HP template

How-To-Guide
2019

1
 About this guide
• Purpose: This guide has been created to show you how to use the latest HP PowerPoint template efficiently
• Benefits: This guide will increase the functionality and usability of your PowerPoint presentations and most
importantly, save you time!
• Call to Action: Keep a copy of this guide on your computer and use it when creating your next PowerPoint presentation

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 Table of contents
HP template at a glance Using the template Helpful tips
Standard 16x9 template Slide layout Bullet slide usage
Applying a slide layout Text highlight color
Setting up the template Resetting a slide layout Capitalization and punctuation
Downloading the template Color palette 3 Rules for creating memorable presentations
Saving the template as your default Sample slides Animation guidelines
Fonts and embedding fonts Pre-made charts Transition guidelines
Converting old presentations to the HP template Applying a chart style to an existing chart Deleting unused sample slides
How to apply a design style to an existing table Reducing file size
Working with picture placeholder layouts Printing your presentation
Updating confidentiality footer Saving a presentation as a PDF
PowerPoint keyboard shortcuts
Visual Assets
HP imagery Useful resources
Shapes and graphics Contact info
Special effects

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 HP Template

At a glance

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 Standard 16x9 template

Title Slide Title and Content Title, Subtitle and Content Section Header

Quote And many more custom layouts and sample content slides…

5 HP Template How-To-Guide
 Setting up the template

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 Downloading the template
You can download the HP template directly from Brand Central: Link

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 Saving the template as your default (PPT 2013, 2016)
• Step 1: Open a copy of the HP template • Step 6: Replace the word in the path from “PowerPoint” to “Templates” and click OK
• Step 2: From the File tab, choose Options to access the PowerPoint Options dialog
box
• Step 7: From the File tab, choose Save As and
• Step 3: Click Save (on left navigation bar) click on Browse
• Step 4: Under Save Presentations, click inside the field next to AutoRecover file • Step 8: At the bottom of the Save As dialog
location and scroll over (highlight) all text to select the entire path, then right-click box, click the Save as type drop-down arrow
and choose Copy and select PowerPoint Template (*.potx)
Important: The file path should automatically change to
the Microsoft Templates folder on your computer. If it
does not, change the file type to something else. Then
change the file type back to a PowerPoint template
(*.potx) and it should refresh to the correct template
folder path on your computer

• Step 9: In the File name box,

type the word “blank” and click
• Step 5: Place your cursor inside the field next to Default personal templates Save
location, right-click and choose Paste (be sure to replace the entire path by Note: If you have an existing
highlighting all text before pasting) template called “blank” saved in
your template folder, replace it
with the HP template

Tip! Naming your template [Link] makes it the default template so that it will
be applied automatically to all new presentations

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 Fonts
Typography plays an important role in our brand expression. It is an integral part of the way we communicate. Our
system uses a custom-designed, proprietary typeface called HP Simplified. We use HP Simplified globally and across all
communications. In case that HP Simplified is not available in your local language, then use Arial as the font.
Customer-facing presentations should use HP Simplified Regular or Light. To ensure that our brand is always
represented without alteration, be sure you save your file as a PDF or as a PowerPoint with embedded font for reading
only.

HP Simplified Light
ABCDEFG abcdefg 12345678
HP Simplified Light bold
ABCDEFG abcdefg 12345678
HP Simplified Regular
ABCDEFG abcdefg 12345678
see more >

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 Embedding Fonts
To ensure that the HP Brand is always represented in its Save Options:
entirety, be sure that when you share externally you save
your file as a PDF or PowerPoint with embedded font for
reading only.
• From the File tab choose Save As
• At the bottom of the Save As dialog choose Tools and
then Save Options
• In the PowerPoint Options dialog choose Embed fonts
in the file and the option to Embed only characters used
in the presentation
• Click OK

10 HP Template How-To-Guide
 Converting old presentations to the HP template
There are several ways to convert an old presentation to the HP Paste Options:
template. The method we recommend (because it is simple and
avoids a PowerPoint bug) is outlined below:
• Open an existing presentation
• In Slide Sorter View, select (Ctrl+A) and copy (Ctrl+C) all slides
• Open a copy of the HP template
• In Slide Sorter View, click paste (Ctrl+V)
• A Paste Options clipboard icon
will appear:
– Roll your mouse over the icon
Tip! If you want to have multiple template masters in a single
– Select Use Destination Theme (default) PowerPoint presentation, select Keep Source Formatting.

