UNIVERSTY OF DAR ES SALAAM

COLLEGE OF ENGINEERING AND TECHNOLOGY (CoET)

DEPARTMENT OF STRUCTURAL AND CONSTRUCTION

PRACTICAL TRAINING 3

ACADEMIC YEAR (20212022)

Submitted by

IJUMBA ENOCK M
2018-04-10124

For

[Link]. IN QUANTITY SURVEYING

NOVEMBER 2021
 Table 1: Showing Report summary
LEARNING AND PRACTICE ON
TASK: PRE AND POST CONTRACT
ACTIVITIES
STUDENT: IJUMA ENOCK M

STUDENT NO: 2018-04-10124

CONTACT NO: +2557 101 151 52

TANZANIA BUILDING
TRAINING AGENCY:
AGENCY
[Link] 90272 DAR ES
ADDRESS:
SALAAM TANZANIA

TELEPHONE
0262322991/232251
NUMBER:

2nd AUGUST 2019 TO 25th

PERIOD OF
SEPTEMBER
TRAINING:
2021

TRAINING OFFICER QS EDINA SAMSON

SUPERVISOR: QS MASOUD MAKOYE

DATE SUBMITED: 12th NOVEMBER 2021

SIGNATURE:

i
DECLARATION
I hereby and declare that this report of practical training 3 is original work of IJUMBA ENOCK
MWEMEZI and is my own effort, knowledge and finding. This is the product of daily activities
and work performed Tanzania Buildings Agency, also from my hardworking, consultation from
my supervisors and general knowledge from class.

SUPERVISORS APPROVAL HEAD OF DEPARTMENT OF STRUCTURAL

AND CONSTRUCT

……………………………………………… …………………………………………………………..

ii
ACKNOWLEDGEMENTS
Firstly, I like to thank almighty God for keeping me healthy and safe during the whole period
of training. Secondly, I am very grateful for the assistance rendered to me by the University of
Dar es Salam, College of Engineering and Technology (CoET), Department of structural and
construction and my parents for the opportunity and their contribution towards accomplishment
my practical training. Thirdly, I express my deep gratitude to Tanzania Building Agency (TBA),
Arch. Edwin Mwangasa, QS Edna Samson, QS Ester Adam, and QS Happy for their valuable
assistance during my practical training period. Finally, I would like to thank my other fellow
trainees for the full cooperation they showed me during my practical training

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ABSTRACT
This report explaining on we learn on pre and post contract activities of quantity surveying in
practical training period. In the whole period of practical training and under assist training officer
helps us to practice and understand both pre and post contract activities and how they operate on
construction industry.

During my practical training in TANZANIA BUILDING AGENCY (TBA) I perform most of

the task as the cost consultant and this made me competent in pre and post contract activities on
building construction project. Major activities that were conducted are; Measurement (taking-off
quantities) and billing, preparation of financial appraisal, preparation of interim valuation,
preparation, condition survey report, participate in site possession meeting, attending in site
meeting, pricing of tender document, prepare preliminary cost estimate and prepare the program
of work.

iv
Table of Contents
DECLARATION.........................................................................................ii
ACKNOWLEDGEMENTS..........................................................................iii
ABSTRACT..............................................................................................iv
LIST OF TABLES.......................................................................................x
LIST OF FIGURES....................................................................................xi
CHAPTER ONE.........................................................................................1
GENERAL SUMMARY...............................................................................1
1.0 INTRODUCTION...........................................................................................................1
1.1 GENERAL REPORT ABOUT THE COMPANY.......................................................1
1.1.1 ORIGIN OF THE COMPANY......................................................................................1
1.1.2 OBJECTIVES................................................................................................................2
1.1.3 TBA`s VISION AND MISSION.....................................................................................2
1.1.4 SUMMARY OF THE WORK PERFORMED..............................................................2
CHAPTER TWO........................................................................................4
WEEKLY REPORTS..................................................................................4
WEEK REPORT ONE.................................................................................4
MAIN JOB: STRUCTURAL CONDITION SURVEYING ON DAR ES SALAAM
RAPID TRANSITS (DART) TERMINALS...........................................................................4
2.1.0 CONDITIONAL SURVEYING.....................................................................................4
2.1.1 AIM OR OBJECTIVE OF THE CONDITION SURVEY............................................4
2.1.2 TIME..............................................................................................................................4
2.1.3 TOOLS AND EQUIPMENTS.......................................................................................4
2.1.4 PARTICIPANTS INVOLVED......................................................................................5
2.1.5 PROCEDURES..............................................................................................................5
2.1.6 RECCOMENDATIONS AND CHALLENGES............................................................6
2.1.7 CONCLUSION..............................................................................................................6
WEEKLY REPORT TWO............................................................................7
MAIN JOB: STRUCTURAL CONDITION SURVEYING ON DAR ES SALAAM
MARINE INSTITUTE..............................................................................................................7
2.2.0 CONDITIONAL SURVEYING.....................................................................................7
2.2.1 AIM................................................................................................................................7

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 2.2.3 TIME TAKEN...............................................................................................................7
2.2.4 TOOLS AND EQUIPMENTS USED............................................................................7
2.2.5 PARTICIPANTS INVOLVED......................................................................................7
2.2.6 PROCEDURE................................................................................................................8
2.2.7 RECCOMENDATIONS AND CHALLENGES............................................................9
2.2.8 CONCLUSION..............................................................................................................9
WEEKLY REPORT THREE......................................................................10
MAIN JOB: SITE MEETING FOR PROPOSED DESIGN CONSTRUCTION OF
PRIMARY COURT AT CHANIKA DAR ES SALAAM....................................................10
2.3.0 SITE MEETINGS........................................................................................................10
2.3.1 AIM FOR CONDUCTING SITE MEETING.............................................................10
2.3.2 PARTICITAPNTS INVOLVED..................................................................................10
2.3.3 TIME TAKEN..............................................................................................................10
2.3.4 PROCEDURES FOR THE SITE MEETING.............................................................10
2.3.4 RECCOMENDATIONS AND CHALLENGES..........................................................11
2.3.4 CONCLUSION............................................................................................................11
WEEKLY REPORT FOUR........................................................................13
MAIN JOB: PREPARATION OF BILLS OF QUANTITY AT DMI................................13
2.4.0 BILLS OF QUANTITY...............................................................................................13
2.4.1 AIM..............................................................................................................................13
2.4.2 PARTICIPANTS INVOLVED....................................................................................13
2.4.3 TIME TAKEN..............................................................................................................13
2.4.4 PROCEDURES............................................................................................................13
2.4.5 CHALLENGES AND RECCOMENDATIONS..........................................................14
2.4.6 CONCLUSION............................................................................................................14
WEEKLY REPORT FIVE..........................................................................16
MAIN JOB: RE-MEASUREMENT AT PRIMARY COURT CHANIKA........................16
2.5.0 RE-MEASUREMENT.................................................................................................16
2.5.1 AIM OF THIS TASK...................................................................................................16
2.5.2 PARTICIPANT INVOLVED......................................................................................16
2.5.3 TIME TAKEN..............................................................................................................16
2.5.4 PROCEDURES............................................................................................................16
2.5.5 CHALLENGES AND RECCOMENDATIONS..........................................................17

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 2.5.6 CONCLUSION............................................................................................................17
WEEKLY REPORT SIX............................................................................18
MAIN JOB: PREPARATION OF BILLS OF QUANTITY FOR FENCE AT TBC........18
2.6.0 BILLS OF QUANTITY...............................................................................................18
2.6.1 AIM..............................................................................................................................18
2.6.2 PARTICIPANTS INVOLVED....................................................................................18
2.6.3 TIME TAKEN..............................................................................................................18
2.6.4 PROCEDURES............................................................................................................18
2.6.5 CHALLENGES AND RECCOMENDATIONS..........................................................19
2.6.6 CONCLUSION............................................................................................................19
WEEKLY REPORT SEVEN.......................................................................21
MAIN JOB: PROJECT HAND OVER FOR THE CONSTRUCTION OF DISPENSARY
AT WATER INSTITUTE.......................................................................................................21
2.7.0 PROJECT HAND OVER............................................................................................21
2.7.1 AIM OF THIS TASK...................................................................................................21
2.7.2 PARTICIPANT INVOLVED......................................................................................21
2.7.3 TIME TAKEN..............................................................................................................21
2.7.4 PROCEDURES............................................................................................................22
2.7.5 CHALLENGES AND RECCOMENDATIONS..........................................................22
2.7.6 CONCLUSION............................................................................................................22
WEEKLY REPORT EIGHT.......................................................................23
MAIN JOB: PREPARATION OF CONSULTANCY PROGRESS REPORT.................23
2.8.0 CONSULTANCY PROGRESS REPORT...................................................................23
2.8.1 AIM OF THIS TASK...................................................................................................23
2.8.2 PARTICIPANTS INVOLVED....................................................................................23
2.8.3 TIME TAKEN..............................................................................................................23
CHAPTER THREE...................................................................................28
SPECIFIC REPORT...................................................................................................................28
STRUCTURAL CONDITIONAL SURVEY AT DAR ES SALAAM MARINE
INSTITUTE.............................................................................................28
3.0 CONDITIONAL SURVEYING.......................................................................................28
3.1 AIM................................................................................................................................28
3.2 TIME TAKEN...............................................................................................................28

