RRA REYNALDO M.

RAMOS & ASSOCIATES

architects . designers . planners MAIN OFFICE : Manila
PORTAL OFFICE : Vigan City
SATELLITE OFFICE : BSB Brunei
DATE : 28 April, 2022 email:rheymramos58@[Link]
REF : RRA – HJYMY/LOT 7329/2021/02

HAJI YAHYA BIN HAJI MOHAMAD YUSOF

The Chairman
HYMY Realty Development
No 10, Simpang 7, Kampong Berakas, BSB
Negara Brunei Darussalam

Dear Tuan Haji Yahya,

PROJECT : PROPOSED TWIN TOWER, TWELVE (12) STOREY SERVICE APARTMENT

ON LOT 7329, KAMPUNG KILANAS, DAERAH BRUNEI, BSB,
NEGARA BRUNEI DARUSSALAM
SUBJECT : CONSULTANTS-ARCHITECT’S DESIGN SERVICES, SCOPE OF WORKS,
PROFESSIONAL FEES, INCLUDING TERMS AND CONDITIONS.

Reference to the above subject, we are glad to submit to you our Consultants -
Architect’s Design Services, Scope of Works, Professional Fees, Terms and Conditions
based on the Conceptual Design (SHEME No.1) submitted to you which you have
approved and confirmed.

Enclose herewith is the (RRA-DOC. 200), Client and Architect including Terms and
Conditions, for your study and evaluation.

We look forward to serve all your related interest with outmost proficiency and
integrity.

Thank you for your attention.

Respectfully yours,

BORNIOS,HERICA C., UAPSA

Project Manager

FDr. Ar. REYNALDO M. RAMOS, UAP, QPBD, EAROPH, DFRIA

Principal Architect

cc: 1. RRA, 2. File

encl
FDr. Ar. REYNALDDO M. RAMOS, UAP, QPBD, EAROPH, DFRIA
UNITED ARCHITECTS OF THE PHILIPPINES
QUALIFIED PERSON (QP) BRUNEI DARUSSALAM
EASTERN REGIONAL ORGANIZATION FOR PLANNING AND HUMAN SETTLEMENTS
DOCTOR FELLOW ROYAL INSTITUTE OF ARCHITECTS, SINGAPORE
 REYNALDO M. RAMOS & ASSOCIATES
architects . designers . planners

RRA Client-Architect DOCUMENT 200

AGREEMENT BETWEEN CLENT AND ARCHITECT

Made 21st day of April 2022 between Haji Yahya Bin Haji Mohamad Yusof whose
address is at No.10, Simpang 7, Kampung Berakas, BSB, Negara Brunei
Darussalam hereafter called the “CLIENT” of the one part, and “RRA & ASSOCIATES”
of No. 3, Simpang 11, Jalan Hj Halus, Kampung Bunut, BSB, Negara Brunei
Darussalam whose office is situated at the above address hereafter called the
“ARCHITECTS” at the other part.

WHEREAS:
The Client desirous to engage the Professional Services of the Architect for the
Design and Construction Drawings and Specifications of:

PROJECT : PROPOSED TWIN TOWER, TWELVE (12) STOREY SERVICE APARTMENT

LOCATION : LOT 7329, KAMPUNG KILANAS, DAERAH BRUNEI, BSB,
NEGARA BRUNEI DARUSSALAM

In accordance with the following Terms and Conditions:

ARCHITECT’S PROFESSIONAL FEE IN STAGES FORMAT UNDER RIBA’S
DESIGN - ADMINISTRATION SERVICES DOCUMENTS.

1.0 DEFINITIONS AND INTERPRETATION

1.1 Architect’s Qualification

1.1.1 REYNALDO M. RAMOS & ASSOCIATES is a proprietorship architectural
firm located at No. 3, Simpang 7, Jalan Haji Halus, Kampung Bunut.
BSB, Negara Brunei Darussalam, as its satellite office with main office in
Manila and portal office in Vigan City, Ilocos Sur, Philippines.

1.1.2 The Principal Architect “Reynaldo M. Ramos” is duly registered:

* Qualified Person (QP); through (PBD 12) under the
Ministry Of Development (MOD), Negara Brunei Darussalam.
* Member; United Architects of the Philippines (UAP Brunei Chapter)
Past Chapter President (UAP Brunei Chapter).
* Eastern Regional Organization for Planning and Human Settlements
(EAROPH) Individual Member,
* Doctor Fellow Royal Institute of Architects, Singapore (DFRIA).

