BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF

HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

Government of Zimbabwe

STANDARD
BIDDING
DOCUMENT
FOR THE
SUPPLY AND DELIVERY OF
BUILDING MATERIALS FOR THE
CONSTRUCTION OF HEALTH
POSTS

29 OCTOBER 2021

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N
O F H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e
1 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

Standard Bidding Document Supply and Delivery of Building

for the Procurement of: Materials for the Construction of Health
Posts

Procurement Reference No: MOHCC/CT/058/2021

Procuring Entity: Ministry of Health & Child Care

(MOHCC)

Date of Issue: 29 October 2021

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N
O F H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e
2 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

Table of Contents

Part 1: Bidding Procedures

Part 2: Statement of Requirements

Part 3: Contract

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 3 | 45
BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

Part 2 Statement of requirements

PART 1: BIDDING PROCEDURES

References:

References to the Act are to the Public Procurement and Disposal of Public Assets Act [Chapter22:23]
and references to the Regulations are to the Public Procurement and Disposal of Public Assets
(General) Regulations (Statutory Instrument No. 5 of 2018). The terms and requirements in the Act
and Regulations govern the submission of Bids and should be read by all Bidders.
Procurement Reference Number:
Preparation of Bids
You are requested to bid for the supply of the goods specified in the Statement of Requirements
below, by completing and returning the following documentation:
1. A signed Bid Submission Sheet as specified in Part 2 of the tender document
2. Completed List of Goods and Price Schedule as specified in Part 2 of the tender document
3. Completed delivery schedule as specified in Part 2 of the tender document
4. Completion of Technical Specification and Compliance Sheet/Schedule of Requirements as
specified in Part 2 of the tender document
5. A signed Bid-Securing Declaration as specified in Part 2 of the tender document
6. A signed Declaration of Conflict/Non Conflict of Interest and Non-Disclosure Form as
specified in Part 2 of the tender document
7. A signed Bidders declaration form on fraud and corruption as specified in Part 2 of the tender
document
8. The Statement of Requirements in this Part in the format specified in Part 2;

All Bidders must complete all schedules without fail for them to be eligible. Bidders to attach a
copy of every document necessary to demonstrate eligibility in terms of section 28 (1) of the
Regulations;
9. Valid Proof of registration with Procurement Regulatory Authority of Zimbabwe (PRAZ)-
Tools and Hardware for Lot 1 and Electrical Products for Lot 2.
10. A valid signed and stamped NSSA clearance certificate indicating fulfilment of NSSA/social
contributions in compliance with attached NSSA letter.
11. Lead time- 7 days from day of contract signing or purchase order issuance
12. Reference Letters with a minimum of three (3) references with active contact details showing
bidders' direct experience in the successful supply and delivery of Building Materials.
13. Company profile with the names and addresses of Directors and their shareholding structure.
Can Attach CR2 to show shareholding structure
14. Attach Certification of incorporation or equivalent for foreign suppliers
15. Valid ZIMRA tax clearance certificate
16. Attach the two page CR14 form to show list of Directors
17. Attach CR6
18. State your Vendor Number

S U P P L Y A N D D E L I V E R Y O F T A B L E T S F O R C O V I D 1 9 S U R V E I L L A N C E A T P O R T S
O F E N T R Y : P R O C U R E M E N T R E F E R E N C E N O : M O H C C / N C B / 0 2 3 / 2 0 2 0 P a g e 4 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

You are advised to carefully read the complete Bidding Document, as well as the General Conditions
of Contract which are available on the Authority’s website, before preparing your Bid. Part 3:
Contract is provided not for completion at this stage but to enable Bidders to note the Contract terms
they will enter into if their Bid is successful.
The standard forms in this document may be retyped for completion but the Bidder is responsible for
their accurate reproduction. All pages of the Bid must be clearly marked with the Procurement
Reference Number above and the Bidder’s name and any reference number.
Lots and Packages
The requirement may be divided into lots and packages, if indicated in Part 2, Statement of
Requirements. This tender is divided into Lot 1 and Lot 2.
Number of bids allowed
No Bidder may submit more than one bid, either individually or as a joint venture partner in another
Bid, except as a subcontractor. Where the procurement is divided into lots and packages, only one Bid
can be submitted. A conflict of interest will be deemed to arise if bids are received from more than
one Bidder owned, directly or indirectly, by the same person.
Clarification
Clarification of the bidding document may be requested in writing by any Bidder up to 1600 hrs on
the 2nd of November 2021 and should be sent to:

The Secretary
Attention: Director of Procurement Services
Ministry of Health and Child Care
5th Floor Procurement Office
Kaguvi Building
Cnr Simon V. Muzenda / Central Avenue
Harare
Landline: +263 798537-60
Email: procurement.mohcc2016@[Link]
All requests for clarifications must be in writing on company letterhead.

Pre-bid meeting
There will be no pre-bid meeting for this tender

Validity of Bids
The tender validity required is Sixty (60) days from the deadline for submission of bids.

Submission of Bids
Bids must be submitted in writing in a sealed envelope to the address below, no later than the date
and time of the deadline below. It is the Bidder's responsibility to ensure that they receive a receipt
confirming submission of their bid that has correct details of the Bidder and the number of the Bid.
The Bidder must mark the envelope with the Bidder's name and address and the Procurement
Reference Number.
Bids should be submitted in triplicate with one (1) original copy marked, "ORIGINAL" AND two (2)
copies each marked "COPY 1 and COPY 2". All three (3) copies should be in sealed envelopes clearly
marked with details of the tender, and should be deposited in a tender box situated at the below
address. In the event of any discrepancy between the original and the copies, the original will prevail.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 5 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

Late bids will be rejected. The Procuring Entity reserves the right to extend the bid submission
deadline but shall notify all potential bidders who have collected the bidding document of the
amended bid submission deadline.

Date of deadline: 05 November 2021 Deadline

Time: 10:00
hours
Zimbabwean
Time
Submission address : Ministry of Health and Child Care
Kaguvi Building Corner
S V Muzenda/Central Ave
1st Floor Reception

Means of acceptance: Sealed bids must be placed in a marked

bid box available at the Ministry
reception at/before 10:00hrs of the
closing date. Ensure you fill the bid
submission register.
Bid opening
Bidders and their representatives may witness the opening of bids, which will take place at the
submission address immediately following the deadline.

Withdrawal, amendment or modification of Bids

A Bidder may withdraw, substitute, or modify its Bid after it has been submitted by sending a written
notice, duly signed by an authorized representative. However, no Bid may be withdrawn,
substituted, or modified in the interval between the deadline for submission of Bids and the
expiration of the period of Bid validity specified by the Bidder or any extension of that period.

Delivery Requirements
The delivery period required (from the date of contract signing) and the final destination for delivery
are as indicated in the Delivery Schedule in Part 2.

Safe Disposal
There will be no any requirements on the Contractor for the safe disposal of the Goods upon
completion of their useful life.

Bid Prices and Discounts

The prices and discounts quoted by the Bidder in the Bid Submission Form and in the Price Schedules
must conform to the requirements specified below.
Prices must be quoted as specified in the Price Schedule included in Part 2 Statement of
Requirements. In quoting prices, the Bidder is free to use transportation through carriers registered in
any eligible country and similarly may obtain insurance services from any eligible country. Prices
quoted must include the following costs and components:
(a) For Goods
(i) the price of the Goods and the cost of delivery to the final destination,
including the relevant INCOTERM, as stated in the Delivery Schedule;

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 6 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

(ii) the custom duties to be paid on the Goods on entry in Zimbabwe, if not
already included;
(iii) Any other applicable import taxes;
(iv) any sales and other taxes due within Zimbabwe which will be payable on the
Goods, if not already included;
(v) any rebate or mark-up of the local agent or representative.
(b) for Related Services, (other than inland transportation and other services required to convey
the Goods to their final destination), whenever such Related Services are specified in the
Schedule of Requirements:
the price of each item comprising the Related Services (inclusive of any applicable taxes).
Note: If obtained prices are above budget, the Procuring Entity may cancel the procurement
proceedings or reduce the quantity to match the budget.