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3.3 TOOLS AND EQUIPMENTS USED..........................................................................28
3.4 PARTICIPANTS INVOLVED....................................................................................28
3.5 PROCEDURE...............................................................................................................29
3.7 AREA OF INSPECTION.............................................................................................30
3.8 ADDITION OF STRUCTURES..................................................................................30
3.9 DATE OF INSPECTION.............................................................................................30
3.10 OBJECTIVE OF THE PROJECT..........................................................................30
3.11 SCOPE OF THE CONSULTANT’S WORKS.......................................................31
3.12 PROJECT TEAM COMPOSITION.......................................................................31
3.13 METHODOLOGY....................................................................................................36
3.14 ARCHITECTURAL ELEMENTS..........................................................................36
3.15 STRUCTURAL ELEMENT....................................................................................38
3.16 ELECTRICAL INSTALLATION ELEMENT......................................................38
3.17 WASTE AND CLEAN WATER SUPPLY SYSTEM............................................38
3.18 SANITARY FITTINGS............................................................................................39
3.19 ICT INSTALLATION ELEMENT.........................................................................39
3.20 CONDITION SURVEY RESULTS BASED ON SITE VISIT AND
INSPECTION..........................................................................................................................39
3.20.1 REHABILITATION OF WELDING BAY – PHASE II............................................39
3.20.2 REHABILITATION OF STORE ROOM – WELDING BAY...................................40
3.20.3 REHABILITATION OF HALL No.01, No.02 & No.03..............................................40
3.20.4 REHABILITATION OF GENERAL HALL BUILDING STRUCTURE..................41
3.20.5 WELDING WORKSHOP............................................................................................41
3.20.6 REHABILITATION OF ROOM No.32 & No.39........................................................41
3.20.7 ERECTION OF GUARD RAIL..................................................................................41
3.20.8 REHABILITATION OF KITCHEN AND TOILET FACILITIES FOR STAFF AND
STUDENTS.................................................................................................................................41
3.20.9 MAIN OFFICE BUILDING........................................................................................42
3.20.10 CONTAINER SUPPLY AND FABRICATION FOR OFFICE USE......................42
3.20.11 INSTALLATION OF FIRE EXTINGUISHERS AND SAFETY SIGNS...............42
3.20.12 PROVISION OF FIRST AID ROOM.....................................................................42
3.20.13 REHABILITATION OF OFFICE ROOMS NO. 17A and 18.................................42
3.21 OBSERVATIONS, DEFECTS AND WORK TO BE DONE...............................43
3.22 PROJECT DURATION AND COMPLETION.....................................................64

viii
 3.23 RECOMMENDATIONS AND CONCLUSION....................................................65
3.23.1 RECOMMENDATION............................................................................................65
3.23.2 CONCLUSION..........................................................................................................65
CHAPTER FOUR.....................................................................................66
CHALLENGES, RECCOMENDATION AND CONCLUSION........................................66
4.2 RECCOMENDATIONS...............................................................................................66
4.3 CONCLUSION..............................................................................................................66
REFERENCE...........................................................................................67

ix
LIST OF TABLES
TABLE 1: SHOWING REPORT SUMMARY............................................................................... I
TABLE 2:SHOWING TEAM COMPOSITION FOR CONDITIONAL SURVEY....................32
TABLE 3:SHOWING OBSERVATION, DEFECTS AND WORK TO BE DONE...................43

x
LIST OF FIGURES
FIGURE 1: SHOWING DEFECTS OBSERVED DUIRNG CONDITIONAL SURVEY ......................................6

FIGURE 2: SHOWING CONDITIONAL SURVEY AT DMI........................................................................9

FIGURE 3: SHOWING PLUMBING FIX DURING SITE INSPECTION.......................................................12
FIGURE 4: SHOWING ELECTRIC FIXING DURING SITE INSPECTION...................................................12
FIGURE 5: SHOWING THE PARTICIPANT INVOLVED IN RE MEASUREMENT......................................17
FIGURE 6: SHOWING PLASTERING WORK TO THE BUILDING...........................................................26
FIGURE 7: SHOWING SKIMMING PROGRESS IN THE BUILDING.........................................................26
FIGURE 8: SHOWING EXISTING CONCRETE FLOOR WHERE TERRAZO FLOOR FINISH WILL BE
APPLLIED................................................................................................................................43

FIGURE 9: SHOWING SETTLEMENT OF WATER AT THE ENTRY TO THE WELDING BAY AND OTHER

PHOTO SHOWING THE NEWLY CONSTRUCTED WELDING BAY WITHOUTH RAIN WATER

GUTTER...................................................................................................................................44

FIGURE 10: PHOTO SHOWING EXISTING WALL TO BE DEMOLISHED................................................45

FIGURE 11: PHOTO SHOWING EXISTING DEFECTED CUBE PARTITIONS TO BE REPLACED................46
FIGURE 12: PHOTO SHOWING NEWLY CONSTRUCTED CUBES OPENINGS WHERE DOOR SHUTTERS
ARE TO BE PROVIDED.............................................................................................................46

FIGURE 13: PHOTO SHOWING CEILING FINISH AT NEWLY CONSTRUCTED WELDING BAY WHICH HAS
TO BE MODIFIED.....................................................................................................................47

xi
xii
 CHAPTER ONE

GENERAL SUMMARY
1.0 INTRODUCTION.

1.1 GENERAL REPORT ABOUT THE COMPANY

TANZANIA BUILDING AGENCY (TBA), [Link] 902 DODOMA, CELL -+225262322611,

TEL- +255 262322613, E-MAIL ce@[Link], WEBSITE [Link].

1.1.1 ORIGIN OF THE COMPANY

Tanzania Buildings Agency (TBA) is the government’s Executive Agency under the Ministry of
Works (MoW) with a primary mandate of providing quality accommodation to Government and
public servants as well as building consultancy services to the Government. The Agency was
established in May 2002 in accordance with the Executive Agencies Act No. 30 of 1997 as a
transformation of the Building Department (BD) within the Ministry of Works (formerly known
as the Ministry of Infrastructure Development). The history of the Building Department dates
back to 1969 when it was formed in the Ministry of Works by virtue of the constitution of the
United Republic of Tanzania. The department’s functions included construction and maintenance
of government buildings as well as provision of electrical and building consultancy services to
the government. The department was also responsible for the allocation of grade B Government
houses to public servants. In 1992, the BD was given another role of allocating grade a
government houses; a function that was being performed by the Central Establishment.
Consequently, grade A and B housing allocation committees were merged to form the estate
section in the BD. In 1994, the Mramba Commission, which was formed to review operational
affairs of the Government and suggest ways of minimizing Government expenditure,
recommended that the BD be transformed into a 6 commercial Agency in order to minimize the
use of Government resources. In the following year, BD started to operate commercially by
charging rent to public servants housed in Government houses and fees to consultancy services
provided to the Government. TBA prepared its first five– year strategic plan after its
commissioning in 2002 which was incorporated in the TBA Establishment Order of 2003. In late
2004 when reviewing the plan, the Ministerial Advisory Board (MAB) advised the management
to commission a team of experts to facilitate the process of improving and updating the

1
document (a revised Strategic Plan for 2002– 2007). The second review of TBA 2002 – 2007
strategic plan was carried out in December 2006 and a new strategy (2007–2012) was rolled out
in 2007. TBA faced a number of challenges during implementation of the second strategic plan
including inadequate financial and human resources and lack of organizational capacity to
execute on strategies. Therefore, the current strategic plan focuses on strengthening strategic
execution capability and strategies that will ensure long term sustainability of the Agency.
Further, the plan incorporates some of the strategies from the previous strategic plan which are
still relevant given the current environment of TBA and the needs of our customers.

1.1.2 OBJECTIVES.
The company`s objectives are as follows

 To carry out building works efficiently.

 To provide outstanding amount of importance to health and safety, so as to minimize the risk
of unwanted obstacles

1.1.3 TBA`s VISION AND MISSION.

Vision our vision remains “To be a center of excellence for provision of accommodation to the
Government and Public Servants. “Specifically, TBA wants to be:

i. An efficient TBA that is helping the government of Tanzania achieve millennium

development goals and saving significant amount of resources through innovative
solutions;
ii. A TBA that attracts the best professionals/talent in the industry and is regarded as the
employer of choice in both the public and the private sector.
iii. A TBA that is environmentally conscious and focuses on sustainable/green solutions in
all its activities. TBA`s Mission To provide quality and environmentally friendly
accommodation to the government and public servants through efficient and effective
business as well as consultancy services and real estate management.

1.1.4 SUMMARY OF THE WORK PERFORMED.

During practical training 3 in Tanzania Building Agency (TBA) the following are works
performed by trainee under assistance and register of training officer.