Note: The HP template uses the standard, best practice, names for slide
layouts. This will require special attention to updating layouts when converting
slides from the previous templates to the HP template.

see more >

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 Converting old presentations to the HP template (contd.)
Next, you will need to reset the slide layout of each slide (during IMPORTANT! Text Placeholders vs. Text Boxes
conversion, some elements, including text and graphics will need
to be adjusted) • Text placeholders are designed to house bulleted text and
ensure that all bulleted text will adhere to the master
• While in Slide Sorter view, select the slides that require a specifications in the template
layout applied
• Text boxes should only be used for text intended as a label or
• From the Home tab, Slides group, click on Layout to access the additional notation (footnote, source info, a headline, etc.)
Slide gallery
• Select an appropriate slide layout
• Note: When applying a slide layout to a slide on which a text
box was used (and not a text placeholder), do the following:
– Cut the text out of the text box and paste it into the text placeholder
provided by the slide layout
– Delete the original text box Tip!
To reset placeholders to their default position, size, and
– Click Reset within the Slides group
formatting, click Reset within the Slides group

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 Using the template

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 Slide layout
• Slide layouts in PowerPoint save you time! Custom Slide Layout Options:
• When proper layout is applied, all elements on a
slide (bullets images, tables, charts, etc.) will
format seamlessly with the HP template
• Note: There are 29 custom, pre-defined layouts
built into the HP template

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 Applying a slide layout
• While in Normal view, from the Home tab, Slides group, From the Home Tab:
click the down arrow next to the New Slide button to
access the Layout gallery
• Select the slide layout that will best present the
information you wish to convey (e.g., if you are
presenting data in a chart, select a layout that includes
a content placeholder with a chart icon)

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 Resetting a slide layout
• While in Normal view, select the slide that requires a From the Home Tab:
new layout applied
• From the Home tab, Slides group, click the Layout
button to access the slide gallery
• Select an appropriate slide layout
• To reset placeholders to their default position, size, and
formatting click Reset within the Slides group

Tip! You can apply a slide layout to multiple slides in slide sorter view by
selecting multiple slides (Shift + click) and clicking the Layout button
from Home tab

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 Color palette
• Specific colors have been selected and pre-set as “defaults” (theme colors & custom colors) in the HP template
• These colors were selected to enhance readability, vibrancy when projected, clarity when printed, and to ensure
consistency across HP presentations

Lights/Darks Accents and default chart color order Hyperlinks

White Black Light gray Darker gray HP blue Purple Dark gray 40% HP blue 50% Purple Medium gray HP blue Dark gray
R 255 R 0 R 229 R 83 R 0 R 107 R 135 R 153 R 180 R 185 R 0 R 135
G 255 G 0 G 232 G 84 G 150 G 58 G 137 G 213 G 156 G 184 G 150 G 137
B 255 B 0 B 232 B 85 B 214 B 151 B 139 B 239 B 202 B 187 B 214 B 139

Custom colors

65% HP blue 15% HP blue Red 75% Red 50% Red 25% Red Orange 75% Orange 50% Orange 25% Orange
R 89 R 217 R 192 R 208 R 223 R 238 R 233 R 238 R 243 R 249
G 187 G 239 G 56 G 106 G 155 G 204 G 130 G 161 G 192 G 223
B 228 B 249 B 84 B 127 B 169 B 211 B 51 B 102 B 152 B 203

see more >

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 Using the HP color palette

Theme Colors are Use these Accent colors first

approved HP
primary colors

Custom Colors are approved

HP secondary colors. Use
these colors sparingly

see more >

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 Using the HP color palette (contd.)
To access the theme colors in the HP template: From the Home Tab:
• Option 1
(Home Tab)
– Select an object
– From the Home tab, click the drop down arrow to the
right of the Shape Fill button Right-click to access the Mini Toolbar:
• Option 2
(Mini Toolbar; PC users only)
– Select an object and right-click
– From the Mini Toolbar, click the Shape Fill button

