TESDA CiRCULAR

SUBJECT: Deployment of the Facilities and Equipment Page 1 of 3 pages

Maintenance (FEM) System/Manual and its
Implementing Guidelines No. 5cA , Series of 2017

Date Issued: Effectivity: Supersedes:

December 01, 2017 As indicated

In order to respond to the challenges of a 21st Century Skills environment and in line with
TESDA's thrust to improve facilities management of TESDA Technology Institutions, the Facilities
and Equipment Maintenance System and its implementing guidelines are hereby being issued:

I. BACKGROUND
The challenge of maintaining facilities and equipment at the TESDA Technology Institutions
(TTIs) is a growing concern that should be addressed immediately by TESDA to be able to meet the
demands of the 21st century learners.

The TTI's facility form part of an integral component of the conditions of learning. The layout and
design of a facility contributes to the place experience of trainees, trainers, and other TVET
stakeholders. Hence, the following factors should be considered during the planning, designing, or
managing the school facility:

• sense of ownership
• safety and security
• personalization and control
• privacy as well as sociality, and
• Spaciousness or crowdedness.

Ideally, a school facility must be responsive to the various TVET program delivery modes, and
should provide a physical environment that is comfortable, safe, secure, accessible, well illuminated,
well ventilated, and aesthetically pleasing.

The installation of a Facilities and Equipment Maintenance System is geared towards not just
the proper upkeep of facilities and equipment but also addresses major areas in Ills' operation.
Below are the following benefits:

• A documented source of information of the TTI on the state and conditions of its buildings,
structures, tools, and training equipment that will thereby be the basis in the preparation
of the TTIs Annual Procurement Plan for facilities, equipment repair and improvement:

• To serve as guidance for the preparation of short and long term plans and programs that
will address and rectify issues and problems that were identified by the FEM system;

• Improve assets and supplies inventory management:

• Maximization of space through surrendedreturn of all unserviceable assets that are still
occupying space in training workshops, laboratory. and offices; and,

• To provide basis for Ills in the preparation of their five (5) year Equipment Procurement
and Replacement Plan towards higher TESC and 213t Century Skills offerings.
 TESDA CIRCULAR
SUBJECT: Deployment of the Facilities and Equipment Page 2 of 3 pages
Maintenance (FEM) System/Manual and its
Implementing Guidelines No. Sri\ , Series of 2017

Date Issued: Effectivity: Supersedes:

December 01, 2017 As indicated

II. OBJECTIVE

General:

Maintain facilities and equipment of TESDA Training Institutions in optimum conditions to be able
to meet the demands of TVET stakeholders at an acceptable level at most possible minimum
cost.

Specific:

1. Focus on the institutions environment issues in keeping a safe teaching/learning environment;

2. Develop the capability of school personnel on facilities and equipment maintenance;

3. Provide means to save energy and improve the operating efficiency of all TTI facilities
specifically:

a. Buildings and components that function safely;

b. Facilities and equipment that minimize the possibility of fire, accident and safety
hazards;
c. Continuous use of facilities without disruptions to the educational programs;
d. Protection of public property through proper planning, scheduling and preventive
maintenance;
e. Quality management of maintenance projects and tasks;
f. Conservation of energy though utilization of the latest technology and energy
conservation measures;
g. A quality management program through effective management and efficient utilization
of resources.

4. Provide maintenance and operations structures capable of dealing with challenges and
problems of new technologies in building constructions, materials and equipment.

5. Provide administrative structures capable of handling day-to-day maintenance and operations

tasks common to all members of the institution.

Ill. COVERAGE

This manual (please see attached) shall be used and implemented in all TESDA Technology
Institutions nationwide (Schools, Regional/Provincial and Specialized Training Centers) and shall be
strictly monitored by respective Provincial/District and Regional Directors.

2
 TESDA CIRCULAR

SUBJECT: Deployment of the Facilities and Equipment Page 3 of 3 pages

Maintenance (FEM) System/Manual and its
Implementing Guidelines No. F\ , Series of 2017

Date Issued: Effectivity: Supersedes:

December 01, 2017 As indicated

IV. GENERAL IMPLEMENTING GUIDELINES

1. Responsibilities of the TESDA — CO:

a. Ensure that Regional and Provincial offices allocate funds to support the TTIs'
implementation of the maintenance system; and,

b. Through FEMU, shall monitor FEM System implementation by the TTIs,

2. Responsibilities of the TESDA Regional Directors (RDs) I Provincial Directors (PDs)

District Directors (DDs):

a. Must ensure that 5% of the total budget of TTIs be allocated in the implementation of the
FEM system;

b. Shall monitor the TTI utilization of the FEM system under their jurisdiction;

c. Shall support the FEM system implementation requirements of the TTIs to ensure that FEM
system purposes are achieved;

3. Responsibilities of the TTI Administrator:

a. Must ensure that 5% of the total budget of the TTI be allocated in the implementation of the
FEM System;

b. Shall ensure the installation / utilization of the FEM manual in their respective training
institution's FEM System;

c. Shall provide feedback to the RDs PDs / DDs any issues, concerns, and problems that
may arise during the FEM system implementation; and,

d. Submit periodic feedback / status reports to the TESDA — CO / Facilities and Equipment
Maintenance Unit (FEMU) as basis for analysis.

VI. EFFECTIVITY

This Circular shall take effect as indicated and supersedes all other issuances inconsistent
herewith. Wide dissemination and strict implementation of this Circular by all concerned is hereby
enjoined.

3
TESDA TECHNOLOGY INSTITUTIONS
FACILITIES AND EQUIPMENT
MAINTENANCE MANUAL
 TABLE OF CONTENTS

I. INTRODUCTION

II. DEFINITION OF MAINTENANCE

III. IMPORTANCE OF MAINTENANCE TO AN ORGANIZATION

IV. RESULTS/OUTCOME WITHOUT MAINTENANCE SYSTEM

V. OBJECTIVES OF MAINTENANCE PLAN

VI. COVERAGE

VII. DEFINITION OF TERMS

VIII. MAINTENANCE PROCESS FLOW

• MAINTENANCE WORK REQUEST PROCESS

• MAINTENANCE FORMS
• MAINTENANCE ACTIVITIES AND CHECKLIST
I. INTRODUCTION

The challenge of maintaining facilities and equipment at the TESDA Technology

Institutions (TTIs) is a growing concern that should be addressed immediately by
TESDA to be able to meet the demands of the 21st century learners.

The TTI's facility form part of an integral component of the conditions of learning.
The layout and design of a facility contributes to the place experience of trainees,
trainers, and other WET stakeholders. Hence, the following factors should be
considered during the planning, designing, or managing the school facility:

• sense of ownership
• safety and security
• personalization and control
• privacy as well as sociality, and
• Spaciousness or crowdedness.

Ideally, a school facility must be responsive to the various WET program delivery
modes, and should provide a physical environment that is comfortable, safe,
secure, accessible, well illuminated, well ventilated, and aesthetically pleasing.

The school facility should consist not only the physical structure and the variety of
building systems, such as mechanical, plumbing, electrical and power,
telecommunications, security, and fire suppression systems but also includes
furnishings, materials and supplies, equipment and information technology, as well
as various aspects of the building grounds, namely, athletic fields, playgrounds,
areas for outdoor learning, and vehicular access and parking.

This Facilities and Equipment Maintenance Manual shall encompass four

categories of maintenance: emergency (or response) maintenance, routine
maintenance, preventive maintenance, and predictive maintenance. Among these
four categories, the most critical is emergency maintenance (breakdown in
electrical and/or plumbing system). When there is a need to replace parts of
equipment, which is routine maintenance. Preventive maintenance is the
scheduled maintenance of a piece of equipment. The most advanced in facility
management is termed as predictive maintenance, wherein sophisticated
computer software is being used to forecast the failure of equipment based on age,
user demand, and performance measures.

Maintenance for this purpose entails much more than just fixing broken equipment.
It refers to a well-designed facility management system and outlines the necessary
procedures in the performance thereof.

This maintenance program of TESDA is designed to determine the maintenance

needs of the organization. Hence, identification and planning of maintenance
schedule for facilities and equipment should be prioritized to ensure that the
Agency's goals and objectives should be achieved.

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II. DEFINITION OF MAINTENANCE:

Maintenance is defined as work required to preserve or restore buildings and

equipment to their original condition or to such a condition that they can be
effectively used for their intended purpose. It is the work necessary to maintain the
original anticipated useful life of a fixed asset, the upkeep of property and
equipment. Maintenance likewise refers to the work necessary to realize the
originally anticipated life of a fixed asset, including buildings, fixed equipment and
infrastructure. Maintenance is an activity involved in maintaining a system or
equipment to be in a good working order, to improve the reliability and sustainability
of the system or equipment and to extend its life expectancy.

III. IMPORTANCE OF MAINTENANCE TO AN ORGANIZATION/INSTITUTION

Maintenance management is essential to the success of any organization because

a poorly organized maintenance program can bring the entire company to a halt.
Proper maintenance ensures continuous operations of an organization and
eliminates unnecessary interruptions that are normally caused by major
breakdowns in equipment and facilities. With an effective maintenance system,
output is maximized, decision-making is well guided and maintenance cost is
lessen.

IV. RESULTS/OUTCOME WITHOUT MAINTENANCE SYSTEM

Negligent facilities and equipment maintenance planning can cause real problems.
Large capital investment maybe squandered when building, equipment
deteriorates, and warranties become invalidated. Failure to maintain the school
facilities discourages future public investment in the education system. Hence, it
affects the physical, educational and financial foundation of the organization, which
should focus on its day-to-day operations, and achievement of long-term goals and
priorities.

V. OBJECTIVES OF MAINTENANCE PLAN

General:

Maintain the service system of TESDA Training Institutions in optimum conditions

to be able to meet the demands of WET stakeholders at an acceptable level at
most possible minimum cost.

Specific:

1. Focus on the institutions environment issues in keeping a safe

teaching/learning environment;

2. Develop the capability of school personnel on facilities and equipment

maintenance;

3. Provide means to save energy and improve the operating efficiency of all TTl
facilities specifically:

4
 a. Buildings and components that function safely;
b. Facilities and equipment that minimize the possibility of fire, accident and
safety hazards;
c. Continuous use of facilities without disruptions to the educational
programs;
d. Protection of public property through proper planning, scheduling and
preventive maintenance;
e. Quality management of maintenance projects and tasks;
f. Conservation of energy though utilization of the latest technology and
energy conservation measures;
g. A quality management program through effective management and
efficient utilization of resources.

4. Provide maintenance and operations structures capable of dealing with

challenges and problems of new technologies in building constructions,
materials and equipment.

5. Provide administrative structures capable of handling day-to-day maintenance

and operations tasks common to all members of the institution.

VI. COVERAGE

This manual shall be used and implemented in all TESDA Technology Institutions
nationwide (Schools, Regional/Provincial and Specialized Training Centers).

VII. DEFINITION OF TERMS

Maintenance Plan - Structured and documented set of tasks that include the
activities, procedures, resources and the time scale required to carry out
maintenance.

Corrective Maintenance - Maintenance carried out to restore (including

adjustment and repair) an item which has ceased to meet an acceptable condition.

Preventive Maintenance - Is that portion of the overall maintenance program that

provides the periodic inspection, adjustment, minor repair, lubrication, reporting,
and data recording necessary to minimize building equipment and utility system
breakdown and maximize system and equipment efficiency.

Planned Maintenance - Maintenance organized and carried out with forethought,

control, and the use of records to a predetermined plan.

Emergency Maintenance - Maintenance wherein it is necessary to put the item

on hand immediately to avoid serious consequences.

Breakdown - Failure resulting in the non-availability of an item.

5
Pro-active Maintenance - Is a preventive maintenance strategy for maintaining
the reliability of machines or equipment. The purpose of proactive maintenance is
to view machine failure and similar problems as something that can be anticipated
and dealt with before they occur.

Tools and Equipment Inventory - A detailed, itemized list, report, or record of

tools and equipment in one's possession, especially a periodic survey of all goods
and materials in stock.
Maintenance Personnel - Refers to personnel who support the maintenance and
operation of equipment and facilities of the school/centers.
Preventive Maintenance Data - Includes equipment tag information, procedures,
replacement parts, special tools, lubrication requirements, service providers,
warranty information, etc.
Work Request - A document requesting work to be carried out.
Work Request Tracking - A document authorizing the completion of a specific
task.
Work Management - The integrated processes and procedures that help the
organization schedule work more efficiently, meet consumer's needs, utilize assets
and evaluate performance.
Equipment Maintenance Log Sheet - Is used to record maintenance in one
overview for each piece of equipment.

Running Maintenance - Maintenance that can be carried out while the item is in
service.

Shutdown Maintenance - Maintenance that can be carried out while the item is
out of order.

Failure -The termination of the ability of an item to perform its required function.

Breakdown -Failure resulting in the non-availability of an item.

Repair -To restore an item to an acceptable condition by the renewal, replacement

or mending of decayed or damaged parts.

Overhaul - A comprehensive examination and restoration of an item, or a major

part thereof, to an acceptable condition.

Restoration - Maintenance actions intended to bring back an item to its original

appearance or state.

Maintenance Program - A list allocating specific maintenance to a specific period.

6
Maintenance Schedule - A comprehensive list of maintenance and its incidence.

Maintenance Manual - Collated information and advice on the maintenance

requirements of an item.

Condition-based Maintenance - Preventive maintenance initiated as a result of

knowledge of the condition of an item from routine or continuous checking.

Inspection - A careful and critical scrutiny of an item carried out without

dismantling, by using the senses of sight, hearing, smell, taste and touch.

Test -To compare the response of an item with a suitable or defined application of
a stress, energy, or measurement against a standard.

Clean - To reduce contamination to an acceptable condition.

Servicing - The replenishment of consumable needed to keep an item in operating

condition.

Defect - An unexpected deviation from requirements that would require considered

action regarding the degree of acceptability.

Downtime - The period of time during which an item is not in a condition to perform
its intended function.

Life-cycle Cost - The total cost of an item throughout its life including initial,
maintenance and support costs.

Availability - The fraction of a specified period for which an item is capable of

performing a specified function at a specified level of performance.

Reliability - The ability of an item to perform a required function under stated

conditions for a stated period of time. This may be expressed as a probability.

Maintainability - A function of the rapidity and ease with which maintenance

operations can be performed to help prevent malfunctions or to correct them if they
occur.

Feedback - A written or verbal report of failures, defects, shortcomings and other

experience which can be used to influence design, performance and costs.

Failure Report - A document reporting departure of an item from an acceptable

condition.

Work Specification - A document describing the way in which the work is to be

carried out. It may define the materials, tools, time and standard.

7
Work Order - A written instruction detailing work to be carried out.

Personal Protective Equipment (PPE) - is equipment worn to minimize exposure

to a variety of hazards. Example of PPE includes such item as gloves, foot and eye
protection, protective hearing devices (earplugs, muffs) hard hats, respirators and
fully body suits.

Hazardous Waste (HW) — is a waste with properties that make it potentially

dangerous or harmful to human health or the environment.

Universal Waste (UW) — are hazardous wastes that are widely produced by
households and many different type of businesses. Universal wastes include
televisions, computers, and other electronic devices as well as batteries,
fluorescent lamps, mercury thermostats, and other mercury containing equipment,
among others.

First aid Kit — a set of materials and tools used for giving emergency treatment to
a sick or injured person.

8
VIII. MAINTENANCE PROCESS FLOW

The maintenance process flow below is designed to show the relationships between
the main components of the maintenance system and to indicate the general flow
of activities necessary to maintain the facilities and equipment of the TTIs:

Maintenance Process Flow

The figure above is an illustration on how maintenance work will be undertaken

by the TTI. The Maintenance Process is a systematic procedure to guide the
requesting individual/employee on how request for equipment/facility repair and
maintenance shall be undertaken by the FEMT. The Maintenance Work Request
process is explained in detail below.

Maintenance Work Request Process

1. The process starts with the client filing of the Work Request Form (WRF). No
request will be processed unless the form is properly accomplished detailing
the nature and specifics of work request. The form shall be prepared in
duplicate.

2. The WRF shall be forwarded to the FEMT Head.

9
3. The FEMT Head shall review and assess the nature of the WRF if the request
will be done through administration of through outsourcing.

4. If through outsourcing, the FEMT Head shall prepare the Purchase Request
or Job Order Request based on the assessed WRF.

5. Procurement of supplies and/or services shall be in accordance with existing

government accounting and auditing procedures. The FEMT Head shall
monitor the procurement.

6. If through administration, the FEMT head shall assign and forward the work
request to appropriate maintenance personnel action.

7. The maintenance personnel shall assess the nature and specifics of the
request through conduct of on-site inspection and verification of the work
requirements.

8. If the request do not require materials, the maintenance personnel shall

proceed with the intervention.

9. If the request needs materials, the maintenance personnel shall verify with the
Supply Officer availability of the materials.

10. If the materials are unavailable and cost is within the limits of Cash Advance,
the Supply Officer shall make the necessary requisition following existing
government accounting and auditing procedures.

11. If the cost of materials are above the limits of the Cash Advance, regular
procurement process shall be followed.

12. If materials are available, the maintenance personnel shall accomplish the
Requisition and Issue Slip (RIS) to withdraw from the supply officer.

[Link] RIS shall be prepared and signed by the maintenance personnel,

recommend for approval by the FEMT Head and approved by the TTI
Administrator.

14. Once approved, the maintenance personnel shall withdraw the material/s to
the supply officer,

[Link] Supply Officer shall record transaction and update inventory.

[Link] personnel implements intervention.

[Link] receives intervention and signs the Work Request to confirm

completion of work.

18. If the intervention is not yet completed, the maintenance personnel shall
indicate in the WRF the reasons and schedules follow up intervention.

10
 19. If no follow up intervention has been received, requisitioner shall inform the
FEMT Head on the status of the request for appropriate action.

20. The maintenance personnel shall forward the closed WR to the FEMT Head
for filing and encoding to the Equipment Log Sheet.

21. The maintenance personnel shall surrender the waste materials to the Supply
Officer through TESDA regular waste material form.

22. The Supply Officer shall receive the waste materials and shall be disposed in
accordance with Government Accounting Auditing Manual (GAAM).

All outsourced work shall fall under the supervision and purview of the FEMT and
shall make timely and necessary recommendations and intercession to expedite
completion of work.

MAINTENANCE FORMS

a. Work Request Form (WRF)

The Work Request Form (WRF) shall be the official document for requesting
interventions in rectifying, repairing, and maintaining building, facilities and
equipment of the TTI. The WRF shall be used by employees of the TTI to request
the FEMT to act on immediate repair or maintenance of any equipment and/or
facility failure or breakdown in a specific area or location.

INSTRUCTIONS:

1. The form shall be prepared in duplicate

2. The requesting personnel shall accomplish the WRF and shall provide the
full details and nature of the problem in the space provided. This information
will be used as reference by the FEMT Head to assess the requirements as
to the skills, materials and schedule.

3. The signed Work Request shall be given to FEMT Head for recording.

4. The FEMT Head shall number the form according to the series of entry as
soon as the WRF is received.

5. The FEMT Head will assign the recorded work request to the appropriate
maintenance personnel to act on the request to assess the problem, the
supplies and materials requirement, and prepare findings, and recommend
solutions and schedule maintenance intervention.

6. The maintenance shall appraise the client on his/her findings and the length
of time the maintenance will be completed.