2
 i. Preparation of condition survey report and site inspection. Building survey
comprehensive, critical, detailed examination of condition and value or cost of a building
resulting into a formal within report.
ii. Site meeting. In this part to attending site meeting (inspection) in order to see the
progress of the construction progress. It is very important in a construction project in
order to see the progress to share and discuss if any problems or issues and allowing the
proposal solution of the project construction.
iii. Taking offs and billing; Means as to measure quantities of materials of work from given
drawings in order to prepare bills of quantities of the project construction.
iv. Preparation of interim valuation. In this part we participate in preparation of interim
valuation of the refurbishment. Here we prepare interim one and two due to the period
range that were in the contract.
v. Preparation of preliminary cost estimate. This part deals with making comparison of
different project in order to estimate the approximate cost used in a project construction.
After site inspection to observe different things as availability of labours, availability of
materials near to the site construction, nature of the soil, weather condition and market
condition should be able to be aware to provide the approximate cost required.
vi. Pricing of tender documents. In this part we prepare the unit rate in order to get the
current price of item according to the location of the site. But others items such as
preliminaries should be priced according to the scope of the project as water for the work,
lighting and power for the work, sign board and watching and lighting.
vii. Site Hand over meetings. In this task we attended meetings for site handing over where
by we were the contractors for the project and we were responsible to submit the
construction project at the required time

3
 CHAPTER TWO

WEEKLY REPORTS

WEEK REPORT ONE

MAIN JOB: STRUCTURAL CONDITION SURVEYING ON DAR ES SALAAM RAPID

TRANSITS (DART) TERMINALS

2.1.0 CONDITIONAL SURVEYING

Conditional surveying refers to the detailed inspection done in the building so as to establish its
maintenance and repair the condition of the building at the required time, this inspection
provides the information on the current situation or state of the building based on each element
and provides probable solutions or measures that can be taken accompanied with their cost
implications and budget

2.1.1 AIM OR OBJECTIVE OF THE CONDITION SURVEY

The following are the aims for conducting this survey exercise

i. To inspect on the other additional defects that might have been occurred since the
previous inspection till to date on which are to be used for mainainance of the building.
ii. To update the existing conditional report by adding some of the defects that are to be
observed recently from this condition survey.

2.1.2 TIME
During performing conditional survey and report writing it took almost four Days to complete
the conditional surveying task and two days to complete the report writing task.

2.1.3 TOOLS AND EQUIPMENTS

 Pen and Note book
 Tape measure
 Camera
 Existing Conditional survey report
 Computer with microsoft word programme

4
2.1.4 PARTICIPANTS INVOLVED
 2 Engineers
 2 field students

2.1.5 PROCEDURES
The following are the procedures or steps that we followed during conducting this conditional
surveying task
i. Clients Instruction
This was the first procedure that was attained where by the client provides to us and
explained to us on what its needed to be done in this conditional survey hence through
these explanation or instructions we were able to understand the scope of the conditional
survey, where by we were required to make the inspections on the DART station and
observe other additional defects and propose their probable measures if any.
ii. Survey preparations,
After understanding the clients instructions, we began to prepare some of the logistics
such as tools and equipment’s to be used by that time example Note books, pens, pencil,
tape measure etc. also we properly arranged the routes or stations that we will visit for the
day.
iii. Desktop survey
This refers to the survey which involves examining of the existing documents based on
the building, where by in this stage we reviewed the previous conditional survey report so
as to have an idea on what is to be done based on the existing document.
iv. Reconnaissance survey
This refers to the extensive study on a certain area or place by provide detailed
information based on the study, hence this is the main stage were by we were able to
carefully observe, identify and record any other additional defects that had occurred on
the DART stations.
v. Report Updating
This was the final stage of this task whereby we updated the existing conditional survey
report based on the information’s and defects identified from this conditional surveying.
Through this report it enables the quantity surveyor to prepare the estimates for the
maintenance of the building.

5
2.1.6 RECCOMENDATIONS AND CHALLENGES
The challenge we faced in this task was few number of participants assigned on the task hence
the scope of the task was very large and it needed more than those who participated, in result it
took a long period of time based on that was agreed to be done.

2.1.7 CONCLUSION
The task was clearly done despite of the challenge and at the end the whole team involved we
presented the work to the client and the work was well accepted.

Figure 1: Showing defects observed duirng conditional survey

6
 WEEKLY REPORT TWO

MAIN JOB: STRUCTURAL CONDITION SURVEYING ON DAR ES SALAAM MARINE

INSTITUTE.

2.2.0 CONDITIONAL SURVEYING

Conditional surveying refers to the detailed inspection done in the building so as to establish its
maintenance and repair the condition of the building at the required time, this inspection
provides the information on the current situation or state of the building based on each element
and provides probable solutions or measures that can be taken accompanied with their cost
implications and budget

2.2.1 AIM
In this week we performed the condition surveying at DAR ES SALAAM MARINE INSTITUE,
where by the aim of this Conditional survey is to inspect on the defects that might been occurred
to their buildings and propose for any measures to be taken accompanied by the provision of the
cost for the maintenance of the building.

2.2.3 TIME TAKEN

During the undertaking of the this condition survey the time taken to execute this task was four
days on which three days was for inspection, data recording and sketches for the building.

2.2.4 TOOLS AND EQUIPMENTS USED

 Pen and Note book
 Tape measure
 Camera
 Existing Conditional survey report
 Computer with Microsoft word programme

2.2.5 PARTICIPANTS INVOLVED

 2 Engineers
 3 Architects
 1 Quantity surveyor.
 1 Electrical Engineer
 1 Mechanical Engineer

7
 1 Environmental Engineer
 1 IT Engineer
 2 field students.

2.2.6 PROCEDURE
i. Clients Instruction
This was the first procedure that was attained where by the client provides to us and
explained to us on what its needed to be done in this conditional survey by means of a
letter which provided the whole scope of the work to be done, hence through these
explanation or instructions we were able to understand the scope of the conditional
survey
ii. Survey preparations,
After understanding the clients instructions, we began to prepare some of the logistics
such as tools and equipment’s to be used by that time example Note books, pens, pencil,
tape measure etc. also we properly arranged the routes or stations that we will visit for the
day.
iii. Desktop survey
This refers to the survey which involves examining of the existing documents based on
the building, where by in this stage we reviewed the previous drawings so as to have an
idea on what is to be done based on the existing document.
iv. Reconnaissance survey
This refers to the extensive study on a certain area or place by provide detailed
information based on the study, hence this is the main stage were by we were able to
carefully observe, identify and record all defects that were present at the DMI buildings
v. Report writing
This was the final stage of this task whereby we prepared the conditional survey report
based on the information’s and defects identified from this conditional surveying.
Through this report it enables the quantity surveyor to prepare the estimates for the
maintenance of the building.

8
2.2.7 RECCOMENDATIONS AND CHALLENGES
The challenge we faced in this task was time limitation on executing the work hence the time set
for the completion of the work was minimal compared to the scope of the work hence we were
suppose to take some extra hours so as to complete the project on the required time.

2.2.8 CONCLUSION
The task was clearly done despite of the challenge and at the end the whole team involved we
presented the work to the client and the work was well accepted.

Figure 2: Showing conditional survey at DMI

9
 WEEKLY REPORT THREE

MAIN JOB: SITE MEETING FOR PROPOSED DESIGN CONSTRUCTION OF

PRIMARY COURT AT CHANIKA DAR ES SALAAM

2.3.0 SITE MEETINGS

Site meeting refers to the meeting normaly conducted at site with the aim of keeping eye to eye
on the progress of the project and its like a medium of communication between the client,
Consultant and the Contractor can communicate to gether and gather informations from one
party to the other.

2.3.1 AIM FOR CONDUCTING SITE MEETING

i. To develop project quality control plan, access and workmanship during construction
ii. Increase communication among the parties i.e the client, consultant’s and Contractor
iii. Access the specification used and requirements for the proposed project.

2.3.2 PARTICITAPNTS INVOLVED

i. Clients representative
ii. Consultants representative
iii. Contractor

2.3.3 TIME TAKEN

The time taken to Conduct the meeting was one and half hours

2.3.4 PROCEDURES FOR THE SITE MEETING

i. Arrival to the site
Every party arrived to the site were the site meeting was to be held where by the
contractor was the one responsible for the preparation of the meeting
ii. Opening of the meeting
The site meeting started by opening the meeting whereby the Project manager who was
the head of the meeting started by reading all aendas to be presented to the site meeting
and each member or participant involved was given a chance to introduce him or herself
based on the party he or she was.

10
 iii. Site inspection
After the first agenda we went for site inspection where by the in of the site inspection
was to observe on the progress of the construction, also to note some of the errors and
changes that should be made during the construction project

iv. After site inspection we discussed on the snags or matters that raised from the inspection
hence the contractor was given some of the orders to based on the snags observed

v. The project manager read the previous site meeting minutes so as to assure herself
weather all snags were well taken care of or not.
vi. Then the contractor read the work progress report whereby this report indicated the
amounts of works that he has executed from the beginning interms of percentage and how
many percent are remaining for the completion of the work, also it projects the amount of
works that ae to be done till the next coming site meeting with their approximate budget

vii. Any other business

In this procedure every was given a chance to say anything of any other addition
information needed which is associated with the project.

viii. Announcement on the next site meeting

In this procedure the project manager announced on the date, time and place on which the
next site meeting is to be held
ix. Closing the meeting which was done by the project manager

2.3.4 RECCOMENDATIONS AND CHALLENGES

The challenge we faced in this task was time limitation on were by the clients party and the
consultant party were late for the meeting hence the meeting did not end on the required time.

