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Event Proposal for Fundraising Programme

The CEO has appointed a group of colleagues to plan a fundraising event for a local school. In an email, the group proposes holding an "All For One" event featuring a themed fun run and charity night to raise funds and strengthen relationships among coworkers. The activities would be held at locations in Putrajaya on a weekend. The event aims to help a school in need of improved technology and learning materials. Committees would be formed for finance, planning, and promotions to organize the event, which requires CEO approval to proceed with further planning.

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69 views1 page

Event Proposal for Fundraising Programme

The CEO has appointed a group of colleagues to plan a fundraising event for a local school. In an email, the group proposes holding an "All For One" event featuring a themed fun run and charity night to raise funds and strengthen relationships among coworkers. The activities would be held at locations in Putrajaya on a weekend. The event aims to help a school in need of improved technology and learning materials. Committees would be formed for finance, planning, and promotions to organize the event, which requires CEO approval to proceed with further planning.

Uploaded by

faris ikhwan
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

SITUATION

Working together for a common good is one way to strengthen relationships among co-workers. The
chief executive officer has appointed you and some colleagues to plan a programme to gather co-
workers to help raise funds for a local school.

Subject: Event Proposal: All For One

Dear Madam Angelina,

I am writing this email to seek your approval for the company’s programme. We plan to conduct an “All
For One” event to help raise funds for a local school. The objective for this event is to create a positive
and strong relationship between co-workers of the company.

The main activities for this event are “Themed Fun Run” and “Charity Night”. For fun run activities, we
recommend that to be held at Taman Botani, Putrajaya and for the “Charity Night”, we will find a
suitable event hall in Putrajaya. All profit earned from the event will be donated to the selected school.
We suggest that it will be more convenient if the event is held on Saturday or Sunday.

Regarding the selection criteria for the school, we already choose several criteria such as schools that
have poor technology conditions and lack of learning materials. The event will be promoted by the IT
department via the company website and the HR department proposed that we should set up
committees specifically for finance, planning and promotions. We will update you on the specific duties
after our next meeting.

We will proceed with our next meeting once the programme is approved to discuss the details of the
event. We look forward to your positive response.

Best regards,

Adha

Common questions

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By organizing a common event with shared goals like 'Themed Fun Run' and 'Charity Night', the proposal aims to create a shared purpose and experience among co-workers, thus fostering stronger relationships and collaboration.

The management plans to select the beneficiary school based on criteria such as poor technology conditions and a lack of learning materials. This ensures that the funds raised address critical needs.

The proposal seeks CEO approval to ensure alignment with company goals and to secure the needed resources and support for successful execution. Detailed planning will only proceed once this approval is granted, emphasizing organizational hierarchy and decision-making processes.

The event is planned to be more convenient by occurring on a Saturday or Sunday, allowing for better employee participation. The locations considered are Taman Botani for the Fun Run and a suitable event hall in Putrajaya for the Charity Night.

The proposed main activities for the 'All For One' event are a 'Themed Fun Run' and a 'Charity Night'. The Fun Run is recommended to be held at Taman Botani, Putrajaya, while the Charity Night would take place at a suitable event hall in Putrajaya.

Clear duties and responsibilities are critical to prevent overlaps, ensure accountability, and enhance efficiency in event planning. Specific roles allow committees to focus on their objectives, such as finance, planning, and promotions, contributing to the event's overall success.

Promotion of the 'All For One' event will be managed by the IT department through the company website. Additionally, the HR department suggested forming committees specifically for finance, planning, and promotions to enhance organizational efforts.

Taman Botani, Putrajaya, as a scenic park, encourages employee participation by providing a refreshing and enjoyable environment for bonding activities such as the Fun Run. This choice complements the objective of strengthening coworker relationships through shared positive experiences.

The event is scheduled for a weekend, either Saturday or Sunday, to accommodate the availability of co-workers who may have commitments during weekdays, thereby maximizing participation and engagement.

The proposal suggests setting up a committee specifically for finance, which will manage the financial aspects of the event. This involves ensuring that all profits from the events are accurately recorded and allocated to the selected school.

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