1.2 Design and Project Administration:

1.2.1 Part 1- Design; Architect acts as the Client Prime Consultant,
Adviser who will translate the Client’s needs and requirements, from
Conceptual STAGE to Contract Documentation STAGE.
1.2.2 Part 2- Construction; Project Administrator act as the Client,
Superintendent Officer (SO) in-charge of Tender (bidding)
procedure and Construction STAGE Implementation.

2.0 PROVISION OF SERVICES

2.1 The Architects shall provide professional architectural services in relation

to the Planning, Design, Construction and Administration of the works.
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architects . designers . planners

2.2 The Client may request the Architect to provide additional services
and /or Special Services subject to agreed terms and conditions.

3.0 ARCHITECT’S SCOPE OF WORKS;

TO PROVIDE THE FOLLOWING SERVICES IN FIVE (5) STAGES

3.1 STAGE 1- Concept and Schematic Design Stage

3.1.1 Taking the Client’s instruction to ascertain the requirements and
constraints of the works;

3.1.2 Preparing Schematic sketch design to interpret the deign brief;

3.1.3 Developing the sketch designs to a stage sufficient to enable

preliminary planning approval from relevant authorities;

3.1.4 Preparing preliminary estimates of the probable construction cost

based on the current area, volume or other unit cost. gram

3.1.5 Preparing Project Program (projected time line schedule).

3.2 STAGE 2- Design Development Stage

3.2.1 Based on the proposal as approved by the Client and the relevant
authority, then proceed to Design Development Stage. Th drawings
to enable the other Consultants to commence detailed design work;

3.2.2 Preparing primary drawings such as Elevations, Sections, Roof plan,

Sections and Site Development Plan and other necessary drawings
for Consultants and approving relevant authorities.

3.2.3 Updating the preliminary cost estimate of probable construction cost.

3.2.4 Preparing and updating project program (time line).

3.2.5 Submit to Client for his comments, approval and confirmation prior to
the preparation of Contract Drawing Document.

3.3 STAGE 3 - Contract Documentation Stage

Based on the updated costs estimate and the project schedule

approved by the Client, this stage consists of:

3.3.1 Preparing and finalizing the working drawings, specifications and

such other documents as may necessary for the preparation of
the Bills of Quantities (BQ) by the Quantity Surveyor (QS);

3.3.2 Submission of all Drawings Documents and other pertinent

requirements to Approving Authorities “ONLINE” for
Building Permit Approval;

3.3.3 In collaboration with the Other Consultants, preparing all

documents as necessary for inviting tenders for the works;
This is in parallel with the Building Permit application.
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architects . designers . planners

3.3.4 Call for Tender, Evaluation, and Tender Award.

3.3.5 Preparing and Administering the Contract Documents for signature

by the Client and the Contractor.
3.4 STAGE 4 – Contract Construction Stage (PROJECT ADMINISTRTION)

This stage consists of:

3.4.1 Accepting the responsibility and exercising the authority as

conferred upon the Architect by the Client and performing the
functions as the Architect in respect of the Building Contract.

3.4.2 Providing all necessary information and issuing instructions to the

Contractor to nab lth Contractor to Proceed with the works.

3.4.3 Examining the Works Program prepared by the Contractor and make
thorough study of time line schedule.

3.4.4 Making Periodic Inspection, inline with the progress of work.

3.4.5 Project Quality Control (QC), check on the approved plan and the
specifications, including sequence of works.

3.4.6 Ensuring that the Main Contractor’s Banker’s Guarantee is valid in

accordance to the terms of the Building Contract.

3.4.7 To implement proper construction documentation. Progress

reports and activities shall be submitted to Client for information
including project schedule and financial updates.

3.5 STAGE 5- Final Completion Stage (PROJECT ADMINISTRATION)

This stage consists of:

3.5.1 Doing such work as may be required and possible to do on

behalf of the Client and instructing the Contractor to carry out such
work as may be required to comply with all requirements of the
relevant authorities;

3.5.2 To conduct and arrange inspection for Certificate of Practical

Completion with Main Contractor, Nominated Sub-Contractors,
Consultants and relevant Approving Authorities;

3.5.3 Applying for Occupancy Permit (OP) and obtaining endorsement on

completion from Relevant Authorities;

3.5.4 Providing the Client of Manuals for the Operation and Maintenance;

3.5.5 Issuance of Certificate of Making Good Defects;

3.5.6 Certificate of the Release of Retention Fund.

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architects . designers . planners