11
2.3.4 CONCLUSION
The task was clearly done despite of the challenge and at the end the whole team involved we
presented the work to the client and the work was well accepted.

Figure 3: Showing Plumbing fix during site inspection

Figure 4: Showing electric fixing during site inspection

12
 WEEKLY REPORT FOUR

MAIN JOB: PREPARATION OF BILLS OF QUANTITY AT DMI

2.4.0 BILLS OF QUANTITY

Bills of Quantity refers to a document used in tendering in the construction industry where by it
includes quantities of the materials needed and their respective cost for the works to be executed.
It is used in construction because it contains list of materials in which the cost for all parts or
rates for combined material, Labour and plant costs are itemized. Hence the Bills of quantities
provides the extent of the work that needs to be carried out and also provides the estimated
contract sum.

2.4.1 AIM
The main aim of preparing this bill of Quantities was to show the extent of work that was needed
to be carried out on the rehabilitation of the DAR ES SALAAM MARINE INSTITUTE, hence
in this project we were selected consultants.

2.4.2 PARTICIPANTS INVOLVED

 1 Quantity Surveyor
 2 Field Student

2.4.3 TIME TAKEN

Based on the scope of the work to be very large the time taken to complete this task was more
than 14 days.

2.4.4 PROCEDURES
i. The first procedure done on this task was to clearly understand the drawings provided by the
architect or structure engineer based on the quantity to be determined
ii. Preparation of the checklist was done so as to be aware of the scope of the work needed on
the particular drawings provided

13
 iii. Taking off the quantities to be inserted in the bills of quantities to be inserted in the bills of
quantities by measuring the quantities in the drawings
iv. Squaring the quantities in the checklist so as to obtain the total quantities for the respective
work
v. Preparation of the abstract of the quantities if any
vi. Preparation of the descriptions in the bills of quantities was clearly done
vii. Preparation and filling of quantity and the rates in the bills of quantities was done by
considering some factors such as Materials, Labour, Plant, Profits and overheads.
viii. Squaring the quantity and the rate columns was done so as to obtain the required amount of
the particular work.
ix. Then the total amount in each page was obtained by summing all the amounts of the works in
a particular page and summing all the amounts in each element to obtain the total sum for the
measured works.
x. After obtaining the sum for the measured work, the preliminaries, prime cost, if any are well
filled and summed with addition of 10% for contingence, 18% for VAT so as to obtain the
total contract sum of the project.

2.4.5 CHALLENGES AND RECCOMENDATIONS

The most challenge that we encountered during performing this task was the difficult to obtain
some of the rates due to the scarcity of some of the materials proposed for the construction, due
to this challenge it increased the time for the completion of the works.

2.4.6 CONCLUSION
The work was clearly done and well accomplished despite of the challenge we encountered and
after preparations of the bills of Quantities the document was submitted to the client for a short
presentation based on what it was done.

14
Table 2: Showing part of bills of quantities at DMI
UNI
S/N DESCRIPTION QTY RATE AMOUNT
T
           
  BILL NO [Link] BAY        
           
  DEMOLITION WORK        
Demolition of existing block wall 15,00 150,000.0
A incluging removal of materials 10 M2
0 0
away from site
           
Demolition of old welding bay 200,000.0
B including removal of materials   Item  
0
away from the site(3Nos)
           
  WALLING        
  Construction of new wall        
  Excavation and earth works        
Excavation of foundation
trenches not exceeding 1.5 m 7,00 105,000.0
C 15 M3
including demolition of existing 0 0
concrete
           
7,00 42,000.0
D 6 M3
Ditto; Column pits 0 0
           
Back filling selected imported 30,00 570,000.0
E soil; compact and consolidate 19 M3
0 0
around foundations.
           
  Soil sterlization        
Gladiator solution 4TC applied
to external backfilling on 3,00 60,000.0
F 20 M
fundations as per manufacturer 0 0
specification
1,127,000.0
 
TO COLLECTIONS 0

15
 WEEKLY REPORT FIVE

MAIN JOB: RE-MEASUREMENT AT PRIMARY COURT CHANIKA

2.5.0 RE-MEASUREMENT
This refers to the process whereby the work is re-measured and re-valued by comparing the
existing quantities and the agreed quantities, therefore the contractor is normally paid based on
the remeasured work hence it’s the one considered as actual quantities. Through this activity is
on among of the tasks done during valuation for the works hence it is the first procedure
performed during valuation.

2.5.1 AIM OF THIS TASK

The main aim of doing re-measurement activity is to facilitate the valuation task that are to be
done so as to obtain the actual quantity by which the contractor is to be paid, hence without re
measurement its difficult to perform the valuation for the works.

2.5.2 PARTICIPANT INVOLVED

During this task there three main parties who were involved these are;
 Clients Quantity surveyor
 Consultants Quantity surveyor
 Contractor Quantity surveyor
 2 field Quantity surveyors’ students from Consultants

2.5.3 TIME TAKEN

The time taken to complete this task was approximately 10hours

2.5.4 PROCEDURES
i. This task began by travelling from our office to site for the remeasurement hwncw every
party initially arrived to site for re measurement.
ii. After arriving to site all parties agreed on the scope of the remeasurement and on how it
should be done.
iii. Then we prepared some of the tools such as tape measure, note book, and existing drawings

16
iv. Remeasurement was done whereby all parties were there to make sure that there is no any
mistake that had occurred during re-measurement and every party recorded each
measurement so as to ensure that every party has agreed on each measurement
v. Establishment of quantities for re-measurement based on the remeasurement done
vi. Preparation of certificate obtained from the re-measurement done.

2.5.5 CHALLENGES AND RECCOMENDATIONS

The most challenge that we encountered was the location of the site, hence the site was located at
a very far distance in the sense that it took us a very long time to arrive to site which made us to
finish the task very late.

2.5.6 CONCLUSION
The work was completely done and every party agreed on the measurement that were taken on
site and the next process was the consultant to prepare the certificate for the works done.

Figure 5: Showing the participant involved in re measurement

17
 WEEKLY REPORT SIX

MAIN JOB: PREPARATION OF BILLS OF QUANTITY FOR FENCE AT TBC

2.6.0 BILLS OF QUANTITY

Bills of Quantity refers to a document used in tendering in the construction industry where by it
includes quantities of the materials needed and their respective cost for the works to be executed.
It is used in construction because it contains list of materials in which the cost for all parts or
rates for combined material, Labour and plant costs are itemized. Hence the Bills of quantities
provides the extent of the work that needs to be carried out and also provides the estimated
contract sum.

2.6.1 AIM
The main aim of preparing this bill of Quantities was to show the extent of work that was needed
to be carried out on the rehabilitation of the DAR ES SALAAM MARINE INSTITUTE, hence
in this project we were selected consultants.

2.6.2 PARTICIPANTS INVOLVED

 1 Quantity Surveyor
 2 Field Student

2.6.3 TIME TAKEN

Based on the scope of the work to be very large the time taken to complete this task was more
than 1 days.

2.6.4 PROCEDURES
i. The first procedure done on this task was to clearly understand the drawings provided by
the architect or structure engineer based on the quantity to be determined
ii. Preparation of the checklist was done so as to be aware of the scope of the work needed
on the particular drawings provided
iii. Taking off the quantities to be inserted in the bills of quantities to be inserted in the bills
of quantities by measuring the quantities in the drawings
iv. Squaring the quantities in the checklist so as to obtain the total quantities for the
respective work
v. Preparation of the abstract of the quantities if any

18
 vi. Preparation of the descriptions in the bills of quantities was clearly done
vii. Preparation and filling of quantity and the rates in the bills of quantities was done by
considering some factors such as Materials, Labour, Plant, Profits and overheads.
viii. Squaring the quantity and the rate columns was done so as to obtain the required amount
of the particular work.
ix. Then the total amount in each page was obtained by summing all the amounts of the
works in a particular page and summing all the amounts in each element to obtain the
total sum for the measured works.
x. After obtaining the sum for the measured work, the preliminaries, prime cost, if any are
well filled and summed with addition of 10% for contingence, 18% for VAT so as to
obtain the total contract sum of the project.

2.6.5 CHALLENGES AND RECCOMENDATIONS

The most challenge that we encountered during performing this task was the difficult to establish
some of the quantities due to lack of enough details hence we were only given sketches for the
fence layout and not architectural drawings.

2.6.6 CONCLUSION
The work was clearly done and well accomplished despite of the challenge we encountered and
after preparations of the bills of Quantities the document was submitted to the client for a short
presentation based on what it was done.

19
Table 3: Showing part of Bills of quantity for fence
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
           
  ELEMENT NUMBER TWO        
  WALLING        
           
  BLOCK WORK        
Solid concrete blocks with strength of
4MPa to BS 2028 type 'A' bedded and
jointed in cement and sand mortar
  (1:4);        
           
45,00 49,950,00
230mm thick
  1,110 M2 0 0
           
  CONCRETE WORK        
           
Reinforce In-situ concrete grade '25'
  (1:1.5:3), well Vibrated ;        
290,00 16,530,00
Columns
  57 M3 0 0
           
In-situ concrete grade '25' (1:1.5:3),
copping Vibrated, chamfered to the
edges ; weathered and throated
including fabric mesh reinforcements
  and formworks.        
           