Contract Administration Fees

These are fees which should be paid by the bidders only after being awarded the contract. The fees
will dependent on the value of the contract awarded as outlined in the Public Procurement and
Disposal of Public Assets Act [Chapter 22:23] (PPDPA Regulations Statutory Instrument 49
(Amendment) of 2020 Fifth Schedule, Part V.

Bid Security
The Bid Security for this tender is ZWL$50,000.00
The Bid Security shall be valid for 60 days after the end of the bidding period.

The Bid Security shall be paid in any of the following;

1. Option 1:
A Certified Bank Cheque in the name of the MOHCC or

2. Option 2:
A Bank Guarantee as per the Template attached in this tender document. The undertaking by which
bid security is given shall be in the format and wording set out in the bidding documents; and any
other format will be considered non-responsive and rejected. Or

3. Option 3:
A refundable cash deposit of ZWL$50,000.00 plus a non-refundable Bid bond establishment fee of
ZWL 12,000.00 paid to the Procurement Regulatory Authority of Zimbabwe (PRAZ). The original
receipt for administration fee and bid security obtained from PRAZ or Bidders proof of payment
must be submitted with bid. Failure to submit copies will lead to automatic disqualification.
Failure to submit bid security will lead to automatic disqualification of the potential supplier's bid

Bid security of unsuccessful bidders will be released after award of tender while that of the Winning
bidder will be released after successful delivery.

Forfeiture of Bid Security

The Bid security will be forfeited in the following event;
 The bidder modifying or withdrawing his or her bid after the end of the bidding period; or

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 7 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

 The bidder refusing to accept a correction of an arithmetical error appearing on the face of his or her
bid; or
 The successful bidder failing to sign the procurement contract in accordance with the terms set out in
the bidding documents; or
 The successful bidder failing to provide security for the performance of the procurement contract, if
required to do so by the bidding documents.

Payments to PRAZ
Payments can be made through bank transfer OR at PRAZ Offices situated at Old Reserve Bank
Building, 76 Samora Machel Ave, P.O. Box CY408, Causeway, Harare. Banking details can be
obtained on the PRAZ portal at [Link] When you fail to get the receipt from
PRAZ, attach the proof of payment together with your bidding document and the Ministry will verify
your proof of payment on your behalf with PRAZ. Failure to pay bid bond will result in your bid
being disqualified.

Evaluation of Bids
Bids will be evaluated using the following methodology:
1. Preliminary examination to confirm that all documents required have been provided, to confirm
the eligibility of Bidders in terms of section 28 (1) of the Regulations and to confirm that the Bid is
administratively compliant in terms of section 28 (2) of the Regulations. The Bid/s will be evaluated
using the following Criteria.
Awarding will be based per lowest Grand Total per Lot Basis

a) The following are mandatory requirements and failure to meet all of them, the bid will
be considered non-responsive

Item Mandatory Preliminary Evaluation Complian Not Compliant

t
1 Submission of Three Copies of Bid Documents Comprising Yes No
Commercial, Technical and Financial bid. Your bid response should
be one complete and continuous document.
2 A signed Bid Submission Sheet as specified in Part 2 of the tender Yes No
document
3 Completed List of Goods and Price Schedule as specified in Part 2 of Yes No
the tender document
4 Completed delivery schedule as specified in Part 2 of the tender Yes No
document
5 Completion of Technical Specification and Compliance Sheet/Schedule Yes No
of Requirements as specified in Part 2 of the tender document
6 A signed Bid-Securing Declaration as specified in Part 2 of the tender Yes No
document
7 A signed Declaration of Conflict/Non Conflict of Interest and Non- Yes No
Disclosure Form as specified in Part 2 of the tender document
8 A signed Bidders declaration form on fraud and corruption as Yes No
specified in Part 2 of the tender document
9 A valid signed and stamped NSSA clearance certificate indicating Yes No
fulfilment of NSSA/social contributions in compliance with attached
NSSA letter

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 8 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

10 Reference letters with a minimum of three (3) references with active Yes No
contact details showing bidders' direct experience in the successful
supply and delivery of Building Materials
11 Bid validity of 60 days from the day the bid is submitted Yes No
12 Payment Terms- After Delivery of the goods. No advance payment Yes No
13 Delivery time: Within 7 days from the day of issuance of a purchase Yes No
order or contract signing
14 Valid Proof of registration with Procurement Regulatory Authority of Yes No
Zimbabwe (PRAZ)-Lot 1 Tools and Hardware and Lot 2 Electrical
Products
15 Proof of payment for Bid security Yes No

a) The following information is considered as historical information and it should be

part of your bid response. It must be produced within 48 hours when requested.
Failure to produce it, your bid will be non-responsive.

Ite Preliminary Evaluation –Historical Documents Attached Not Attached

m
1 Company profile with the names and addresses of Directors and Yes No
their shareholding structure. Can a Attach CR2 to show
shareholding structure
2 Attach Certification of incorporation or equivalent for foreign Yes No
suppliers
3 Valid ZIMRA tax clearance certificate Yes No
4 Attach the two page CR14 form to show list of directors Yes No
5 Attach CR6 Yes No
6 State your Vendor Number Yes No

2. Technical evaluation to determine substantial responsiveness to the specifications in the

Statement of Requirements;
The Bid/s will be evaluated using the following Criteria.
LOT 1
Awarding will be based per lowest Grand Total per Lot Basis

Item Description Qty Compliant Not Compliant

1 PVC Y Junction 110mm 10

2 PVC T Junction 110mm 6

3 PVC Gully P Trap 110mm 4

4 PVC Inspection Eye 110mm 2

5 PVC Hooper Head 110mm 4

6 PVC Air Valves 110mm 4

7 Galvanized holder bats 15mm 16

8 PVC Pipes 110mm x6m 28

9 Wash Hand Basin brackets 8

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 9 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

10 Stainless Steel Sink Bowel Double 2

11 Waste Sink 38mm 8

Rubber P Trap 32mm-40mm 12

12 PVC Pipe Lens 80mm x 3m 8

13 6 Inch Wire Nails 36kgs

14 Veranda Bolts 117mm 30

15 Cement 50kg 480

16 Rhino set 25kgs 68

17 Impermo 5kg 40

18 Insert Rubber Connector 110mm 6

19 5 Inch Wire Nails 60kgs

20 Hand Basins (pairs) 8

21 Pillar Tapes 15mm 8

22 Copper Connectors 15mm 8

23 Brass Stop Corks 15mm 8

24 Galvanized nipples 15mm 16

25 Galvanized Tees 15mm 16

26 Galvanized Elbows 15mm 16

27 Star Screw Drive1 1

28 4 Inch Steel Nails 2kgs

29 Polythene Black Paper 1 roll

30 Bonding Strips 10

31 BE Pipes 3

32 Galvanized Male Couplings 25mm 3

33 Bulk Head Toilet Lights 2

34 House Meter Box 1

35 IBR Roofing Sheets 12ft (charcoal grey) 276

37 Beams 150mm x 40mm x 6m 126

38 Purlins 114mm x 40mm x 6m 90

39 Wall Plates 60

40 Iron Sheet Roofing Nails 4 inch 74 kgs

41 Galvanized Socket Union 15mm 16

42 Galvanized Plain Sockets 15mm 16

43 Solvent Cement 250mls 16

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 10 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

