UALE2003 ENGLISH FOR MANAGEMENT TUTORIAL 3 (MAY 2022)
Objective: To write minutes of meeting using suitable tenses and structure.
Writing Minutes of Meeting
Read the following transcript of a part of a conversation at a meeting.
Proceed to write the minutes of the meeting. Use the outline given after the
conversation below as a guide. You can add in whatever you think is
necessary to make the minutes complete. Remember that you need to
record important details for each item of the agenda.
Chair : Next item on the agenda is matters arising. Yes, I would like to
thank Lyn for taking care of foreign investors during their visit.
Lyn : Thank you. I enjoyed doing that.
Chair : I have noticed several people reporting late for work this week.
As department head, would you care to explain this situation?
John : Yes. Three out of the ten people in my department reported
late this week. All three claimed it was because of the rain.
Ann
Mida : One person from my department was late but she had
applied for time off the day before. Her daughter is sick.
Lee Li : I reprimanded the person who came in late this week. He is
very often late and I have already sent him a warning letter.
Chair : John, do you have people who come in late on a regular
basis?
John
be bothered.
Chair : Send them to see the Human Resources Manager the next
time they are late.
John
Chair : Next on the agenda. Oh, yes. We have six vacancies in three
departments. Lyn, can you put an advertisement in all the
newspapers?
Lyn
Chair : Make sure the advertisements are in the Malay, Chinese and
Tamil newspapers.
Lyn : Sure. The advertisements should be out by 5 July.
Chair : Okay. Any other matters? If not, the next meeting will be on 12
July at the same time and place. Is that fine with everyone?
Right then, thank you for your attendance today.
1
UALE2003 ENGLISH FOR MANAGEMENT TUTORIAL 3 (MAY 2022)
WAWASAN OPEN UNIVERSITY (WOU)
DEPARTMENT OF HUMAN RESOURCE
1ST DEPARTMENT MEETING
NOTICE OF MEETING
Notice is hereby given that the 1st Department of Human Resource Meeting will
be held on Monday, 21 June 2021 at 10 a.m. in DHR Meeting Room. The agenda
is as follows:
Items
1. Apologies for absence
2. Confirmation of previous minutes
3. Matters rising
4. Main Agenda
- Reporting late for work
- Vacancies
5. Date of next meeting
6. Any other Business (AOB)
2
UALE2003 ENGLISH FOR MANAGEMENT TUTORIAL 3 (MAY 2022)
MINUTES OF THE DEPARTMENT OF HUMAN RESOURCE MEETING HELD ON MONDAY,
21 JUNE 2021 AT 10 A.M. IN DHR MEETING ROOM
Present:
Members Present Jan - Dec 21
1. Senior General Manager Subramaniam Ragu (Chair) 1/1
2. Manager John Lim 1/1
3. Senior Assistant Manager Ann Denise 1/1
4. Assistant Manager Lyn Tan 1/1
5. Administrative Assistant I Mida Ali 1/1
6. Administrative Assistant II Sugeneswari Velo (Secretary) 1/1
7. Administrative Assistant III Lee Li Kang 1/1
MIN ACTION BY
21/1 _____________________
Apologies for Absence
No apologies were accepted.
21/2 ______________________________
confirmation of Previous Minutes
Mr. Lee Li Kang proposed to accept December 2020
minutes of meeting and Ms. Lyn Tan seconded. LLK & LT
21/3 __________________
Matters
Rising
_____________________________________________________
_____________________________________________________
The Chair thanked Ms
Lyn Tan
. for of
taking care foreign investors SR & LT
_____________________________________________________
during their visit .
_____________________________________________________
21/4 __________________
Main Agenda
4.1 ____________________________
Reporting Late for work
_____________________________________________________
The chair mentioned that he had noticed several people
reporting
_____________________________________________________
late for work this week Mr. John Lim stated that three out of ten
-
All staff
_____________________________________________________
people in his department had reported late because of the rain Moreover
.
,
members
_____________________________________________________
Ms Mida Ali highlighted that one
.
person from her department had
_____________________________________________________
applied for time off because her daughter was sick Furthermore Mr. Lee
.
,
* no need to include 3
Ann as no one was
late from her
department
UALE2003 ENGLISH FOR MANAGEMENT TUTORIAL 3 (MAY 2022)
_____________________________________________________
Li
Kang said that he had already sent a warning letter to the staff
_____________________________________________________
member in his
department who was regularly late The chair suggested
.
_____________________________________________________
Mr John Lim to send those who are often late to see the Human Resources
.
_____________________________________________________
Manager .
_____________________________________________________
4.2 __________________
Vacancies
_____________________________________________________
The Chair asked Ms .
Lyn Tan to put an advertisement about six vacancies
_____________________________________________________
in three
departments in the Malay Chinese and Tamil newspapers Ms Lyn
,
- .
_____________________________________________________
Tan said that the advertisements would be out
by 5 July
'
__________
_____________________________________________________
_____________________________________________________
21/5 ________________________
Date of Next Meeting
_____________________________________________________
The Chair announced that the next
meeting would be
12
July 2021 at
on All staff
_____________________________________________________
[Link] DHR
Meeting Room .
members
21/6 ________________________
Any other Business ( AOB)
_____________________________________________________
Since there was no
any other
business the
meeting adjourned
,
_____________________________________________________
at 11 a.m.
Prepared by: Approved by:
Gs
hymn
____________________________
.
____________________________
Sugeneswari Velo Subramaniam Ragu
Secretary Chairperson