INSTITUTIONAL EVALUATION TOOLS

FOR
EVENTS MANAGEMENT SERVICES NC III

DEVELOP AN EVENT PROGRAM

(Title of Unit of Competency)

 EVIDENCE PLAN

QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III

Units of DEVELOP AN EVENT PROGRAM
competency
covered
Ways in which evidence will be collected:

with Questioning
Observation with
[tick the column]

Demonstration

Examination
Questioning

Portfolio
Written
The evidence must show that the candidate
…
 Identify overall context and scope of the
conference.
 Develop and agree specific conference
objectives on in consultation with relevant
colleagues and/or customers.
 Dates and times are set to meet agreed
objectives.
 Develop theme to complement event
objectives
 Develop overall event format within known
budget, venue and staging constraints
 Identify, design and integrate relevant
components for the program.
 Identify and integrate use of appropriate
technological options in program
development.
 Develop business program based on
principles of adult learning to incorporate an
appropriate range of activities.
 Present proposed event program to the
appropriate people within required
timeframe.
 Obtain approval of program details in
accordance with agreed procedures
 Initiate appropriate actions in relation to the
dissemination and publication of event
program

WRITTEN EXAMINATION
 I. Multiple Choice.
Answer the following on a separate sheet.

1. Which of the following should be considered in selecting an

effective theme?
A. audience and host city
B. room temperature
C. colors that attendees wanted
2. What is a theme?
A. Theme is a kitschy costume parties.
B. Theme is the shades that the venue should be.
C. Theme is the subject of discussion of an event.
3. Why is it important to develop a theme?
A. It provides entertainment.
B. It personifies the objectives of the event.
C. It gives attendees the idea of what color to wear.
4. Which of the items should be the characteristic of a theme?
A. Theme should unify and provides focus on the event.
B. Theme should be catchy.
C. Theme should colorful.
5. What is the function of a theme in an event?
A. It helps people understand what you’re trying to
accomplish in a short period of time.
B. It helps people to think who are the attendees.
C. It helps people identify the date and time of the event.

II. TRUE OR FALSE:

Tell whether the given statement about products and services is True or
False. Write T if the statement is True and F if the statement is False.
Write your answer to the separate sheet.
__________1. The term “conferences” cannot apply to a variety of
gatherings from a group of researchers who meet to discuss scientific
results to a group of sales people who are training.

__________2. Medical Conference – Scientists hold them to announce

research results, where there is also “call for papers”.

___________3. Training Conference – This is being held the United Way

that requires classroom type settings and gives everyone the opportunity
to learn new information.

___________4. History of same or similar events held by organization or

competitors is included in Conducting an Environmental Scan.

___________5. Develop measurable objectives and overall goals of the

event are not important.
 III. ENUMERATION. (10points.)
Name the items that is being asked on each questions and write it on a
separate sheet.

1. List the five characteristics to consider in creating conference

objectives?
a.
b.
c.
d.
e.
2. What are the two types of objectives?
a.
b.
3. Give at least three stakeholders involved in the event.
a.
b.
c.

IV. Essay. (10points.)

Answer the following questions with the best of your knowledge.

1. What are the things we should consider in setting date and time of
the event?
2. Do you think it is best to start designing a program early? Why?

ANSWER KEY
 I. MULTIPLE CHOICE
1. A.
2. C.
3. B.
4. A.
5. A.

II. TRUE OR FALSE

1. F (can)
2. F (Academic Conference)
3. T
4. T
5. F

III. Enumeration.
1. List the five characteristics to consider in creating conference
objectives?
a. Simple
b. Measurable
c. Attainable
d. Realistic
e. Time-related
2. What are the two types of objectives?
a. Process Objectives
b. Outcome Objectives
3. Give at least three stakeholders involved in the event.
a. Staff
b. Committee
c. Sponsors

[Link] Answer
Essay. (10points.)

Answer the following questions with the best of your knowledge.

1. What are the things we should consider in setting date and time of
the event?

In setting of date and time, the venue should be considered where

it must be reserved months before the event. Moreover, speakers
and attendees should also be advised so that they’ll be able to save
the date for the event and estimate the travel time. Considering the
events including festivals, holidays and even political campaigns in
the location of venue must also be planned.

2. Do you think it is best to start designing a program early? Explain

your answer.
 Yes, designing a program early can help us determine the possible
challenges that may affect the preparation of the event. Foresee,
the pros and cons of the event that will be held.