44 Hacksaw Blade 14mm 16

45 PVC Pipe lens 50mm x 3m 8

46 PVC Bends 80mm 16

47 Meshwire 2.4m x 4m 28

LOT 2: Awarding will be based per lowest Grand Total per Lot Basis

Item Description Qty Compliant Not Compliant

1 6X 6 Boxes 40

2 Conduit PVC Round Boxes 200

3 Conduit PVC Round Covers 100

4 Red Cable 16mm 30m

5 Black Cable 16mm 30m

6 Earth Cable 16mm 30m

7 2 inch Concrete Nails 6kgs

8 Daylight switch 16amp 6

9 1 gang 2 way switch 20

10 2 gang 2 way switch 20

11 6x 6 Cooker Unit 2

Sprag Tube 20mm x 4m 2

12 Sprag Tube Connectors 20mm 8

13 Cable Lugs 2.5mmx 6m 80

14 Cable Lugs 16mm x 6m 32

15 Cable Lugs 6mm x 6m 16

16 Coach screws 40

17 18W LED Tubes 36

18 10W Rom LED Bulbs 40

19 Poc Couplings 25mm 20

20 Nipples 25mm 20

21 Bonding Strips 23 Rolls

22 Bulk Head Toilet light 7

23 House meter Box 4

24 4 Inch steel Nails 6kgs

25 Female Couplings 25mm 9

26 Male Couplings 20mm 9

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 11 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

27 Cable Ties (pack) 8

28 Red Cable 2.5mm 8 rolls

29 Black cable 2.5mm 8 rolls

30 Earthwire cable 2.5mm 8 rolls

31 Red Cable 1.5mm 8 rolls

32 Black Cable 1.5mm 8 rolls

33 Earth Wire cable 1.5mm 8 rolls

34 Brass Lamp Holder 20

35 BE Pipes 8

37 Male Couplings 25mm galvanized 3

38 Vitamax Welding Rods 12 gauge 3kgs

3. Financial evaluation and comparison to determine the evaluated price of bids and to determine
the lowest evaluated bid.

The Bid/s will be evaluated using the following Criteria. Bids should be in Zimbabwe dollars. The
prices should be Inclusive of VAT.

Awarding will be based per lowest Grand Total per Lot Basis
LOT 1
Item No¹ Description of Goods UOM QTY Unit Price Total Price
Supply and Delivery of [to be [to be
[to be provided [to be provided by
Building Materials for provided by provided by
by the Bidder] the Bidder]
Health Posts the Bidder] the Bidder]
PVC Y Junction 110mm
1

PVC T Junction 110mm

2

PVC Gully P Trap 110mm

3

PVC Inspection Eye 110mm

4

PVC Hooper Head 110mm

5

PVC Air Valves 110mm

6

Galvanized holder bats 15mm

7

PVC Pipes 110mm x6m

8

Wash Hand Basin brackets

9

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 12 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

Stainless Steel Sink Bowel
10 Double
Waste Sink 38mm
11

Rubber P Trap 32mm-40mm

12

PVC Pipe Lens 80mm x 3m

13

6 Inch Wire Nails

14

Veranda Bolts 117mm

15

Cement 50kg
16

Rhino set 25kgs

17

Impermo 5kg
18

Insert Rubber Connector

19 110mm
5 Inch Wire Nails
20

Hand Basins (pairs)

21

Pillar Tapes 15mm

22

Copper Connectors 15mm

23

Brass Stop Corks 15mm

24

Galvanized nipples 15mm

25

Galvanized Tees 15mm

26

Galvanized Elbows 15mm

27

Star Screw Drive1

28

4 Inch Steel Nails

29

Polythene Black Paper

30

Bonding Strips
31

BE Pipes
32

Galvanized Male Couplings

33 25mm

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 13 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

Bulk Head Toilet Lights
34

House Meter Box

35

IBR Roofing Sheets 12ft

36 (charcoal grey)
Beams 150mm x 40mm x 6m
37

Purlins 114mm x 40mm x 6m

38

Wall Plates
39

Iron Sheet Roofing Nails 4 inch

40

Galvanized Socket Union

41 15mm
Galvanized Plain Sockets
42 15mm
Solvent Cement 250mls
43

Hacksaw Blade 14mm

44

PVC Pipe lens 50mm x 3m

45

PVC Bends 80mm

46

Meshwire 2.4m x 4m
47

Total

VAT

Grand Total

LOT 2
Awarding will be based per lowest Grand Total per Lot Basis
Item No¹ Description of Goods UOM QTY Unit Price Total Price
LOT 2 Supply and [to be [to be provided [to be [to be provided by

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 14 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

Delivery of Building provided by provided by
by the Bidder] the Bidder]
Materials for Health Posts the Bidder] the Bidder]
6X 6 Boxes
1

Conduit PVC Round Boxes

2

Conduit PVC Round Covers

3

Red Cable 16mm

4

Black Cable 16mm

5

Earth Cable 16mm

6

2 inch Concrete Nails

7

Daylight switch 16amp

8

1 gang 2 way switch

9

2 gang 2 way switch

10

6x 6 Cooker Unit
11

Sprag Tube 20mm x 4m

12

Sprag Tube Connectors 20mm

13

Cable Lugs 2.5mmx 6m

14

Cable Lugs 16mm x 6m

15

Cable Lugs 6mm x 6m

16

Coach screws
17

18W LED Tubes

18

10W Rom LED Bulbs

19

Poc Couplings 25mm

20

Nipples 25mm
21

Bonding Strips
22

Bulk Head Toilet light

23

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 15 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

House meter Box
24

4 Inch steel Nails

25

Female Couplings 25mm

26

Male Couplings 20mm

27

Cable Ties (pack)

28

Red Cable 2.5mm

29

Black cable 2.5mm

30

Earthwire cable 2.5mm

31

Red Cable 1.5mm

32

Black Cable 1.5mm

33

Earth Wire cable 1.5mm

34

Brass Lamp Holder

35

BE Pipes
36

Male Couplings 25mm

37 galvanized
Vitamax Welding Rods 12
38 gauge

Total

VAT

Grand Total

Bids failing any stage will be eliminated and not considered in subsequent stages.

Review by the Special Procurement Oversight Committee

Section 54 of the Act provides for review by the Special Procurement Oversight Committee for certain
especially sensitive or especially valuable contracts. This tender is not subject to review by SPOC.
Evaluation criteria
The Procuring Entity’s evaluation of a Bid will take into account, in addition to the Bid Price, the
following criteria and methodologies.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 16 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

(a) Delivery schedule: The specified Goods are required to be delivered by the date indicated in
the Delivery Schedule in Part 2. Bids offering delivery after the date shall be treated as non-
responsive.
(b) Deviation in payment schedule: The payment schedule is stated in the Special Conditions of
Contract (SCC) in Part 3. A Bidder may propose a deviation from the schedule and if the
deviation is considered acceptable to the Procuring Entity, the Bid will be evaluated by
calculating interest earned for any earlier payments involved in the terms outlined in the Bid as
compared with those stipulated in the SCC, at the rate of interest indicated by the Reserve Bank
of Zimbabwe on the closing date for submission of bids.
(c) Cost of major replacement components, mandatory spare parts, and service: Bidders must
state the unit prices for these items. The total cost of these items and quantities will be added to
the Bid price, for evaluation purposes only.
(d) Life Cycle Costs: Not applicable to this tender

