Wollo University

Kombolcha Institute of Technology

College of Informatics
Department of Information Technology

Title:-Parent Student Follow-Up System for Kombolcha Mesenado School.

Prepared By: - 1. Mohammed Seid

2. Yemane Yitayew
3. Abdulaziz Mohammed
4. Yimer Seid
5. Worku Sewbihon
[Link] Worku

Advisor’s name: - Habib @

Kombolcha, Wollo, Ethiopia

November 2012
Declaration

This is to declare that this project titled {project title goes here} is done by 4 th year Information
Technology students for partial fulfillment of bsc in Information technology. It is submitted to
Department of Information Technology.

Approval sheet

Examining committee members Signature Date

1. Examiner 1
2. Examiner 2
3. Examiner 3
4. Examiner 4

Advisor’s name Signature Date

Group members Signature Date

1.
2.
3.
4.
5.

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Table of Contents
Approval sheet..................................................................................................................................i
Chapter One:....................................................................................................................................1
1. Introduction..............................................................................................................................1
1.1. Background of the system.....................................................................................................1
1.2. Statement of the Problem......................................................................................................2
1.3. Objective of the Project.........................................................................................................2
1.3.1. General Objective...........................................................................................................2
1.3.2. Specific Objectives.........................................................................................................3
1.4. Methodology.........................................................................................................................3
1.4.1. Data Gathering Methods................................................................................................3
1.4.2 Design Methodology.......................................................................................................4
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 1.4.3 Implementation Methodology.........................................................................................4
1.5. Feasibility Study...................................................................................................................5
1.5.1. Technical Feasibility......................................................................................................5
1.5.2. Operational Feasibility...................................................................................................5
1.5.3. Economical Feasibility...................................................................................................6
1.5.4. Schedule Feasibility.......................................................................................................6
1.6. Risks and Assumptions.........................................................................................................7
1.7. Scope of the Project..............................................................................................................7
[Link] Scope of the Project....................................................................................................7
[Link] Scope of the Project..................................................................................................7
1.8. Limitation of the Project.......................................................................................................8
1.9. Significant of the Project.......................................................................................................8
1.10. Budget plan.........................................................................................................................9
1.11. Organization of the project.................................................................................................9
References......................................................................................................................................10

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Chapter One:

1. Introduction

There is a widening gap of communication between parents and school children. Parents say they
have no means to follow up their kids or students at school or they must go regularly to the
school of their children. Students have used all possible ways to be hiding their facts how they do
in school from their parents. This is happened because of their weak link between their school
and their parents.

It is not that parents don’t want to follow up their children but that they usually don’t have time
to go to school and spend time with the teacher, even their parents may exist far apart from their
student’s school so this also make difficult to control and follow their students in convenient
ways. That is why such a student follow up system would be a good solution to the contemporary
problem.

1.1. Background of the system

Kombolcha Mesenado school is found South Wollo Zone in Kombolcha town. It is located on
the south, besides to the center of Dessie city. This high school started its function in 1973 E.C
with 25 teachers (Degree and Diploma), 6 mangers. Currently in this year it consists of about
1497 grade nine and 1220 grade ten students, 684 and 673 grade eleven and twelve students
respectively.

Komblocha Mesenado school consists of academic staff, and administration staff of supportive
offices such as guards, record officer etc. The tasks performs in the school are like registering
students, registering new academic staff and administrative staff, student grades, clubs formation
and organization, one to five student formation, students exam schedule announcement and
producing different reports. And also at the beginning of each academic year which starts in
September, the students get registered and register new academic staff and administrative staff.

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Kombolcha Mesenado School is communicating with the students parent is traditional and time
consuming .The communication is not enough the parent to follow up their children’s (Mr.
Bekele. M Director, 2012).

