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Writing Effective Proposals and Reports

The document provides guidelines on how to write formal proposals and reports, emphasizing a structured format with clear sections and headings. Key elements include stating the report's aim, using formal language, avoiding personal opinions, and summarizing recommendations. It also offers useful phrases for introductions, reporting results, presenting lists, drawing conclusions, and making recommendations.

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Ines Huete
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21 views1 page

Writing Effective Proposals and Reports

The document provides guidelines on how to write formal proposals and reports, emphasizing a structured format with clear sections and headings. Key elements include stating the report's aim, using formal language, avoiding personal opinions, and summarizing recommendations. It also offers useful phrases for introductions, reporting results, presenting lists, drawing conclusions, and making recommendations.

Uploaded by

Ines Huete
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

HOW TO WRITE PROPOSALS AND REPORTS

A Proposal / Report is a formal piece of writing where specific information and evidence are presented,
analysed, and applied to a particular problem or issue.

The information is presented in a clearly structured format making use of sections and headings so that the
information is easy to follow. Finally, it presents a number of recommendations.

When you write a report here are the top things you need to think about:

• You need to write 4 or 5 paragraphs, including an introduction and recommendation.


• The first paragraph should state the “aim of the report” + where you got the information
• Use headings to make it easier to read.
• Use points under each heading with “bullet points” or numbers. You can also use percentages
• Avoid your personal opinion and “I”, “my” , “We” etc. Use the passive voice.
• Use formal language and generalising functions.
• Sum up the report’s possible recommendations and suggest the best one(s).

This is some useful language to use in reports

Introduction

✓ This report is intended to


✓ The objective/aim of this report is to..
✓ A number of … were interviewed…
✓ A survey was carried out among …..
✓ This report is based on a survey of ……. People between the ages of …

Reporting results

✓ Many of those interviewed stated that….


✓ Others pointed out that….
✓ Several people thought that..
✓ Some people are saying…
✓ Many people complained, suggested, recommended
✓ Another option that was mentioned was…
✓ The majority of students mentioned that …..whereas others expressed …

Presenting a list

✓ The following items should be taken into account


✓ Some people gave the following reasons:
✓ They made the following points:

Presenting conclusions

✓ Both/All the ideas seemed interesting but….


✓ Taking all the points into consideration….
✓ Some of the ideas have benefits,
✓ In the light of the above,
✓ All things considered,

Making recommendations

✓ Therefore, I would recommend that.. ✓ Without a doubt the first option was…
✓ It would be advisable... ✓ It would seem that… is the best idea.
✓ On balance then, I feel that…

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