PowerPoint 2010 PowerPoint 2013

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 Sample slides
• Several samples slides have been created for your use and are included in the HP template
• These sample slides are designed to save you time by not having to recreate charts, tables, and graphics
from scratch

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 Pre-made charts
Several pre-made charts are included in the HP
template that leverage the HP approved theme
colors
• Save time by simply copying a pre-made chart
from the template and modifying it with your data
• Detailed instructions on how to customize a pre-
made chart with your data are included in the
speaker notes of all pre-made charts
• Go to the View tab and select Notes Page OR…
– In Normal view, drag the notes pane (located at
bottom) upwards
Note: The chart styles provided in PowerPoint do not
match the HP brand standards and should not be used

see more >

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 Converting charts from earlier versions of PowerPoint
To utilize PowerPoint’s full charting features, you
must first convert all charts created in earlier
versions of PowerPoint
Convert a Chart
• Double-click on a chart (created in PowerPoint
2003 or earlier version)
• When the dialog box appears, select Convert All

see more >

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 How to use a pre-made chart
Step 1: Copy and Paste a Pre-Made Chart From Slide Sorter view:
• Open a copy of the HP template
• From the View tab, select Slide Sorter
• Locate the pre-made chart slide you wish to use; Select
and copy it (Ctrl+C)
• Open a new or existing presentation
• In Slide Sorter view, hit paste (Ctrl+V)

Note: Close the file containing a copy of the template from

which you copied the chart

see more >

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 How to use a pre-made chart (contd.)
Step 2: Delete Sample Data From Pre-Made Chart Click the Edit Data button to activate the Excel
spreadsheet:
• From the View tab, select Normal
• To activate the chart data for editing, first click to select
the chart, then click the Edit Data button from the Chart
Tools Design tab
Excel Worksheet:
• With the Excel worksheet open, select all the sample
data by clicking the top left corner cell of the datasheet,
right-click, and select Delete
• Close the Excel spreadsheet

Tip! Top left corner

cell will select all data

see more >

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 How to use a pre-made chart (contd.)
Step 3: Add Your Data to a Pre-Made Chart In PowerPoint, enter data manually into the spreadsheet:
• Option 1: Enter data manually directly in the Excel
spreadsheet
– Click in the first empty cell (row 1) of the spreadsheet and
begin typing
In Excel, select the range of cells you wish to copy:
• Option 2: Copy data from another Excel spreadsheet
– Open an existing Excel spreadsheet and select the range of
cells you wish to copy
– Return to your presentation, click the Edit Data button from
the Data group of the Chart Tools Design tab to activate the
associated spreadsheet
(Note: If no elements appear in the chart, this is because
there is no data in the spreadsheet yet)
– Click in the first empty cell of the spreadsheet and paste
(Ctrl+V) to place the data

see more >

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 How to use a pre-made chart (contd.)
Step 4: Adjust Chart Orientation From the Data group
• After adding data to a sample pre-made chart, you may
have to adjust the chart’s orientation to more accurately
reflect your data
– Double-click the chart to activate the Chart Tools
Design tab
– Click the Switch Row/Column button. If the Switch
Row/Column button is disabled, click the Select Data
button and click the Switch Row/Column button from
within the dialog box provided, click “OK” (the chart
will automatically change to reflect this)
– To change back to Series in rows (the default), simply
click on Switch Row/Column from the Data group
within the Chart Tools Design tab

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 Applying a chart style to an existing chart in PowerPoint 2010
While the pre-made charts are the easiest and most Vertical Axis:
efficient way to display data, chart styles can be used
create HP standard charts
• PowerPoint 2010: Select the chart and from the Chart
Styles gallery in the Chart Tools Design tab select
Style 2

Horizontal Axis:

Style 2

• Select the vertical axis, right click and select Format

Axis, in the Format Axis dialog choose Line Color and No
line
• Select the horizontal axis, right click and select Format
Axis, in the Format Axis dialog choose Axis Options and
set Major tick mark type to None
see more >