Domestic Preference
A margin of preference, in accordance with the procedures outlined in section 8 of the Regulations,
shall apply.
i. The percentage of preference to be given to locally manufactured goods ten percent (10%) and
local suppliers is seven and half percent (7.5%).
ii. Any additional preference to be given to women-owned businesses is 5%.
iii. Eligibility for the margin of preference shall be based on the following:
iv. Demonstration of production facilities, origins of labour and raw materials for locally
manufactured goods;
v. Documentation demonstrating that the bidder is a domestic company and documentation in
the form of Shareholding Certificate and CR14 issued by registrar of companies and
documentation from Bankers proving that the company is owned predominantly by women.
Eligibility and Qualification Criteria
Bidders are required to meet the criteria in section 28 of the Act to be eligible to participate in public
procurement and to be qualified for the proposed contract. They must therefore provide any available
documentation and certify their eligibility in the Bid Submission Sheet. To be eligible, Bidders must:
1. not be insolvent, in receivership, bankrupt or being wound up, not have had business activities
suspended and not be the subject of legal proceedings for any of these circumstances, bidders
shall submit a bank statement for the last three months demonstrating an average monthly
balance equivalent to the monthly stock proposed, or a letter from the Bank committing to fund
the monthly stock of requirements offered (comfort letters from the Bank shall not be accepted);
2. have fulfilled their obligations to pay taxes and social security contributions in Zimbabwe,
ZIMRA and NSSA Registration Certificates are required;
3. not have a conflict of interest in relation to this procurement requirement;
4. not be debarred from participation in public procurement under section 72 (6) of the Act and
section 74(1) (c), (d) or (e) of the Regulations or declared ineligible under section 99 of the Act;
5. have the nationality of an eligible country as specified in the Special Conditions of Contract; and
6. have been registered with the Authority as a Supplier and have paid the applicable Supplier
Registration Fee set out in Part III of the Fifth Schedule of the Regulations.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 17 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

7. state in writing that neither they nor any of their officers have, in the five years immediately
preceding the initiation of procurement proceedings-
(i) been convicted in any country of an offence related to their professional conduct or making
of false statements or misrepresentation of their qualifications; or
(ii) been censured or subjected to any penalty in any country following disciplinary
proceedings arising out of any conduct involving of false statements or
misrepresentation.
Participation in this bidding procedure is open to both Zimbabwean and foreign bidders.
Origin of Goods
All goods and related services must have as their country of origin an eligible country, as specified in
the Special Conditions of Contract.

Technical Criteria
The Technical Specifications Sheet details the minimum specification of the goods required. The
goods offered must meet this specification, but no credit will be given for exceeding the specification.
The tender will be evaluated as stated on section with a sum heading “Evaluation of bids”.

Currency
Tenders should be priced in Zimbabwean Dollars for all domestic transactions or any other freely
convertible currency which shall be the currency of the bidder in the case of foreign bidders. The
currency of evaluation will be Zimbabwean Dollars. Bids in other currencies will be converted to this
currency for evaluation purposes only, using the exchange rates published by the Reserve Bank of
Zimbabwe on the date of the submission deadline, see [Link] Payments for domestic
transactions may be in foreign currency in line with the Reserve Bank of Zimbabwe directive where
the procuring entity is holding free funds.
Award of Contract
The lowest evaluated bid, after application of any additional evaluation criteria, including any margin
of preference, which is substantially responsive to the requirements of this bidding document will be
recommended for award of contract. The proposed award of contract will be by issue of a
Notification of Contract Award in terms of section 55 of the Act which will be effective until signature
of the contract documents in accordance with Part 3: Contract. Unsuccessful Bidders will receive the
Notification of Contract Award and, if they consider they have suffered prejudice from the process,
they may within 14 days of receiving this Notification, submit to the Procuring Entity a Challenge in
terms of section 73 of the Act, subject to payment of the applicable fee set out in section 44 of and the
Third Schedule to the Regulations.
Right to Reject
The Procuring Entity reserves the right to accept or reject any Bids or to cancel the procurement
process and reject all Bids at any time prior to contract award.
Corrupt Practices
The Government of Zimbabwe requires that Procuring Entities, as well as Bidders and Contractors,
observe the highest standard of ethics during the procurement and execution of contracts. In pursuit
of this policy:
1. the Procuring Entity will reject a recommendation for award if it determines that the Bidder
recommended for award has, directly or through an agent, engaged in corrupt, fraudulent,

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 18 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

collusive or coercive practices in competing for the Contract or been declared ineligible to be
awarded a procurement contract under section 99 of the Act;
2. the Authority may under section 72 (6) of the Act impose the sanctions under section 74 (1) of the
Regulations; and
3. any conflict of interest on the part of the Bidder must be declared.

Rectification of Errors.
Bidders shall not be permitted to alter their bids once their bids have been submitted with the
exception of arithmetical errors which shall be adjusted at line item level based on the offered unit
price. The total bid price will be amended accordingly for the purposes of the evaluation. The
Ministry shall correct arithmetical errors in bids on the following basis—

i. If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and the total price shall be
corrected, unless in the opinion of MOHCC there is an obvious misplacement of the decimal
point in the unit price, in which case the total price as quoted shall govern and the unit price
shall be corrected;
ii. if there is an error in a total corresponding to the addition or subtraction of subtotals, the
subtotals shall prevail and the total shall be corrected;
iii. if there is a discrepancy between words and figures, the amount in words shall prevail, unless
the amount expressed in words is related to an arithmetic error, in which case the amount in
figures shall prevail, subject to paragraphs (a) and (b).
iv. Where a bid price has been corrected, the corrected price shall be the basis for evaluating the
bid, awarding the procurement contract and performing the contract.
v. Where a bid is ambiguous, whether due to error or otherwise, so that the bid price cannot be
ascertained with certainty, the bid shall not be capable of correction and shall be rejected.
Language of Bid

The bid prepared by the Bidder, as well as all correspondence and documents relating to the
bid exchanged by the Bidder and the Ministry shall be written in English language only.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 19 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUIDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 1 BIDDING PROCEDURES

BID SUBMISSION SHEET
{Note to Bidders: Complete this form with all the requested details and submit it as the first page of your Bid.
Attach the completed Statement of Requirements and any other documents requested in Part 1. Ensure that
your Bid is authorised in the signature block below. A signature and authorisation on this form will confirm
that the terms and conditions of this Bid prevail over any attachments. If your Bid is not authorised, it may be
rejected. If the Bidder is a Joint Venture (JV), the Bid must be signed by an authorized representative of the JV
on behalf of the JV, and so as to be legally binding on all the members as evidenced by a power of attorney signed
by their legally authorized representatives.
Bidders must mark as “CONFIDENTIAL” information in their Bids which is confidential to their business.
This may include proprietary information, trade secrets or commercial or financially sensitive information}.

Procurement Reference Number:

Subject of Procurement:

Name of Bidder:

Bidder’s Reference Number:

Date of Bid:

We offer to supply the items listed in the attached Statement of Requirements, at the prices indicated
on the attached Price Schedule and in accordance with the terms and conditions stated in your
Bidding Document referenced above.
We confirm that we meet the eligibility criteria specified in Part 1: Procedures of Bidding.
We declare that we are not debarred from bidding and that the documents we submit are true and
correct.
The validity period of our bid is: ……… {days} from the date of submission.
We confirm that the prices quoted in the attached Price Schedule are fixed and firm for the duration of
the validity period and will not be subject to revision, variation or adjustment.

Bid Authorised by:

Signature …………………………….. Name: ……………………………………

Position: …………………………….. Date: …………………….……(DD/MM/YY)

Authorised for and on behalf of:

Company ……………………………………………………………………………………

Address: ……………………………………………………………………………………

…………………………………………………………………………………….