20,00 3,160,00
500x500x200mm thick, to columns
  158 No 0 0
           
30,00 16,170,00
450x200mm thick, to walls
  539 M 0 0
           
45,00 2,115,00
800x800x200mm thick, to piers
  47 No 0 0
  Pre-cast concrete ;        
Decorative moulds to walls as per 67,00 6,968,00
  architectural instructions 104 No 0 0
94,893,00
TO COLLECTION
  0

20
 WEEKLY REPORT SEVEN

MAIN JOB: PROJECT HAND OVER FOR THE CONSTRUCTION OF DISPENSARY

AT WATER INSTITUTE

2.7.0 PROJECT HAND OVER

Project handover this refers to the process on which the contractors hand over or gice the client
his or her building in a very good condition that he or she was obliged to construct. The site or
project is normally handed over when technically or practically is observed that the building can
function well. During site hand over the building premises are under the client hence all the
running cost of the premises such as electricity, water services etc are under client himself. In
this project Tanzania Building Agency was The designer and the contractor hence the
procurement system of this project was Design and Build system.

2.7.1 AIM OF THIS TASK

The main aim of this task is to hand over the project to the client so that it may be fit for use, but
also it enables the contractor to reduce other unnecessary running cost of the site such as
electricity, water bills and security.

2.7.2 PARTICIPANT INVOLVED

 Client representatives
 Project Manager
 Contractors party
 2 Field students

2.7.3 TIME TAKEN

The time taken to complete this task was 3 hours hence it involved the meeting for the analysis
of the project and snags if present

21
 2.7.4 PROCEDURES
i. All parties arrived to the site for the project handover meeting
ii. The project Manager started the meeting where by all the agendas where properly read to
each member in the meeting and the first agenda was opening the meeting and introducing
our self in which every member had an opportunity to introduce him or herself.
iii. After the introduction, the other agenda was about inspection in which all members in the
meeting we started inspect the building with our team leader (architect) explaining to the
client in details on the building by comparing what was on the drawing and what is being
built
iv. After completion of the inspection, we started discussing on the snags that have been
observed during the inspection before handling the site but it was observed that there were
some snags that were present during inspection.
v. After discussion of the snags the client finally concluded based on the inspection done and
the quality of the building present
vi. Handling over the site is final done if the client has agreed and satisfied with the project

2.7.5 CHALLENGES AND RECCOMENDATIONS

The challenge we faced during this task was in adequate supply of water and electricity hence the
electricity was no present and it was difficult to test some of the electric appliance such as fan,
Lighting bulb and sockets to the sense that it was difficult for the client to accept the project
without testing the electricity appliance. Hence we recommended for the generator to be present
during such tasks.

2.7.6 CONCLUSION
In this task the client was not ready to accept the project due to present of various snags that
arised during inspection and it was agreed that the client will receive the project when all the
snags are well taken rectified.

22
 WEEKLY REPORT EIGHT

MAIN JOB: PREPARATION OF CONSULTANCY PROGRESS REPORT

2.8.0 CONSULTANCY PROGRESS REPORT

Consultancy project work progress report this refers to the report that is being prepared by the
consultants so as to be aware on the progress of the project, the reports shows all the consultants
activities done during site and shows how was the project managed by the consultants

2.8.1 AIM OF THIS TASK

Aim of this task was to make aware the client on the progress of the site, hence in this project
Tanzania Building Agency was the Consultants hence they were clients representative to the
contractor.

2.8.2 PARTICIPANTS INVOLVED

 Project Manager
 2 Field students

2.8.3 TIME TAKEN

This task for preparation of the Consultancy work progress report took 2 days for the preparation
of the report.

The following are the components of the work progress report;

i. Project information
This is the first part of the work progress report where by this provides all necessary
information’s concerning the project such as;
 Project tittle
 Client name
 Consultant name
 Main Contractor name
 Contract information’s

23
 ii. Introduction
This part explains in details about the project in general and tries to explain who are the main
concerns in the project

iii. Scope of the works

This part show the magnitude of the work performed till to date on which the report is
prepared hence it includes all the works performed with their respective percentage such as;
 Preliminary works -80%
 Substructure –85%
 Superstructure-75%
 Frame( walls, columns, beams ,Stairs) – 90%
 Floor – 45%
 Plaster and Rendering- 55%
 Blundering – 100%
 Ceiling- 40%
 Roof works-90%
 Electrical works- 40%
 Sewage system – 30%
 Plumbing system- 30%
 IT works- 50%

iv. Technical Issues

This part shows the technical matter that raised during implementation of the project such as
 Drawings/details (Requested by Contractor)..RFIs
 Test
 Instructions
 Changes / Revision
 Technical Meetings
 Site Meetings

24
 v. Managerial Issues
This is the part of work progress report that shows all managerial activities or issued that had
to be issued by either the client or contractor for the specific period of time example;
 Introduction letter to TANESCO and DAWASCO for electricity and water
connection to be issued by the client
 Approvals for various works to be issued by clients

vi. Payment Status

This section shows all the payment that have been done hence it shows all the claims that
have been risen by both contractors and consultants
To contractor

To consultant
S/N CLAIM AMOUNT DESCRIPTION APPROVED
NR CLAIMED
01 1 Tsh.63,671,794.05 Advance payment Yes
02 2 Tsh.69,277,808.63 Interim Claim Yes

S/ CLAIM AMOUNT DESCRIPTION APPROVED

N NR CLAIMED
01 1 Tsh.13,357,278.05 Consultancy fee
Government bill nr Yes
C.1620122 of 17th May 2021
vii. Progress photos
This part shows and verifies the actual works that have been done in site by showing the
recent photographs for the site hence this makes the client aware on the progress of his her
work.

25
 Figure 6: Showing plastering work to the building

Figure 7: Showing Skimming progress in the building

26
viii. Health Issues
This section helps to show and identify if there are any accident that have occurred to site
where by based on this project there was no any accident that had occurred in this project.

ix. Challenges
This shows some challenges faced by either contractor or consultants where by the mos
challenge we faced in this report was late delivery of roofing sheet due to shortage of
materials to supplier.

x. Recommendations
These refers to the comments that are given by the consultancy based on the report where by
the consultants commented that the speed of the work was very fair.

27
 CHAPTER THREE

SPECIFIC REPORT

STRUCTURAL CONDITIONAL SURVEY AT DAR ES SALAAM MARINE

INSTITUTE

3.0 CONDITIONAL SURVEYING

Conditional surveying refers to the detailed inspection done in the building so as to establish its
maintenance and repair the condition of the building at the required time, this inspection
provides the information on the current situation or state of the building based on each element
and provides probable solutions or measures that can be taken accompanied with their cost
implications and budget

3.1 AIM
In this week we performed the condition surveying at DAR ES SALAAM MARINE INSTITUE,
where by the aim of this Conditional survey is to inspect on the defects that might been occurred
to their buildings and propose for any measures to be taken accompanied by the provision of the
cost for the maintenance of the building. Also for the addition of some elements based on the
clients requirements

3.2 TIME TAKEN

During the undertaking of the this condition survey the time taken to execute this task was four
days on which three days was for inspection, data recording and sketches for the building.

3.3 TOOLS AND EQUIPMENTS USED

 Pen and Note book
 Tape measure
 Camera
 Existing Conditional survey report
 Computer with Microsoft word programme.

3.4 PARTICIPANTS INVOLVED

 2 Engineers
 3 Architects
 1 Quantity surveyor.
28
  1 Electrical Engineer
 1 Mechanical Engineer
 1 Environmental Engineer
 1 IT Engineer
 2 field students.

3.5 PROCEDURE
i. Clients Instruction
This was the first procedure that was attained where by the client provides to us and
explained to us on what its needed to be done in this conditional survey by means of a letter
which provided the whole scope of the work to be done, hence through these explanation or
instructions we were able to understand the scope of the conditional survey
ii. Survey preparations,
After understanding the clients instructions, we began to prepare some of the logistics such
as tools and equipment’s to be used by that time example Note books, pens, pencil, tape
measure etc. also we properly arranged the routes or stations that we will visit for the day.
iii. Desktop survey
This refers to the survey which involves examining of the existing documents based on the
building, where by in this stage we reviewed the previous drawings so as to have an idea on
what is to be done based on the existing document.
iv. Reconnaissance survey
This refers to the extensive study on a certain area or place by provide detailed information
based on the study, hence this is the main stage were by we were able to carefully observe,
identify and record all defects that were present at the DMI buildings
v. Report writing
This was the final stage of this task whereby we prepared the conditional survey report based
on the information’s and defects identified from this conditional surveying. Through this
report it enables the quantity surveyor to prepare the estimates for the maintenance of the
building.

29
The following is condition survey report which was prepared during practical training at
Tanzania Building Agency (TBA) involves to conducting all building inspection and to prepare
the report with all requirement need for maintenance and repair of a building.