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 7. The maintenance personnel shall implement corrective intervention/s.

8. After the intervention, the client shall evaluate the performance of the
maintenance personnel in the following areas:

a. Timeliness
b. Workmanship
c. Attitude

9. The maintenance personnel shall record all the materials utilized and closes
the WRF.

10. The accomplished WRF shall be returned to the FEMT Head for filing and
recording to the Equipment Maintenance Log Sheet.

11. The WRF shall be distributed as follows:

Original Copy — FEMT Head

Duplicate Copy — Requisitioner

The sample Work Request Form is provided as Annex A.

b. Requisition and Issue Slip (RIS) (Annex B)

Requisition and Issue Slip, also known as RIS, is the form use to request
items from Supply and Property Management Office (SPMO). The RIS shall
be used by the Requisitioning Division/Office to request supplies/goods/
equipment/property carried in stock and by the Supply and/or Property
Division/Unit to issue the items requested.

c. Tools and Equipment Inventory (Annex C)

The Tools and Equipment Inventory is a listing of the physical assets of the
institution. Equipment information that is required includes the following
items: • Purchase date • Fund Source • Serial number • Model number •
Manufacturer • Description of equipment • Cost of equipment • Property
number • Accountable Person • Location of equipment.

d. Stock Card (Annex D)

Stock Card, otherwise known as inventory control card, is used to show how
much stock you have at any one time, and how you keep track of it.

12
 e. Equipment Log Sheet (Annex E)

Equipment Log Sheet are written notes that provide documentation and/or
maintenance history about the upkeep of a certain piece of
equipment. Records are particularly useful in maintenance
management because it will help training institutions ensure that their
equipment is kept in good condition, and it also offer a way to manage and
track repair and preventative upkeep expenses.

IX. MAINTENANCE ACTIVITIES AND CHECKLIST

A. Building Inspection Checklist (Annex F) and Safety Inspection Checklist

(Annex G)

This Building and Safety Inspection Checklist serves as a hazard and safety
assessment of the TTIs' facilities. The inspection shall be completed in all areas
of the facility, including warehouse/stockrooms and office areas as it is
applicable. Issues shall be summarized on the Summary Page (Annex H).
Corrections will be made and documented completion date on the summary
page. All corrections are expected to be completed in a timely manner.

B. Building Maintenance Checklist (Annex I)

A checklist containing the maintenance task and activities in different areas

and location within the facility of the institution. It covers areas like site,
building exteriors and interiors, roof, mechanical equipment, electrical
equipment, and plumbing.

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 C. ROADWAYS, PARKING LOTS, SIDEWALKS

FREQUENCY
TASK
D W M S A
1. Pick up trash and debris, perform normal X
grounds maintenance tasks.
2. Survey entire site for recent unsafe X
conditions
3. Repair or replace outside signs as X
needed.
4. Clean on site roadways and parking lots. X
5. Check placement of wheel stops; realign X
and secure.
6. Clean and inspect sidewalks and exterior X
steps.
7. Inspect paving for cracks or potholes
a. Repair major defects immediately or
barricade as appropriate. X
b. Schedule repair or remaining
defects.
8. Repair and fill asphalt cracks. X
9. Stripe parking lots, paint directional X
signs, fire lanes, and crosswalks.
10. Complete landscaping projects to
enhance overall appearance of the X
school/center.

D. IRRIGATION SYSTEMS AND WELLS

FREQUENCY
COMPONENT TASK
W M Q S A
A. Systems Main Pumps 1. Inspect units for unusual noise,
X
vibration or leakage.
2. Check oil level and add oil if
X
necessary.
3. Check oil for contamination and
X
change if necessary
4. Change oil X
B. Test all automated Make repairs and/or adjustments as
X
systems necessary.
C. Test all quick connect Make repairs and/or adjustments as
areas required.
Repair all breaks in lines, fittings and
_ spray heads as they occur.

14
 E. PLUMBING SYSTEM ROUTINE MAINTENANCE AND INSPECTION

FREQUENCY
COMPONENT TASK
D W M Q S

A. Faucet and Gate Valves Check, inspect and repair for the following X
Conditions:
_ 1. Dripping on valves and spout.
2. Valve vibrates and is noisy when water
is running.
3. Handle rotates without changing water
flow.
4. Water leaks around the stem when the _
faucet or valve is open.
5. Slow flow of water from spout.
6. Mixing faucet leaks at joints between _
spout and faucet base.
B. Water Closet Check, inspect and repair for the following X
Conditions:
1. Water flows continuously.
2. Water closet will not flush.
3. Water closet tank leaks.
C. Water Supply Piping Check, inspect and repair for the following X
Conditions:
1. Leaks at piping due to deterioration,
impact or puncture.
2. Leaks at fitting due to twisting of pipes.
D. Drains, waste and vents Check, inspect and repair for the following X
Conditions:
1. Water closet will not drain due to
stoppage in toilet bowl trap, drains,
waste, vents branch piping, stack or
building drain.
2. Use a water ram or closet auger to
remove the trap. Run a snake or drain
cleaning machine through the drain.
E. Tub, lavatory, shower or Check, inspect and repair for the following X
sink drain. Conditions:
1. Blockage at the stopper mechanism,
fixture trap, drain, waste, vents branch
piping, stack and building drain.
2. Remove stopper and inspect the drain
for foreign matter. Use snake to clean
the clogged branch piping.

15
 PLUMBING SYSTEM INSPECTION REPORT

Inspection No. Date:

COMPONENT TASK FREQ. FINDINGS REMARKS

A. Faucet and Check, inspect and repair for W
Gate Valves the following conditions:
1. Dripping on valves and spout.
2. Valve vibrates and is noisy when
water is running.
3. Rotate handle w/o changing
water flow.
4. Water leaks around the stem when
the faucet or valve is open.
5. Slow flow of water from spout.
6. Mixing faucet leaks at joints bet.
spout and faucet base.
B. Water Closet Check, inspect and repair for W
the following conditions:
1. Water flows continuously.
2. Water closet will not flush.
3. Water closet tank leaks.
C. Water Supply Check, inspect and repair for W
Piping the following conditions:
1. Leaks at piping due to deterioration
impact or puncture.
2. Leaks at fitting due to twisting of pipes.
twisting of pipes.
D. Drains, waste Check, inspect and repair for W
and Vents the following conditions:
1. Water closet will not drain due
to stoppage in toilet bowl trap,
drains, waste, vents branch
piping, stack or building drain.
2. Use a water ram or closet auger to
remove the trap. Run a snake or drain
cleaning machine through the drain.
E. Tub, lavatory, Check, inspect and repair for M
shower or the following conditions:
sink drain. 1. Blockage at the stopper mechanism,
fixture trap, drain, waste, vents branch
piping, stack and building drain.
2. Remove stopper and inspect the drain
for foreign matter. Use a snake to clean
The clogged branch piping.

16
F. LOCK-OUT/TAG-OUT OF AIR CONDITIONING UNITS

The following steps need to be completed when servicing air conditioning

facilities. This is to remove sources of energy, which may cause harm if
accidentally released during servicing. This procedure is called "Lock-Out/Tag-
Out": It must be performed in accordance with a written Hazardous Energy
Control Program.

1. Identify circuit breaker that supplies unit to be de-energized.

2. Flip breaker to the off position.
3. Verify that no power is present at the unit. Flip switch at unit on and off and
verify unit is off; check line voltage in case power is supplied by secondary
source.
4. After it has been verified that no power is present at the unit, place appropriate
lock on breaker. Secure breaker lock with padlock. Key for padlock must be
kept with individual working on unit. Place label on breaker lock indicating who
has key to lock.
5. To energize unit, turn unit switch to off position. Verify that all tools, etc. have
been removed from unit and mechanisms are secured.
6. Unlock breaker padlock and remove breaker lock.
7. Flip breaker to on position.
8. Turn unit switch to on position and verify it is operating correctly

F.1 INSPECTION CHECKLIST FOR AIR CONDITIONING UNITS

1. Compressor

a. Check compressor for leaks at valves, pistons, or gaskets. A compressor

should not be opened and the valves should not be repaired or replaced
unless the preceding tests indicate a decided probability of valve trouble.

b. Leakage tests should be made with a soap solution after the low-side
pressure is raised by warming the evaporator.

2. Condenser

a. Check for possible leaks.

b. Check for brackets, holders, hangers and frames that should be

permanently soldered, friction fitted or bolted in place.

c. All condenser tubes have a tendency to become coated, and sometimes

even filled with deposits from the water that is passed through them.
Clean tubes for possible deposits.

3. Water Evaporating Surface Pads

a. Clean, wash pads to remove algae, water solids, pollen and other
deposits.

b. Inspect each pad for cleanliness and for thin layers of fibers. Repair thin
layers by fluffing the fibers.

17
4. Circulating Pump

Inspect each circulating pump to determine that the shaft turns freely and
the motor starts easily.

5. Water Distributors

Adjust for proper water distribution. Each pad must be saturated

thoroughly and evenly.

6. Water Make-up Valve

Check the float actuated water make-up valve for freedom of movement
and correct any binding of the float lever of the water valve stem. Check
for positive water cut-off.

7. Fan and motor

a. Inspect fan for proper operation, lubrication, and cleanliness.

b. Maintain motors for proper lubrication.

c. Clean bearing and replace when necessary.

8. Duct

a. Inspect Ducts periodically, for the following conditions; deformation,

leakage loss caused for loose clean-out doors, broken joints,
accumulation of materials, such as dirt, lint, condensation of oil and water
vapor.

b. Clean ducts annually.

9. Hoods

a. Inspect hoods for the following conditions; broken or cracked surface,

poor connection to exhaust ducts and accumulation of materials such as
dust, dirt or grease;

b. Replace or repair defective hoods. Remove accumulation of foreign

materials by washing hoods with hot water.

10. Filters

a. Clean filter periodically by using compressed air-jet, hot water or steam,

or a cleaning compound that will cut and remove oil.

b. Change filters.

11. V-Belts

Inspect V-belts for possible breaks, evidence of wear and proper tension.
V-belts should fit perfectly and completely on the V-groove of the pulleys.

18
12. Humidifier

a. Remove lint and dirt from air dampers, fan parts, spray cleaner and
diffuser. Clean the eliminator wheel by directing high-pressure steam of
water between blades.

b. Lubricate fan and motor blade.

c. Adjust fan blade clearance. Inspect entire unit for loose connections.

19
 F.2 ROUTINE MAINTENANCE OF ACU FACILITITES

FREQUENCY
COMPONENT TASK
WMQS A

A. Compressor 1. Check compressor for leaks at valves, pistons, X

or gasket. A compressor should not be opened
and the valves should not be repaired or replaced
unless the should not be repaired or replaced
proceeding tests indicate as decided probability of
valve trouble.
2. Leakage tests should be made with a soap solution
after the low-side pressure is raised by warming
the evaporator.

B. Condenser 1. Check for possible leaks. X

2. Check for brackets, holders, hangers, and frames
which should be permanently soldered, friction-
fitted or bolted in place.
3. All condenser tubes have a tendency to become X
coated, and sometimes even filled, with deposits
from the water that is passed through them.
Clean tubes for possible deposits.
C. V-Belts 1. Inspect V-belt for possible breaks; evidence of X
proper tension. V-belts should fit perfectly and
completely on the V-grooves of the pulleys.
D. Fan 1. Inspect fans for proper operation, lubrication, and X
Cleanliness.
E. Motor 1. Maintain motors by proper lubrication. X
2. Clean bearings and replace when necessary. X
F. Filters 1. Clean filter periodically by using compressed air- X
jets, hot water or steam, or a cleaning compound
that will cut and remove oil.
2. Change filters. X
G. Hoods 1. Inspect hoods for the following conditions, broken x
cracked surface; poor connections to exhaust
ducts; accumulation of materials, such as ducts,
dirt, or grease.
2. Replace or repair defective hoods. Remove X
accumulations of foreign materials by washing
hoods with hot water.
1. Inspect duct periodically, for the following
H. Duct deformation; Leakage hose caused by loose
(Applies only cleanout doors; broken joints; accumulation of
to centralized materials such as dirt, lint, condensation of oil and
ACU) water vapor. X
2. Clean ducts annually. X

20
G. INSPECTION CHECKLIST FOR LIGHTING SYSTEM

1. Luminaries
Clear luminaries regularly to avoid drop in illumination.

2. Lamps
Check for lamps that won't start or lamp flushes "on" and "off'. Seat lamps
correctly or firmly or correctly or schedule for replacement.

3. Starter
a. Check for faulty starter when there is no starting effort.
b. Check for loose or faulty wirings.

4. Line Voltage
a. When lamp starts slowly, check line voltage with voltmeter. Match lamp
rating to voltage.

5. Ballast
a. Inspect lamps that start slowly. If unit is particularly noisy, replace ballast.

G.1. ROUTINE MAINTENANCE OF LIGHTING SYSTEM

FREQUENCY
COMPONENT TASK

W M Q S A
A. Lamps • Re- lamping (replacing)
should be check. Lamps that
won't start or lamp flushes "on X
and off'. Seat lamps correctly
or schedule for replacement.
B. Luminaries • Check luminaries regularly to
avoid a drop in illumination. X

C. Starter • Check for faulty starter when

there is no starting effort.
X
Check for loose or fault
wirings.
D. Line Voltage • When lamp starts slowly,
check line voltage with
voltmeter. If the starter is X
defective, replace it. Match
lamp rating to line voltage.
E. Ballast • Inspect lamps starts slowly;
unit is particularly noisy, X
replace ballast.

21
G.2 INSPECTION CHECKLIST FOR ELECTRICAL WIRING SYSTEM

(Include lock in / lock out)

1. Inspections

a. Open Wiring. Check insulation on open wiring for deterioration caused

by age, abrasion, moisture, oil, heat, or other causes.

b. Open Wiring Supports. Be sure open wiring is properly supported

without excessive sag between points of support, and it does not come
in contact with grounded pipes or equipment.

c. Barrier Enclosure. Where barrier guards are used in place of

enclosures, be sure they are in place and in good condition. If metal
guards are used that can become charged due to leakage, contact with
live parts because of chaffed insulation, or other causes, make sure
guards are adequately grounded.

2. Conduit Structures

a. Clean and inspect conduit systems every two years for rust, corrosion
and damage. Only spot check junction and pull boxes that indicate
rust or corrosion. The less tampering of these boxes the better.
Remove all rust or corrosion and repaint as necessary.

3. Panel Boards

a. Maintenance. Clean and inspect panel boards every two years,

blowing them out with dry compressed air. Remove rust, corrosion,
and repair as necessary.

4. Connections

a. Connections made by bolts, screws, or clamps should be tight. Loose

or poor connections are trouble sources and a fire hazard.

5. Switches and Circuit Breakers

a. Partially closed switches or circuit breakers may result in burned

contacts or more damage that is serious. If the switch is tight or
contact is too stiff, non-oxide grease on the blades facilitates the
operation.

b. Check knife-blade switches for full alignment with contacts. If full

contact is not obtained, the carrying capacity is reduced and the
switch is likely to heat. The knife blades and clips should be cleaned
by repeatedly opening and closing the switch, with the circuit dead.
Repair / replace unserviceable switches as necessary.

22
 c. Large circuit breakers should be serviced and adjusted according to
the manufacturer's instructions. However, small circuit breakers,
frequently sealed in a molded case, should be repaired or replaced as
necessary using units of like rating.

6. Open Fuses

The link fuse is an example of the open type. It must be enclosed in a

steel box or mounted on a switchboard. Inspections should be made
to ensure that contacts are cleaning (not corroded) and that a firm
contact is made.

7. Enclosed fuses

Enclosed fuses are either plug fuses or cartridge fuses. Plug fuses
contacts are the same as the medium size base for incandescent
lamps. It has a clear mica window to show the fuse link, or some other
means of indicating a defective fuse link, or some other means of
indicating a defective fuse link. The dangerous practice of placing a
strip of metal or coin in the fuse receptacle removes the safety valve
effect of the fuse, may result in over heating the building wiring, and
eventually can cause a fire, especially if a second case of trouble
occurs while the circuit is without fuse protection. This practice must
be avoided.

8. Cartridge type fuses

Both ferrule and knife-blade contact types of cartridge fuses may be

obtained with ordinary non-renewable or renewable fuse links and
those having the time-lag feature.

9. Maintenance

Check fuse block to be sure clips are making full contact with fuse.
Poor contacts at any point of the fuse block can cause over-heating
and may blow at less than rated current. Any prolonged over-heating
would destroy the fiber case and take the spring tension out of the
clips. Repair or replace clips and fuse block as necessary with same
ratings.

Note: Periodic maintenance inspection should be made, covering all electrical

wiring installations every two (2) years.

23
 G.3 PROCEDURE IN REPLACING BLOWN FUSES

A blown fuse indicates an overload or other trouble. Observe the

following precautions and procedure:

1. Locate and correct source of trouble before putting in new fuse.

2. Do not replace a blown fuse with one of higher rating before determining
carrying capacity of circuit.

3. Do not insert fuse on live circuit. This causes arc and burr on the ferrule
or terminal thus, preventing good clip contacts.

4. Emery cloth should be used to clean and brighten the inside clip or
contact of fuse.

H. INSPECTION CHECKLIST FOR ALTERNATING CURRENT GENERATORS

1. Inspection

An Alternating Current (AC) Generator should not run for prolonged

periods without thorough inspection. The qualified personnel on the
following must make routine inspections to spot check principal generator
components at frequent intervals:

a. Condition of rotating parts

b. Movement of stator coils
c. Presence of dirt or oil
d. Condition of the rotor wedges and bolts
e. Tightness of bolts.

2. Cleaning

Cleaning is the most important maintenance procedure performed on

AC generators. There are several methods of cleaning the windings of
electrical apparatus and the most effective one depends on the type and
amount of dirt to be removed.

a. Compressed Air

Compressed air is the most convenient method of removing

accumulated dirt that can be blown free. However, excessive air pressure
may weaken the insulation and windings, a pressure approximately 50 psi
should give good results.

24
 b. Solvents

A specified, approved solvent must be used to remove dirt, grease,

and oil. It should be applied sparingly with cleaning rags, sponges, or
brushes. Dry out and re-varnish the winding with an insulation varnish as
necessary.

3. Bearings

It is essential that sleeve, roller and ball bearings be kept properly

lubricated with oil or grease of the correct grade and viscosity.

4. Rotor Windings

Maintenance or the rotor should begin with measurement of the

insulation resistance prior to placing the unit is service. Following this, a
thoroughly check-up of all parts of the rotor should be made at the end of
a year's operation, and annual inspection, thereafter.

5. Stator Windings

Annual inspections of stator windings are recommended unless

unusual service conditions require them more frequently.

6. Insulation Resistance

Moisture or dirt on winding surfaces is indicated by a decrease in the

insulation resistance. As a maintenance measure, reading of interval twice
a year, and a record of the readings should be kept. Any sudden
downward trend in the resistance values will indicate that windings require
cleaning and drying.

7. Collector Rings and Brushes

Sparking is the principal indication of improper brush and collector

performance.

8. Weekly Tests

The TESDA Main Building generator should be tested proceeding

routine inspection. Warming it at an average of 30 minutes as schedule is
enough.
(Note: At least 250 liters supply of diesel fuel should be maintained
daily).