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 20 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/023/2021

PART 2 STATEMENT OF REQUIREMENTS

List of Goods and Price Schedule

Name of Bidder:

Bidder’s Reference Number:

CURRENCY OF BID:…………………….……..

Item
Description of Goods Quantity² Unit Price3 Total Price4
No1

LOT 1:Supply and Delivery of Building [to be provided by [to be provided by

Materials for Health Posts the Bidder] the Bidder]
PVC Y Junction 110mm 10
1

PVC T Junction 110mm 6

2

PVC Gully P Trap 110mm 4

3

PVC Inspection Eye 110mm 2

4

PVC Hooper Head 110mm 4

5

PVC Air Valves 110mm 4

6

Galvanized holder bats 15mm 16

7

PVC Pipes 110mm x6m 28

8

Wash Hand Basin brackets 8

9

Stainless Steel Sink Bowel Double 2

10

Waste Sink 38mm 8

11

Rubber P Trap 32mm-40mm 12

12

PVC Pipe Lens 80mm x 3m 8

13

6 Inch Wire Nails 36kgs

14

Veranda Bolts 117mm 30

15

Cement 50kg 480

16

Rhino set 25kgs 68

17

Impermo 5kg 40
18

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 21 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/023/2021

PART 2 STATEMENT OF REQUIREMENTS

Insert Rubber Connector 110mm 6
19

5 Inch Wire Nails 60kgs

20

Hand Basins (pairs) 8

21

Pillar Tapes 15mm 8

22

Copper Connectors 15mm 8

23

Brass Stop Corks 15mm 8

24

Galvanized nipples 15mm 16

25

Galvanized Tees 15mm 16

26

Galvanized Elbows 15mm 16

27

Star Screw Drive1 1

28

4 Inch Steel Nails 2kgs

29

Polythene Black Paper 1 roll

30

Bonding Strips 10
31

BE Pipes 3
32

Galvanized Male Couplings 25mm 3

33

Bulk Head Toilet Lights 2

34

House Meter Box 1

35

IBR Roofing Sheets 12ft (charcoal grey) 276

36

Beams 150mm x 40mm x 6m 126

37

Purlins 114mm x 40mm x 6m 90

38

Wall Plates 60
39

Iron Sheet Roofing Nails 4 inch 74 kgs

40

Galvanized Socket Union 15mm 16

41

Galvanized Plain Sockets 15mm 16

42

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 22 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/023/2021

PART 2 STATEMENT OF REQUIREMENTS

Solvent Cement 250mls 16
43

Hacksaw Blade 14mm 16

44

PVC Pipe lens 50mm x 3m 8

45

PVC Bends 80mm 16

46

Meshwire 2.4m x 4m 28
47

Total

VAT

Grand Total

LOT 2 List of Goods and Price Schedule

Item
Description of Goods Quantity² Unit Price3 Total Price4
No1

LOT 2:Supply and Delivery of Building [to be provided by [to be provided by

Materials for Health Posts the Bidder] the Bidder]
6X 6 Boxes 40
1

Conduit PVC Round Boxes 200

2

Conduit PVC Round Covers 100

3

Red Cable 16mm 30m

4
Black Cable 16mm 30m
5

Earth Cable 16mm 30m

6

2 inch Concrete Nails 6kgs

7

Daylight switch 16amp 6

8

1 gang 2 way switch 20

9

2 gang 2 way switch 20

10

6x 6 Cooker Unit 2
11

Sprag Tube 20mm x 4m 2

12

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 23 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/023/2021

PART 2 STATEMENT OF REQUIREMENTS

Sprag Tube Connectors 20mm 8
13

Cable Lugs 2.5mmx 6m 80

14

Cable Lugs 16mm x 6m 32

15

Cable Lugs 6mm x 6m 16

16

Coach screws 40
17

18W LED Tubes 36

18

10W Rom LED Bulbs 40

19

Poc Couplings 25mm 20

20

Nipples 25mm 20
21

Bonding Strips 23 Rolls

22

Bulk Head Toilet light 7

23

House meter Box 4

24

4 Inch steel Nails 6kgs

25

Female Couplings 25mm 9

26

Male Couplings 20mm 9

27

Cable Ties (pack) 8

28

Red Cable 2.5mm 8 rolls

29

Black cable 2.5mm 8 rolls

30

Earthwire cable 2.5mm 8 rolls

31

Red Cable 1.5mm 8 rolls

32

Black Cable 1.5mm 8 rolls

33

Earth Wire cable 1.5mm 8 rolls

34

Brass Lamp Holder 20

35

BE Pipes 8
36

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 24 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/023/2021

PART 2 STATEMENT OF REQUIREMENTS

Male Couplings 25mm galvanized 3
37

Vitamax Welding Rods 12 gauge 3kgs

38

Total

VAT

Grand Total

Note 1: Lots and packages should be shown as separate items.

Note 2: The description or quantity must indicate the unit of measure where relevant.
Note 3: Unit and total prices must be for delivery through to the final destination stated in Part 1.
Note 4: Include any additional costs, such as installation or commissioning.
The price to be quoted in the Price Schedule must be the total price of the bid, excluding any discounts
offered.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 25 | 45
BIDDING DOCUMENT FOR THE PROCUREMENT OF BUILDING MATERIALS FOR THE CONSTRUCTION OF
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

Part 2 Statement of requirements

DELIVERY SCHEDULE

Name of Bidder:

Bidder’s Reference Number:

{NOTE TO BIDDERS: IF THE DELIVERY PERIOD OFFERED, OR ANY OTHER DETAILS, DIFFER FROM
THE REQUIREMENTS BELOW, THIS SHOULD BE STATED IN YOUR TENDER}.

Delivery Date
Required by Bidder’s
Ite
Quantit Physical Procuring offered
m Description of Goods
y Unit Entity and Delivery
No
applicable period
INCOTERM
[Completed by
{to be provided by
LOT 1 Procuring
the Bidder}
Entity]
7 days from
Supply and Delivery of Buildings
date of Issuance
for Health Posts in Muzarabani
of Purchase
District
Order
PVC Y Junction 110mm 10
1

PVC T Junction 110mm 6

2

PVC Gully P Trap 110mm 4

3

PVC Inspection Eye 110mm 2

4

PVC Hooper Head 110mm 4

5

PVC Air Valves 110mm 4

6

Galvanized holder bats 15mm 16

7

PVC Pipes 110mm x6m 28

8

Wash Hand Basin brackets 8

9

Stainless Steel Sink Bowel Double 2

10

Waste Sink 38mm 8

11

Rubber P Trap 32mm-40mm 12

12

PVC Pipe Lens 80mm x 3m 8

13

S U P P L Y A N D D E L I V E R Y O F T A B L E T S F O R C O V I D 1 9 S U R V E I L L A N C E A T P O R T S
O F E N T R Y : P R O C U R E M E N T R E F E R E N C E N O : M O H C C / N C B / 0 2 3 / 2 0 2 0 P a g e 26 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

6 Inch Wire Nails 36kgs
14

Verandah Bolts 117mm 30

15

Cement 50kg 480

16

Rhino set 25kgs 68

17

Impermo 5kg 40
18

Insert Rubber Connector 110mm 6

19

5 Inch Wire Nails 60kgs

20

Hand Basins (pairs) 8

21

Pillar Tapes 15mm 8

22

Copper Connectors 15mm 8

23

Brass Stop Corks 15mm 8

24

Galvanized nipples 15mm 16

25

Galvanized Tees 15mm 16

26

Galvanized Elbows 15mm 16

27

Star Screw Drive1 1

28

4 Inch Steel Nails 2kgs

29

Polythene Black Paper 1 roll

30

Bonding Strips 10
31

BE Pipes 3
32

Galvanized Male Couplings 25mm 3

33

Bulk Head Toilet Lights 2

34

House Meter Box 1

35

IBR Roofing Sheets 12ft (charcoal grey) 276

36

Beams 150mm x 40mm x 6m 126

37

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 27 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