1.2. Statement of the Problem

Now a day, Parents and Kombolcha Mesenado School doesn’t have enough communication
between each other because of this reason:

 Parents cannot get their children’s continuous assessment result as soon as possible
because of time.
 The students adopt bad behavior because they hide and act doing good things or they
learn properly.
 Parents can not able to control their children easily.
 Parent and school communications is tedious and time consume.
 Parents don’t know their Childs status in school
 The students can’t success their goal or aim
 Lining of students to tell truth for their parent if they failed or get less score.
 The student is also lies the teacher when they abases in the class.
 The students are not attending in class properly.
 The system, generally, doesn’t provide opportunity for the parents to work on their
children in a close collaboration with the teachers and in general with the school.

1.3. Objective of the Project

1.3.1. General Objective

The general objective of this project is to design and develop Parent student follow-up
system for Kombolcha Mesenado School.

1.3.2. Specific Objectives

In order to achieve the general objective the following specific objectives are needed:

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  To generate result card of students for parents.
 To generate basic information's such as test, quiz, assignment, final exam attendance
(absence and presence), and lateness of student to parents.
 To fill student attendance properly.
 To sharing information and idea between school and parent by sending messages.
 To report students number of lateness, absence and presence.
 To post news those are related to the school.
 To notify celebration days and important meeting days.

1.4. Methodology
A methodology is a formalized approach to implementing the system development life cycle
(i.e., it is a list of steps and deliverables).

In order to accomplish this project on time and within the cost, we would follow different
procedures and methods.

Here are the main methods and techniques to be used and specify our system methodology use in
our project. And now we show how each specific objective can be employed with enough detail
to enable an independent and informed assessment.

1.4.1. Data Gathering Methods

Data collection methodology is the way of gathering relevant data/information to study problems
of the current system.
 Interview: We use this methodology to interview people that are directly involved on
school service and have useful information for that desired system. Interviewing can be
used to get facts, clarify facts, generate interest, get the end user involved, identify
requirement and ask for ideas and opinions.
 Observation: We also get information through observing the school all academic
staff ,because this method is also a useful data collection technique that assists the team
to assess the manual system by participating or watching in the real work and forms using
in the existing manual system.

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  Internet: we gather much relevant information by using search engines from many
website and we are gather other websites to perform our projects.

1.4.2 Design Methodology

For our proposed system we preferred the object-oriented system analysis and design (OOSAD)
approach, which is by using unified modeling language (UML). Many methodologies have been
developed and introduced in order to implement SDLC (System Development Life Cycle)
among those we select the incremental design methodology ([Link].D, 2017).
The incremental build model is the method of software development where the model is
designed implemented and tested incrementally until the product is finished. We select this
method Due to this reason.
 Generates working software quickly and early software lifecycle.
 More flexible: -less cost to change scope and requirements
 Easier to test and debug during a small iteration.
 Easier to manage risk because risky pieces are identified and handled during its iteration.
 Each iterates are easily manageable.

1.4.3 Implementation Methodology

Since school is a big organization, we would design an interactive web application that parent
can easily get information from the sites and interact with the organization.

[Link]. Software requirements

We have used the following software tools in doing our project

 Dreamweaver
 Wamp server
 MYSQL database system  

[Link]. Hardware requirements

We have used the following hardware tools in doing our project

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  Computer: -
Processor (Intel(R) core (TM) i5 3217U CPU @) 2.52KHZ
RAM 8.00GB

1.5. Feasibility Study

The feasibility study is the preliminary study that determines whether a proposed system project
is financially, technically and operationally viable. The alternative analysis usually include as
part of the feasibility study, identifies viable alternatives for the system design and development.

1.5.1. Technical Feasibility

We believe that building this system would involve through technical knowledge and technology
availability. In technical feasibility we should notify that our new system can implement with
current technology and the customer has enough experience using that technology.
Technical feasibility addresses these two main things:
 Is the technology practical?
Which means the system can understand easily for the users how to use it
 The ability to do on that technology? That is the system can fit with the technology that is
applicable to the current time

1.5.2. Operational Feasibility

The new system would support the major activities of managing how the parent can follow their
children and would take advantage to solve the problem out lined in the statement of the problem
section .The users (teacher, record office, parent and admin) can operate the system with little
training. So we can say that it is operationally feasible.