25
ROUTINE MAINTENANCE OF ALTERNATING CURRENT GENERATORS

FREQUENCY
COMPONENT TASK
WMQS A
A. Bearings 1. Make sure that grease or oil is not leaking X
out of the bearing housings. If any leakage
is present, correct the condition before
continuing to operate.
B. Ball and Roller 1. Listen to a few bearings on a sampling. X
basis. Bearing that get progressively
noisier will need replacement at next
shutdown.
2. Listen to all bearings. Pull back bearing cap X
to inspect grease condition on a few
representative machines.
C. Sleeve 1. Check the oil level. Check the oil color
through the sight gauge. Slightly cloudy
is o.k. Black oil color is a danger sign.
2. Take sample of oil from representative X
bearings for acidity. See manufacturer's
sleeve-bearing re-lubrication
recommendation. Change oil if required.
cleaning machine through the drain.
D. Sleeve Bearings 1. Drain housing. Remove top half of housing lift
top half of bearing. Inspect hearing surfaces
and rings for wear. Clean if necessary and
refill. See Sleeve-bearing re-lubrication
recommendation of manufacturer.
E. Brushes 1. Check the brush length. Replace when rivet of X
clip will rub commutator before next
inspection. Inspect for worn or shiny brush
clips, frayed or loose pigtails, and clipped
or broken brushes. Remove a few brushes to
check the brush-commutator contact face or
the brush collector contact face.
F. Commutators 1. Check the commutators for roughness by X
carefully feeling the business with a fiber
stick. Also, occasional wiping is recommended
using a piece of course or non-lining cloth
jumping brushes give advance warning that
a commutator is going rough. Observe the
commutator for signs of threading.
2. Check risers for cracks. If there are X
cracks, also check and of shaft key way
and shaft fan.

26
 FREQUENCY
COMPONENT TASK
WMQS A

G. Collector 1. Check the collector for roughness, dust X

and wear. Ordinarily the rings will require
only occasional wiping using a piece of
course or non-lining cloth. If the brushes
are jumping up and down on a cycle
basis, check for collector ring
concentricity.
H. Mechanical Air Filter 1. Replace when necessary. Clogged filters X
can cause over- heating and lead to
premature insulation failure.
I. Bolts 1. Perform visual observation for loose X
bolts, loose parts, or loose electrical
connection.
2. Check all electrical connections for tight- X
ness. Look for signs of poor connections.
Adjust inspection to suit experience.
Inspect foundations/pedestal for signs of
cracking, displaced foot shims; check foot
bolts for tightness.
J. Noise and Vibration 1. Check for unusual noise, vibrations, or X
change from previous observations.

K. Ventilation 1. Check for clogged screens, filters, etc. X

L. Rotor 1. Maintenance of rotor should begin with X

taking and recording insulation
resistance before unit is placed in
before unit is placed in service. The
rotor should be roughly cleaned and
Inspected as follows:
a. Damper winding for loose bars and
connection of each bar to its ring
segment.
b. Clearance between blower and coils.
c. Thorough cleaning of dirt and oil from
winding and air passages.
d. Coils for movement and separation.
e. Conditions from turn to turn insulation
or strap field coils.

27
 FREQUENCY
COMPONENT TASK
WMQS A
M. Stator Winding 1. Take and record insulation resistance X
between stator winding and ground at
machine terminals.
2. Open up stator, clean thoroughly and
inspect the following:
a. Broken, damaged, loose or missing
wedges.
b. Movement or distortion of coiled
edges.
c. Security of all lashings and spacers.
d. Tightness of coil support.
e. All cooling passages open and clean.
f. Looseness of coils in slots; repairs
are necessary.
g. Cracks or damages to coils and
around frame.
N. Meters and Instruments 1. It should be checked against a standard. X
Defective or inaccurate meters should be
returned to the manufacturer for service
and calibration.

I. ROUTINE MAINTENANCE OF VEHICLES

FREQUENCY
COMPONENT DRIVER'S TASK
W QS A
ENGINE SYSTEM
Lubrication System
1. Engine Oil Check your dipstick if your oil is still at x
the desired level.
Change Oil X
2. Engine Oil Filter Replace Oil Filter X
Cooling System
3. Radiator Fan Motor Check if the fan blade and motor is
X
working
Inspect and replace if necessary X
4. Engine Coolant Check the coolant. It should be
between the min/max marks on the X
side of the expansion tank.
Check / Refill Engine Coolant X
5. Radiator Check the water level X
Check for leaks X
6. Drive Belts
a. Alternator Belt Check for unsteady rate and low
X
output
Check alternator drive belt tension
X
and cracks and replace if necessary
b. Aircon Belt Check for Noise, such as squealing
X
when the air conditioner is turned on

28
 Check if it appears to be frayed,
stretched, or worn and replace if X
necessary
c. Power Steering Belt Check the belt tension and adjust it as
X
necessary
Check for nicks, cuts, fraying, scores
X
and cracks. Replace if necessary
d. Serpentine Belt Check for cracks in your belt to see if
X
it needs to be replaced
7. Water Hoses and Check for leaks, swelling, holes,
Connections collapsed, cracked, or a soft hose and X
replace if necessary
ignition System
8. Spark Plug/Heater Plug Check/Inspect if working properly X
Clean re-gapped at regular interval X
FREQUENCY
COMPONENT DRIVER'S TASK
D Q S
9. Ignition Cord Must be inspected by the in-house
mechanic and replace/repair if X
necessary
[Link] Timing Must be inspected by the in-house
mechanic and replace/repair if X
necessary _
Fuel System
11. Fuel Filter Inspect/Replace Fuel Filter X
12. Fuel System Carburetor— Check if float level is too
high, clogged air bleed, damage
X
gaskets, choke valve opening
improper, and idling improper
Fuel Injection — Inspect and replace
X
if necessary
DRIVE TRAIN
Clutch
1. Clutch Fluid Check/ Refill X
2. Clutch Pedal (Travel and Inspect /Adjust if clutch slips X
Height) Check for strange noise whenever the x
clutch pedal is pressed down

Transmission I Transaxle
3. Manual Transmission Oil,
Check and Refill X
Oil Level
4. Transfer Case Oil, Oil
Check and Refill X
Level
5. Differential Oil, Oil Level Check and Refill X

BODY AND CHASIS

Brakes
1. Rear/Front Brake Check for the following:
a. Insufficient brake force
b. Abnormal sound during X
application of brake
c. Shock felt during pedal operation
2. Brake Fluid Make sure it's in the "max" level X
3. Brake Pads Check/Inspect. Gas pedal should not
X
be too hard or too springy
Check if the pads are not yet worn
X
out, replace if necessary
4. Front/Rear Brake Must be inspected by the in-house
X
Drums/Linings/Cylinders mechanic

29
5. Handbrake Check if the stroke is excessive X
Inspect/Repair/Replacement of
X
parking brake cable if necessary
Lubricate parking brake cables and
X
contact points
6. Brake Hoses and Pipes Must be inspected by the in-house
X
mechanic
7. Steering Rack Boots Must be inspected by the in-house
X •
mechanic _.
Steering (Manual)
8. Steering Wheel Check for any noise while turning-
X
groaning
9. Steering Linkage
a: Tie Rod End Inspect/Replace if necessary X
b. Rack End Inspect/Replace if necessary X

FREQUENCY
COMPONENT DRIVER'S TASK
D Q S A
Steering (Power)
10. Power Steering Fluid Check the power-steering fluid
reservoir to make sure it has the
X
proper amount and that the power-
steering system is not leaking.
11. Steering Wheel Check for any noise while turning-
X
groaning

12. Steering Column and Inspect/Replace if necessary X

Shaft
13. Steering Linkage
a. Tie Rod End Inspect/Replace if necessary X
b. Rack End Inspect/Replace if necessary X

Suspension
Must be inspected by the in-house
14. Shock Absorber mechanic and replace/repair if X
necessary
Must be inspected by the in-house
15. Leaf Spring mechanic and replace/repair if X
necessary
Must be inspected by the in-house
16. Torsion Bar Spring mechanic and replace/repair if X
necessary
Must be inspected by the in-house
17. Suspension Arm mechanic and replace/repair if X
necessary
Must be inspected by the in-house
18. Ball Joint mechanic and replace/repair if X
necessary
Must be inspected by the in-house
19. Stabilizer Bushing mechanic and replace/repair if X
necessary
Must be inspected by the in-house
20. Strut Bar Bushing mechanic and replace/repair if X
necessary

Tire
21. Inflation Pressure Check if all your tires, including spare
X
are properly inflated
Check tire rims and lug nuts _ X

30
22. Front Wheel Alignment Take your vehicle to the identified
X
and Balancing alignment shop
23. Abnormal Wear Check tire carefully and make sure
there is no visible damage such as X
bulge or hole

Exhaust
24. Mufflers (Leakage & Inspect/Repair if necessary X
Damage)
25. Exhaust Mounting Inspect/Repair if necessary X

A/C and ELECTRICAL

1. Cooling Efficiency Check if the A/C system blowing cold
X
air
2. Refrigerant Level Inspect/Recharge if necessary X
3. Condenser Fan Motor Inspect/Repair/Replace if necessary X

FREQUENCY
COMPONENT " DRIVER'S TASK
' D Q S A
ELECTRICAL
4. Lighting Systems Check head lamps, brake light, signal
light and park light if they are in good X
working condition
5. Horn Test and make sure it works X
6. Windshield Check the windscreen washer bottle
and make sure there's enough clean X
water
a. Wiper Linkage/Motor Inspect/Repair/Replace if necessary X
b. Wiper Blade Inspect/Replace if worn, brittle or
X
smeary
7. Charging System (Battery) Check if you have enough battery fluid
and make sure that the battery
X
terminals are free from corrosion and
clean if corroded
8. Starting Motor Check/Inspect all terminals and
X
connectors in the starter circuit.
Check/Inspect if brushes are worn out,
shaft, or burned, field winding that
may cause unusual noises, excessive X
current draw, slow cranking or no
cranking at all.
GASOLINE Check the gas gauge to ensure
X
enough gas for the trip

Legend:
D — Daily
Q — Quarterly
S Semi-Annual
A--Annual

31
 DRIVER'S GUIDE
INGS YOU NEED TO CHECK BEFORE GOING A TRIP

Checks the brake fluid if it's near the "max" level.

BRAKES , Check if the pads are not yet worn out.

Check if your headlights, park lights, tail lights, and turn signals switch on
when they're supposed to.

Check your dipstick if your oil is still at the desired level. See also if you
are due for an oil change.

Check if your radiator and windshield washer is filled with water.

VV ATER

Check if you have enough battery fluid and make sure that the battery
terminals are free from corrosion.
BATTERY

AR Check if all your tires, including spare are properly inflated.

G AS
Check if you have enough gas for trips, especially for long ones.

See if your spark plug works properly.

ENGINE

Make sure that the anti-slip grooves in the tires are not worn out.
TIRES

Make sure that you are in good condition and you can drive safely.
SELF

Finally, don't forget to wear your seatbelt a, follow traffic rules.

license and the vehicle documents.

32
 VEHICLE MAINTENANCE - DAILY
For the month of

Vehicle Name of Driver

1st Week
,nit Week 3rd Week 4 th Week 5 th Week
PARTICULARS MT WTHF MT W TH F MT WTHFMT WTHF MT W TH F REMARKS

1. BR.-#1,1S
Check for the following:
a. Insufficient brake force
b. Abnormal sound during application of brake
c. Shock felt during pedal operation
d. Check brake fluid. Make sure it's in the "max" level
e. Check Inspect brake pads_ Gas pedal should not
be too hard or too springy ,
2. LIGHTS
Check head lamps, brake light, signal light and park
light if they are in good working condition - . . -
3. OIL . .-
Check your dipstick if your oil is still at the desired
level.
4. WATER
Check the water level
Check for leaks
Check the windscreen washer bottle and make sure
there s enough clean water
5. BATTERY
Check if you have enough batter: fluid and make sure
that the battery terminals are free from corrosion and
clean if corroded
6. AIR
Check if all your tires, including spare are properly
inflated
7. GAS _
Check the gas gauge to ensure enough gas for the trip . , -
S. ENGINE
Check Inspect if spark plug heater plug is working?
properly .
9. TIRES
Check tire rims and lug nuts
Check tire carefully and make sure there is no visible
damage such as bulge or hole
 1st Week 'nd Week 3rd Week 4th Week 4th Week
PARTICULARS MT WTFIF MT W TH F MT WULF MT WTHF M T W TH F REMARKS

... — — ..
10. COOLING SYSTEM
Check if the radiator fan blade and motor is working
Check the coolant it should be between the min max
marks on the side of the expansion tank.
11. DRIVE BELTS
Alternator Belt - Check for unsteady rate and low
output
Aircon Belt - Check for Noise. such as squealing
when the air conditioner is turned on ,.
12. WATER HOSES and CONNECTIONS _
Check for leaks. swelling, holes. collapsed. cracked_ or
a soft hose and replace if necessary
13. CLUTCH -
Check if clutch slips. Adjust if necessar7.-
Check for strange noise whenever the clutch pedal is
pressed down _ i
14. STEERING
Check for any noise while turning- groaning
Check the power-steering fluid reservoir to make sure
it has the proper amount and that the power-steering
system isn't leaking.
IS. A/C and ELECTRICAL
Check if the A C system blowing cold air
Inspect Recharge Refrigerant if necessary
Inspect Repair Replace Condenser Fan Motor if
necessary _
16. ELECTRICAL SYSTEM
Test horn and make sure it works ,
Check Inspect .all terminals and connectors in the
starter circuit.
Check Inspect &brushes are worn out. shaft. or
burned. field winding that may cause unusual noises.
excessive current draw. slow cranking or no cranking
at all.
17. Cleaning of Vehicle . ,

Certified Correct/Signature of Driver ,

Noted by: Supervisor

 VEHICLE ALAINTENANCE

Vehicle Name of Driver

QUARTERLY VEHICLE MAINTENANCE AND INSPECTION SCHEDULE

rt QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER

COMPONENT SEP OCT FNOV DEC
JAN FEB MAR APR MAY JUN JUL AUG
1. ENGINE OIL
- Change Oil
- Replace Oil Filter
Remarks
Action Taken
2. DRIVE BELTS
- Check alternator drive belt tension and cracks and
replace if necessan-
- Check aircon belt Wit appears to be frayed, stretched, or
worn and replace &necessary
- Check the power steering belt and adjust it as necessary
and check for nicks, cuts. fraying, scores and cracks. Replace
if necessar:.•_
- Check Serpentine Belt for cracks in your belt to see Wit
needs to be replaced
Remarks
Action Taken
,
3. IGNITION SYSTEM
- Clean re-gapped Spark Plug. Heater Plug at regular
interval
- ignition Cord and ignition Timing Must be inspected by
the in-house mechanic and replace repair if necessary
Remarks
Action Taken
4. FUEL SYSTEM
- Carburetor — Check if float level is too high, clogged air
bleed, damage gaskets, choke valve opening improper, and
idling improper
- Fuel Injection — Inspect and replace if necessary
Remarks
Action Taken
 4TH
COMPONENT
' UARTER 2 ND U AR TE R 1" QUARTER QUARTER
.....
_ • JAN FEB MAR . R MAY JUN ,11.7L AUG LLEP
---- OCT
---- NOV DEC
7..", 1..)R.1 V ii, I RAIN
i. ,-.....1`.,1.1 Clut.:11
- —
-
......... ----------.---. —.4p— -
0. 1 RA, .'' NIISSION:1 R.A. N S. A1\1_, I.
fit! :',:anual I tau i ,x,li s sic, (.d C.41 Levtl
kl . [Link].i.1 :iansfei Case Oil (74.1. Level
• ,.....,.,...l. i'!.e111.11.)aitienualud GA Levet
— -
,-..7.,...,.., .,
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. BRA RE. i
iit aiust be
ted l....,. the in-hou,e mech.',
- In, peci .:•,, epaii Repiactitent of pat kina Like cable if

at 11,1;2 i.,,,ikt Zabii.i. and contact point,

iii,i•es a 1 i a ?Apes ii,u., t be ui,pecud b!.• the iii-

. ....
iliLlit Le inspected f\ the in house

S. 1.. '.‘L..ii.A. 1 ' '75 I

..,.,?:•,. 1 :..:.,ifflei, J. e..s.i,..a .::e ,.... I; an;a4i). and tepaii if
. —
,.•..[Link] :, ,.,,L4.,..- ali,1 1 c pais II tie, '.-::"....fv
.
:
. -.,....,,f,
-..... ',..,......, ......',.i.,-,
.................--. ......-------- ----....--...... ----.............. —....---------- —

611i,ir. Noted by:

[Link] e?' Pr2)U,e,i
 VEHICLE MAINTENANCE

Vehicle Name of Driver

SEMI-ANNUAL VEHICLE MAINTENANCE AND INSPECTION SCHEDULE

1st Semi-Annual 2nd Semi-Annual

CONIPONENT
JAL's: I FEB MAR I APR I 'ALAN JUN JUL AUG 1 SEP l OCT 1 NOV 1 DEC
1. FUEL SYSTEM
- inspect Replace Fuel Filter

Remarks

Action Taken
2. BRARIS
- Check if the pads are not yet worn out, replace if
necessary

Remarks

Action Taken
i .
3. Front Wheel Alignment and Balancing
- Take your vehicle to the identified aliznment shop

Remarks

Action Taken
4. WIPER BLADE
- Inspect Replace if worn, brittle or smeary

Remarks

Action Taken

Certified Correct: Noted by:

.SignarLre of Drive StcpiatLe,e ove,P,Thred _Vame of Supo-viso,
 VEHICLE MAINTENANCE

For the year:

Vehicle

ANNUAL VEHICLE MAINTENANCE AND INSPECTION SCHEDULE

COMPONENT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1. COOLING SYSTEM
- inspect Radiator Fan Motor and replace &necessary
- Check Refill Engine Coolant
2. STEERING (ML- NUAL)
- inspect Tie Rod End Replace if necessary

- Inspect Steering Column and Shaft Replace &necessary

3. SUSPENSION
The follo,ing must be inspected by the in-house mechanic
and replace repair if necessary: ,
- Shock Absorber
- L eaf Spring
- Torsion Bar Spring
- Suspension Ann
T
- Ball Joint
- Stabilizer Bushing
- Strut Bar Bushing
4. ELECTRICAL ITEMS
- Inspect Wiper Linkage Motor Repair Replace if
necessary

Certified Correct: Noted by:

Siv2,7tw-e o D7- fver SI,g2OrLO-Q !Came of Supervisor
 DRIVER'S INSPECTION REPORT

Office: Date Inspected:

Vehicle Description: Make: Plate No.:

Model: Mileage:
(at the time the vehicle is checked)

MAINTENANCE ITEMS: (Cheek Only items with defrets, indicate explanation in remaiks/findings)

I. Vehicle Interior

0 Gauges/Warning/Indicators/ 0 Aircon 0 Interior Lights

Turn Signals/Emergency Flashers

0 Door Locks 0 Seatbelts 0 Upholstery

0 Horn 0 Interior Mirrors 0 Brakes

0 Clutch 0 Transmission 0 Others

Remarks/Findingv:

IL Vehicle Exterior

0 Tires/Wheels/Rims 0 Brakes 0 Lights

0 Mufflers/Exhaust Mounting 0 Windshield Wipers 0 Mirrors

0 Mudguards 0 Shock Absorbers 0 Others

Remarks/Findings:

III. Engine Compartment

0 Battery 0 Oil 0 Brake Fluid

0 Power Steering Fluid 0 Radiator 0 Belts and Hoses

0 Air Filter 0 Starting Motor 0 Others

Remarks/Findings:

Inspected/Reported by:
Name and Signature of Driver

Reviewed by:
Name and Signature of Mechanic/Technician

39
 ANNEX A

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT

AUTHORITY
<Region>
<Name of TTI><Province.>

WORK REQUEST FORM

Control No.:

Office/Division/Section
Date Requested
Details of Request

Printed Name and Signature of Requisitioner

(To be accomplished by FEMT Head)

WORK ORDER

ESTIMATEDNUMBER OF WORKING DAYS TO COMPLETE THE TASK

0 1 1 1 2 1 3 1 4 1 5 1 6 1 7( 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 1 16 1 17 1 18 1 19 1 20 1 21 1 22 1 23

Assigned to: Date Rec'd. Date Completed:

FEMT Head
Actions taken:

Materials/Spare Parts Used:

Description QTY Unit Unit Cost Total Cost

Maintenance Personnel
(To be accomplished by Requisitioner)
CUSTOMER FEEDBACK

Your feedback is important to us, kindly check appropriate rating.

PARTICULARS 5 4 3 2 1 REMARKS
Timeliness
Workmanship
Attitude
LEGEND:5 = Outstanding; 4 = Very Satisfactory ; 3 = Satisfactory ; 2 = Poor; I = Very Poor

Signature over Printed Name

 ANNEX B
AS PD Fonu 009

REQUISITION AND ISSUE SLIP

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUHTORITY
TESDA Complex East Service Road, South Luzon Expressway Western Bicutan Taguig City

Division : Responsibility Center Code : RIS No. :

Office : SAT No. :

Requisition Issuance
Stock No. Unit Description Quantity Unit Price Total

Tota

Purpose:

Requested by: Approved by: Issued by: Received by:

Signature :

Printed Name :

Designation :

Date :
 ANNEX C
TOOLS AND EQUIPMENT INVENTORY
Region:
Province:
•
Area Manufacturer /
(Training, Item Type Property Serial Manufacturer / Vendor address + Date of
No. Item Name Specifications purchase
Common, (Equipment, Tools) number number Vendor contact person +
Administration) contact details
1
2
3
•
4 .
5
6
7
Prepared by: Submitted by: Noted by:

Vocational Instruction Supervisor TTI Administrator Regional Director

1
 ANNEX C

Fund I Project Source Service provider (for Service provider

Acquisition Accountable Physical Frequency of
(LEP, TESDP, EDET, Qualification Location maintenance and contact person +
Cost Person Condition maintenance
others. Pis. specify) calibration) contact details

2
 ANNEX D
Stock Card

Beginning Delivery
Withdrawal Ending
Specifications Balance Date Date Unit P.O.
(Qty) Balance (QTY) QTY Vendor Date
(Qty) No.

Prepared by:

Supply Officer
 ANNEX E
[Institution's name ]
Equipment Maintenance Logsheet

Name of the piece of equipment:

Property number:
Serial number:
Manufacturer:
Manufacturer's address + contact person +
contact details:
Date of purchase:
Acquisition Cost:
Fund / Project Soucre (LEP, TESDP, EDET, others)
Accountable Person:
Qualification:
Location of equipment:
Physical condition:
Service provider (for maintenance and
Service provider contact person + contact
Frequency of maintenance:

Nature of
Description of Maintenance: Next PM
Maintenance Maintenance
Date: Schedule Remarks:
Performed by:
ACTIVITY Parts replaced QTY Unit Unit Cost Total Cost Corrective Preventive (Date)
 ANNEX F
FACILITIES AND BUILDING INSPECTION CHECKLIST

SITE AND GROUNDS Good Repair/Replace COMMENTS

Are there ramps and provisions for the physically handicapped?
Are there designated parking spaces for the physically handicapped'
Has soil sunk or elevated?
s ere s an. ing wa er near or agains e sin • ing a ' er a rain a .
Are retaining walls leaning or in need orrepair?
Are fences deteriorate:17
o ence ga es opera e proper y .
BUILDING LEXTER10111. FOUNDATIQ Good ' Repair/Replace:
o oun • a ion wa s s ow e o owing signs o • ecay or se emen .
Large cracks
Visible separation between top onOundation warand building Trame
Loose, cracked, or broken blocks, bricks or stones
Soft or flaking mortar or concrete
oun • a ion movemen
Yla er ea s
Stains or discoloration
u ging or •owing
Are interior basement or crawTspaces foundation walls damp?
Are there mushroom growths, mold stains, or mildew odors in basement or
crawl space?
' re ere insec u ses mi. e a ong e ounsa ion wa s .
BUILDING EXTERIOR — MASONRY WALLS i Good Repair/Replate COMMENTS
oes e error masonry ex i i :
Cracks in walls
racks over doors or windows
Loose bricks/hollow blocks
Cracked bricks/ho low blocks
Missing bricks/hollow blocks
Cracked, chipped, missing mortar

1
 ANNEX F
Soft or flaking mortar
White or gray stains
Water penetration
Moss or algae growth
Split, brittle or missing caulking
Are weep holes in retaining walls, under window sills, and o er wail
construction free of obstruction?
Is wood molding and trim cracked, warped or rotted?
BUILDING,EXTEMR,,- FRAME ,WALLS
. d6O0 Repair
/Re' i4de. OMMENT
,..,, . ,
Is there evidence of rot or deterioration of wood sills, walls or sidings?
Is there evidence of water stains or water penetration into the wood?
Are siding boards cracked or split's
Are siding boards buckled?
Are nails rusting excessively?
Uan a knife blade or a Key be easily pushed into wood siding or structural
wood member?
Are exterior wood moldings cracked, missing, broken or separated from the
building?
Is there evidence of the following on visible structural wood members:
Severe staining or discoloration
Split or cracked wood
Crumbled or crushed wood
Piles of sawdust
Rot and deterioration
Bee hives
Bird nests
Rodents
Termites
Is paint blistered or peeling?
BUILDING EXTERIOR — ROOF, ALL TYPES God, Repair/Replace. ,i, . MME „,, r•

2
 ANNEX F
inspect all roots tor evidence of deterioration, weatner damage, and water
penetration. If roof is not accessible, use binoculars. Check interior of
building for evidence of water damage.

Are there gaps or holes around any roof penetrations, chimneys, or vents?
Are there signs of movement in roofing material or flashing?
Are there dissimilar metals in contact?
Do metal components need painting?
Is caulking missing, split or deteriorated at the following:
Parapets
Copings
Flashings
Soffits
Vents or chimneys
Skylights
Other roof penetrations
BUILDING EXTERIOR ROOF ALL TYPES ood Repair/Replace COMMENTS
Are there any loose or broken glass panes in skylights?
Is there evidence of water seepage through soffits?
Does roof/attic have proper ventilation?
Does the roof hatch work?
Is anchorage for TV antenna secure?
Is antenna adequately grounded?
Is there iigEtning protection?
BUILDING EXTERIOR ,- BUILT-UP ROOF ood Repair/Replace ,, MMENTS
,
Are there blisters, bubbles, cracks, splits or open seams in rooting
membrane?
Is roof pitted or worn?
Is there evidence of standing warer or puddles?
Are roof drains clear and operating properly'.
Does roof feel "squishy' under foof7
Can roofing felt material Ee seen?

3
 ANNEX F
e re grave sops secure .
re grave sops rus e. or pie..
r=etration?
Do expansion joints show evidence of separation or waer i
Is any vegetation growing ffirough roofing7
Is roof over 15 years old?
EXTERIOR, .' ETALROOEBUILDING ,, , ,
, , ,,,,, o, c ,e ,,,
id .e i 64 -,, . ' '" '' , CO
, MO!, - ' `;:''': 1.*
Are metal roof sheets rusted?
Are there signs of holes, pitting or cracking?
Are there any open joints?
Are there any defective fasteners?
,.......,
,
PiElOiLDiN
,o, , ., .4 •4,, ,.SI XTE
6,, ,tii , ,,,,
4,
I, ' , , "1, .
RS A
'
, WI ,.DO
' ,,- , . ,,,h, .4 ,.,: , , ,, ,, • , r p, • , e air ,,,e . a:o J• „,,,„, , FK4 a,. 44,
Is trim around doors and windows split, loose or deteriorated?
Is caulking around door and window frames and frim cracked or missing?
, E, , ; :,, •t
BuILDIN9p(TERI
1:
oRsAND,WINDO v . Pi*,#.444 . „ ,; , .„ „ 7,
Are sills loose or deteriorated'/
Is window putfy missing or cracked?
Is there broken or cracked- glass?
Are stained glass windows bowed or warped?
Do &ors and windows lock properly?
Is hardware defective?
Are doors and windows weather-strippecfr
no doors and windows operate and seal properly?
Are there holes or tears in screens?
'Are screens, shutters and other exterior window attachments secure?
Has finish paint or varnish deteriorated?
BUILDING EXTERIOR — PARAPET WALLS, COPINGS AND CHIMNEYS Good ei3algtOpia COMMENTS
Are walls cracked
Are bricks loose or spatting?
Do mortar joints require pointrng?
Is mortar joini under coping cracked or loose?
Are coping stones or metal copings loose, broken or shred'?

4
 ANNEX F
Is coping joint open, permitting water to enter?
BUILDING EXTERIOR — PARAPET WALLS, COPINGS AND CHIMNEYS et:tale/1101de COMMENTS
Is flashing missing, loose or damaged?
Is there evidence of moisture penetration?
, ,
BUILDING EXTERIOR — PORCHES, STAIRS AND BALCONIES ii' epair/Re lace COMMENTS
Do porches, stairs or balconies require painting?
is porch floor structure decayed, weak or cracked?
Are stair treads loose or broken?
Are column bases rotted or in need of repair?
7re 7-311ings broken or weak?
Are balusters broken, loose or missing?
BUILDING EXTERI . ERS AND. DOVVNSPOUTS. Gold : RepairMeplace COMMENTS
Are there loose, rotted or missing gutters or downspouts?
Are there holes in gutters or downspouts?
Do gutter or downspout joints leak?
Are gutters or downspouts pitted or rusted?
Do gutters or downspouts require painting?
Do gutters sag or lack pitch to downspouts?
Is water running down face of building?
., , , , ,_ , , „ .. ,' , ti1 , , it
,
BUILDINGEXTERIOR,4GUTTERS AND. DOWNSPOUT , ,
„pair , MOSPL , .:
uo spiasn Jocks or drains under downspouts divert water away trom
building?
BUILDING` EXTERIOR ,•:,', TTACHMENT Good , Repair/Replace ' COMMENTS
Are the following items in good condition and well secured to building:
Lattices
'columns
Flagpoles
Cables and wires
Weathervanes
Towers

5
 ANNEX F
Canopies
Balconies
Signs, alarms and lights
Ledges and projections
Decorations and ornaments
Meters
Others
BYILPINPINTERIOR,7. 'go , odd
. .
' epairiFteplacB COMMENTS
Are floor joists warped, cracked or sagging?
Is floor joist blocking and bridging secure?
Is there visible separation between floors and walls at the cove base?
Do floors squeak or creak?
Are floors "bouncy?
Are floors at entrances slip-resistant?
Are masonry and tile floors cracked, broken or worn?
Is wood flooring warped, separated or badly worn?
Is carpeting loose, torn or badly worn?
Repair/Re lac
BUILDING INTERIOR - WALLS ...„d COMMENTS
Is there evidence of water staining?
Are there cracks?
Are surfaces peeling or dirty?
Is wall or loose?
BUILDING INTERIOR - CEILINGS Good Reintir/Replad COMMENTS
Is there evidence of water staining?
Are there cracks?
Are surfaces peeling or dirty?
Is ceiling structure sagging or separating?
Is ceiling tile grid secure?
Are there damaged ceiling tiles?
Are light fixtures secure?

6
 ANNEX F
BUILDING INTERIOR — DOORS AND WINDOWS GoOci'• epaar/Rep1aceL COMMENTS
Are door jambs plumb?
15o doors bind'?
bo doors have loose or missing hinges, knobs or locks?
is there evidence of condensation on or around windowsl
is there evidence of mold, discoloration or derenoraTion around windows and
doors?
BUILOINolIN
INTERIOR,-ATTICS
, ICS
„, , ,,,. , Good ePalOROOlat COMMENTS
Do rafters, floor joists and sheathing show signs of:
Water stains or deterioration
Warping
Cracking
Sagging
Is there evidence of water leaking into attic around any of the following
roof penetrations:
Vents
Cud's
chimneys
is attic floor insulated?
A re a' is ans or ven s opera ing .
Is attic free of debris and unused combustible items'
Are materials stored neatly and away from heat sources?
BUILDING INTERIOR — CRAWL SPACE AND BASEMENT Good ' Repalilflepiae, COMMENTS
is crawl space or basement damp, wet or wafer stained?
Does water infiltrate through crawl- space orbasernent wars or floor/
Is crawl space or basement floor cracked or disintegrated?
Are craw space or basement walls-insulated?
Does crawl space have wall vents?
Goes dirt floor of crawl space have a vapor barrier?
MECHANICAL EQUIPMENT Good -. RepaiiIRepiace COMMENTS
Are there water leaks at any of the following locations:
Pipes

7
 ANNEX F
Evaporators (FCU)
Hot water heater
MECHANICAL EQUIPMENT Good Repair/RplaCe COMMENTS
Has the HVAC been cleaned and serviced in the past 12 months?
Is the HVAC insulation cracked or missing?
Is the HVAC more than 10 years old?
Is the HVAC room vented?
Is the HVAC room free of gas odors and foul air?
Is the HVAC room free of stored materials?
Are fan filters and grills clean?
Are exposed pipes adequately insulated?
Does air supply or return registers adjust air flow properly?
Do kitchens and bathrooms have adequate ventilation?
,
Do large assembly areas have adequate ventilationi
PLUMBING ' GOod ' Repairferqace COMMENTS
Are there water leaks at any of the following locations?
Bathroom fixtures
. ,
Faucets
Piping
.
Do flush valves and faucets wort properly?
Are any drains or traps clogged?
ELECTRICAL EQUIPMENT , Good Repair/Replace COMMENTS
Are transtormers, tans and otner electrical equipment protected with
adequate safety barriers and safety signages?
'Is electricaT equipment in proper working order?
Do fuses or circuit breakers disconnect often?
,Isthe amperage draw for any circuit beyond its capacity?
Are there sufficient replacement fuses?
Is building wiring in good condition?
Are there any faulty electrical fixtures?
Do wires on appliances and equipment show the following:

8
 ANNEX F
'Fraying
Tpiits
Bare wires
Do electrical outlets, switches and junction boxes have cover plates?
Do exterior eiecfrical outlets and switches have protective covers?
15o all switches operate properly?
ELECTRICAL. EQUIPMENT Good RepEiir/Replace COMMENTS
Do extension cords run under rugs or carpeting?
..,
'Do extension cords cause a tripping hazard?
Are extension cords warm or hot to the touch?
Are there outlets with 4 or more items plugged into them?
Are there any defective or shorted outlets? ._
Do outlets or switches feel hot to the touch?

9
 ANNEX G
SAFETY CHECK LIST
, .', : 4 _;Repair/

E SAFETY Good' : opiate ' COMMENTS

le building equipped with:
woved fire alarm system

at or smoke detectors located in accordance with fire codes

extinguishes maintained and officially inspected
hoses, if applicable, maintained and inspected in accordance
i written code
extinguishers
irern guis conspicuous, convenient and properly
Died?

Class B or better fire extinguishers located in furnace rooms

I storage areas where grease and flammable liquids are kept?

Class C fire extinguishers located near electrical equipment?

Class B-C fire extinguishers located in kitchens?

re fire extinguishers been inspected within the past 12 months?

occupants instructed in use of tire extinguishers and tire
►es?
i fire hoses in good condition?
fire hoses have water immediately available?
heat and smoke detectors tested in accordance with the tire
le?
re building fire sprinkler systems been tested?
re tire alarm systems and smoke detectors been tested as
acted by code?
_ . Repair/
_ Good Replace COMMENTS
tE SAFETY
periodic fire drills held?
. ,
evacuation diagrams properly posted?
.
ere an accumu ation or materials under stairways, in crawl
ice, basement, room, attic, etc.?
775zaroi
=g7nel " tiiMs
-- r=ew
s or =r' proper-con
nainers and away
.
n heat sources?
unused materials stored away from heat sources?
kitchen range hoods and exhaust ducts clean?
kitchen range exhaust ducts terminate in a safe area?
grease ducts and deep tryers equipped with automatic tire
)pressions?
iANS OF EGRESS FROM BUILDING
all hallways, corridors and stairways to the exterior accessible
i free of obstructions?
tire exit doors equipped with properly operating panic
.dware?
 ANNEX G

main exit fire doors equipped with padlocks or dead bolts?

exit doors open outward?
— —
all fire exit doors clearly marked with illuminated exit signs?
v
hallways, corridors and stairways illuminated with emergency
its?
, ,
windows operable and accessible as a means of exit?
tiriMv7g‘.,( is e71o ire escapes opera Die and tree ot
‘r
>tructions?
the interior and exterior exit paths to and trom tire escapes '
3r?
. .
fire escapes unobstructed and well secured to the building?
ILDING INTERIOR — STAIRS
stairs kept clear?
stairs "bouncy"?
covers on treads and landings worn or missing?
here at least one continuous rating along one side ot aii
irways?
railings broken or weak?
balusters broken, loose or missing?
. ,
railings for balconies and lofts secure?
5CELLANEOUS
lights, alarms, signs and other objects attached securely to
!dings?
SEMBLY AREAS

assembly areas posted for maximum numbers of occupants?

ERGENCY PROCEDURES
here a written plan of safe egress for occupants from the
!ding?
here a centralized location tor first aid equipment, poisoning
)rmation, etc.
here readily visible a list of emergency phone numbers?
here a plan for initial fire fighting?
Repair/
TO SAFETY Good Replace COMMENTS
roadways, parking areas or curbs deteriorating?
roadways and parking areas kept free of tree limbs?
. ,
STOP, NO PARKING and FIRE LANE signs obstructed and
I marked?
parking lots adequately illuminated? a
ERGENCY VEHICLES
emergency vehicles have access to building?
fire hydrants clearly visible and accessible?

2
 ANNEX G
DESTRIAN SAFETY
walkways, steps, and ramps deteriorated, cracked or
:ardous?
walkways kept clear of debris and tree limbs?
walkways, steps and ramps adequately illuminated?
steps and ramps have non-skid surfaces?
there handrails on steps and ramps?

3
 ANNEX H

SUMMARY PAGE

Date of Review:

Reviewed by:

Unsafe condition or Resolution

work practice Person Assigned Corrective Actions Due Date Date

1
2
3
4
5
6
7
 ANNEX I
BUILDING MAINTENANCE CHECKLIST

BUILDING: DATE:
, .

-\/ SITE w M Q S A COMMENTS

Remove and dispose ot all lawn tree
limbs, dead shrubs, etc. X

Remove brush and weed growth adjacent

to building walls and electrical equipment.
X

Reseed worn lawn areas. . X

- .
Fertilize lawn. X
- w
_ - .
Trim and prune shrubs and trees. X

Clean ail site drains. X

,
Repair potholes in parking lots and
driveways. Restripe if necessary. X

Check and service playground equipment '

and insure its safety. X
-4 -
- .
Service lawnmowers. X

Patch and repair walkway surfaces. IMMEDIATELY FOR SAFETY

. ,

Paint walkway markings.