Purlins 114mm x 40mm x 6m 90
38

Wall Plates 60
39

Iron Sheet Roofing Nails 4 inch 74 kgs

40

Galvanized Socket Union 15mm 16

41

Galvanized Plain Sockets 15mm 16

42

Solvent Cement 250mls 16

43

Hacksaw Blade 14mm 16

44

PVC Pipe lens 50mm x 3m 8

45

PVC Bends 80mm 16

46

Meshwire 2.4m x 4m 28
47

LOT 2 Delivery Schedule

Delivery Date
Required by Bidder’s
Ite
Quantit Physical Procuring offered
m Description of Goods
y Unit Entity and Delivery
No
applicable period
INCOTERM
[Completed by
{to be provided by
LOT 2 Procuring
the Bidder}
Entity]
7 days from
Supply and Delivery of Buildings
date of Issuance
for Health Posts in Muzarabani
of Purchase
District
Order
6X 6 Boxes 40
1

Conduit PVC Round Boxes 200

2

Conduit PVC Round Covers 100

3

Red Cable 16mm 30m

4

Black Cable 16mm 30m

5

Earth Cable 16mm 30m

6

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 28 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

2 inch Concrete Nails 6kgs
7

Daylight switch 16amp 6

8

1 gang 2 way switch 20

9

2 gang 2 way switch 20

10

6x 6 Cooker Unit 2
11

Sprag Tube 20mm x 4m 2

12

Sprag Tube Connectors 20mm 8

13

Cable Lugs 2.5mmx 6m 80

14

Cable Lugs 16mm x 6m 32

15

Cable Lugs 6mm x 6m 16

16

Coach screws 40
17

18W LED Tubes 36

18

10W Rom LED Bulbs 40

19

Poc Couplings 25mm 20

20

Nipples 25mm 20
21

Bonding Strips 23 Rolls

22

Bulk Head Toilet light 7

23

House meter Box 4

24

4 Inch steel Nails 6kgs

25

Female Couplings 25mm 9

26

Male Couplings 20mm 9

27

Cable Ties (pack) 8

28

Red Cable 2.5mm 8 rolls

29

Black cable 2.5mm 8 rolls

30

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 29 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

Earthwire cable 2.5mm 8 rolls
31

Red Cable 1.5mm 8 rolls

32

Black Cable 1.5mm 8 rolls

33

Earth Wire cable 1.5mm 8 rolls

34

Brass Lamp Holder 20

35

BE Pipes 8
36

Male Couplings 25mm galvanized 3

37

Vitamax Welding Rods 12 gauge 3kgs

38

The delivery period required is measured from the date of the signing of the Contract
between the Procuring Entity and the Bidder.
The Secretary
The Project Site for delivery of the goods is
Ministry of Health and Child Care
the final destination:
5th Floor Procurement Office
Kaguvi Building
Cnr Simon V. Muzenda / Central Avenue
Harare

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 30 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

TECHNICAL SPECIFICATION AND COMPLIANCE SHEET

Name of Bidder:

Bidder’s Reference Number:

The Goods and Related Services must comply with following Technical Specifications and Standards:
[Columns a and b are completed by the Procuring Entity. Column c must be completed by the Bidder to
indicate the full specification of the items offered and their compliance with the specification required (in
Column b)]

A B C
Item description and full technical Specification
{Confirm full specification of items offered by
Item required (including applicable standards)
Bidder and compliance of items to detail in
No
column b}
LOT 1

1 PVC Y Junction 110mm

2 PVC T Junction 110mm
3 PVC Gully P Trap 110mm
4 PVC Inspection Eye 110mm
5 PVC Hooper Head 110mm
6 PVC Air Valves 110mm
7 Galvanized holder bats 15mm
8 PVC Pipes 110mm x6m
9 Wash Hand Basin brackets
10 Stainless Steel Sink Bowel Double
11 Waste Sink 38mm
12 Rubber P Trap 32mm-40mm
13 PVC Pipe Lens 80mm x 3m
14 6 Inch Wire Nails
15 Verandah Bolts 117mm
16 Cement 50kg
17 Rhino set 25kgs
18 Impermo 5kg
19 Insert Rubber Connector 110mm
20 5 Inch Wire Nails
21 Hand Basins (pairs)
22 Pillar Tapes 15mm
23 Copper Connectors 15mm
24 Brass Stop Corks 15mm
25 Galvanized nipples 15mm
26 Galvanized Tees 15mm
27 Galvanized Elbows 15mm
28 Star Screw Drive1
29 4 Inch Steel Nails

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 31 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

30 Polythene Black Paper
31 Bonding Strips

32 BE Pipes
33 Galvanized Male Couplings 25mm
34 Bulk Head Toilet Lights
35 House Meter Box
36 IBR Roofing Sheets 12ft (charcoal grey)
37 Beams 150mm x 40mm x 6m
38 Purlins 114mm x 40mm x 6m
39 Wall Plates
40 Iron Sheet Roofing Nails 4 inch
41 Galvanized Socket Union 15mm
42 Galvanized Plain Sockets 15mm
43 Solvent Cement 250mls
44 Hacksaw Blade 14mm
45 PVC Pipe lens 50mm x 3m
46 PVC Bends 80mm
47 Meshwire 2.4m x 4m

LOT 2: TECHNICAL SPECIFICATION AND COMPLIANCE SHEET

A B C
Item description and full technical Specification
{Confirm full specification of items offered by
Item required (including applicable standards)
Bidder and compliance of items to detail in
No
column b}
LOT 2

1 6X 6 Boxes
2 Conduit PVC Round Boxes
3 Conduit PVC Round Covers
4 Red Cable 16mm
5 Black Cable 16mm
6 Earth Cable 16mm
7 2 inch Concrete Nails
8 Daylight switch 16amp
9 1 gang 2 way switch
10 2 gang 2 way switch
11 6x 6 Cooker Unit
12 Sprag Tube 20mm x 4m
13 Sprag Tube Connectors 20mm
14 Cable Lugs 2.5mmx 6m
15 Cable Lugs 16mm x 6m
16 Cable Lugs 6mm x 6m
17 Coach screws
18 18W LED Tubes

19 10W Rom LED Bulbs

20 Poc Couplings 25mm

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 32 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

21 Nipples 25mm
22 Bonding Strips
23 Bulk Head Toilet light
24 House meter Box
25 4 Inch steel Nails
26 Female Couplings 25mm
27 Male Couplings 20mm
28 Cable Ties (pack)
29 Red Cable 2.5mm
30 Black cable 2.5mm
31 Earthwire cable 2.5mm
32 Red Cable 1.5mm
33 Black Cable 1.5mm
34 Earth Wire cable 1.5mm
35 Brass Lamp Holder
36 BE Pipes
37 Male Couplings 25mm galvanized
38 Vitamax Welding Rods 12 gauge

The detailed technical evaluation will examine the technical specification of the items offered in
column c and determine whether this meets the minimum specification in column b. Bidders must
complete column c or their tender will be rejected. Bidders are required to include technical
literature to positively support the details provided in column c.