3.7 AREA OF INSPECTION

The inspection included both internal and external part of the building where by the interior part
of the building included Paintings, Plumbing systems, finishing’s (floor, wall and ceiling),
Mechanical installation etc. External part included Electrical systems, ICT, Fire alarm systems
and fire extinguishers.

3.8 ADDITION OF STRUCTURES

Some of the structures were proposed by the client to be added in his premises the following are
the buildings needed to be added;
 Construction Thee containers for offices
 First aid room
 Changing room to welding Bay
 Addition of the wall to the welding bay
 Increasing of the headroom in the class

3.9 DATE OF INSPECTION

The building was inspected 9th August 2021 to 14th August 2021 from 10:00am to 15:50 pm. The
weather was sun throughout the day and the time we inspected, the building was in use but the
population was not too high. Survey was taken smoothly thought we failed to enter to some of
the rooms due to the present of occupants who were working.

3.10 OBJECTIVE OF THE PROJECT

The main objective of this project is to carry out design of Rehabilitation works by offering
consultancy and supervision services for the intended outlined buildings by the Client. In
addition to that, the main objective of this project is attached with the following specific
objectives such as;

a. To assess and rehabilitate general building components (Architectural and Structural)

b. To assess and rehabilitate general building services installations (Plumbing, Electrical,
Mechanical and ICT)

30
 c. To prepare conditional survey report
d. To prepare detailed design drawings and Bills of Quantities

3.11 SCOPE OF THE CONSULTANT’S WORKS

The following are few among many responsibilities of the Consultants from Pre-Contract stage
to Post Contract stage;

i. Conducting condition survey by documenting the existing situation;

ii. Finding remedial measures to all noted defects and establishment of Clients
Requirements;
iii. Preparation of Architectural drawings taking into consideration all alterations to be made
if any;
iv. Preparation of detailed Architectural drawings including schematic floor plans, schedules
of finishes, elevations, door and windows schedule;
v. Preparation of Bills of Quantities (BOQ);
vi. Carrying out construction supervision of rehabilitation works;
vii. Where necessary replacement of all defective Electrical installations, Air Conditioning,
Ventilation, ICT works, Security and Fire detection system;
viii. To prepare building specification, Schedule and Bills of Quantities (BOQ);
ix. Conducting site meetings and recording the proceedings thereof;
x. Prepare ”as built” drawings for the project;
xi. Certifying the completion of the works and issuance of practical completion certificate;
xii. To prepare monthly project reports and being submitted to Client for action;
xiii. Certifying the completion of the works and issuance of practical completion certificate;
xiv. To prepare final report of the works;
xv. To prepare Project Final Account;

3.12 PROJECT TEAM COMPOSITION

The team composition of this project involves Consultant team to undertake and accomplish the
assigned tasks. Whenever changes are made on the team composition the Client will be notified
on the replacement. For any replacement or addition of staff then he/she must have either the
same qualifications or above the replaced staff for client approval.

31
In view of the above the project team (Listed below) was formed and visited the site for
inspection:

Table 4:Showing Team composition for Conditional survey

Firm/Orga Area of Position

Name of Staff Task Assigned
nisation Expertise Assigned
Arch. Jane Tanzania Architecture Consultancy  Overall responsibility for
Kahamba Buildings Team Co-ordination and
Agency- Leader supervision of all preview
Dar es and post contract services
Salaam include reviewing of all
documents, management of
the project and cost control.
Nelson Samson Tanzania Architecture Architect  In charge of architectural
(Arch) Buildings works including Condition
Agency- Survey Report, and
Dar es Rehabilitation design
Salaam review works, production
information, and post
contact activities.
 Prepare briefing to
client/client’s
representative.
 Preparation of Tender
documents
Arch. Jasmin Tanzania Architecture Architect  Architectural works
Swedi Buildings including Condition Survey
Agency- Report, and Rehabilitation
Dar es design drawings preparation

32
 Salaam works, production
information, and post
contact activities.
Ali Almas Tanzania Architecture Architect  Architectural works
Buildings Tech including Condition Survey
Agency- Report, and Rehabilitation
Dar es design drawings preparation
Salaam works, production
information, and post
contact activities.
Qs Edina Tanzania Quantity Project  Overall coordination in
Samson Buildings Surveying Quantity Preparation of cost
Agency- Surveyor estimates for the work.
Dar es  Measurement and
Salaam evaluation.
Qs Ester Adam Tanzania Quantity Project  Overall coordination in
Buildings Surveying Quantity Preparation of cost
Agency- Surveyor estimates for the work.
Dar es  Measurement and
Salaam evaluation.
Qs ……….. Tanzania Quantity Quantity  Overall coordination in
(intern) Buildings Surveying Surveyor Preparation of cost
Agency- estimates for the work.
Dar es  Measurement and
Salaam evaluation.
Qs ……….. Tanzania Quantity Quantity  Overall coordination in
(intern) Buildings Surveying Surveyor Preparation of cost
Agency- estimates for the work.
Dar es  Measurement and
Salaam evaluation.
Eng. Nelson Tanzania Engineering Engineer  In charge for engineering

33
Joseph Buildings Co-ordination and
Agency- supervision of all
Dar es Rehabilitation works of the
Salaam building.

Arch. Jasmin Tanzania Electrical Electrical  Overall review of electrical

Swedi Buildings Engineer Engineer power system
Agency-  Overall review of
HQ emergency power supply
system design
 Overall review of
specifications for the above
captioned services
 Bills of Quantities for the
above captioned services
 Overall responsibility for
elaboration of electrical and
communication network
services
Arch. Jasmin Tanzania Electrical Electrical  Review of electrical power
Swedi Buildings Engineer Engineer system
Agency-  Review of emergency
HQ power supply system design
 Review specifications for
the above captioned services
 Bills of Quantities for the
above captioned services
 Responsibility for
elaboration of electrical and
communication network

34
 services

[Link] Tanzania Environmen Building  Overall review of water

Juma Buildings t Engineer Services reticulation system
Agency- Engineer  Overall review design or
HQ foul water drainage
 Overall review of
firefighting system
 Overall Bills of Quantities
for the
Services

Eng. Noel Tanzania Environmen Environmen  Review of water reticulation

Mkunda Buildings t Engineer tal Engineer system
Agency-  Review design or foul water
HQ drainage
 Review of firefighting
system
 Bills of Quantities for the
Services

Astin Ntulo Tanzania ICT ICT  Review of ICT system

Buildings Specialist Specialist  Review of communication
Agency- network
HQ  Bills of Quantities for the
services

3.13 METHODOLOGY
The Conditional Survey of the respective DMI Buildings has been carried out as follows:

i. Conducting consultative brief meeting with the users

35
 ii. Site visit and inspection on building elements including but not limited to Architectural,
Structural, Electrical, Mechanical, plumbing and ICT.
iii. Documenting the existing situation and remedial measures to be taken on all noted
defects.
iv. Preparation of conditional survey report and project inception report.
v. Preparation of detailed drawings and Bills of Quantities all as per considerations in the
submitted conditional survey.

3.14 ARCHITECTURAL ELEMENTS

The following Architectural elements were checked consistently to the types and condition of
dilapidation in which the scope of works shall be formulated for the purpose of bringing it back
to its original state of art/face-lifting.

i. Floor finishes
 Types of floor materials
 Condition of floor materials
 Condition of skirting materials
 Thickness/size of the above items.

ii. Interior wall finishes

 Types of interior wall material
 Condition of plaster works
 Condition of paints
 Condition of wall tiles

iii. Exterior wall finishes

 Types of exterior wall material
 Condition of plaster works
 Condition of paints
 Condition of Plinth wall finishes
 Condition of expansion joints
36
 iv. Column and Beams
 Types of column and Beam
 Condition of plaster works
 Condition of paints
v. Door shutter and Frames
 Shutter and frame types
 Condition of shutter and frame
 Quantities of shutter and frame to be renovated/replaced
 Condition of Iron mongery
 Condition of fanlight

vi. Windows
 Type of Window
 Condition of window frame
 Condition of Mosquito gauze/proofing
 Condition of window shutter
 Quantities of windows to be renovated/replaced
 Condition of Iron Mongery
 Condition of Burglar proofing
 Condition of curtain rail/box

vii. Ceilings
 Types of ceiling
 Condition of ceiling materials
 Condition of paints
 Condition of cornices

viii. Roof
 Types of roofing materials

37
  Condition of roofing materials
 Condition of roof truss if any
 Condition of eave ceiling
 Condition of roof ventilations

3.15 STRUCTURAL ELEMENT

Structural elements were checked including but not limited to the following items;

i. Type of material used

ii. General condition of the member
iii. Defects observation if any.