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 Applying a chart style to an existing chart in PowerPoint 2013, 2016
• PowerPoint 2013, 2016: Select the chart and from the Text color
Chart Styles gallery in the Chart Tools Design tab select
Style 1

• With the chart selected, change the Font Size to 18 and Legend position
the font Color to Black, Text 1
• Select the legend and choose Right from the Legend
Options group in the Format Legend task pane
• For Column charts:
– Select a data series and change the Series Overlap to 0%
and Gap Width to 150% in the task pane

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 How to apply a design style to an existing table
When you copy and paste tables from Word or Excel, you From the Table Tools Design tab:
may need to apply a PowerPoint table style to match the
sample charts provided in the template.
• Click to select the table, then:
– Select the Table Tools Design tab Click the More arrow to expand the
Table Styles gallery
– Click the More arrow in the lower right corner of the Table
Styles gallery to view all of the design styles From the Table Styles Gallery:
– Click the thumbnail for Medium Style 2 to apply to your
chart
– Select the top row and from the Table Tools Design tab
choose Shading and select HP Blue

Tip! Apply the new table style before making changes

to the table layout or format.

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 Working with picture placeholder layouts
Any layout that includes pictures other than full screen uses
picture placeholders. These include the Picture with Caption,
Picture with Content, Two Pictures with Captions, and Three
Pictures with Captions layouts.
Examples of layouts using picture placeholders:

• Select the sample picture and press Delete

• Click the icon inside the shape to open the Insert Picture dialog
box
• Navigate to the location where the picture is stored, select
desired picture and click on the Insert or Open button to fit the
Note: Do not right-click the image to change the picture inside
image proportionally within the shape
the picture placeholder. This will change the frame size of the
picture placeholder. Instead, follow the steps outlined.
see more >

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 Modify images within picture placeholders
Use the Crop tool to reposition a picture within a placeholder
• From the Picture Tools Format tab on the ribbon, click the Crop button
• Click and drag the picture within the placeholder to reposition
• To scale the picture within the placeholder (while Crop is active), grab a round corner handle and drag to resize and hold Shift key to
constrain picture aspect ratio when resizing

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 Updating confidentiality footer
Protecting company information

All company information, whether sensitive or not, is company property and may only be used for the company’s business purposes.
You have a duty to safeguard all company information from misuse or inappropriate disclosure to third parties. Under company policy,
there are three standard labels for sensitive information which indicate the level of care to be exercised in handling such sensitive
information:
Private: “Private” information is information that has been prepared for HP employees at the VP level or above. Examples of “Private”
information include information that affects the company’s stock prices. “Private” information must be handled so that access to the
information is granted only to a list of individuals maintained by a VP, e.g., through secure communications and authentication in the
case of electronically posted information.
Confidential: “Confidential” information may be shared with limited audiences within and outside the company based on a business
need to know. Additionally, before “Confidential” information can be shared outside the company, the appropriate contractual
protections must be put in place. “Confidential” information includes most information relating to company projects, such as technical
data, pricing information, financial information, and business plans.
Internal Use Only: “Internal Use Only” is the label for any information intended for widespread distribution within the company, e.g., to
everyone within the company’s firewall or on any of the company’s internal sites. A good example of information receiving this label
would be phone information for employees and most organization charts.
Note: Copyright and trademark notice language is no longer required for presentations
see more >

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 Updating confidentiality footer
By default the HP template does not have a customizable footer turned From the Insert tab:
on. The footer can be used for confidentiality classification as needed.

To add a footer:
– From the Insert tab, select the Header & Footer button
– Open the Header & Footer dialog and check the box for Footer
– Edit Footer text to include only the appropriate confidentiality classification required Header and Footer dialog box:
(according to previous slide) Private, Confidential or Internal Use Only
– Click Apply to All

When updating older presentations that contain footer text, you will need
to do the following:
Edit footer text to include one of the three
• Turn off footers/slide numbers before copying slides into the HP template. Turn appropriate classifications:
them back on after copying. Private
Confidential
• Open an existing presentation and turn off footers/slide numbers:
Internal Use Only
– From the Insert tab, select the Header & Footer button
– On the Slide tab, remove the checkmarks next to Slide number and Footer
– Click Apply to All

• Copy and paste slides into the HP template

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 Visual assets

34 HP Template How-To-Guide
 HP imagery
Use of imagery adds a dynamic element to presentations

Photography Icons
We have an expansive imagery library for your use. It can be Information on the use of icons and the icon library can be found
perused in the Asset Hub. A separate log-in and enrollment here
process is required. While using the approved images is
preferred, stock photography may be an option.