37.0 Declaration by the Accounting Officer

MINISTRY OF HEALTH AND CHILD CARE HEAD OFFICE
Kaguvi Building
P. O. Box CY1122
Causeway
Harare

PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

DESCRIPTION: BIDDING DOCUMENT FOR SUPPLY AND DELIVERY OF BUILDING

MATERIALS FOR HEALTH POSTS IN MUZARABANI DISTRICT

DECLARATION ON SPECIFICATIONS

To whom it may concern

I hereby confirm that the specifications used for this tender for the SUPPLY AND DELIVERY OF

BUILDING MATERIALS FOR THE CONSTRUCTION OF HEALTH POSTS IN MUZARABANI

DISTRICT are neutral and fair and do not refer to any particular brand name or trademark, or to any

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 33 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

patent or design, or to any manufacturer or service provider. All bids shall be treated fairly and

equally and the tender has not been designed in a manner that favours any particular bidder.

Name of authorized signatory: Air Commodore Dr J Chimedza

Signature……………………………………………….…………
Position: Secretary for Health and Child Care

Date 29 October 2021

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 34 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

BID-SECURING DECLARATION

{The Bidder mustfill in this Form in accordance with the instructions indicated, where it has
been stated in the Bidding Procedures that a Bid-Securing Declaration is a requirement of
bidding}.

Procurement Reference number:

Date: …………………..………….[date (in day, month and year

format)]

Bidder’s Reference Number:

To: {full name of Procuring Entity}

We, the undersigned, declare that:

We understand that, according to the terms and conditions of your bidding documents, bids must be
supported by a Bid-Securing Declaration.

We accept that we may be debarred from bidding for any contract with a Procuring Entity in
Zimbabwe for a period of time to be determined by the Authority, if we are in breach of our
obligation(s) under the bidding conditions, because:

(a) we have withdrawn our Bid during the period of Bid validity; or

(b) having been notified of the acceptance of our Bid by the Procuring Entity during the period of
bid validity, we fail or refuse to execute the Contract.

We understand this Bid Securing Declaration will expire if we are not the successful Bidder, either
when we receive your notification to us of the name of the successful Bidder, or twenty-eight days
after the expiration of our Bid, whichever is the earlier.

Signed …………………………….. Name: ……………………………………

In capacity of: …………………………….. Date: …………………….(DD/MM/YY)
Duly authorised for and on behalf of:
Company ……………………………………………………………………………………
Address: ……………………………………………………………………………………
…………………………………………………………………………………….
Corporate Seal (where appropriate)

{Note: In case of a Joint Venture, the Bid Securing Declaration must be in the name of all the partners to the
Joint Venture that submits the Bid.}

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 35 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

DECLARATION OF CONFLICT/NON CONFLICT OF INTEREST AND NON-DISCLOSURE FORM

To:
The Secretary
Ministry of Health and Child Care
5th Floor Procurement Office
Kaguvi Building
Cnr Simon V. Muzenda / Central Avenue
Harare

RE: DECLARATION OF CONFLICT OF INTEREST

……………………………being the Supplier participating in the tender for the procurement

Of …………………………………………………. do hereby declare as follows:

I declare that to the best of my knowledge, I DO NOT HAVE conflict(s) of interest that prevent my full and
impartial participation of tender number………………………………. The nature of this conflict is described
below: -
…………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………....

Signature Date

NOTES
Conflict of interest refers to situations in which personal interests (which may include but not limited to
financial interests) may compromise, or have the appearance of, or potential for, compromising professional
judgment and integrity and, in doing so, the best interests of the company.

Examples of conflict of interest

• Having a financial interest in a potential tenderer, supplier, business partner, vendor or any other
company or organization which does business or intends to do business With Zimbabwe Power
Company.
• Being employed by (as staff member or volunteer) or providing service to any potential tenderer or
existing supplier, vendor or business partner
• Being a member of a potential tenderer or existing supplier's or vendor's management executive or
Board member.
• Receiving any kind of monetary payment or non-monetary gift or incentive (including hospitality) from
any tenderer, existing supplier or its representative.
• Canvassing or negotiating with any person with a view to enter into any of the arrangements stated
above.
• Having a close member of your family (which term includes unmarried partners) or personal friends
who fall into any of the categories outlined above
The above is a non-exhaustive list of examples, and it is the responsibility of each Director to ensure that any and
all potential conflicts, whether or not of the type listed above, are disclosed.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 36 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

BIDDERS DECLARATION FORM ON FRAUD AND CORRUPTION

1/We.....
hereby declare that I/ we will not be involved in any corrupt or fraudulent practices. I/we also
acknowledge that MOHCC will reject our proposal if found wanting and will be barred from
practicing in public procurement in Zimbabwe.

Authorized Signature

Name :.....

Designation :

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 37 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

PART 3 CONTRACT

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 38 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

Contract Agreement

Procurement Reference:
THIS CONTRACT AGREEMENT is made the [insert: date] day of [insert: month], [insert: year].

BETWEEN

(1) [insert complete name of Procuring Entity], a [ insert description of type of legal entity, for
example, an agency of the Ministry of .... of the Government of Zimbabwe, or corporation
incorporated under the laws of Zimbabwe] and having its principal place of business at [insert
full postal address of Procuring Entity] (hereinafter called “the Procuring Entity”), and

(2) [insert name of Contractor], a corporation incorporated under the laws of [insert: country of
Contractor] and having its principal place of business at [insert full postal address of
Contractor] (hereinafter called “the Contractor”).

WHEREAS the Procuring Entity invited Bids for certain Goods and ancillary services, viz., [insert brief
description of Goods and Services] and has accepted a Bid by the Contractor for the supply of those
Goods and Services in the sum of [insert Contract Price in words and figures, expressed in the Contract
currency] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are assigned to them
in the General and Special Conditions of Contract referred to below.

2. The following documents shall constitute the Contract between the Procuring Entity and the
Contractor, and each shall be read and construed as an integral part of the Contract:

(a) This Contract Agreement;

(b) Special Conditions of Contract;
(c) General Conditions of Contract;
(d) Technical Requirements (including Schedule of Requirements and Technical
Specifications);
(e) The Contractor’s Bid, original Price Schedules and Delivery Schedule;
(f) The Procuring Entity’s Notification of Contract Award;
(g) [Add here any other document(s)].
3. This Contract Agreement shall prevail over all other Contract Documents. In the event of any
discrepancy or inconsistency within the Contract Documents, then the documents shall prevail
in the order listed above.

4. In consideration of the payments to be made by the Procuring Entity to the Contractor as

mentioned below, the Contractor hereby agrees with the Procuring Entity to provide the Goods
and Services and to remedy any defects in them in conformity with the Contract.

5. The Procuring Entity hereby agrees to pay the Contractor in consideration of the provision of
the Goods and Services and the remedying of any defects in them, the Contract Price or such
other sum as may become payable under the Contract at the times and in the manner
prescribed by the Contract.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 39 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with the laws of Zimbabwe on the day, month and year indicated above.

For and on behalf of the Procuring Entity

Signed: ………………………………………..

Name:

In the capacity of: [Title or other appropriate designation]

For and on behalf of the Contractor

Signed: ………………………………………..

Name:

In the capacity of: [Title or other appropriate designation]

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 40 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

General Conditions of Contract

Any resulting contract is subject to the Zimbabwe General Conditions of Contract (GCC) for the
Procurement of Goods (copy available on request) except where modified by the Special Conditions
below.

Special Conditions of Contract

Procurement Reference Number: ……………………………………

The clause numbers given in the first column correspond with the relevant clause number of
the General Conditions of Contract.

GCC Special Conditions

reference

GCC 7.5 Eligible Countries: All countries are eligible, except for [list countries].

GCC 8.1 Notices: Any notice shall be sent to the following addresses:

For the Procuring Entity, the address shall be as given in the Contract document and
the contact shall be [state name of contact and the location where he/she can be found].

