CHAPTER 1

INTRODUCTION

Nowadays, Technology plays an important role in people’s life because there are

many convenient ways to make work easier than the manual process. It serves a variety

of functions in many of the most important aspects of modern society, like education,

communication and business. Due to the help of modern technology. One of these is

Library System.

Computerized library system. A computerized library system for a high school keeps

track of all books and periodicals in the library and their check-out status. The library

system also interfaces with an external relational database which stores information about

the library users (students, faculty, and staff), including whether they have any library

items checked out. Library users can access the catalog and recall books and periodicals.

Library employees have the same access as well as additional capabilities.

A library can be defined as a room or building where books are kept and referenced.

It is an area of multifarious activity on book management. A library as a repository of

knowledge, houses collections of books, both reference and general, technical reports,

periodicals, journals, conference proceedings and the likes. Consequently, truth and

knowledge can be found and acquired from the library through the aforementioned

sources. The information contents of any of the collections can be recorded on

microfilms, audiotapes, microchips and other materials traditionally kept in the library,

which is charged with the responsibility of acquiring, organizing, maintaining, and

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judicial circulation of the books and other library materials through the various sections

of the library, for efficient use of the library by the users.

Traditionally, library systems are implemented manually. Forms are given to

Librarian and they fill them of using pens. Afterwards, the school administrators process

them manually and complied on large bulky file cabinet. Indeed, the manual Library

system is very costly, time consuming and tedious. The primary complaint of school

administrators with this system is the tiresome task of searching through records just to

verify your query data. The fast phased of technology attributed a lot to the improvement

of the library system. Technology enabled software developers to computerize the library

system. The automated library system helped the academe greatly. Library, transactions

and queries can be created in a single click.

This section also arranges the consulted books in the shelves.

There are other sections like add section, which allows the admin to add books, and

serial section where periodical, journals and Dates issued by a student are kept. The

library also houses special collections and also operates circulation control in which

books are lent to users. In fact it is indeed a place of multifarious activities on book

management.

1.1 BACKGROUND OF COMPANY.

In Gen.T De Leon National High School it is manually distributing the book on it ,

using the index card as identification for the student and librarian to know. But mostly of

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the problem is the delay of student to give back the book on library because lack of

information on it.

The librarian and the library users still use manual way of transacting of borrowing

and returning of books. The librarian use log books in listing the books. They use Library

cards and cards catalogues in searching for reading and reference materials.

1.2 GENERAL AND SPECIFIC OBJECTIVES

1.2.1 GENERAL OBJECTIVE

To develop a computerized library system that will help the Gen.T National High

School to face their problem about operating their manually process library

system. At the same time is to boost their accuracy and efficiency in terms of

processing.

1.2.2 SPECIFIC OBJECTIVE

To create a module that will help the librarians, teachers and students to process the

borrowing and returning of books easier and faster.

To create a module that will easily view the books.

To create a module that will monitor the status of the books.

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1.3 SIGNIFICANCE OF STUDY

Borrowers, Convenience is more visible for it is not time-consuming, resulting to a

number of accomplished works.

Librarian, It would be easier to determine whether a particular book is on-shelf or not.

In addition, they can easily identify when will the borrowed material be returned and if a

borrower has failed to return the book on its due date.

1.4 MODULE

The log-in form will be seen in first form, that can register the account of student and

teacher on it. The admin is the one who will use computer and when the student/teacher

wants to borrow book they will log-in first , choose the book they want to borrow

automatically and will see when is the due date of the book they borrow.

The system will reduce the time and effort of the users in terms of adding, editing,

searching, deleting and recording of records. The system can also help in reducing the

expenses of the library such as papers, folders, pens and other materials needed in their

current system. The system that enables the librarian to share the records of the student

such as the borrowing books, returning books, search books, and prescriptions of the

librarian. The student’s personal information/data may be stored upon the request of

authorized librarian/admin.

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 CHAPTER 2

METHODOLOGY OF THE STUDY

This chapter starts on the discussion about the project research design

methodology. The second part presents the development of the system. The third part

tells the operation, process and testing. The last parts discuss the evaluation procedure.

Data Source or Instrument

Our group used internet for getting tools we will be using to develop this system.

In our research, and used the computer/laptop with internet to search the information that

we need in library system.

Proposed System is an computerized library Management System where this is an

user friendly interface, fast access to database, less error, more storage capacity, search

facility, look and feel environment, quick transaction.

All the manual difficulties in managing the library have been rectified by

implementing computerization.

OVERVIEW

ADVANTAGE OF LIBRARY SYSTEM

It removes manual process of issuing books by easy and simplified way of issuing book

saving time and effort.

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The librarian can issue, return and reserve book for a particular student through the

software’s interface.

Generate customized report for library items, library inventory and library fine collection.

DISADVANTAGE OF LIBRARY SYSTEM

If software is corrupted, whole data will be collapsed.

WATERFALL MODEL

Requirement phase- All the requirements of the system are captured in this phase.

Design phase- This phase looks at how the software will be built and how the

system will operate. The main purpose if this stage is to create a blueprint that will satisfy

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all documented requirements, to identify all inputs, processes and outputs needed and

also to help avoid misunderstandings by users.

Implementation phase- Is the stage in the project where theoretical design is tuned

into a working system. The implementation phase constructs, installs and operates the

new system. The most crucial stage in achieving a new successful system is that it will

work efficiently and effectively. Each unit is developed tested for its functionality which

is referred to as Unit Testing.

Verification phase-All units developed in the implementation phase are integrated

into a system after testing of each unit. Post integration the entire system is tested for any

faults and failures.

Maintenance phase- This phase is needed to fix or to enhance the system for the

better version. Also to enhance the product some better versions are released.

Maintenance is done to deliver these changes in the customer environment.

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 Chapter 3
Data Gathering Procedures and Output

First we knowledge requirement in order to make a system then the user’s needs ( like
computer, laptop and internet), the existing application and development tools is also
needed in order to make a system program. In order to gather data and to know the
procedures or the process, we need to ask questions and make interviews of the the target
company and the target user’s for gathering information and data. This is the thing that
we need to do and to get in order to make an output that is computerized library system
and to make a final product which is the library system.

INPUT

Knowledge Requirements

Users’ Needs

Existing Applications

PROCESS

Data gathering

Procedure

Questionnaires

Interviews

OUTPUT

STI Caloocan College Computerized Library System

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