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How to Write a Formal Report

The document provides guidance on writing a formal report. It discusses including an introduction that states the aim and sources of information. The second paragraph should balance positive and negative points using numbers or bullets. Recommendations and conclusions should be provided in the last paragraph.

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Sabau Razvan Horatiu
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12 views3 pages

How to Write a Formal Report

The document provides guidance on writing a formal report. It discusses including an introduction that states the aim and sources of information. The second paragraph should balance positive and negative points using numbers or bullets. Recommendations and conclusions should be provided in the last paragraph.

Uploaded by

Sabau Razvan Horatiu
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

REPORT

It’s a formal piece of writing that means: use a formal, neutral style: no contractions, no colloquial
language, no direct questions, no informal punctuation such as exclamation [Link] start with
Paragraph 1- Introduction

In the introduction you :

– use headings – this makes it easier to find the main info

– state the aim of the report and where you got/ collected the information

– don’t begin with Dear Sir/ Madam – it’s not a letter

Phrases you can use in the introduction:

* This report is intended to show / discuss / outline …

* The aim / purpose of this report is to …

* In this report I will

In the 2nd Paragraph you :

– balance the positive and negative points fairly

– you can use numbering or bullet points to highlight main points

– use a range of specific vocabulary or set phrases e.g. Some thought this was …../ other students said
they preferred…

– don’t use a lot of adjectives and dramatic language. A report gives factual information

Phrases you can use to in the 2nd and 3rd paragraph:


Suggesting additional ideas

Another option would be to …

I would also suggest …

Another point to consider is that …

Alternatively…. Moreover. / Furthermore.

Apart from this / In addition to this

Making recommendations

I would strongly / highly recommend …

My first / second recommendation would be to ..

It would be (highly) advisable to …

If my recommendations are followed, then …

The best solution / ideas would seem to be …

Listing ideas

I would suggest the following: … might like to consider the following:

The following are highly recommended: 1….. OR 2. ……….

They gave/ suggested the following reasons:

They made the following points: 1….2…

Reporting findings

It appears that the majority of …

The only problem is that … .

Most …(students seem) … .

Not surprisingly, …

According to …

In the last paragraph you :


– give the recommendations

– generalise

– express opinions impersonally

Phrases you can use to end the report

Concluding and making recommendations

All things considered, …

We have no hesitation in recommending… .

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