For the Contractor, the address shall be as given in the Bid and the contact shall be

{state name of contact}

GCC 19.1 Liquidated Damages: Liquidated Damages in terms of section 88 of the Act
shall/shall not [delete as appropriate] apply. [Where applicable, state the percentage of the
delivered price of the delayed Goods or unperformed Services for each week or part thereof of
delay until actual delivery or performance, up to a maximum deduction after which the
Contract may be terminated. State the terms of liquidated damages by specifying the details
as required in section 88 of the Act.]

GCC 21.2 Packing, Marking and Documentation: The goods shall meet the following special
packing requirements in addition to the general requirements stated in GCC clause
21.1 [State any special packing requirements]

The documents to be furnished by the Contractor are:

[insert the required documents, such as a negotiable bill of lading, a non-negotiable sea way
bill, an airway bill, a railway consignment note, a road consignment note, insurance
certificate, Manufacturer’s or Contractor’s warranty certificate, inspection certificate issued
by nominated inspection agency, Contractor’s factory shipping details etc]

Sample provision - For Goods supplied from abroad:

Upon shipment, the Contractor shall notify the Procuring Entity and the insurance
company in writing of the full details of the shipment. In the event of Goods sent by
airfreight, the Contractor shall notify the Procuring Entity a minimum of forty-eight
(48) hours ahead of dispatch, the name of the carrier, the flight number, the expected
time of arrival, and the waybill number. The Contractor shall email and then send
by courier the following documents to the Procuring Entity, with a copy to the

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 41 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

GCC Special Conditions

reference

insurance company:

(i) one original and two copies of the Contractor’s invoice, showing the
Procuring Entity as the consignee; the Contract number, Goods description,
quantity, unit price, and total amount. Invoices must be signed in original;

(ii) one original and two copies of the negotiable, clean, on-board through bill
of lading marked “freight prepaid” and showing Procuring Entity as the
consignee and Notify Party as stated in the Contract, with delivery through
to final destination as per the Schedule of Requirements and two copies of
non-negotiable bill of lading, road consignment note, truck or air waybill, or
multimodal transport document, marked “freight prepaid” and showing
delivery through to final destination as per the Schedule of Requirements;

(iii) two copies of the packing list identifying contents of each package;

(iv) copy of the Insurance Certificate, showing the Procuring Entity as the
beneficiary;

(v) one original of the manufacturer’s or Contractor’s Warranty Certificate

covering all items supplied;

(vi) original copy of the Certificate of Inspection furnished to the Contractor by

the nominated inspection agency and six copies [state whether inspection is
required];

(vii) [any other procurement-specific documents required for delivery/payment

purposes].
Sample provision - For Goods from within Zimbabwe

Upon or before delivery of the Goods, the Contractor shall notify the Procuring
Entity in writing and deliver the following documents to the Procuring Entity:

(i) one original and two copies of the Contractor’s invoice, showing the
Procuring Entity, the Contract number, Goods’ description, quantity, unit
price, and total amount. Invoices must be signed in original;

(ii) two copies of delivery note, road consignment note, truck or air waybill, or
multimodal transport document showing Procuring Entity as the consignee
and delivery through to final destination as stated in the Contract;

(iii) copy of the Insurance Certificate, showing the Procuring Entity as the
beneficiary;

(iv) four copies of the packing list identifying contents of each package;

(v) one original of the manufacturer’s or Contractor’s Warranty certificate

covering all items supplied;

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 42 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

GCC Special Conditions

reference

(vi) original copy of the Certificate of Inspection furnished to the Contractor by

the nominated inspection agency and six copies (where inspection is
required);

(vii) [other procurement-specific documents required for delivery/payment purposes].

The above documents shall be received by the Procuring Entity before arrival of the
Goods and, if not received, the Contractor will be responsible for any consequent
expenses.

GCC 22.1 Insurance: The Goods shall be insured [state whether as specified in the Incoterms or any
alternative arrangement.].

GCC 23.1 & Inspections and tests: the tests and/or inspections of the Goods and Related Services
23.2 that the Contractor is required to carry at its own expense are: [provide details
including the place where the tests will be carried out or delete].

GCC 24.1 Performance security: The Contractor shall provide a performance security of [state
a fixed amount or percentage, which shall be no more than ten (10) per cent] of the Contract
Price. The performance security shall be denominated in the currency of the Contract
and issued by a Bank located in Zimbabwe or a foreign Bank through
correspondence with a Bank located in Zimbabwe or from another financial
institution acceptable to the Procuring Entity. The format shall be based on the
template following the Special Conditions of Contract in this Part [Delete if
performance security is not required.]

GCC 24.4 Reduction of performance security [State whether the Performance Security will be
progressively reduced in line with the Contractor’s progress in delivering or completing the
procurement requirement to which the security relates]

GCC 25.1 Warranty: The period of the warranty shall be [state number of] months.

GCC 25.6 Failure to remedy a defect: The period allowed to the Contractor to remedy a defect
during the period of the Warranty shall be [state number of months or days].

GCC 29.1 Price adjustments: The following price adjustments are applicable [State any
arrangements for adjustment of the contract price.]

GCC 30.1 Terms of Payment: The structure of payments shall be:

Sample provision

Advance payment: [State whether any advance payment, as defined in section 63 (1) of the
Regulations is to be made and any security required or delete this provision.]

On Delivery: Ninety (90) per cent of the Contract Price shall be paid within a
maximum of sixty (60) days of receipt of the Goods and upon submission of the
documents specified in GCC Clause 13.

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 43 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

GCC Special Conditions

reference

On Acceptance: The remaining ten (10) per cent of the Contract Price shall be paid
to the Contractor within thirty (30) days after the date of the acceptance certificate
for the respective delivery issued by the Procuring Entity.

GCC 31.1 Contract Administration Fee: The Contract Administration Fee set out in Part V of
the Fifth Schedule of the Regulations is due upon the signing of the Contract and the
applicable Fee is $ [State applicable Fee or delete].

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 44 | 45
 BIDDING DOCUMENT FOR THE PROCUREMENT OF SUPPLY AND DELIVERY OF BUILDING MATERIALS FOR
HEALTH POSTS: PROCUREMENT REFERENCE NO: MOHCC/CT/058/2021

PART 2 STATEMENT OF REQUIREMENTS

Bank Guarantee for Performance Security

[Delete page if no Performance Security is required in the SCC]

[This is the format for the Performance Security to be issued by a commercial bank in Zimbabwe in accordance
with GCC 18.1]

Contract No: Date:

To:

[Name and address of Procuring Entity]

PERFORMANCE GUARANTEES No:

We have been informed that [name of supplier] (hereinafter called “the Supplier”) has
undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract] (hereinafter
called “the Contract”) for the supply of [description of goods and related services] under the Contract.

Furthermore, we understand that, according to your conditions, Contracts must be supported

by a performance guarantee.

At the request of the Supplier, we [name of bank] hereby irrevocably undertake to pay you,
without cavil, delay or argument, any sum or sums not exceeding in total an amount of [insert amount
in figures and in words] upon receipt by us of your first written demand accompanied by a written
statement that the Supplier is in breach of its obligation(s) under the Contract conditions, without you
needing to prove or show grounds or reasons for your demand of the sum specified therein.

This guarantee is valid until full recovery of the entire sum of money above stated,
consequently, we must receive at the above-mentioned office any demand for payment under this
guarantee in case of default.

Signature Signature

S U P P L Y A N D D E L I V E R Y O F B U I L D I N G M A T E R I A L S F O R T H E C O N S T R U C T I O N O F
H E A L T H P O S T S : P R O C U R E M E N T R E F E R E N C E N O : M O H C C C / C T / 0 5 8 / 2 0 2 1 P a g e 45 | 45