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 Shapes and graphics

Directional shapes
Directional shapes aid the hierarchy of information. They are used for
timelines and labels, in a circular configuration to show cycles and to
indicate connections between data points.

Rules and arrows

Rules are used in information graphics to organize, separate, and link
visual and typographic elements without confining them. Keep colors and
line weights consistent (not too heavy, not too thin) and use flat caps, not
round caps. Always use solid rules, not broken or dotted rules.

Note: The Proprietary holding shape with circular corner

radius is no longer used in the presentation template.

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 Special effects
Special effects are not allowed anywhere in a presentation. These include shadows, gradients, bevels, rules, reflections,
glowing edges, and soft edges.

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 Helpful tips

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 Bullet slide usage
• Keep points clear and simple
• Try not to exceed 6-7 bullets per slide
• Edit your copy to fit the recommended font sizes
• Do not use bullet slides as a substitute for
speaker notes
• Try to use action verbs at the beginning of bullets

39 HP Template How-To-Guide
 Text highlight color
• The HP template includes an approved color for Use HP Blue (Accent 1) for highlights
emphasizing important words or concepts
• Use bold, blue or both to highlight ONLY KEY text
• Use highlighted text sparingly

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 Capitalization and punctuation
Item Capitalization Rule Punctuation Rule

Presentation title,
• No end punctuation except question mark or
slide titles, • Sentence case (capitalize first letter of first word only)
exclamation mark
transition slides

• Sentence case • No end punctuation except question mark or

Subtitle
(capitalize first letter of first word only) exclamation mark

• Bullets should not be full sentences

• Sentence case
Bulleted text • No end punctuation except question mark,
(capitalize first letter of first word only)
exclamation or commas

Titles or headings in • No end punctuation except question mark or

• Sentence case
graphics, charts, callouts exclamation mark

• Sentence case • Use quotation marks and appropriate ending

Quote slides
(capitalize first letter of first word only) punctuation

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 3 Rules for creating memorable presentations

Attract attention Make it memorable Clarify intents

• Keep text minimal and • Repeat critical information 3 • What is your intent:
focused on benefits/value for to 4 times across the – To inform your audience?
the audience - not just presentation – Motivate them?
data/facts – Drive decision making?
• Establish a pattern and then
• Utilize visuals - color, font intentionally break it, • Stay consistent in driving to
size, imagery, divider slides interspersing a visual slide that objective/goal
among a series of text slides
or vice versa)

42 HP Template How-To-Guide
 Animation guidelines
• Use animation sparingly (overuse and misuse can be distracting and unprofessional)
• Use animation to help convey your message or key points in an effective, well-paced manner
• Use subtle animations (fade, wipe) and avoid distracting animations (spin, fly, spiral in, etc.)
• “Less is more” (when in doubt, avoid animation altogether)

43 HP Template How-To-Guide
 Transition guidelines
• The fade transition is the default and should be retained unless there is a specific need
• Use consistent transitions throughout a presentation
• Use subtle transitions (fade, wipe) and avoid distracting animations (flash, dissolve, checkerboard, clock, etc.)

Best

44 HP Template How-To-Guide
 Deleting unused sample slides
The sample slides included in the template are designed Slide Sorter view:
to save you time; however, if you need to remove some of
them when creating a new presentation, follow these
steps:
• In Slide Sorter view, click on the slides you wish to
delete (Shift + click to select multiple slides)
• Right-click and select Delete Slide from the drop-down
menu
• Review your presentation and resave