JOB SHEET

Title: EVENT CONCEPTUALIZATION

Performance Objective: Draft an event program in compliance with the
give requirements

Supplies/Materials : Ball pen and bond paper

Equipment: N/A

Steps/Procedure:
Design a plan / concept for a debut party of a well-known personality
(daughter of a politician or any other reason why the client is well-
known.) You need to consider the following as instructed by the client:
1. Motif- combination of red, white and light pink.
2. Garden ceremony with red, white and light pink flowers.
3. With overlooking terrace to the garden (venue will be dependent to the
recommendations of the event planner)
4. Menu is Mediterranean.
5. Flow of the event (18 roses, 18 wines, etc.) will be dependent to the
event planner.
6. Good for 150 pax.
7. Other details will be dependent to the suggestions of the event
planner (creative ideas from the planner since the client might
 consider service from other event planners as well.)

Assessment Method:
Oral questioning.

Performance Criteria Checklist

CRITERIA YES NO
1. The information written is complete and
realistic.
2. The trainee was able to present the proposal.
3. The trainee is knowledgeable about the details of
the proposal.
4. The trainee communicates the contents of the
proposal clearly.
5. The requirements for the event are met and
emphasized.

Demonstration and Questioning Checklist

Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AN EVENT PROGRAM
competency
covered:
Date of
assessment:
Time of
assessment:
Instructions for demonstration
Please see attached Instruction for Demonstration (Candidate)
Supplies and Materials Tools and equipment
 Pen and Paper  Complete Set of Computer
 Printer

 to show if
evidence is
demonstrated
During the demonstration of skills, the candidate: Yes No N/
 A
 Demonstrated ability to design a practical event
program to meet overall objectives and the needs of the   
target audience within budget guidelines
 Demonstrated detailed knowledge of the range of
options available to conference organizers in terms of
  
venues, staging, format and pre/post touring
components.
 INSTRUCTION FOR DEMONSTRATION:
(FOR THE CANDIDATE)
Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AN EVENT PROGRAM
competency
covered:
Date of
assessment:
Time of
assessment:

PLEASE READ CAREFULLY:

1. The trainer will provide you the necessary supplies/materials,

tools/instruments and forms. Inform the Assessor if you intend to
use your own materials/supplies, tools and instrument.

2. The trainer will allow 15 minutes for you to familiarize yourself

with the resources to be used in this demonstration.

3. You are required to perform the following:

Given the necessary tools, equipment, supplies and materials, the

candidate is required to prepare the following:

Draft an event concept in compliance with the give requirements

Given an event brief template, prepare a proposal for an event and

discuss the contents to your trainer.

4. Trainer may perform oral questioning of the candidate before or

after the performance of the tasks.
 INSTRUCTION FOR DEMONSTRATION:
(FOR THE TRAINER)
Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AN EVENT PROGRAM
competency
covered:

PLEASE READ CAREFULLY AND PREPARE AS NECESSARY:

1) The Trainees will:
a. Provide for the necessary tools, equipment, supplies and materials.
(Please refer to List of Tools, Materials and Equipment). In cases
wherein the trainees intends to use his/her own
materials/supplies, tools and instrument, the Assessor must check
the appropriateness of the candidate’s own materials/supplies,
tools and instrument.
b. Set-up the demonstration area.
c. Provide the trainees copy of the Instruction for Demonstration For
Trainees.
d. Ensure that the trainees FULLY understands the instruction
before proceeding to the performance of the task.
e. Ensure demonstrations of tasks shall be performed according to
the given Instruction for candidate.
f. Allow 15 minutes for the trainees to familiarize him/her/self with
the resources to be used in this demonstration.
g. Ensure that the trainees is wearing appropriate personal protective
equipment before allowing him/her to proceed with the task.

2) During the demonstration of skills, the Trainer will check using the
Demonstration Checklist if the trainees was able to perform the
tasks specified in the Demonstration Checklist:

3) The Trainer, based on the performance of the trainees should give

immediate feedback.

4) The Trainer should advise the trainees on the next method of

assessment that he/she will undertake.
 COMPETENCY ASSESSMENT RESULT SUMMARY

Candidate’s Name:
Trainer’s Name:
Qualification: EVENTS MANAGEMENT SERVICES NC III
Units of Competency DEVELOP AN EVENT PROGRAM
covered:
Date of Assessment
The performance of the trainee in the following Satisfactory Not
assessment methods: [Pls. Tick (/) appropriate box] Satisfactory
A. Observation with questioning  
B. Demonstration with questioning  
C. Portfolio  
D. Written Examination
 
Did the trainee overall performance meet the
 
required evidences / standards?
Recommendation
 For re-assessment. _____________________________________
 For submission of document. Pls. specify (Portfolio Document)
_______________________
 For issuance of certificate. Pls. Specify (Qualification, NC Level )
_____________________

General Comments [Strengths / Improvements needed]

Trainees’s signature: Date:

Trainer’s signature: Date: