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Upload Guidelines for IBPS Application

The document provides guidelines for candidates to scan and upload their photograph, signature, left-hand thumb impression, and hand-written declaration for an online application. It specifies the file type, dimensions, and size for each document. It also describes how to scan the documents and the procedure for uploading them to the online application form. Candidates are advised to check that the uploaded images are clear and in the proper fields before submitting the application.

Uploaded by

Renuka Sekhri
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© All Rights Reserved
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113 views2 pages

Upload Guidelines for IBPS Application

The document provides guidelines for candidates to scan and upload their photograph, signature, left-hand thumb impression, and hand-written declaration for an online application. It specifies the file type, dimensions, and size for each document. It also describes how to scan the documents and the procedure for uploading them to the online application form. Candidates are advised to check that the uploaded images are clear and in the proper fields before submitting the application.

Uploaded by

Renuka Sekhri
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Guidelines for scanning and Upload of Photograph, Signature, Left Hand Thumb

Impression & Hand-Written Declaration


Before applying online, a candidate will be required to keep ready a scanned (digital) image of his/ her photograph,
signature, left-hand thumb impression and hand-written declaration as per the specifications given below.

a. The text for the hand-written declaration is as follows:


“I________(Name of the candidate), _______(Date of Birth) hereby declare that all the information submitted by
me in the application form is correct, true and valid. I will present the supporting documents as and when
required. The signature, photograph and left-hand thumb impression is of mine”.

b. Left-Hand Thumb Impression:


If a candidate is not having left-hand thumb, he/she may use his/her right-hand thumb for applying.
Photograph (4.5 cm x 3.5 cm):
 Photograph must be a recent passport style colour picture.
 Make sure that the picture is coloured and is taken against a light-coloured, preferably white background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not
squinting and there are no harsh shadows
 If you have to use flash, ensure there is no "red-eye"
 If you wear glasses make sure that there are no reflections and your eyes are clearly visible.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover the face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20kb–50 kb
 Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then adjust
the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.
 It is advisable that candidate retains 8 copies (approx.) of the same photograph which is uploaded at the time
of online registration of application as these would be needed for further process of this selection process.
Signature:
 The applicant has to sign on white paper with Black Ink pen.
 The signature must be signed only by the applicant and not by any other person.
 The signature will be used to put on the Call Letter and wherever necessary.
 If the Applicant’s signature on the answer script, at the time of the examination, does not match the signature on the
Call Letter, the applicant will be disqualified.
 Dimensions 140 x 60 pixels (preferred)
 Size of file should be between 10kb to 20kb
 Ensure that the size of the scanned image is not more than 20kb
 Signature in CAPITAL LETTERS shall NOT be accepted.

Left-Hand Thumb Impression:


 The applicant has to put his left-hand thumb impression on a white paper with black or blue ink.
 File Type: jpg/jpeg
 Dimension: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm x 3 cm (Width x Height)
 File Size: 20 kb- 50 kb

Hand-Written Declaration:
 The applicant has to write the declaration in English clearly on a white paper with black ink.
 File Type: jpg/jpeg
 Dimension: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10 cm x 5 cm (Width x Height)
 File Size: 50 kb- 100 kb
 Hand-Written Declaration in CAPITAL LETTERS shall NOT be accepted.
CARE:
(i) Ensure that Photo, Signature, Left-Hand Thumb Impression & Hand-Written Declaration are uploaded at the
specified spaces only in the online application form.
(ii) The photo, signature, left-hand thumb impression and hand-written declaration must be of applicant only
and not by any other person.
(iii) If the applicant’s photo & signature on the attendance sheet or call letter signed at the time of the
examination does not match with the photograph & signature uploaded at the time of online registration of
application, the applicant will be disqualified.

Scanning the photograph, signature, Left-Hand Thumb Impression & Hand-Written Declaration:
 Set the scanner resolution to a minimum of 200 dpi (dots per inch)
 Set Color to True Color and the File Size should be as specified above
 Crop the image in the scanner to the edge of the photograph/ signature/ left-hand thumb impression/ hand-written
declaration, then use the upload editor to crop the image to the final size (as specified above).
 The image file should be ‘JPG’ or ‘JPEG’ format. An example file name is: ‘[Link]’ or ‘[Link]’. The dimensions
of the Image can be checked by listing the folder files or moving the mouse over the file image icon.
 Candidates using MS Windows/ MSOffice can easily obtain the documents in ‘.jpeg’ format not exceeding required size
by using MS Paint or MS Office Picture Manager. The scanned photograph/ signature/ left-hand thumb impression/
hand-written declaration in any format can be saved in ‘.jpg’ format by using ‘Save As’ option in the File menu and size
can be adjusted using crop and then resize option.
 If the file size and format are not as prescribed, an error message will be displayed.
 While filling in the Online Application Form the candidate will be provided with a separate link to upload his/ her
photograph/ signature/ left-hand thumb impression/ hand-written declaration.