Repair and paint fences.

. . ,

BUILDING EXTERIOR
. ,
Wash windows. X

Replace cracked or missing putty at

windows. X
- .

Replace broken window glass as needed. IMMEDIATELY FOR SAFETY

Scrape and paint building exterior and

trim. Every 7 years

Wash accumulated dirt on building

surfaces.

Touch up paint on building exterior. X

BUILDING EXTERIOR W M Q S A _COMMENTS

Lubrica'te exterior door hinges and
hardware. X

. ,
inspect exterior walls tor loose mortar,
lintel failures and structural cracks. X

1
 ANNEX I

ROOF
- - ,
Clean roof valleys. X
4 ,

• . ...-
Clean and test roof drains. X
.4. ,

Clean and secure gutters X

- - -
- .
Clean and secure downspouts. X

- -
Perform necessary roof repairs. as required

Inspect and repair metal flashings. X

r ,
Inspect and recaulk stone or clay tile copings. X

• BUILDING INTERIOR
t. .
Clean windows, blinds, draperies, etc. X

Check floors for broken tiles or torn carpet.

X
,
Remove all rubbish, boxes, debris and combustibles from:
Paths of exit X
-
Doorways X
Stairs X
Under stairs X
-
Utility rooms X
Around flue and chimneys X
Around heat-producing equipment X
Electrical panel areas X
-, -
.. ' ,.,
MECHANICAL EQUIPMENT
Service all pumps per manutacturer's '
instruction manuals. Per service agreement

I_ 1 _I .
Service all air-conditioning equipment. Per service agreement
,
, .
Service all ventilating equipment. X
MECHANICAL EQUIPMENT M Q- S A COMMENTS
Check /hot water heater for any fuel or
water leaks. X

check openings or motorized dampers

which provide combustion air to s/hot
water heaters. X

Check cleanoUt openings, doors, etc., tor

air leakage and corrosion. X
. .

Pump out septic tanks.

Date last cleaned: Once every 4 years or as needed

ELECTRICAL EQUIPMENT
Replace burned out light bulbs. X INSTALL ENERGY EFFICIENT LIGHT I
I I I 1

2
 ANNEX I
Test emergency lighting system. X

Test all exit lights. X

* .

E nsure space in tront of electrical panels is '

clear. X

Repair or replace non-tunctioning

switches, receptacles and outlets
immediately. X
r

Replace frayed wiring immediately. IMMEDIATELY FOR SAFETY

,

.PLUMBING _
, .
Service well pump and water storage tank.
... ,

Inspect and clean out grease traps. Per service agreement

. ,
Repair or replace broken fixtures.
. .. .

n=47Miers
e or packing on leaking
faucets, etc. X _ .

3
TESDA TECHNOLOGY INSTITUTIONS
FACILITIES AND EQUIPMENT
MAINTENANCE MANUAL
 TABLE OF CONTENTS

I. INTRODUCTION

II. DEFINITION OF MAINTENANCE

III. IMPORTANCE OF MAINTENANCE TO AN ORGANIZATION

IV. RESULTS/OUTCOME WITHOUT MAINTENANCE SYSTEM

V. OBJECTIVES OF MAINTENANCE PLAN

VI. COVERAGE

VII. DEFINITION OF TERMS

VIII. MAINTENANCE PROCESS FLOW

• MAINTENANCE WORK REQUEST PROCESS

• MAINTENANCE FORMS
• MAINTENANCE ACTIVITIES AND CHECKLIST
I. INTRODUCTION

The challenge of maintaining facilities and equipment at the TESDA Technology

Institutions (TTIs) is a growing concern that should be addressed immediately by
TESDA to be able to meet the demands of the 21st century learners.

The TTI's facility form part of an integral component of the conditions of learning.
The layout and design of a facility contributes to the place experience of trainees,
trainers, and other WET stakeholders. Hence, the following factors should be
considered during the planning, designing, or managing the school facility:

• sense of ownership
• safety and security
• personalization and control
• privacy as well as sociality, and
• Spaciousness or crowdedness.

Ideally, a school facility must be responsive to the various WET program delivery
modes, and should provide a physical environment that is comfortable, safe,
secure, accessible, well illuminated, well ventilated, and aesthetically pleasing.

The school facility should consist not only the physical structure and the variety of
building systems, such as mechanical, plumbing, electrical and power,
telecommunications, security, and fire suppression systems but also includes
furnishings, materials and supplies, equipment and information technology, as well
as various aspects of the building grounds, namely, athletic fields, playgrounds,
areas for outdoor learning, and vehicular access and parking.

This Facilities and Equipment Maintenance Manual shall encompass four

categories of maintenance: emergency (or response) maintenance, routine
maintenance, preventive maintenance, and predictive maintenance. Among these
four categories, the most critical is emergency maintenance (breakdown in
electrical and/or plumbing system). When there is a need to replace parts of
equipment, which is routine maintenance. Preventive maintenance is the
scheduled maintenance of a piece of equipment. The most advanced in facility
management is termed as predictive maintenance, wherein sophisticated
computer software is being used to forecast the failure of equipment based on age,
user demand, and performance measures.

Maintenance for this purpose entails much more than just fixing broken equipment.
It refers to a well-designed facility management system and outlines the necessary
procedures in the performance thereof.

This maintenance program of TESDA is designed to determine the maintenance

needs of the organization. Hence, identification and planning of maintenance
schedule for facilities and equipment should be prioritized to ensure that the
Agency's goals and objectives should be achieved.

3
II. DEFINITION OF MAINTENANCE:

Maintenance is defined as work required to preserve or restore buildings and

equipment to their original condition or to such a condition that they can be
effectively used for their intended purpose. It is the work necessary to maintain the
original anticipated useful life of a fixed asset, the upkeep of property and
equipment. Maintenance likewise refers to the work necessary to realize the
originally anticipated life of a fixed asset, including buildings, fixed equipment and
infrastructure. Maintenance is an activity involved in maintaining a system or
equipment to be in a good working order, to improve the reliability and sustainability
of the system or equipment and to extend its life expectancy.

III. IMPORTANCE OF MAINTENANCE TO AN ORGANIZATION/INSTITUTION

Maintenance management is essential to the success of any organization because

a poorly organized maintenance program can bring the entire company to a halt.
Proper maintenance ensures continuous operations of an organization and
eliminates unnecessary interruptions that are normally caused by major
breakdowns in equipment and facilities. With an effective maintenance system,
output is maximized, decision-making is well guided and maintenance cost is
lessen.

IV. RESULTS/OUTCOME WITHOUT MAINTENANCE SYSTEM

Negligent facilities and equipment maintenance planning can cause real problems.
Large capital investment maybe squandered when building, equipment
deteriorates, and warranties become invalidated. Failure to maintain the school
facilities discourages future public investment in the education system. Hence, it
affects the physical, educational and financial foundation of the organization, which
should focus on its day-to-day operations, and achievement of long-term goals and
priorities.

V. OBJECTIVES OF MAINTENANCE PLAN

General:

Maintain the service system of TESDA Training Institutions in optimum conditions

to be able to meet the demands of TVET stakeholders at an acceptable level at
most possible minimum cost.

Specific:

1. Focus on the institutions environment issues in keeping a safe

teaching/learning environment;

2. Develop the capability of school personnel on facilities and equipment

maintenance;

3. Provide means to save energy and improve the operating efficiency of all TTI
facilities specifically:

4
 a. Buildings and components that function safely;
b. Facilities and equipment that minimize the possibility of fire, accident and
safety hazards;
c. Continuous use of facilities without disruptions to the educational
programs;
d. Protection of public property through proper planning, scheduling and
preventive maintenance;
e. Quality management of maintenance projects and tasks;
f. Conservation of energy though utilization of the latest technology and
energy conservation measures;
g. A quality management program through effective management and
efficient utilization of resources.

4. Provide maintenance and operations structures capable of dealing with

challenges and problems of new technologies in building constructions,
materials and equipment.

5. Provide administrative structures capable of handling day-to-day maintenance

and operations tasks common to all members of the institution.

VI. COVERAGE

This manual shall be used and implemented in all TESDA Technology Institutions
nationwide (Schools, Regional/Provincial and Specialized Training Centers).

VII. DEFINITION OF TERMS

Maintenance Plan - Structured and documented set of tasks that include the
activities, procedures, resources and the time scale required to carry out
maintenance.

Corrective Maintenance - Maintenance carried out to restore (including

adjustment and repair) an item which has ceased to meet an acceptable condition.

Preventive Maintenance - Is that portion of the overall maintenance program that

provides the periodic inspection, adjustment, minor repair, lubrication, reporting,
and data recording necessary to minimize building equipment and utility system
breakdown and maximize system and equipment efficiency.

Planned Maintenance - Maintenance organized and carried out with forethought,

control, and the use of records to a predetermined plan.

Emergency Maintenance - Maintenance wherein it is necessary to put the item

on hand immediately to avoid serious consequences.

Breakdown - Failure resulting in the non-availability of an item.

5
Pro-active Maintenance - Is a preventive maintenance strategy for maintaining
the reliability of machines or equipment. The purpose of proactive maintenance is
to view machine failure and similar problems as something that can be anticipated
and dealt with before they occur.

Tools and Equipment Inventory - A detailed, itemized list, report, or record of

tools and equipment in one's possession, especially a periodic survey of all goods
and materials in stock.
Maintenance Personnel - Refers to personnel who support the maintenance and
operation of equipment and facilities of the school/centers.
Preventive Maintenance Data - Includes equipment tag information, procedures,
replacement parts, special tools, lubrication requirements, service providers,
warranty information, etc.
Work Request - A document requesting work to be carried out.
Work Request Tracking - A document authorizing the completion of a specific
task.
Work Management - The integrated processes and procedures that help the
organization schedule work more efficiently, meet consumer's needs, utilize assets
and evaluate performance.
Equipment Maintenance Log Sheet - Is used to record maintenance in one
overview for each piece of equipment.

Running Maintenance - Maintenance that can be carried out while the item is in
service.

Shutdown Maintenance - Maintenance that can be carried out while the item is
out of order.

Failure -The termination of the ability of an item to perform its required function.

Breakdown -Failure resulting in the non-availability of an item.

Repair -To restore an item to an acceptable condition by the renewal, replacement

or mending of decayed or damaged parts.

Overhaul - A comprehensive examination and restoration of an item, or a major

part thereof, to an acceptable condition.

Restoration - Maintenance actions intended to bring back an item to its original

appearance or state.

Maintenance Program - A list allocating specific maintenance to a specific period.

6
Maintenance Schedule - A comprehensive list of maintenance and its incidence.

Maintenance Manual - Collated information and advice on the maintenance

requirements of an item.

Condition-based Maintenance - Preventive maintenance initiated as a result of

knowledge of the condition of an item from routine or continuous checking.

Inspection - A careful and critical scrutiny of an item carried out without

dismantling, by using the senses of sight, hearing, smell, taste and touch.

Test -To compare the response of an item with a suitable or defined application of
a stress, energy, or measurement against a standard.

Clean - To reduce contamination to an acceptable condition.

Servicing - The replenishment of consumable needed to keep an item in operating

condition.

Defect - An unexpected deviation from requirements that would require considered

action regarding the degree of acceptability.

Downtime - The period of time during which an item is not in a condition to perform
its intended function.

Life-cycle Cost - The total cost of an item throughout its life including initial,
maintenance and support costs.

Availability - The fraction of a specified period for which an item is capable of

performing a specified function at a specified level of performance.

Reliability - The ability of an item to perform a required function under stated

conditions for a stated period of time. This may be expressed as a probability.

Maintainability - A function of the rapidity and ease with which maintenance

operations can be performed to help prevent malfunctions or to correct them if they
occur.

Feedback - A written or verbal report of failures, defects, shortcomings and other

experience which can be used to influence design, performance and costs.

Failure Report - A document reporting departure of an item from an acceptable

condition.

Work Specification - A document describing the way in which the work is to be

carried out. It may define the materials, tools, time and standard.

7
Work Order - A written instruction detailing work to be carried out.

Personal Protective Equipment (PPE) - is equipment worn to minimize exposure

to a variety of hazards. Example of PPE includes such item as gloves, foot and eye
protection, protective hearing devices (earplugs, muffs) hard hats, respirators and
fully body suits.

Hazardous Waste (HW) — is a waste with properties that make it potentially

dangerous or harmful to human health or the environment.

Universal Waste (UW) — are hazardous wastes that are widely produced by
households and many different type of businesses. Universal wastes include
televisions, computers, and other electronic devices as well as batteries,
fluorescent lamps, mercury thermostats, and other mercury containing equipment,
among others.

First aid Kit — a set of materials and tools used for giving emergency treatment to
a sick or injured person.

8
VIII. MAINTENANCE PROCESS FLOW

The maintenance process flow below is designed to show the relationships between
the main components of the maintenance system and to indicate the general flow
of activities necessary to maintain the facilities and equipment of the TTIs:

Maintenance Process Flow

YI S MAINTENANCE SUPPLY OFFICER

CLIENT ADMINISTRATOR Faso.
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....,.... "West Plam bwoot
° intemma.
Wort
Request I
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I clo..xn Y Avon,.
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r ?Ri-1
, Y
N
iro.. . Cash
CN
Ass i Tr,. a Miimewce
RR
A'
I 4...........
Pre""

=r,
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-".-----'
r ilm"...... Review and
COIRIMisioft 4........
RIS and =
SAD (RISC Martergit
41111.......1111. pumas. s
Intinim APpme. Wota
thdra —
Rim'''.
Ris . Approved
4 Ighthosis Pis
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FAO? 11/
a 4 Implement
4 Release
Maintenance 4immenomemsse mideriati
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- Completion Closes VVR Uodela
Encode to 4moommi
Equipment Inventory
Log Sheet I Stock Card
I Surnamters
Waste Receives
Material %%we
Material

The figure above is an illustration on how maintenance work will be undertaken

by the TTI. The Maintenance Process is a systematic procedure to guide the
requesting individual/employee on how request for equipment/facility repair and
maintenance shall be undertaken by the FEMT. The Maintenance Work Request
process is explained in detail below.

Maintenance Work Request Process

1. The process starts with the client filing of the Work Request Form (WRF). No
request will be processed unless the form is properly accomplished detailing
the nature and specifics of work request. The form shall be prepared in
duplicate.

2. The WRF shall be forwarded to the FEMT Head.

9
3. The FEMT Head shall review and assess the nature of the WRF if the request
will be done through administration of through outsourcing.

4. If through outsourcing, the FEMT Head shall prepare the Purchase Request
or Job Order Request based on the assessed WRF.

5. Procurement of supplies and/or services shall be in accordance with existing

government accounting and auditing procedures. The FEMT Head shall
monitor the procurement.

6. If through administration, the FEMT head shall assign and forward the work
request to appropriate maintenance personnel action.

7. The maintenance personnel shall assess the nature and specifics of the
request through conduct of on-site inspection and verification of the work
requirements.

8. If the request do not require materials, the maintenance personnel shall

proceed with the intervention.

9. If the request needs materials, the maintenance personnel shall verify with the
Supply Officer availability of the materials.

[Link] the materials are unavailable and cost is within the limits of Cash Advance,
the Supply Officer shall make the necessary requisition following existing
government accounting and auditing procedures.

[Link] the cost of materials are above the limits of the Cash Advance, regular
procurement process shall be followed.

[Link] materials are available, the maintenance personnel shall accomplish the
Requisition and Issue Slip (RIS) to withdraw from the supply officer.

[Link] RIS shall be prepared and signed by the maintenance personnel,

recommend for approval by the FEMT Head and approved by the TTI
Administrator.

14.0nce approved, the maintenance personnel shall withdraw the material/s to

the supply officer.

[Link] Supply Officer shall record transaction and update inventory.

[Link] personnel implements intervention.

[Link] receives intervention and signs the Work Request to confirm

completion of work.

18. If the intervention is not yet completed, the maintenance personnel shall
indicate in the WRF the reasons and schedules follow up intervention.

10
 19. If no follow up intervention has been received, requisitioner shall inform the
FEMT Head on the status of the request for appropriate action.

20. The maintenance personnel shall forward the closed WR to the FEMT Head
for filing and encoding to the Equipment Log Sheet.

21. The maintenance personnel shall surrender the waste materials to the Supply
Officer through TESDA regular waste material form.

22. The Supply Officer shall receive the waste materials and shall be disposed in
accordance with Government Accounting Auditing Manual (GAAM).

All outsourced work shall fall under the supervision and purview of the FEMT and
shall make timely and necessary recommendations and intercession to expedite
completion of work.

MAINTENANCE FORMS

a. Work Request Form (WRF)

The Work Request Form (WRF) shall be the official document for requesting
interventions in rectifying, repairing, and maintaining building, facilities and
equipment of the TTI. The WRF shall be used by employees of the TTI to request
the FEMT to act on immediate repair or maintenance of any equipment and/or
facility failure or breakdown in a specific area or location.

INSTRUCTIONS:

1. The form shall be prepared in duplicate

2. The requesting personnel shall accomplish the WRF and shall provide the
full details and nature of the problem in the space provided. This information
will be used as reference by the FEMT Head to assess the requirements as
to the skills, materials and schedule.

3. The signed Work Request shall be given to FEMT Head for recording.

4. The FEMT Head shall number the form according to the series of entry as
soon as the WRF is received.

5. The FEMT Head will assign the recorded work request to the appropriate
maintenance personnel to act on the request to assess the problem, the
supplies and materials requirement, and prepare findings, and recommend
solutions and schedule maintenance intervention.

6. The maintenance shall appraise the client on his/her findings and the length
of time the maintenance will be completed.

11
 7. The maintenance personnel shall implement corrective intervention/s.

8. After the intervention, the client shall evaluate the performance of the
maintenance personnel in the following areas:

a. Timeliness
b. Workmanship
c. Attitude

9. The maintenance personnel shall record all the materials utilized and closes
the WRF.

10. The accomplished WRF shall be returned to the FEMT Head for filing and
recording to the Equipment Maintenance Log Sheet.

11. The WRF shall be distributed as follows:

Original Copy — FEMT Head

Duplicate Copy — Requisitioner

The sample Work Request Form is provided as Annex A.

b. Requisition and Issue Slip (RIS) (Annex B)

Requisition and Issue Slip, also known as RIS, is the form use to request
items from Supply and Property Management Office (SPMO). The RIS shall
be used by the Requisitioning Division/Office to request supplies/goods/
equipment/property carried in stock and by the Supply and/or Property
Division/Unit to issue the items requested.

c. Tools and Equipment Inventory (Annex C)

The Tools and Equipment Inventory is a listing of the physical assets of the
institution. Equipment information that is required includes the following
items: • Purchase date • Fund Source • Serial number • Model number •
Manufacturer • Description of equipment • Cost of equipment • Property
number • Accountable Person • Location of equipment.

d. Stock Card (Annex D)

Stock Card, otherwise known as inventory control card, is used to show how
much stock you have at any one time, and how you keep track of it.

12
 e. Equipment Log Sheet (Annex E)

Equipment Log Sheet are written notes that provide documentation and/or
maintenance history about the upkeep of a certain piece of
equipment. Records are particularly useful in maintenance
management because it will help training institutions ensure that their
equipment is kept in good condition, and it also offer a way to manage and
track repair and preventative upkeep expenses.