1.5.3. Economical Feasibility

The purpose of the economic feasibility assessment is to determine the positive economic
benefits to the organization that the proposed system would provide. It includes quantification
and identification of all the benefits expected. This assessment typically involves a cost/ benefits
analysis.

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 Economical Feasibility is categorized in to two:-

[Link]. Tangible feasibility

Since the proposed system is web-based, it reduces the costs that are assigned to avoid any
wastage of time and paper to handle the student’s information.

[Link].Intangible benefit

These are the benefits that the users can get after the proper completion of the proposed system.
 The system gives satisfaction for the parents and administrators because it is user
friendly.
 Makes teachers, record officer and parents interested to work and join to this system.
Workflow would be efficient and effective.

1.5.4. Schedule Feasibility

Schedule feasibility concerned with analyzing the expected completion date of the project and
`the constraints that may bring change to this date. We have so many fixed schedules to work
together. So, the project team members think that the project would be finished within the
specified time.

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1.6. Risks and Assumptions

1.7. Scope of the Project

1.7.1. In Scope of the Project

The scope of this project is to make the system where registered parents have access to students
profile such as assessment, final result, and get information on the student in concern submitted
by the teacher. The teachers also have the access and obligation to regularly update the status of
the student in uploading (adding) every score, absence, lateness. This system is applicable only
Kombolcha Mesenado school teachers, students, parents and record officer. And also this system
is allowed to peoples that read and write English.

[Link] Scope of the Project

This project is not concerned with all other aspects of the school system. It does not consider the
student registration, Administration, finance, policy, or any other aspect other than the
communication channel between the school and the parents.

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1.8. Limitation of the Project

1.9. Significant of the Project

As the objective of the new system to be developed is to handle such parent-school

communications in a better efficient and effective way, it surely gives a lot of benefits that
parents would have a web based access to all possible records or information on their children.
This saves the parents time and energy. They can have this information at any time and place
they want as long as the school keeps updating the students’ record on line.

The school also benefits from this project in many ways. Primarily, the school would be able to
communicate with the parents effectively and efficiently. This helps the school to avoid the
problem of information gap which affects the effectiveness of addressing student’s problem or
weakness that should be addressed in time. The school would also be able to satisfy parents in
the timely and transparent communication. On the other hand the parents, as stakeholders of the
school, would save their time and energy while they access all the necessary and timely
information about their children. With all these benefits, the school would also be able to build
good image, draw the attention of more parents who are interested to have a close follow up on
their children that would result in more number of new registrations. Moreover, with the close
cooperation of the students, parents and the teachers, it paves a way of making students more
successful, disciplined and saved from ruined school times.

In general the system provides the following significance:-

 The students can have good behavior

 Parents control their children easily
 Parent and school communications is efficient and effective
 Parents know their Childs status in school
 The students can success their goal or aim
 Lining of child's is avoided.
 It support the student to attend in the class everyday
 Making students more successful and disciplined from school.

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  Gave more relation between school and parent communication.
 The students are attending in class properly.

1.10. Budget plan

This describes the costs that are finished when we develop our software from initial stage up to
implementation stage.
No. Name of Tools Quantity Amount of cost
1 Laptop Computer 1 14,000.00 birr
2 Flash disk 1 160.00 birr
3 For printing document - 200.00 birr
4 Paper 1/2 pack 90.00 birr
5 Internet( for reading) - 100.00 birr
6 Utility expense - 100.00 birr
7 Transportation - 15.00birr
9 TOTAL 14665.00 birr

Table 1.1 Budget Plan of the Project

1.11. Organization of the project

This project documentation is organized into five chapters. The first chapter….. . The second
chapter….. The third chapter covers about …. The fourth chapter deals the data analysis and
finding of the results. The fifth chapter encompasses the conclusion and recommendation for
future studies.

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References
[Link].D. (2017). Object-Oriented analysis and Design.

Mr. Bekele. M Director, s. (2012, 03 22). Parent Student follow-Up system. (G. Members, Interviewer)

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