3.16 ELECTRICAL INSTALLATION ELEMENT

Electrical Installation was checked including but not limited to the following items;

i. Incoming cable from the nearby Power transformer

ii. Condition of secondary Distribution board
iii. Condition of wires
iv. Condition of Lighting switches
v. Condition of ceiling fans and their regulator
vi. Condition of main panel distribution board

3.17 WASTE AND CLEAN WATER SUPPLY SYSTEM

The defective part in most of many buildings is in wet areas and roof, including foul and clean
water distribution system. The Team careful examined all items including but not limited to the
following items.

i. Types of material used for foul and clean water pipes

ii. Condition of materials used for foul and clean water pipes
iii. Types of connections i.e. s-type, P-trap, flow trap, gull trap, and PVC tee
iv. Types of elevated water tank storage
v. Condition of both ground and elevated water storage tanks
vi. Condition of manholes

38
3.18 SANITARY FITTINGS
Sanitary fitting for the entire buildings were carefully inspected including the followings;

i. WC pan complete with its accessories

ii. Condition of water closet flushing system
iii. Condition of hand wash basin
iv. Condition of soap dishes
v. Condition of bib kook

3.19 ICT INSTALLATION ELEMENT

ICT for the entire building was carefully inspected including the followings;

i. Availability of Internet connection

ii. Condition of structured cables
iii. Availability of hardware’s for internet

3.20 CONDITION SURVEY RESULTS BASED ON SITE VISIT AND INSPECTION

According to the Condition Survey Results, some of the open defects which were observed are as
follows:

3.20.1 REHABILITATION OF WELDING BAY – PHASE II

i. Electrical installation wasn’t implemented in Phase I

ii. Need for solid wall to enclose bench work operation area.
iii. Requirement of (main) entrance gate to the welding bay.
iv. Provision of floor finish according to workshop standards.
v. Need for provision of water drainage channel.
vi. Requirement of rain water gutter.
vii. Need for filling and levelling the space between generators and welding bay due
to water settlement when it rains.
viii. Existing solid wall adjacent the retaining wall has to be demolished.

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 ix. Existing welding bay cubes do not have enclosure wall and misses door openings.
x. Newly constructed welding bay cubes has no door openings.
xi. Ceiling finish at the newly constructed welding bay structure wasn’t well
implemented.
xii. There are loose electrical cables through the ceiling.
xiii. Welding bay has no changing rooms.

3.20.2 REHABILITATION OF STORE ROOM – WELDING BAY

i. Ceiling in the store room is damaged.

ii. Noticeable cracks on walls.
iii. Existing door and windows are not in good conditions hence require replacement.
iv. Need for air extracting fans to air circulation.
v. Deteriorated paints on wall and ceiling surfaces.

3.20.3 REHABILITATION OF HALL No.01, No.02 & No.03

i. Existing ceiling headroom is low (measures 2.86m high), that effects indoor
comfort.
ii. Noticeable damage on existing ceiling.
iii. Existing wall hung ceiling fan do not suit in the halls and produce noise during
studies.
iv. Need of teaching platform (wooden) and white board for Hall No. 01 and Hall
No. 02.
v. Some floor tiles were broken and floor bedding wasn’t properly laid.
vi. Essential for electrical maintenance works (lighting, switches and sockets,
distribution board etc.)
vi. Deteriorated paints on wall surfaces.

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3.20.4 REHABILITATION OF GENERAL HALL BUILDING STRUCTURE
i. Barrier posts at the passage area between halls are not well fixed (loose fix).
ii. Existing roof shading at the entry openings are damaged.
iii. Steel truss members are corroded.
iv. Part of wall surfaces bear plaster peel off.
vii. Deteriorated paints on wall surfaces.

3.20.5 WELDING WORKSHOP

i. Noticeable loose and rough fix and installation of electrical cables and fittings i.e
Distribution board, cabinets etc.
ii. Entry door to the workshop is damaged and doesn’t function properly.
iii. Noticeable concrete spalling on existing columns.

3.20.6 REHABILITATION OF ROOM No.32 & No.39

i. Rooms require installation of Air Conditioners.
ii. Existing louver glass window to be replaced.
iii. Need for electrical maintenance works (lighting, switches and sockets,
distribution board etc.)
iv. Existing entry door doesn’t function properly.
v. Existing ceiling require varnishing.

3.20.7 ERECTION OF GUARD RAIL

i. Necessity of provision of guard rail along the edge to the ocean for security
purposes.

3.20.8 REHABILITATION OF KITCHEN AND TOILET FACILITIES FOR STAFF AND

STUDENTS

i. Some sanitary fittings are not in good condition.

ii. Noticeable broken tiles to floor and wall surfaces.

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 iii. Existing doors require making good.
iv. Necessity for plumbing service pipe to cafeteria.
v. Necessity for water flow meters installation (Canteen).

3.20.9 MAIN OFFICE BUILDING

i. Need for ceiling treatment and cleanness to stop dust drop out.
ii. Requirement for wall hung fans.

3.20.10 CONTAINER SUPPLY AND FABRICATION FOR OFFICE USE

i. Requirement for supply of containers -2nos to overcome office rooms inadequacy

3.20.11 INSTALLATION OF FIRE EXTINGUISHERS AND SAFETY SIGNS.

i. Need for supply and installation of fire extinguishers to office rooms and classes
for security in case of fire.
ii. Need for supply and installation of OSHA signs.

3.20.12 PROVISION OF FIRST AID ROOM

i. Requirement for provision of first Aid Room for health Emergency cases when
occurs.

3.20.13 REHABILITATION OF OFFICE ROOMS NO. 17A and 18

i. Requirement for replacing existing AC (Shared by both rooms) with other 2nos
AC’s for each office room.
ii. Requirement electrical maintenance and
iii. Necessity of general painting works and maintenance of existing aluminum
partition.

In addition, based on the site inspection and consultative meeting with users, the following are
confirmed scopes of works as indicated below:

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 3.21 OBSERVATIONS, DEFECTS AND WORK TO BE DONE
Table 5:Showing observation, defects and work to be done
Sn Observation Defects Remedial Measures to
be taken
1 REHABILITATION OF WELDING BAY – PHASE II
1.1 Floor finishes Floor finish generally in good condition but Provision of Terrazzo
since the building functions as workshop so floor finish as
it must possess a standard floor finish for recommended in order to
workshop buildings. bring the workshop to
Terrazzo floor finish was recommended. adequate state.

Figure 8: showing existing concrete floor where Terrazo floor finish will be
appllied.

1.2 Bench work No adequate space for bench work Provision of solid wall
operation area operational area. solid wall to enclose
bench work operation
area.
Sn Observation Defects Remedial Measures to

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 be taken
1.3 Entry Gate No entry gate to the welding bay. Provision of main entry
gate to the Welding bay.
1.4 Water drainage Settlement of rain water around the welding Provision of water
channel. bay building structure. drainage channel and
fixing of rain water gutter
to stop settlement of water
is recommended.

Figure 9: showing settlement of water at the entry to the welding bay and other photo
showing the newly constructed welding bay withouth rain water gutter.

Sn Observation Defects Remedial Measures to

be taken
1.5 Wall demolition There is existing wall adjacent to the Demolition of particular
retaining wall. wall is recommended.

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 Figure 10: Photo showing existing wall to be demolished.

1.6 Existing Welding Damaged side enclosure and misses door Provision of cement board
bay cubes shutters. enclosure and door
shutters to match newly
constructed cubes.

Interchanging entry
position to face newly
constructed cubes.

Sn Observation Defects Remedial Measures to

be taken

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 Figure 11: Photo showing existing defected cube partitions to be replaced.

1.7 Newly constructed Newly constructed welding bay cubes has Provision of cement board
welding bay cubes no door shutters. enclosure and door
shutters.
Previously it was proposed to consist
curtain openings.

Figure 12: Photo showing newly constructed cubes openings where door
shutters are to be provided

1.8 Ceiling finish to Ceiling finish wasn’t well implemented. Ceiling finish to be
the welding bay improved by addition of
timber strips.

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 Figure 13: Photo showing ceiling finish at newly constructed welding bay
which has to be modified.

1.9 Changing rooms Welding Bay has no changing rooms. Provision of small
to the welding bay changing rooms (2nos) for
both genders (M/F) is
recommended.

Size of changing room

will depend on the
particular plot size.
2.0 REHABILITATION OF STORE ROOM – WELDING BAY
2.1 Windows Steel casement windows aren’t in good Provision of aluminum
condition and some consist broken glass shutters is recommended.
panes. It was recommended that
replacement to be done by providing
alluminium shutters.
2.2 Door Wooden Door require making good and Rectification and making
rectification also mortise lock doesn’t good for the wooden door
propely function. opening and replacement
of defected mortise lock
and general painting is
recommended.

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 Photo showing existing wooden door and steel windows to be made good.
2.3 Walls Existing walls are Plastered and Painted Cleanness and repainting
wall surfaces. From observation all of internal walls is
structural walls are generally in good recommended but also
conditions; interior and exterior have cracks treatment of observed
on some parts. There are paint cracks seem cracks to be done.
on rendered walls and weather effect on
walls due to water penetration from rain
water through roof and timber floor from
above room and peeling off the paints.
2.4 Ceiling Chipboard ceiling is defected by leakage Replacement of existing
from timber floor in the above floor room. defected ceiling and
brandering is
recommended

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 Photo showing damaged ceiling at the store room to be replaced but also defected wall
surfaces to be repainted.
3.0 REHABILITATION OF HALL No.01, No.02 & No.03
3.1 Headroom for the The halls (No.1-3) do have shortest Extending vertical height
Halls headroom compared to opposite halls (No.5 is recommended to
&6) hence human comfort is affected achieve human comfort.
regarding the number of students occupied. Height to match of the
(measures 2.86m high) opposite halls (No. 5 & 6).
Height to be raised from
2.86m – 3.6m
3.2 Ceiling Existing suspended ceiling is defected. Replacement of existing
defected suspended
ceiling is recommended

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 Photo showing headroom to halls and damaged ceiling parts to be replaced.
3.3 Floor Some of existing floor tiles are broken Replacement of existing
require replacement. broken tiles to be done.