IX. MAINTENANCE ACTIVITIES AND CHECKLIST

A. Building Inspection Checklist (Annex F) and Safety Inspection Checklist

(Annex G)

This Building and Safety Inspection Checklist serves as a hazard and safety
assessment of the TTIs' facilities. The inspection shall be completed in all areas
of the facility, including warehouse/stockrooms and office areas as it is
applicable. Issues shall be summarized on the Summary Page (Annex H).
Corrections will be made and documented completion date on the summary
page. All corrections are expected to be completed in a timely manner.

B. Building Maintenance Checklist (Annex I)

A checklist containing the maintenance task and activities in different areas

and location within the facility of the institution. It covers areas like site,
building exteriors and interiors, roof, mechanical equipment, electrical
equipment, and plumbing.

13
 C. ROADWAYS, PARKING LOTS, SIDEWALKS

FREQUENCY
TASK
D W M S A
1. Pick up trash and debris, perform normal
X
grounds maintenance tasks.
2. Survey entire site for recent unsafe
X
conditions
3. Repair or replace outside signs as
X
needed.
4. Clean on site roadways and parking lots. X
5. Check placement of wheel stops; realign
X
and secure.
6. Clean and inspect sidewalks and exterior
X
steps.
7. Inspect paving for cracks or potholes
a. Repair major defects immediately or
barricade as appropriate. X
b. Schedule repair or remaining
defects.
8. Repair and fill asphalt cracks. X
9. Stripe parking lots, paint directional
X
signs, fire lanes, and crosswalks. ._
10. Complete landscaping projects to
enhance overall appearance of the X
school/center.

D. IRRIGATION SYSTEMS AND WELLS

FREQUENCY
COMPONENT TASK
W M Q S A
A. Systems Main Pumps 1. Inspect units for unusual noise,
X
vibration or leakage.
2. Check oil level and add oil if
X
necessary.
3. Check oil for contamination and
X
change if necessary
4. Change oil X
B. Test all automated Make repairs and/or adjustments as
X
systems necessary.
C. Test all quick connect Make repairs and/or adjustments as
areas required.
Repair all breaks in lines, fittings and
spray heads as they occur.

14
 E. PLUMBING SYSTEM ROUTINE MAINTENANCE AND INSPECTION

FREQUENCY
COMPONENT TASK
DWMQ S

A. Faucet and Gate Valves Check, inspect and repair for the following X
Conditions:
1. Dripping on valves and spout.
2. Valve vibrates and is noisy when water
is running.
3. Handle rotates without changing water
flow.
4. Water leaks around the stem when the
faucet or valve is open.
5. Slow flow of water from spout.
6. Mixing faucet leaks at joints between
spout and faucet base.
B. Water Closet Check, inspect and repair for the following X
Conditions:
1. Water flows continuously.
2. Water closet will not flush.
3. Water closet tank leaks.
C. Water Supply Piping Check, inspect and repair for the following X
Conditions:
1. Leaks at piping due to deterioration,
impact or puncture.
2. Leaks at fitting due to twisting of pipes.
D. Drains, waste and vents Check, inspect and repair for the following X
Conditions:
1. Water closet will not drain due to
stoppage in toilet bowl trap, drains,
waste, vents branch piping, stack or
building drain.
2. Use a water ram or closet auger to
remove the trap. Run a snake or drain
cleaning machine through the drain.
E. Tub, lavatory, shower or Check, inspect and repair for the following X
sink drain. Conditions:
1. Blockage at the stopper mechanism,
fixture trap, drain, waste, vents branch
piping, stack and building drain.
2. Remove stopper and inspect the drain
for foreign matter. Use snake to clean
the clogged branch piping.

15
 PLUMBING SYSTEM INSPECTION REPORT

Inspection No. Date:

COMPONENT TASK FREQ. FINDINGS REMARKS

A. Faucet and Check, inspect and repair for W
Gate Valves the following conditions:
1. Dripping on valves and spout.
2. Valve vibrates and is noisy when
water is running.
3. Rotate handle w/o changing
water flow.
4. Water leaks around the stem when
the faucet or valve is open.
5. Slow flow of water from spout.
6. Mixing faucet leaks at joints bet.
spout and faucet base.
B. Water Closet Check, inspect and repair for W
the following conditions:
1. Water flows continuously.
2. Water closet will not flush.
3. Water closet tank leaks.
C. Water Supply Check, inspect and repair for W
Piping the following conditions:
1. Leaks at piping due to deterioration
impact or puncture.
2. Leaks at fitting due to twisting of pipes.
twisting of pipes.
D. Drains, waste Check, inspect and repair for W
and Vents the following conditions:
1. Water closet will not drain due
to stoppage in toilet bowl trap,
drains, waste, vents branch
piping, stack or building drain.
2. Use a water ram or closet auger to
remove the trap. Run a snake or drain
cleaning machine through the drain.
E. Tub, lavatory, Check, inspect and repair for M
shower or the following conditions:
sink drain. 1. Blockage at the stopper mechanism,
fixture trap, drain, waste, vents branch
piping, stack and building drain.
2. Remove stopper and inspect the drain
for foreign matter. Use a snake to clean
The clogged branch piping.

16
F. LOCK-OUT/TAG-OUT OF AIR CONDITIONING UNITS

The following steps need to be completed when servicing air conditioning

facilities. This is to remove sources of energy, which may cause harm if
accidentally released during servicing. This procedure is called "Lock-Out/Tag-
Out": It must be performed in accordance with a written Hazardous Energy
Control Program.

1. Identify circuit breaker that supplies unit to be de-energized.

2. Flip breaker to the off position.
3. Verify that no power is present at the unit. Flip switch at unit on and off and
verify unit is off; check line voltage in case power is supplied by secondary
source.
4. After it has been verified that no power is present at the unit, place appropriate
lock on breaker. Secure breaker lock with padlock. Key for padlock must be
kept with individual working on unit. Place label on breaker lock indicating who
has key to lock.
5. To energize unit, turn unit switch to off position. Verify that all tools, etc. have
been removed from unit and mechanisms are secured.
6. Unlock breaker padlock and remove breaker lock.
7. Flip breaker to on position.
8. Turn unit switch to on position and verify it is operating correctly

F.1 INSPECTION CHECKLIST FOR AIR CONDITIONING UNITS

1. Compressor

a. Check compressor for leaks at valves, pistons, or gaskets. A compressor

should not be opened and the valves should not be repaired or replaced
unless the preceding tests indicate a decided probability of valve trouble.

b. Leakage tests should be made with a soap solution after the low-side
pressure is raised by warming the evaporator.

2. Condenser

a. Check for possible leaks.

b. Check for brackets, holders, hangers and frames that should be

permanently soldered, friction fitted or bolted in place.

c. All condenser tubes have a tendency to become coated, and sometimes

even filled with deposits from the water that is passed through them.
Clean tubes for possible deposits.

3. Water Evaporating Surface Pads

a. Clean, wash pads to remove algae, water solids, pollen and other
deposits.

b. Inspect each pad for cleanliness and for thin layers of fibers. Repair thin
layers by fluffing the fibers.

17
4. Circulating Pump

Inspect each circulating pump to determine that the shaft turns freely and
the motor starts easily.

5. Water Distributors

Adjust for proper water distribution. Each pad must be saturated

thoroughly and evenly.

6. Water Make-up Valve

Check the float actuated water make-up valve for freedom of movement
and correct any binding of the float lever of the water valve stem. Check
for positive water cut-off.

7. Fan and motor

a. Inspect fan for proper operation, lubrication, and cleanliness.

b. Maintain motors for proper lubrication.

c. Clean bearing and replace when necessary.

8. Duct

a. Inspect Ducts periodically, for the following conditions; deformation,

leakage loss caused for loose clean-out doors, broken joints,
accumulation of materials, such as dirt, lint, condensation of oil and water
vapor.

b. Clean ducts annually.

9. Hoods

a. Inspect hoods for the following conditions; broken or cracked surface,

poor connection to exhaust ducts and accumulation of materials such as
dust, dirt or grease;

b. Replace or repair defective hoods. Remove accumulation of foreign

materials by washing hoods with hot water.

10. Filters

a. Clean filter periodically by using compressed air-jet, hot water or steam,

or a cleaning compound that will cut and remove oil.

b. Change filters.

11. V-Belts

Inspect V-belts for possible breaks, evidence of wear and proper tension.
V-belts should fit perfectly and completely on the V-groove of the pulleys.

18
12. Humidifier

a. Remove lint and dirt from air dampers, fan parts, spray cleaner and
diffuser. Clean the eliminator wheel by directing high-pressure steam of
water between blades.

b. Lubricate fan and motor blade.

c. Adjust fan blade clearance. Inspect entire unit for loose connections.

19
 F.2 ROUTINE MAINTENANCE OF ACU FACILITITES

FREQUENCY
COMPONENT TASK
WMQS A

A. Compressor 1. Check compressor for leaks at valves, pistons, X

or gasket. A compressor should not be opened
and the valves should not be repaired or replaced
unless the should not be repaired or replaced
proceeding tests indicate as decided probability of
valve trouble.
2. Leakage tests should be made with a soap solution
after the low-side pressure is raised by warming
the evaporator.

B. Condenser 1. Check for possible leaks. X

2. Check for brackets, holders, hangers, and frames
which should be permanently soldered, friction-
fitted or bolted in place.
3. All condenser tubes have a tendency to become X
coated, and sometimes even filled, with deposits
from the water that is passed through them.
Clean tubes for possible deposits.
C. V-Belts 1. Inspect V-belt for possible breaks; evidence of X
proper tension. V-belts should fit perfectly and
completely on the V-grooves of the pulleys.
D. Fan 1. Inspect fans for proper operation, lubrication, and X
Cleanliness.
E. Motor 1. Maintain motors by proper lubrication. X
2. Clean bearings and replace when necessary. X
F. Filters 1. Clean filter periodically by using compressed air- X
jets, hot water or steam, or a cleaning compound
that will cut and remove oil.
2. Change filters. X
G. Hoods 1. Inspect hoods for the following conditions, broken X
cracked surface; poor connections to exhaust
ducts; accumulation of materials, such as ducts,
dirt, or grease.
2. Replace or repair defective hoods. Remove X
accumulations of foreign materials by washing
hoods with hot water.
1. Inspect duct periodically, for the following
H. Duct deformation; Leakage hose caused by loose
(Applies only cleanout doors; broken joints; accumulation of
to centralized materials such as dirt, lint, condensation of oil and
ACU) water vapor. X
2. Clean ducts annually. X

20
G. INSPECTION CHECKLIST FOR LIGHTING SYSTEM

1. Luminaries
Clear luminaries regularly to avoid drop in illumination.

2. Lamps
Check for lamps that won't start or lamp flushes "on" and "off'. Seat lamps
correctly or firmly or correctly or schedule for replacement.

3. Starter
a. Check for faulty starter when there is no starting effort.
b. Check for loose or faulty wirings.

4. Line Voltage
a. When lamp starts slowly, check line voltage with voltmeter. Match lamp
rating to voltage.

5. Ballast
a. Inspect lamps that start slowly. If unit is particularly noisy, replace ballast.

G.1. ROUTINE MAINTENANCE OF LIGHTING SYSTEM

FREQUENCY
COMPONENT TASK

W M Q S A
A. Lamps • Re- lamping (replacing)
should be check. Lamps that
won't start or lamp flushes "on X
and off'. Seat lamps correctly
or schedule for replacement.
B. Luminaries • Check luminaries regularly to
avoid a drop in illumination. X

C. Starter • Check for faulty starter when

there is no starting effort.
X
Check for loose or fault
wirings.
D. Line Voltage • When lamp starts slowly,
check line voltage with
voltmeter. If the starter is X
defective, replace it. Match
lamp rating to line voltage.
E. Ballast • Inspect lamps starts slowly;
unit is particularly noisy, X
replace ballast.

21
G.2 INSPECTION CHECKLIST FOR ELECTRICAL WIRING SYSTEM

(Include lock in / lock out)

1. Inspections

a. Open Wiring. Check insulation on open wiring for deterioration caused

by age, abrasion, moisture, oil, heat, or other causes.

b. Open Wiring Supports. Be sure open wiring is properly supported

without excessive sag between points of support, and it does not come
in contact with grounded pipes or equipment.

c. Barrier Enclosure. Where barrier guards are used in place of

enclosures, be sure they are in place and in good condition. If metal
guards are used that can become charged due to leakage, contact with
live parts because of chaffed insulation, or other causes, make sure
guards are adequately grounded.

2. Conduit Structures

a. Clean and inspect conduit systems every two years for rust, corrosion
and damage. Only spot check junction and pull boxes that indicate
rust or corrosion. The less tampering of these boxes the better.
Remove all rust or corrosion and repaint as necessary.

3. Panel Boards

a. Maintenance. Clean and inspect panel boards every two years,

blowing them out with dry compressed air. Remove rust, corrosion,
and repair as necessary.

4. Connections

a. Connections made by bolts, screws, or clamps should be tight. Loose

or poor connections are trouble sources and a fire hazard.

5. Switches and Circuit Breakers

a. Partially closed switches or circuit breakers may result in burned

contacts or more damage that is serious. If the switch is tight or
contact is too stiff, non-oxide grease on the blades facilitates the
operation.

b. Check knife-blade switches for full alignment with contacts. If full

contact is not obtained, the carrying capacity is reduced and the
switch is likely to heat. The knife blades and clips should be cleaned
by repeatedly opening and closing the switch, with the circuit dead.
Repair / replace unserviceable switches as necessary.

22
 c. Large circuit breakers should be serviced and adjusted according to
the manufacturer's instructions. However, small circuit breakers,
frequently sealed in a molded case, should be repaired or replaced as
necessary using units of like rating.

6. Open Fuses

The link fuse is an example of the open type. It must be enclosed in a

steel box or mounted on a switchboard. Inspections should be made
to ensure that contacts are cleaning (not corroded) and that a firm
contact is made.

7. Enclosed fuses

Enclosed fuses are either plug fuses or cartridge fuses. Plug fuses
contacts are the same as the medium size base for incandescent
lamps. It has a clear mica window to show the fuse link, or some other
means of indicating a defective fuse link, or some other means of
indicating a defective fuse link. The dangerous practice of placing a
strip of metal or coin in the fuse receptacle removes the safety valve
effect of the fuse, may result in over heating the building wiring, and
eventually can cause a fire, especially if a second case of trouble
occurs while the circuit is without fuse protection. This practice must
be avoided.

8. Cartridge type fuses

Both ferrule and knife-blade contact types of cartridge fuses may be

obtained with ordinary non-renewable or renewable fuse links and
those having the time-lag feature.

9. Maintenance

Check fuse block to be sure clips are making full contact with fuse.
Poor contacts at any point of the fuse block can cause over-heating
and may blow at less than rated current. Any prolonged over-heating
would destroy the fiber case and take the spring tension out of the
clips. Repair or replace clips and fuse block as necessary with same
ratings.

Note: Periodic maintenance inspection should be made, covering all electrical

wiring installations every two (2) years.

23
 G.3 PROCEDURE IN REPLACING BLOWN FUSES

A blown fuse indicates an overload or other trouble. Observe the

following precautions and procedure:

1. Locate and correct source of trouble before putting in new fuse.

2. Do not replace a blown fuse with one of higher rating before determining
carrying capacity of circuit.

3. Do not insert fuse on live circuit. This causes arc and burr on the ferrule
or terminal thus, preventing good clip contacts.

4. Emery cloth should be used to clean and brighten the inside clip or
contact of fuse.

H. INSPECTION CHECKLIST FOR ALTERNATING CURRENT GENERATORS

1. Inspection

An Alternating Current (AC) Generator should not run for prolonged

periods without thorough inspection. The qualified personnel on the
following must make routine inspections to spot check principal generator
components at frequent intervals:

a. Condition of rotating parts

b. Movement of stator coils
c. Presence of dirt or oil
d. Condition of the rotor wedges and bolts
e. Tightness of bolts.

2. Cleaning

Cleaning is the most important maintenance procedure performed on

AC generators. There are several methods of cleaning the windings of
electrical apparatus and the most effective one depends on the type and
amount of dirt to be removed.

a. Compressed Air

Compressed air is the most convenient method of removing

accumulated dirt that can be blown free. However, excessive air pressure
may weaken the insulation and windings, a pressure approximately 50 psi
should give good results.

24
 b. Solvents

A specified, approved solvent must be used to remove dirt, grease,

and oil. It should be applied sparingly with cleaning rags, sponges, or
brushes. Dry out and re-varnish the winding with an insulation varnish as
necessary.

3. Bearings

It is essential that sleeve, roller and ball bearings be kept properly

lubricated with oil or grease of the correct grade and viscosity.

4. Rotor Windings

Maintenance or the rotor should begin with measurement of the

insulation resistance prior to placing the unit is service. Following this, a
thoroughly check-up of all parts of the rotor should be made at the end of
a year's operation, and annual inspection, thereafter.

5. Stator Windings

Annual inspections of stator windings are recommended unless

unusual service conditions require them more frequently.

6. Insulation Resistance

Moisture or dirt on winding surfaces is indicated by a decrease in the

insulation resistance. As a maintenance measure, reading of interval twice
a year, and a record of the readings should be kept. Any sudden
downward trend in the resistance values will indicate that windings require
cleaning and drying.

7. Collector Rings and Brushes

Sparking is the principal indication of improper brush and collector

performance.

8. Weekly Tests

The TESDA Main Building generator should be tested proceeding

routine inspection. Warming it at an average of 30 minutes as schedule is
enough.
(Note: At least 250 liters supply of diesel fuel should be maintained
daily).

25
ROUTINE MAINTENANCE OF ALTERNATING CURRENT GENERATORS

FREQUENCY
COMPONENT TASK
WMQS A
A. Bearings 1. Make sure that grease or oil is not leaking X
out of the bearing housings. If any leakage
is present, correct the condition before
continuing to operate.
B. Ball and Roller 1. Listen to a few bearings on a sampling. X
basis. Bearing that get progressively
noisier will need replacement at next
shutdown.
2. Listen to all bearings. Pull back bearing cap X
to inspect grease condition on a few
representative machines.
C. Sleeve 1. Check the oil level. Check the oil color
through the sight gauge. Slightly cloudy
is o.k. Black oil color is a danger sign.
2. Take sample of oil from representative X
bearings for acidity. See manufacturer's
sleeve-bearing re-lubrication
recommendation. Change oil if required.
cleaning machine through the drain.
D. Sleeve Bearings 1. Drain housing. Remove top half of housing lift
top half of bearing. Inspect hearing surfaces
and rings for wear. Clean if necessary and
refill. See Sleeve-bearing re-lubrication
recommendation of manufacturer.
E. Brushes 1. Check the brush length. Replace when rivet of X
clip will rub commutator before next
inspection. Inspect for worn or shiny brush
clips, frayed or loose pigtails, and clipped
or broken brushes. Remove a few brushes to
check the brush-commutator contact face or
the brush collector contact face.
F. Commutators 1. Check the commutators for roughness by X
carefully feeling the business with a fiber
stick. Also, occasional wiping is recommended
using a piece of course or non-lining cloth
jumping brushes give advance warning that
a commutator is going rough. Observe the
commutator for signs of threading.
2. Check risers for cracks. If there are X
cracks, also check and of shaft key way
and shaft fan.