Procedure for Uploading photograph, signature, Left-Hand Thumb Impression & Hand-Written Declaration:
 There will be separate links for uploading photograph, signature, Left-Hand Thumb Impression & Hand-Written
Declaration.
 Click on the respective link “Upload Photograph, Signature, Left-Hand Thumb Impression & Hand-Written
Declaration”.
 Browse and select the location where the Scanned Photograph, Signature, Left-hand Thumb Impression & Hand-
Written Declaration file has been saved.
 Select the file by clicking on it.
 Click the ‘Open/ Upload’ button.
 If the file size and formats are not as prescribed, an error message will be displayed.
 Preview of the uploaded image will help to see the qualify of the image. In case of unclear/ smudged, the same may be
re-uploaded to the expected clarity/ quality.

Your Online Application will not be registered unless you upload your Photograph, Signature, Left-Hand Thumb
Impression & Hand-Written Declaration as specified.

Note:
1) In case the face in the photograph, signature, left-hand thumb impression & hand-written declaration is unclear, the
candidate’s application may be rejected. After uploading the photograph, signature, left-hand thumb impression &
hand-written declaration in the online application form, candidates should check that the images are clear and have
been uploaded correctly. In case the photograph, signature, left-hand thumb impression & hand-written declaration
is not prominently visible, the candidate may edit his/ her application and re-upload his/ her photograph, signature,
left-hand thumb impression & hand-written declaration, prior to submitting the form.
2) After completing online registration, candidates are advised to take a printout of their system generated online
application forms.
3) Candidate should also ensure that Photo is uploaded at the place of Photo, Signature at the place of Signature,
Left-Hand Thumb Impression at the place of Left-Hand Thumb Impression & Hand-Written Declaration at
the place of Hand-Written Declaration. If Photo in place of Photo, Signature in place of Signature Left-Hand
Thumb Impression at the place of Left-Hand Thumb Impression & Hand-Written Declaration at the place of
Hand-Written Declaration, are not uploaded properly, candidate will not be allowed to appear in the exam.

Common questions

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The document uploading process involves strict guidelines for photograph, signature, thumb impression, and hand-written declaration to ensure authenticity. Each document serves as a verification checkpoint that reflects the applicant's identity uniquely and irreplaceably. Consistent and accurate documentation throughout the process ensures that during the examination or further selection rounds, the checks against previously submitted documents tie back to the candidate who applied, minimizing risk of impersonation .

If the signature uploaded does not match the signature on the call letter during the examination, the candidate will be disqualified. This strict verification process ensures authenticity and prevents fraudulent representation. The signature must be signed by the applicant him/herself using a black ink pen, and any discrepancy with the one provided during registration can lead to severe consequences, including disqualification from the selection process .

Ensuring that the dimensions and file size of scanned images adhere to specified guidelines is crucial for successful application processing. If these parameters are not met, the system may display an error message, preventing the upload. Compliance with guidelines ensures the images are clear and the application is not rejected due to unclear or smudged images, which could compromise candidate identification .

Uploading documents in incorrect fields can lead to application rejection, as each document serves specific identification and verification purposes. Mismatched uploads create inconsistencies during verification against physical records or during examination checks. As a result, the candidate may not be allowed to participate in the exam process, emphasizing the necessity to ensure each document is uploaded in its designated upload link .

In the online application system, candidates must upload separate files for the photograph, signature, left-hand thumb impression, and hand-written declaration using designated links for each document. They must browse, select, and upload images ensuring each is in the correct section to avoid disqualification. Care must be taken to ensure that images are clear and visible, with file size and format meeting specified criteria; otherwise, the application may be rejected, disallowing the candidate from appearing for the exam .

To ensure scanned documents are within prescribed file size and format, candidates should set scanner resolution to a minimum of 200 dpi, select True Color, and use a format of JPG or JPEG. Tools like MS Paint or MS Office Picture Manager allow resizing and conversion to JPG format by using 'Save As', and adjustments using crop/resize options. This process helps in maintaining file size within limits, avoiding error messages that could prevent successful application submission .

The hand-written declaration must be written in English on white paper using black ink. The scanned image should be in jpg/jpeg format with dimensions of 800 x 400 pixels (200 DPI) and a file size between 50 kb-100 kb. The text of the declaration must be as specified and must not be in capital letters. This ensures the declaration is personalized and clear, facilitating authentication of the applicant's identity and compliance with the application process .

Unclear or incorrectly formatted images can lead to application rejection due to verification failures. If uploaded images do not meet the clarity and format standards, applicants may receive error messages. They can address these issues by editing the application to re-upload images with proper clarity and dimensions before submission. Ensuring clear images precludes identity verification issues during the examination process .

The candidate's photograph must be a recent passport style color picture taken against a light-colored, preferably white background. The dimensions should be 200 x 230 pixels, and the file size should be between 20kb–50kb. The candidate should look straight at the camera with a relaxed face, and if wearing glasses, ensure there are no reflections with the eyes clearly visible. Caps, hats, and dark glasses are not allowed, except for religious headwear, which must not cover the face .

Retaining multiple copies of the photograph used in the online registration offers several benefits. It ensures consistency in identification for subsequent steps in the selection process, such as when additional documentation or identification during the examination is needed. Having consistent images helps safeguard against discrepancies that might lead to disqualification due to failure to match the uploaded photograph with the one used during registration or on the call letter .

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