Photo showing broken floor tiles to be replaced.

3.4 Walls Existing walls are Plastered and Painted Cleanness and repainting
wall surfaces. From observation there are of internal walls is
paint deteriorations, scraps and stains on recommended but also
some walls. treatment and making
good on all observed

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 defects to be done.

Photo showing defected patrs on wall surfaces to be made good.

Sn Observation Defects Remedial Measures to
be taken
4.0 REHABILITATION OF GENERAL HALL BUILDING STRUCTURE
4.1 Barrier Posts Existing barrier posts aren’t fixed well Re fixing well for the
(Loose fix). existing barrier post is
recommended.

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 Photo showing loose fix barriers at the paasse area between halls. To be re fixed well.
4.2 Roof shading to Shading to the openings are Replacement of damaged
the opening. defected/deteriorated require replacement. shading at the openings to
Thus causing rain water to enter the hall be done in order to avoid
building during rain. rain water entry into the
hall.

Photo showing damaged roofing shading at the openings to be repalced.

Sn Observation Defects Remedial Measures to

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 be taken
4.3 Walls Existing walls are Plastered and Painted Cleanness and repainting
wall surfaces. From observation there are of internal walls is
paint deteriorations, scraps and stains on recommended but also
some walls. treatment and making
good on all observed
Existing window is damaged and do not
defects to be done.
function.
Damaged steel window to
be repaired and made
good.

Photo showing defected part of wall and damaged steel window.

5.0 WORKSHOP BUILDING
5.1 Electrical Power Noticeable loose and rough fix and Provision of Electrical
Room installation of electrical cables and fittings Power room at the
i.e Distribution board, cabinets etc. particular position to
house all electrical cabling
and components was
recommended.

General electrical
maintenance to be done.

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 Photo showing position where distribution is fixed.

Sn Observation Defects Remedial Measures to

be taken
5.2 Concrete Spalling Noticeable concrete spalling on columns at Column jacketing to be
the workshop was observed. done in order to prevent
the effects.

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 Photo showing concrete spalling on columns
5.3 Entry Gates Existing entry gate to the workshop isn’t in Repair and making good
good condition. on respective gate is
recommended.

Photo showing interior wooden gate that require maintenance.

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Sn Observation Defects Remedial Measures to
be taken
6.0 REHABILITATION OF ROOM No.32 & No.39
6.1 Walls Existing walls are Plastered and Painted Cleanness and general
wall surfaces. From observation there are repainting of internal
paint deteriorations, scraps and stains on walls is recommended.
some parts.
6.2 Ceiling Existing timber ceiling is in good condition Varnishing of the existing
but require re-varnishing. ceiling is recommended.

Existing ceiling fans are to be replaced with AC installation is

AC installations. recommended to replace
fixed ceiling fans.
6.3 Windows Existing louver glass windows require Fixing of Aluminium
replacement for proper functioning of AC’S windows to be acquired
to be installed. replacing louver glass
windows for proper
functioning of AC’s to be
installed.
6.4 Doors Existing wooden doors are in good Replacement of damaged
condition but iron mongers (Mortise locks) mortise locks is
aren’t functioning properly/damaged. recommended.

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 Photo showing Interior view for classroom n0. 39 and 32 where by existing timber ceiling
to be varnished and ceiling fans to be replaced with AC’s also louver windows to be
replaced with aluminum window .
Sn Observation Defects Remedial Measures to
be taken
7.0 ERECTION OF GUARD RAIL
7.1 Guard Rail No barrier rail along the ocean edge. Provision of guardrail for
security purposes along
the ocean edge is
recommended.

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 Photo showing ocean edge where by guard rail is to be provided.

Photo showing existing guard rail to the adjacent port (Azam) that has to be adopted at
DMI site.
8.0 REHABILITATION OF KITCHEN AND TOILET FACILITIES FOR STAFF AND
STUDENTS
8.1 Sanitary Fittings Sanitary fittings fixed were not in good All damaged fittings
conditions mostly damaged requiring replacement is
replacement. recommended.

General maintenance of

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 plumbing system.
Sn Observation Defects Remedial Measures to
be taken
8.2 Wall Tiles Wall surface include some tiles with broken Replacement of broken
edges and scraps. tiles to be replaced and
damaged parts to be made
good.

Photo showing damaged parts of sanitary fittings connections to be replaced and

improper installations to be rectified.

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 Photo showing damaged parts of wall surfaces with broken tiles edges.
8.3 Water Service No water service connection to cafeteria. Connection of water
pipe service pipes to cafeteria
areas to be done to enable
for water provision
approx. to 130m length.
Sn Observation Defects Remedial Measures to
be taken
8.4 Water Flow No water flow meters to cafeteria. Provision of water flow
Meter. meters (2nos) to be
installed after connection
of water service pipes to
cafeteria.
3.2.9 CONTAINER SUPPLY AND FABRICATION FOR OFFICE USE
9.1 Container Supply Scarcity of office rooms and inadequate It was recommended to
spaces for office room construction. procure containers that
will be modelled to
acquire spaces for office
use.

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 3nos containers to be
supplied in order to
provide around 6rooms
for office use after
modelling and partitioning
works.

Photo showing existing containers converted to the office rooms at the campus.
Sn Observation Defects Remedial Measures to
be taken
10.0 PROVISION OF FIRST AID ROOM
10.1 First Aid Room No First Aid Room at the Campus to We recommend the
overcome Healty emergency cases. existing garbage room

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 attached to the containers
adjacent the workshop be
converted to the First Aid
Room.

The room will be

provided with entry
wooden door by removal
of existing wooden gate,
window shuuter will be
provided, floor will be
raised and tiles fix
including general painting
and other modification to
suit for medical facility.

Photo showing existing garbage room to be converted into First Aid Room.
11.0 REHABILITATION OF OFFICE ROOM NO. 17A AND 18
11.1 Walls Existing walls are Plastered and Painted Cleanness and general
wall surfaces. From observation there are repainting of internal
paint deteriorations, scraps and stains on walls is recommended.

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 some parts.

Aluminum partition to be
made good after removal
But also include aluminum partition diving
of AC.
those room.

Sn Observation Defects Remedial Measures to

be taken
11.2 Ceiling Existing timber ceiling is in good condition Varnishing of the existing
but require re-varnishing. ceiling is recommended.

11.3 AC and electrical Both rooms shares a sing AC which isn’t Existing ac to be removed
installations functioning at the moment. And fluorescent and other 2nos AC’s be
tube light isn’t functioning. fixed in each office room
including replacement of
non-functioning
fluorescent tube lights.

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 Photo showing AC that is shared by 2 office rooms to be replaced by other 2 AC’s for
each room.
12.0 INSTALLATION OF FIRE EXTINGUISHERS AND SAFETY SIGNS.
12.1 Fire extinguisher No Adequate Fire extinguisher and OSHA Installation of Fire
and OSHA Safety Safety signs for securty purposes. extinguishers and OSHA
signs Safety signs for securty
purposes is recommeded.

3.22 PROJECT DURATION AND COMPLETION

The project is expected to be implemented in line with the Terms of Reference as follows: -

a. Pre-Contract: 15 DAYS
b. Post Contract: to be advised at later stages after further consultation
c. Defects Liability: 6 MONTHS
d. Closing: 1 DAY

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3.23 RECOMMENDATIONS AND CONCLUSION
3.23.1 RECOMMENDATION
As per observations out listed the inspected buildings bear various defects hence remedial
measures are to be taken to protect from further deteriorations but also to enhance its
workability.

3.23.2 CONCLUSION
In view of the foregoing, the respective rehabilitation works for the buildings generally if done
properly basing on observations, defects and probable solutions recommended, this will play a
great significant role in bringing back the buildings to their suitable workability.

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 CHAPTER FOUR

CHALLENGES, RECCOMENDATION AND CONCLUSION

4.1 CHALLENGES

i. During this practical training some of the activities were not practically performed due to
the fact that we did not reach to the stages of those activities hence we learned
theoretically from our practical trainees example of activities such as preparation of final
accounts, etc.

ii. During practical training some of the activities involved going to site hence some of the
site were located at a very far distance from the office hence it was some how difficult to
reach the site example site located at Chanika and the office located at oysterbay

4.2 RECCOMENDATIONS
i. The training centers should provide suitable means of transportation to very long distance
sites so as to enable some of the activities to be conducted in as smooth and proper
manner

4.3 CONCLUSION
This Industrial Training for the office work is very important as it makes the student to be
knowledgeable and competent for the actual practice done in construction. This helps us to know
in deep how the construction offices work. Generally, the office practice conducted during
industrial training was useful because it helped me to be familiar with the actual practice done in
construction industry.

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REFERENCE
- Tanzania Building Agency (TBA)
- [Link]
- [Link]
- Structural and Conditional survey lectures

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