26
 FREQUENCY
COMPONENT TASK
WMQS A

G. Collector 1. Check the collector for roughness, dust X

and wear. Ordinarily the rings will require
only occasional wiping using a piece of
course or non-lining cloth. If the brushes
are jumping up and down on a cycle
basis, check for collector ring
concentricity.
H. Mechanical Air Filter 1. Replace when necessary. Clogged filters X
can cause over- heating and lead to
premature insulation failure.
I. Bolts 1. Perform visual observation for loose X
bolts, loose parts, or loose electrical
connection.
2. Check all electrical connections for tight- X
ness. Look for signs of poor connections.
Adjust inspection to suit experience.
Inspect foundations/pedestal for signs of
cracking, displaced foot shims; check foot
bolts for tightness.
J. Noise and Vibration 1. Check for unusual noise, vibrations, or X
change from previous observations.

K. Ventilation 1. Check for clogged screens, filters, etc. X

L. Rotor 1. Maintenance of rotor should begin with X

taking and recording insulation
resistance before unit is placed in
before unit is placed in service. The
rotor should be roughly cleaned and
Inspected as follows:
a. Damper winding for loose bars and
connection of each bar to its ring
segment.
b. Clearance between blower and coils.
c. Thorough cleaning of dirt and oil from
winding and air passages.
d. Coils for movement and separation.
e. Conditions from turn to turn insulation
or strap field coils.

27
 FREQUENCY
COMPONENT TASK
_W_ M Q S A
M. Stator Winding 1. Take and record insulation resistance X
between stator winding and ground at
machine terminals.
2. Open up stator, clean thoroughly and
inspect the following:
a. Broken, damaged, loose or missing
wedges.
b. Movement or distortion of coiled
edges.
c. Security of all lashings and spacers.
d. Tightness of coil support.
e. All cooling passages open and clean.
f. Looseness of coils in slots; repairs
are necessary.
g. Cracks or damages to coils and
around frame.
N. Meters and Instruments 1. It should be checked against a standard. X
Defective or inaccurate meters should be
returned to the manufacturer for service
and calibration.

I. ROUTINE MAINTENANCE OF VEHICLES

FREQUENCY
COMPONENT DRIVER'S TASK
W QS A
ENGINE SYSTEM
Lubrication System
1. Engine Oil Check your dipstick if your oil is still at x
the desired level.
Change Oil X
2. Engine Oil Filter Replace Oil Filter X
Coolina System
3. Radiator Fan Motor Check if the fan blade and motor is
X
working
Inspect and replace if necessary X
4. Engine Coolant Check the coolant. It should be
between the min/max marks on the X
side of the expansion tank.
Check / Refill Engine Coolant X
5. Radiator Check the water level X
Check for leaks X
6. Drive Belts
a. Alternator Belt Check for unsteady rate and low
X
output
Check alternator drive belt tension
X
and cracks and replace if necessary
b. Aircon Belt Check for Noise, such as squealing
X
when the air conditioner is turned on

28
 Check if it appears to be frayed,
stretched, or worn and replace if X
necessary
c. Power Steering Belt Check the belt tension and adjust it as
X
necessary
Check for nicks, cuts, fraying, scores
X
and cracks. Replace if necessary
d. Serpentine Belt Check for cracks in your belt to see if
X
it needs to be replaced
7. Water Hoses and Check for leaks, swelling, holes,
Connections collapsed, cracked, or a soft hose and X
replace if necessary
ignition System
8. Spark Plug/Heater Plug Check/Inspect if working properly X
Clean re-gapped at regular interval _ X
FREQUENCY
COMPONENT DRIVER'S TASK
D Q S A
9. Ignition Cord Must be inspected by the in-house
mechanic and replace/repair if X
necessary
[Link] Timing Must be inspected by the in-house
mechanic and replace/repair if X
necessary
Fuel System
11. Fuel Filter Inspect/Replace Fuel Filter X
12. Fuel System Carburetor— Check if float level is too
high, clogged air bleed, damage
X
gaskets, choke valve opening
improper, and idling improper
Fuel Injection — Inspect and replace
X
_ if necessary
DRIVE TRAIN
Clutch
1. Clutch Fluid Check/ Refill X
2. Clutch Pedal (Travel and Inspect /Adjust if clutch slips X
Height) Check for strange noise whenever the x
clutch pedal is pressed down

Transmission / Transaxle
3. Manual Transmission Oil, X
Check and Refill
Oil Level
4. Transfer Case Oil, Oil X
Check and Refill
Level
5. Differential Oil, Oil Level Check and Refill X

BODY AND CHASIS

Brakes
1. Rear/Front Brake Check for the following:
a. Insufficient brake force
b. Abnormal sound during X
application of brake
c. Shock felt during pedal operation
2. Brake Fluid Make sure it's in the "max" level X
3. Brake Pads Check/Inspect. Gas pedal should not
X
be too hard or too springy
Check if the pads are not yet worn
X
out, replace if necessary
4. Front/Rear Brake Must be inspected by the in-house
X
Drums/Linings/Cylinders mechanic

29
5. Handbrake Check if the stroke is excessive X
Inspect/Repair/Replacement of
X
parking brake cable if necessary
Lubricate parking brake cables and
X
contact points
6. Brake Hoses and Pipes Must be inspected by the in-house
X
mechanic
7. Steering Rack Boots Must be inspected by the in-house
X
mechanic
Steering (Manual)
8. Steering Wheel Check for any noise while turning-
X
groaning
9. Steering Linkage
a. Tie Rod End Inspect/Replace if necessary X
b. Rack End Inspect/Replace if necessary X

FREQUENCY
COMPONENT DRIVER'S TASK
D Q S A
Steering (Power)
10. Power Steering Fluid Check the power-steering fluid
reservoir to make sure it has the
X
proper amount and that the power-
steering system is not leaking.
11. Steering Wheel Check for any noise while turning-
X
groaning

12. Steering Column and Inspect/Replace if necessary X

Shaft
13. Steering Linkage
a. Tie Rod End Inspect/Replace if necessary X
b. Rack End Inspect/Replace if necessary X

Suspension
Must be inspected by the in-house
14. Shock Absorber mechanic and replace/repair if X
necessary
Must be inspected by the in-house
15. Leaf Spring mechanic and replace/repair if X
necessary
Must be inspected by the in-house
16. Torsion Bar Spring mechanic and replace/repair if X
necessary
Must be inspected by the in-house
17. Suspension Arm mechanic and replace/repair if X
necessary
Must be inspected by the in-house
18. Ball Joint mechanic and replace/repair if X
necessary
Must be inspected by the in-house
19. Stabilizer Bushing mechanic and replace/repair if X
necessary
Must be inspected by the in-house
20. Strut Bar Bushing mechanic and replace/repair if X
necessary ,

Tire
21. Inflation Pressure Check if all your tires, including spare
X
are properly inflated
Check tire rims and lug nuts X _

30
 22. Front Wheel Alignment Take your vehicle to the identified
and Balancing X
alignment shop
23. Abnormal Wear Check tire carefully and make sure
there is no visible damage such as X
bulge or hole

Exhaust
24. Mufflers (Leakage &
Inspect/Repair if necessary X
Damage)
25. Exhaust Mounting Inspect/Repair if necessary X

A/C and ELECTRICAL

1. Cooling Efficiency Check if the A/C system blowing cold
X
air
2. Refrigerant Level Inspect/Recharge if necessary X
3. Condenser Fan Motor Inspect/Repair/Replace if necessary X

FREQUENCY
COMPONENT DRIVER'S TASK
D Q S A
ELECTRICAL
4. Lighting Systems Check head lamps, brake light, signal
light and park light if they are in good X
working condition
5. Horn Test and make sure it works X
6. Windshield Check the windscreen washer bottle
and make sure there's enough clean X
water
a. Wiper Linkage/Motor Inspect/Repair/Replace if necessary X
b. Wiper Blade Inspect/Replace if worn, brittle or
X
smeary
7. Charging System (Battery) Check if you have enough battery fluid
and make sure that the battery
X
terminals are free from corrosion and
clean if corroded
8. Starting Motor Check/Inspect all terminals and
X
connectors in the starter circuit.
Check/Inspect if brushes are worn out,
shaft, or burned, field winding that
may cause unusual noises, excessive X
current draw, slow cranking or no
,cranking at all.
GASOLINE Check the gas gauge to ensure
X
enough gas for the trip

Legend:
D — Daily
Q — Quarterly
S — Semi-Annual
A — Annual

31
 Checks the brake fluid if its near the "max" level.
BRAKES Check if the pads are not yet worn out.

1
Check if your headlights, park lights, tail lights, and turn signals switch on
IGHTS when they're supposed to.

Check your dipstick if your oil is still at the desired level. See also if you
OIL are due for an oil change.

Check if your radiator and windshield washer is filled with water.

WATER

B ATTERY
Check if you have enough battery fluid and make sure that the battery
terminals are free from corrosion.

A. Check if all your tires, including spare are properly inflated.

G AS
Check if you have enough gas for trips, especially for long ones.

See if your spark plug works properly.

1
Make sure that the anti-slip grooves in the tires are not worn out.
TIRES

Make sure that you are in good condition and you can drive safely.
SELF

32
 VEHICLE NLAINTENANCE - DAILY
For the month of

Vehicle Name of Driver

I" Week '''' Week 3 r `Week a' Week 5.`b Week

PARTICULARS \V TH F T W TH F U T W TH F U T W TH FMTW —TH
—NI T U F REMARKS

I. BRAIUS
Check for the followins
a :nsutricient brake force
1. Abnormal sound dunns application of brake
c. Shock felt durins pedal operation
d Check brake fluid. `.cake sure it s in the • ma:,- level
e Check :nspect brake pads Gas pedal should not
be too hard or too spnnav
2. LIGHTS
Check head lamps. brake ['slit.. sisnal light and park
Licht if they are in rood •,orkins condition i 1 I
.1. OIL
hec k your dipstick if your oil is still at the desired
level f I
4. WATER
Check the ••s titer level
Check for leaks 4.
Check the -A-Inds creen washer bottle and make sure
there s enough clean , ater
5. BATTERY
Check if you have enouzh batter'.' fluid and make sure
that the battery terminals are free from corrosion and
clean if corroded
6. AIR
Check if all you' tires. includins spare are properly
inflated I I-
7. GAS
Check the sas 231.12e to ensure enoush S'.3.s for the trip
S. ENGINE
Check :nspect if spark plu2 heater plus is ,orkins
properly
9. TIRES
Check tire rims and Ws nuts
Check tire carefully and make sure there is no visible
damare such as bulse or hole
 ,
1't Week 2 Week 3' Week 4 th week 5th Week
— ,
PARTICULARS MT W TH F MT WTHFMT \V TM FMTWTHFMT : WTHF REMARKS

10. COOLING SYSTEM

Check if the radiator fan blade and motor is ,orkinz ,
Check the coolant :t should be between the min ma'.
marks on the side of the e'.pansion tank _ I
. .
11. DRIVE BELTS 4 4
Alternator Belt - Check for unsteady rate and lo,
output .. .
Air-con Belt - Check for Noise, such as squealinz
..,, hen the air conditioner is turned on _
12. WATER HOSES and CONNECTIONS
Check for leaks. swellms. holes. collapsed. cracked, or
a soft hose and replace if necessary
13. CLUTCH
Check if clutch slips Adjust if neces sat,-
Check for stranze noise ,henever the clutch pedal is
pressed do,n
.
14. STEERING
Check for an, noise ,hile minims- sroanins -

Check the po,er-steenns fluid reservoir to make sure

it has the proper amount and that the po,er-steenns
system isn - t leaking
15. .A..0 and ELECTRICAL
Check if the A C system blo,ins cold air . .
:nspect Recharze Refriserant if necessar;
,
:nspect Repair Replace Condenser an .,:otor if
riecessar..
4 -
16. ELECTRICAL SYSTEM
Test horn and make sure it..sorks 7---- 1111
Check .nspect all terminals and connectors in the
starter circuit
Check :nspect if brushes are worn out. shaft, or
burned. field ,Indins that may cause unusual noises,
e..:.e,: sive current dra,. sky, °Tonkin:, or no cranking
at all
1-. Cleaning- of Vehicle

Certified Correct Signature of DriNer

Noted by: Super, isor - - - - — — - - -

 VEHICLE MAINTENANCE

Vehicle Name of Driver

QUARTERLY VEHICLE MAINTENANCE AND INSPECTION SCHEDULE

4 T H QUARTER
in QUARTER IND QUARTER 3 QUARTER
COMPONENT
JAN EFEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1. ENGINE OIL
- Chance Oil
- Replace Oil Filter
Remarks
Action Taken
2. DRIVE BELTS
- Check alternator drive belt tension and cracks and
replace if necessary
- Check aircon belt if it appears to be frayed, stretched. or
,oryi and replace if neces s ar.-
- Check the po,er steerinc belt and adjust it as necessary
and check for tucks, cuts. frayins, scores and cracks. Replace
if tie c e. s sary.
- Check Serpentine Belt for cracks in your belt to see if it
needs to he replaced
Remarks
Action Taken
3. IGNITION SYSTEM
- Clean re-capped Spark Pluz. -Heater Plus at re -.[Link]
interval
- .snition Cord and :211It1021 71:111111,7 :\,:ust be inspected by
the in-house mechanic and replace repair if necessary
Remarks
Action Taken
4. FUEL SYSTEM
- Carburetor- Check if float level is too lu2h. clozzed air
bleed. damace caskets. choke valve opetunz improper. and
idlin2 improper
- Fuel :njection - :tispect and replace if nece. s s ary
Rents
Action Taken
- ,
 1" QUARTER 2 ND QUARTER 3RD QUARTER 4 TH QUARTER
COMPONENT
JAN FEB MAR APR MAY SUN JUL AUG SEP OCT NOV DEC
5. DRIVE TRAIN
- Check Refill Clutch Fluid
Remarks
Action Taken
6. TRANSMISSION TRANSAXLE
- Check Refill N:anual transmission Oil. Oil Level
- Check Refill Transfer Case Oil. Oil Level
- Check Refill Differential Oil. Oil Level
Remarks
Action Taken
7. BRAKES
- Front Rear Brake Drums Lininas Cylinders must be

inspected by the in-house mechanic

- :nspect Repair Replacement of parkins brake cable if
ary
- Lubricate parkins: brake cables and contact points
- Brake Hoses and ?ipes must be inspected by the in-
house mechanic
- Steenna Rack 1.-3oots must be inspected by the in-house
mechanic
Remarks
Action Taken
S. EXHAUST
- :nspect '.',:utlers '[Link]::e & Damaze and repair if

necessary
- :nspect E \haust N:ountinz and repair if necessary
Remarks
Action Taken

Certified Correct: Noted by:

 VEHICLE MAINTENANCE

Vehicle Name of Driver

SEMI-ANNUAL VEHICLE MAINTENANCE AND INSPECTION SCHEDULE

, 1st Semi-Annual 2nd Semi-Annual

COMPONENT •
JAN I FEB I MAR I APR I .MAY I TUN JUL f AuG I SEP 1 OCT I NOV DEC
1. FUEL SYSTEM
- :nspect Replace Fuel Filter

Remarks

_A.cnon Taken

2. BRAKES
- Check if the pads are not yet worn out, replace if
necessary

Remarks

Action Taken
3. Front Wheel Alivitnent and Balancing
- Take your vehicle to the identified alignment shop

Remarks

Action Taken
4. \VIPER BLADE
- :nspect Replace if worn. bnttle or smear::

Remarks

Action Taken

Certified Correct: Noted by:

 VEHICLE MAINTENANCE

For the year:

Vehicle

ANNUAL VEHICLE MAINTENANCE AND INSPECTION SCHEDULE

COMPONENT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1. COOLING SYSTEM
- .nspect Radiator Fan IV:otor and replace if necessary ,
- Check Refill En2ine Coolant

2. STEERING (MANUAL)
- - ,
- : n s p ,...• t [Link] Rod End Replace if neces car;

- :21SpeCt Steenn2 Column and Shaft Replace if necessary

• , - • - ,
3. SUSPENSION
The follo.A .Ina must be inspected by the in-house mechanic
and replac e repair if nec e s s ary A..
- Shock Absorber
- L, e af Sprinf-;
- Torsion Bar Spnng
- Suspension Ann
- Ball joint
4
- Stabilizer Bushina
- Strut Bar Bush1117.

4. ELECTRICAL ITEMS
- :nspect Wiper Linkaze *Motor Repair Replace it'
necessary
- - -

Certified Correct: Noted by:

 DRIVER'S INSPECTION REPORT
Office: Date Inspected:

Vehicle Description: Make: Plate No.:

Model: Mileage:
(at the time the vehicle is checked)

MAINTENANCE ITEMS: (Check only items with detects, indicate evlanation its remaiks /findings')

I. Vehicle Interior

0 Ganges/Warning/Indicators,/ 0 Aircon 0 Interior Lights

Turn Signals/Emergency Flashers

0 Door Locks 0 Seatbelts 0 Upholstery

0 Horn 0 Interior Mirrors 0 Brakes

0 Clutch _ 0 Transmission 0 Others

Remarks/Findings:

II. Vehicle Exterior

0 Tires/Wheels Rims 0 Brakes 0 Lights

0 Mufflers Exhaust Mounting 0 Windshield Wipers 0 Mirrors

0 Mudguards 0 Shock Absorbers 0 Others

Re Ma rk S/Fin din gs" :

III. Engine Compartment

0 Battery 0 Oil 0 Brake Fluid

0 Power Steering Fluid 0 Radiator 0 Belts and Hoses

0 Air Filter 0 Starting Motor 0 Others

RellkIrk s dm ms's:

Inspected/Reported by:
Name and Signature of Driver

Reviewed by:
Name and Signature of MechanicTechnician

39
 ANNEX A

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT

AUTHORITY
<Region>
<Name of TTI><Province.>

WORK REQUEST FORM

Control No.:

Office/Division/Section
Date Requested
Details of Request

Printed Name and Signature of Requisitioner

(To be accomplished by FEMT Head)

WORK ORDER

ESTIMATEDNUMBER OF WORKING DAYS TO COMPLETE THE TASK

0 1 1 1 2 1 3 1 4 1 5 _1 6 1 7 1 8 1 9 1 10 1 11 1_12 1 13 1 14 _I 15 j 16 _1 17 1_18 1 19 1 20 1 21 1 22 1 23

Assigned to: Date Rec'd. Date Completed:

FEMT Head
Actions taken:

Materials/Spare Parts Used:

Description QTY Unit Unit Cost Total Cost

Maintenance Personnel
(To be accomplished by Requisitioner)
CUSTOMER FEEDBACK
Your feedback is important to us, kindly check appropriate rating.

PARTICULARS 5 4 3 2 1 REMARKS
Timeliness
Workmanship
Attitude
LEGEND:5 = Outstanding; 4 = Very Satisfactory ; 3 = Satisfactory ; 2 = Poor ; 1 = Very Poor

Signature over Printed Name

 ANNEX B
AS 1'1) Fans 009

REQUISITION AND ISSUE SLIP

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUHTORITY
TESDA Complex East Service Road, South Luzon Expressway Western Bicutan Taguig City

Division : Responsibility Center Code : RIS No, :

Office : SAI No. :
Requisition Issuance
Stock No. Unit Description Quantity Unit Price Total
. ,.
Tota

--.