45 HP Template How-To-Guide
 Reducing file size
• Eliminate unnecessary graphics and slides
• Create basic shapes in PowerPoint, rather than importing .jpg pictures
• Build charts and tables using PowerPoint’s charting program (preferable to copying and pasting charts
from Excel, which embeds the entire Excel workbook into your presentation, making your presentation
size significantly larger)
• Instead of copying and pasting pictures onto slides, use the Insert Tab, Picture command
• Choose pictures that have been resized for PowerPoint

see more >

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 Reducing file size (contd.)
Use the Compress Pictures button From the Picture Tools Format tab:
• Double-click a picture to activate the Picture Tools
Format tab and click the Compress Pictures button from
the Adjust group
• Click the Options button and under the Target Output Compress Pictures dialog box:
section select the E-mail option to reduce the resolution
to 96 pixels per inch (ppi), click OK
• Be sure to select Apply to selected pictures only from Note: These are default settings.
the next dialog box before clicking OK if you do not want The Delete cropped areas of
all presentation images affected pictures check box discards the
parts of the picture that were
hidden during cropping

Tip! As a final step, resave your presentation under a new

name (this can further reduce the file size)

47 HP Template How-To-Guide
 Printing your presentation
How to print slides in Grayscale Mode
• Conserve printer ink by printing in grayscale mode
• To view how your slides will print in grayscale mode:* • To adjust grayscale settings:
– The grayscale tab includes various settings: Automatic, Grayscale,
– From the View tab, in the Color/Grayscale group, click Light Grayscale, Inverse Grayscale, Gray with White Fill, etc.
Grayscale
– To apply a different grayscale setting, select an object(s) and choose
– Your slides will display without color. Check each slide to a setting in the Change Selected Object group on the Grayscale tab
ensure that all objects are displaying at high contrast (black
or gray on white background)
– You can make adjustments for printing purposes.
(Note: making changes in grayscale does not affect the color
on your slides)
– Select Back to Color View when finished
• When printing a widescreen presentation to a printer, • To print slides in grayscale mode:
the slides will scale to fit letter paper size (landscape, – Select File, Print to access the Print
with white at top and bottom) dialog
– Under Settings, select Color and
change to Grayscale see more >

48 HP Template How-To-Guide
 Printing your presentation
How to print widescreen slides
• Widescreen slides may not print the full slide content
and clip the left and ride sides of the slides

Full slide content should now

display in the print preview:

To print widescreen slides:

• From the File tab, select Print
• Under Settings, click the Print Layout button (Full Page
Slides) to open the menu, then check the option for
Scale to Fit Paper

49 HP Template How-To-Guide
 Saving a presentation as a PDF
To output a PDF using Create PDF/XPS is recommended:
• Select File > Export > Create PDF/XPS Document > Create
PDF/XPS
• Do not Save as Adobe PDF as this can cause some issues with
graphics during conversion
• Widescreen presentations will PDF in widescreen format –
there is no option to save a PDF at another page size, this is
true for Adobe PDF and PowerPoint PDF
• When printing from a widescreen PDF using Acrobat, simply
check the Fit under Size Options (for letter size) and the slides
will fit letter paper (just like printing from PowerPoint – which
is the recommended method if the desired outcome is print)

Note: the steps are slightly different for PowerPoint 2010

users: select File>Save & Send>Create PDF/XPS Document>
Create PDF/XPS

50 HP Template How-To-Guide
 PowerPoint keyboard shortcuts

Shortcut Action Shortcut Action

Ctrl + S Save a presentation Ctrl + A Select all

Ctrl + O Open an existing presentation Ctrl + C Copy

Ctrl + W Close a presentation Ctrl + V Paste

Ctrl + P Print a presentation Ctrl + X Cut

Alt + F4 Exit PowerPoint Ctrl + Z Undo

F4 Repeat last action Ctrl + Y Redo

Alt + F9 Show or hide drawing guides Ctrl + N Create a new (blank) presentation

Shift + F9 View drawing grid Ctrl + M Insert a new slide

Ctrl + F Find Ctrl + D Duplicate a slide

Alt + Tab Move to another program Ctrl + A Select all

Alt + Shift + Tab Move backwards to another program

51 HP Template How-To-Guide
 Useful resources

52 HP Template How-To-Guide
 For more information
• If you have unanswered questions, or if you need help solving a specific issue related to the template, please email:
BrandCentral@[Link]

53 HP Template How-To-Guide