4.0 ESTIMATED PROJECT CONTRUCTION COST

4.1 Estimated Project

Construction Cost (EPCC) B$9,860,000.00
(SEE THE BRIEF)

5.0 CONSULTANTS PROFESSIONAL FEES B$1,479,000.00

5.1 RIBA Documents on Consultant Professional Fees

Fifteen (15%) percent of (EPCC)
Consultant Professional Fee (CPF)

5.1.1 Architect 8.5 % B$838,100.00

(Prime Consultant)

5.1.2 (QS)-Quantity Surveyor 1.5% B$147,900.00

5.1.3 (C&S)-Civil and

Structural Consultants 2.0% B$197,200.00

5.1.4 (M&E)-Mechanical and

Electrical Consultants 1.5% B$147,900.00

5.1.5 (P&S)-Plumbing and

Sanitary Consultants 1.5% B$147,900.00

5.0 REMUNERATION- MODE OF PAYMENT

Consultants Professional Fees (CPF) shall be paid in stages as the works

progresses as follows:

5.1 STAGE 1 - CONCEPTUAL AND SCHEMATIC DESIGN

First Payment 25% of CPF B$ 2,834,750.00
Upon Signing of this Agreement. Payment Due
Approval of Conceptual Design

5.2 STAGE 2 - DESIGN DEVELOPMENT

Second Payment 20% of CPC B$ 2,267,800.00
Upon Completion of
Design Development

5.3 STAGE 3 - CONTRACT DOCUMENTATION

Third Payment 20% of CPC B$ 2,267,800.00
Upon Completion of
Contract Documentation

5.4 STAGE 4 - CONSTRUCTION

Fourth Payment 30% of CPF B$ 3,401,700.00
Through interim (progress) billing
Project Administration
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5.5 STAGE 5 - FINAL COMPLETION

Fifth Payment 5% of CPF B$ 556,950.00
Upon the Certification and Release
of Retention to Main Contractor.

6.0 CHANGES AND REVISION

6.1 Any changes and/or revisions by the Client/s after approval of final design
shall be subjected to compensation agreed by both parties.

6.2 The Architect shall not make any materials alteration to or omission from
the approved design without the consent of the Client/s except as
necessitate by emergencies during documentation in which case he shall
notify the Client/s promptly.

6.3 The Architect shall not proceed with any stage of the project without the
written verbal approval of the Client.

7.0 TERMINATION OF ENGAGEMENT

7.1 The engagement entered into between the Clients/s and the Architect
may be terminated by either partly on the expiration of reasonable notice.

7.2 If the project in whole or in part does not proceed to completion of work is
omitted by instruction or the Architect’s engagement is terminated, the
Architect shall be properly paid for the service he has rendered in
accordance with agreement between the Client/s and Architect.

8.0 THE ARCHITECT’S PROFESSIONAL SERVICES AND FEES EXCLUDES

8.1 All cost and expenses incurred and all fees to be paid to the Government
Approving Authorities in securing required Building Permit.

8.2 Land Survey to be performed by a License Land Surveyor to be paid

by the Client/s.

8.3 Soil Investigation and Test to be borne by the Client/s.

8.4 The preparation of Interior Design and Landscape Design works (by others).

9.0 OWNERSHIP OF DRAWINGS AND SIMILAR DOCOMENTS

9.1 All design, drawings, details specifications and other similar documents
relating to the above project shall remain Copyright Properties and
Instrument of Standard Professional Practice services of REYNALDO M.
RAMOS & ASSOCIATES and which shall be and /or reproduce without
any written permission.

9.2 Drawing documents shall not be copied, altered used or reproduced for
any other purposes except with the full approval by RRA & ASSOCIATES.
 REYNALDO M. RAMOS & ASSOCIATES
architects . designers . planners

This agreement entered into as the day, month and year first written above.

REYNALDO M. RAMOS & ASSOCIATES Agreed and Approved

architects . designers . planners

_________________________________________________ ________________________________________________
HERICA C. BORNIOS, UAPSA HJ YAHYA BIN HJ MOHAMAD YUSOF
Project Manager HYMY Realty Development - The Chairman

_______________________________________ ______________________________________
FDr. Ar. REYNALDO M. RAMOS, WITNESS
UAP, QPBD, EAROPH, DFRIA
Principal Architect
REYNALDO M. RAMOS & ASSOCIATES
architects . designers . planners
REYNALDO M. RAMOS & ASSOCIATES
architects . designers . planners