Purpose:

— -
Requested by: Approved by: Issued by: Received by:

Signature
Printed Name :
Designation :
Date :
 ANNEX C
TOOLS AND EQUIPMENT INVENTORY
Region:
Province:
lnstituion:
Area Manufacturer /
(Training, Item Type Property Serial Manufacturer / Vendor address + Date of
No. Item Name Specifications
Common, (Equipment, Tools) number number Vendor contact person + purchase
Administration) contact details
1
2
3
4
5
6
7
Prepared by: Submitted by: Noted by:

Vocational Instruction Supervisor TTI Administrator Regional Director

1
 ANNEX C

Fund / Project Source Service provider (for Service provider

Acquisition Accountable Physical Frequency of
(LEP, TESDP, EDET, Qualification Location maintenance and contact person +
Cost Person Condition maintenance
others. Pis. specify) calibration) contact details

2
 ANNEX D
Stock Card

Beginning Delivery
Withdrawal Ending
Specifications Balance Date Date Unit P.O.
(Qty) Balance (QTY) QTY Vendor Date
(Qty) No.

...
, ,-

.. .
_ -

.. .

Prepared by:

Supply Officer
 ANNEX E
[Institution's name I
Equipment Maintenance Logsheet

Name of the piece of equipment:

Property number:
Serial number:
Manufacturer:
Manufacturer's address + contact person +
contact details:
Date of purchase:
Acquisition Cost:
Fund / Project Soucre (LEP, TESDP, EDET, others)
Accountable Person:
Qualification:
Location of equipment:
Physical condition:
Service provider (for maintenance and
Service provider contact person + contact
Frequency of maintenance:

Nature of
Description of Maintenance: Next PM
Maintenance Maintenance
Date: Schedule Remarks:
Performed by:
ACTIVITY Parts replaced QTY Unit Unit Cost Total Cost Corrective Preventive (Date)
‘ -

. ,

..
 ANNEX F
FACILITIES AND BUILDING INSPECTION CHECKLIST

SITE AND GROUNDS Good Repair/Replace COMMENTS

Are there ramps and provisions for the physically handicapped?
Are there designated parking spaces for the physically handicapped?
Has soil sunk or elevated?
Is there standing wafer near or against the building after a rainfall?
Are retaining walls leaning or in need of repair?
Are fences deteriorated?
...
Do fence gates operate properly?
BUILDING!EXTERIOR - FOUNDATION Good Repair/Replace COMMENTS
Do foundation walls show the following signs of decay or settlement?
Large cracks
Visible separation between top of foundation wall and building frame
Loose, cracked, or broken blocks, bricks or stones
Soft or flaking mortar or concrete
—
Foundation movement
Water Leaks
Stains or discoloration
. ,
Bulging or bowing
Are interior basemenfor crawrspaces foundation walls damp?
Are mere mushroom growths, moil stains, or mildew odors in basement or
crawl space?
Are there insect tubes visible along the foundation walls?
BUILDING EXTERIOR — MASONRY WALLS Good Repair/Replace COMMENTS
Does exterior masonry exhibit:
,
Cracks in walls
Cracks over doors or windows
Loose bricks/hollow blocks
. ;
Cracked bricks/hollow blocks
Missing bricks/hollow blocks
Cracked, chipped, missing mortar

1
 ANNEX F
Soft or flaking mortar
White or gray stains
Water penetration
Moss or algae growth
Split, brittle or missing caulking
Are weep notes in retaining waits, under window sills, anti other wait
construction free of obstruction?
- -
Is wood molding and trim cracked, warped or rotted?
BUILDING EXTERIOR - FRAME WALLS Good Repair/Replace COMMENTS
Is there evidence of rot or deterioration of wood sills, walls or sidings?
Is there evidence of wader stains or water penetration into The wood'?
Are siding boards cracked or split?
, -
..-
Are siding boards buckled?
Are nails rusting excessively?
Can a knife blade or a Key be easily pushed into wood siding or structural
wood member?
Are exterior wood moldings cracked, missing, broken or separated trom the
building?
Is there evidence of the following on visible structural wood members:
Severe staining or discoloration
Split or cracked wood
Crumbled or crushed wood
Piles of sawdust
Rot and deterioration
,
Bee hives
Bird nests
Rodents
Termites
Is paint blistered or peeling?
BUILDING EXTERIOR — ROOF, ALL TYPES Good Repair/Replace COMMENTS
 ANNEX F
inspect all roots tor evidence of aetenoration, weather aamage, ana water
penetration. If roof is not accessible, use binoculars. Check interior of
building for evidence of water damage.

Are there gaps or holes around any roof penetrations, chimneys, or vents?
Are there signs of movement in roofing material or flashing?
Are there dissimilar metals in contact?
4
Do metal components need painting?
Is caulking missing, split or deteriorated at the following:
Parapets
Copings
Flashings
Soffits
Vents or chimneys
Skylights
Other roof penetrations
BUILDING EXTERIOR - ROOF ALL TYPES Good Repair/Replace COMMENTS
Are there any loose or broken glass panes in skylights?
Is there evidence of water seepage through soffits?
Does roof/attic have proper ventilation?
Does the roof hatch work?
Is anchorage for TV antenna secure?
Is antenna adequately grounded?
Is there lightning protection?
BUILDING EXTERIOR - BUILT-UP ROOF Good Repair/Replace COMMENTS
Are mere blisters, bubbles, cracKs, splits or open seams in rooting
membrane?
Is roof pitted or worn?
Is there evidence of standing water or puddles?
Are roof drains clear and operating properly?
noes roof feel "squishy" under foot?
Can roofing felt material be seen?

3
 ANNEX
Are gravel stops secure?
Are gravel stops rusted or pitted?
Do expansion joints show evidence of separation or water penetration?
Is any vegetation growing through roofing?
Is roof over 15 years old?
EXTERIOR — METAL ROOF BUILDING Good Repair/Replace COMMENTS
Are metal roof sheets rusted?
Are there signs of holes, pitting or cracking?
Are there any open joints?
Are there any defective fasteners?
BUILDING EXTERIOR •- DOORS AND WINDOWS good Repair/Replace COMMENTS
Is trim around doors and windows split, loose or deteriorated?
Is caulking around door and window frames and trim cracked or missing?
BUILDING 'EXTERIOR — DOORS AND WINDOWS Good Repair/Replace COMMENTS
Are sills loose or deteriorated?
Is window putty missing or cracked?
Is there broken or cracked glass?
Are stained glass windows bowed or warped?
Do doors and windows lock properly?
Is hardware defective?
Are doors and windows weather-stripped?
Do doors and windows operate and seal properly?
Are there holes or tears in screens?
Are screens, shutters and other exterior window attachments secure?
Has finish paint or varnish deteriorated?
BUILDING EXTERIOR — PARAPET WALLS, COPINGS AND CHIMNEYS Good Repair/Replace COMMENTS
Are walls cracked?
Are bricks loose or spoiling?
Do mortar joints require pointing?
Is mortar joint under coping cracked or loose?
Are coping stones or metal copings loose, broken or shifted?

4
 ANNEX F
Is coping joint open, permitting water to enter?
BUILDING EXTERIOR - PARAPET WALLS, COPINGS AND CHIMNEYS a Good ' Repair/Replace COMMENTS
Is flashing missing, loose or damaged?
Is there evidence of moisture penetration?
BUILDING EXTERIOR - PORCHES, STAIRS AND BALCONIES Good Repair/Replace COMMENTS
Do porches, stairs or balconies require painting?
Is porch floor structure decayed, weak or cracked?
Are stair treads loose or broken?
Are column bases rotted or in need of repair?
Are railings broken or weak?
Are balusters broken, loose or missing?
- - ,
BUILDING EXTERIOR - GUTTERS AND DOWNSPOUTS Good Repair/Replace COMMENTS
Are there loose, rotted or missing gutters or downspouts?
Are there holes in gutters or downspouts?
Do gutter or downspout joints leak? '
Are gutters or downspouts pitted or rusted?
- ,
Do gutters or downspouts requrie painting?
Do gutters sag or lack pitch to downspouts?
Is water running down face of building?
[Link]:EXTERIOR - GUTTERS AND DOWNSPOUTS ' Good Repair/ COMMENTS
Lk splash fplOCKS or drains under downspouts divert water away trom
building?
.
'ILDING ;EXTERIOR - ATTACHMENTS Good Repair/Replace COMMENTS
Are the following items in good condition and well secured to building:
Lattices
Columns
Flagpoles
Cables and wires
Weathervanes
Towers

5
 ANNEX F
Canopies
'Balconies
- -
Signs, alarms and lights
Ledges and projections
Decorations and ornaments
- ,
Meters
•
Others
BUILDING INTERIOR - FLOORS Good Repair/Replace COMMENTS
i
Are floor jo sts warped, cracked or sagging?
, .
Is floor joist blocking and bridging secure?
Is there visible separation between floors and walls at the cove base?
Do floors squeak or creak?
Are floors "bouncy"?
,
Are floors at entrances slip-resistant?
Are masonry and tile floors cracked, broken or worn?
Is wood flooring warped, separated or badly worn?
Is carpeting loose, torn or badly worn?
BUILDING INTERIOR - WALLS Good Repair/Replace COMMENTS
,
'Is there evidence of water staining?
,
Are there cracks?
Are surfaces peeling or dirty?
Is wall finish buckled or loose?
BUILDING INTERIOR - CEILINGS Good Repair/Replace COMMENTS
Is there evidence of water staining?
Are there cracks?
. .
Are surfaces peeling or dirty?
. „
Is ceiling structure sagging or separating?
.
Is ceiling tile grid secure?
Are there damaged ceiling tiles?
Are light fixtures secure?
- ,

6
BUILDING INTERIOR — DOORS AND WINDOWS Good Repair/Replace COMMENTS
Are door jambs plumb?
Do doors bind?
,
Do doors have loose or missing hinges, knobs or locks?
Is there evidence of condensation on or around windows?
Is there eviaence of mold, aiscoioration or deterioration around windows and
doors?
BUILDING INTERIOR . ATTICS Good Repair/Replace COMMENTS
Do rafters, floor joists and sheathing show signs of:
Water stains or deterioration
Warping
Cracking
Sagging
Is there evidence of water leaking into attic around any of the following
roof penetrations:
Vents
Ducts
Chimneys
Is attic floor insulated?
Are attic fans or vents operating?
Is attic free of debris and unused combustible items?
Are materials stored neatly and away from heat sources?
BUILDING INTERIOR — CRAWL SPACE AND BASEMENT Good Repair/Replace COMMENTS
•
Is crawl space or basement damp, wef or water stained?
Does water infiltrate through crawl space or basement walls or floor?
Is crawl space or basement floor cracked or disintegrated?
Are crawl space or basement walls insulated?
Does crawl space have wall vents?
Does dirt floor of crawl space have a vapor barrier?
MECHANICAL EQUIPMENT Good Repair/Replace COMMENTS
• —
Are there water leaks at any of the following locations:
Pipes

7
 ANNEX F
Evaporators (FCU)
, .
Hot water heater
MECEF I AL • UIP NT Good Repair/Replace COMMENTS
Has the HVAC been cleaned and serviced in the past 12 months?
. ,
Is the HVAC insulation cracked or missing?
. ,
Is the HVAC more than 10 years old?
Is the HVAC room vented?
Is the HVAC room free of gas odors and foul air?
Is the HVAC room free of stored materials?
Are fan filters and grills cIean'r
,
Are exposed pipes adequately insulated?
Does air supply or return registers adjust air flow properly?
Do kitchens and baffirooms have adequate ventilation?
,
Do large assembly areas have adequate ventilation?
PLUMBING Good Repair/Replace COMMENTS
Are there water leaks at any of the following locations?
Bathroom fixtures
Faucets
- ,
Piping
. .
Do flush valves and faucets work properly?
Are any drains or traps clogged?
ELECTRICAL EQUIPMENT Good Repair/Replace COMMENTS
Are transtormers, tans and otner electrical equipment protected with
adequate safety barriers and safety signages?
Is electrical equipment in proper working order?
Do fuses or circuit breakers disconnect often?
'Is the amperage draw for any circuit beyond its capacity?
Are there sufficient replacement fuses?
Is building wiring in good condition?
Are there any faulty electrical fixtures?
Do wires on appliances and equipment show the following:
IMME.
 ANNEX F
Fraying
Splits
Bare wires
Do electrical outlets, switches and junction boxes have cover plates?
Do exterior electrical outlets and switches have protective covers?
Do all switches operate properly?
ELECTRICAL EQUIPMENT Good Repair/Replace COMMENTS
Do extension cords run under rugs or carpeting?
Do extension cords cause a tripping hazard?
Are extension cords warm or hot to the touch?
.
Are there outlets with 4 or more items plugged into them?
...
Are there any defective or shorted outlets?
Do outlets or switches feel hot to the touch?

9
 ANNEX G
SAFETY CHECK LIST
Repair/
tE SAFETY Good Replace COMMENTS
. -
he building equipped with:
Droved fire alarm system
- ,
at or smoke detectors located in accordance with fire codes
a extinguishes maintained and officially inspected
a hoses, if applicable, maintained and inspected in accordance
1 written code
tire extinguishers conspicuous, convenient and properly
eled?

Class B or better fire extinguishers located in furnace rooms

1 storage areas where grease and flammable liquids are kept?

) Class C fire extinguishers located near electrical equipment?

Class B-C fire extinguishers located in kitchens?

ve fire extinguishers been inspected within the past 12 months?

occupants instructed in use ot tire extinguishers ana tire
;es?
fire hoses in good condition?
fire hoses have water immediately available?
heat and smoke detectors tested in accordance with the tire
ie?
ve building fire sprinkler systems been tested?
ve tire alarm systems and smoke detectors been tested as
acted by code?
Repair/
tE SAFETY Good Replace COMMENTS
periodic fire drills held?
evacuation diagrams properly posted?
here an accumulation ot materials under stairways, in crawl
ice, basement, room, attic, etc.?
hazardous chemicals stored in proper containers and away
'n heat sources?
unused materials stored away from heat sources?
kitchen range hoods and exhaust ducts clean?
kitchen range exhaust ducts terminate in a safe area?
grease ducts and deep tryers equipped with automatic tire
)pressions?
SANS OF EGRESS FROM BUILDING
all hallways, corridors and stairways to the exterior accessible
free of obstructions?
tire exit aoors equipped with properly operating panic
.dware?

1
 ANNEX G
main exit fire doors equipped with padlocks or dead bolts?
exit doors open outward?
.
all fire exit doors clearly marked with illuminated exit signs?

hallways, corridors and stairways illuminated with emergency

Its?
,
windows operable and accessible as a means of exit?
windows which exit to lire escapes operable and tree of
>tructions?
,
the interior and exterior exit paths to and trom tire escapes
ar?

fire escapes unobstructed and well secured to the building?

ILDING INTERIOR — STAIRS
stairs kept clear?
,
stairs "bouncy"?
covers on treads and landings worn or missing?
here at least one continuous railing along one side of all
irways?
,
railings broken or weak?
balusters broken, loose or missing?
railings for balconies and lofts secure?
'5CELLANEOUS
lights, alarms, signs and other objects attached securely to
!dings?
SEMBLY AREAS

assembly areas posted for maximum numbers of occupants?

IERGENCY PROCEDURES
here a written plan of safe egress for occupants from the
!ding?
here a centralized location tor tirst aid equipment, poisoning
)rmation, etc.
here readily visible a list of emergency phone numbers?
here a plan for initial fire fighting?
Repair!
TO SAFETY Good Replace COMMENTS
roadways, parking areas or curbs deteriorating?
roadways and parking areas kept free of tree limbs?
STOP, NO PARKING and FIRE LANE signs obstructed and
I marked?
parking lots adequately illuminated?
IERGENCY VEHICLES
emergency vehicles have access to building?
fire hydrants clearly visible and accessible?

2
 ANNEX G
EDESTRIAN SAFETY
*e walkways, steps, and ramps deteriorated, cracked or
izardous?
.e walkways kept clear of debris and tree limbs?
4
) walkways, steps and ramps adequately illuminated?
) steps and ramps have non-skid surfaces?
'e there handrails on steps and ramps?

3
 ANNEX H

SUMMARY PAGE

Date of Review:

Reviewed by:

Unsafe condition or Resolution

work practice Person Assigned Corrective Actions Due Date Date

1
2
3
4
5
6
7
 ANNEX I
BUILDING MAINTENANCE CHECKLIST

BUILDING: DATE:
. .,
- 4
SITE W M Q S A COMMENTS
Kemove and dispose of all taiien tree
limbs, dead shrubs, etc. X

Remove brush and weed growth adjacent

to building walls and electrical equipment. X
. . . . ..-

Reseed worn lawn areas. X

, -

Fertilize lawn. X

Trim and prune shrubs and trees. X

, .

Clean all site drains. X

, .
' Kepair potholes in parking lots and
driveways. Restripe if necessary. X

Urreck and service playground equipment

and insure its safety. X

Service lawnmowers. X

Patch and repair walkway surfaces. IMMEDIATELY FOR SAFETY

. - -

Paint walkway markings.

Repair and paint fences.

BUILDING EXTERIOR
,
Wash windows. X

Kepiace cracked or missing putty at

windows. X

Replace broken window glass as needed. IMMEDIATELY FOR SAFETY

Scrape and paint building exterior and

trim. Every 7 years

-
Wash accumulated dirt on building
surfaces.

Touch up paint on building exterior. X

,
,
BUILDING EXTERIOR W M Q S, A COMMENTS
Lubricate exterior door hinges and
hardware. X

,
inspect exterior walls tor loose mortar,
lintel failures and structural cracks. X

1
 ANNEX I
,
ROOF
Clean roof valleys. X

- ,
Clean and test roof drains. X

Clean and secure gutters X

Clean and secure downspouts. X

, -

Perform necessary roof repairs. as required

Inspect and repair metal flashings. X

Inspect and recaulk stone or clay tile copings. X

BUILDING INTERIOR
Clean windows, blinds, draperies, etc. X

Check floors for broken tiles or torn carpet. X

Remove all rubbish, boxes, debris and combustibles from:

Paths of exit
X
Doorways X
r
Stairs X
Under stairs X
Utility rooms X
Around flue and chimneys X
Around heat-producing equipment X
-
Electrical panel areas X

' w
MECHANICAL EQUIPMENT
Service aii pumps per manutacturers '
instruction manuals. Per service agreement

I 1 1 1
Service all air-conditioning equipment. Per service agreement

Service all ventilating equipment. X

.4 MECHANICAL EQUIPMENT W M Q S A COMMENTS
Check /hot water heater for any fuel or
water leaks. X

check openings or motorized dampers

which provide combustion air to s/hot
water heaters. X

Uneck cieanout openings, doors, etc., tor

air leakage and corrosion. X
,
,
Pump out septic tanks.
Date last cleaned: Once every 4 years or as needed

ELECTRICAL EQUIPMENT
Replace burned out light bulbs. X INSTALL ENERGY EFFICIENT LIGHT I
I I I 1

2
 — ANNEX I
Test emergency lighting system. X

Test all exit lights. X

,
. ,
insure space in tront of electrical panels is
clear. X
. .

Repair or replace non-tunctioning

switches, receptacles and outlets
immediately. X

. -
Replace frayed wiring immediately. IMMEDIATELY FOR SAFETY
• ,

PLUMBING

Service well pump and water storage tank.

Inspect and clean out grease traps. Per service agreement

Repair or replace broken fixtures.

- ,
Repiace washers or packing on leaking
faucets, etc. X