pay anomaly arose between them are
verified and found conect.
# 2. lt is also certified that all the previous stepping up of pay of both senior
and junior on par with their juniors as per ruling (2) under FR 22 (B), are ratified / not
ratified by Govemment under FR 27 (2). flf not ratified, ratification should be done at the
first instance and after ratification only, action to rectify the present anomaly should be
processedl.
# 3. lt is further certified that all the previous stepping up of pay of both
senior and junior on par with their juniors as per the provisions under Tamil Nadu
Revised Scale of Pay Rules issued from time to time, is verified and found conect.
(Author,ity whicfr empowers to step up the
pay of the senior)
# HOD / Administrative Department of Secretariat.
#'Strike off wherever not applicable
[Link]
CHIEF SECRETARY TO GOVERNMENT
//TRUE COPY//
SECTION OFFICER.
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