President
As the person who sets the tone for the club, you are expected to provide helpful, supportive
leadership for all of the club’s activities and be the first to assume responsibility for the
progress and welfare of the club. You motivate, make peace and facilitate as required.
Though you must occasionally step in and make a difficult decision, rarely do so without
consulting club members and other club officers. Strive to show respect for all members,
even when you do not agree with them, and provide leadership for all.
Vice President Education
As Vice President Education, you schedule members’ speeches, verify the completion of
projects, and serve as a resource for questions about the education program, speech
contests, and your club mentor program. You are an important source of Toastmasters
knowledge for club members and it is your job to become familiar with all aspects of the
Toastmasters education program.
Vice President Membership
You promote the club and manage the process of bringing in guests and transforming them
into members. By initiating contact with guests, helping them feel welcome, and providing
them with the information they need to join, you help maintain a constant influx of new
people into your club. You also attentively monitor membership levels and strategize with the
rest of the Executive Committee about how to overcome membership challenges when they
occur.
Vice President Public Relations
You publicize your club’s activities both internally to members and externally to various
audiences through media outlets. Publish club meeting times and location. Write and
distribute news releases about club activities, member achievements, and special events
such as open houses. Maintain club presence in the local newspaper’s events calendar.
Create and update the club’s social media channels such as Facebook, Twitter, LinkedIn,
and Meetup. Be sure the names of your club’s social network accounts are specific enough
to the club so they are not confused with existing Toastmasters International accounts.
Share login and password information with future officers so the sites are kept up to date.
Below are some ways to use social media to promote clubs, engage current members, and
attract new members.
Secretary
You maintain all club records, manage club files, handle club correspondence, and take the
minutes at each club and Executive Committee meeting. You are also in charge of updating
and distributing a roster of the current paid membership and keeping the club officer list
current for Toastmasters International. Though some clubs combine the Secretary role with
the Treasurer, it is best to have a dedicated Secretary who can help reduce the workload of
the Treasurer and occasionally assist the Vice President Education as well. Order supplies
for the club as needed.
Treasurer
You are the club’s accountant. You manage the club’s bank account, writing checks as
approved by the Executive Committee, and depositing membership dues payments and
other club revenues. You are also in charge of submitting membership dues payments to
World Headquarters (accompanied by the names of renewing members), filing necessary
tax documents, and keeping timely, accurate, up-to-date financial records for the club.
Though the Treasurer’s duties are usually not the most demanding of all the club leadership
positions, the consequences for members can be serious when they are not completed
accurately and on time.
Sergeant at Arms
You keep track of the club’s physical property, such as the banner, lectern, timing device,
and other meeting materials. You arrive early to prepare the meeting place for members and
stay late to stow all of the club’s equipment. You are also in charge of the meeting place
itself, obtaining a new space when necessary, and maintaining contact with the people who
allow you to use the space for your club meetings. The Sergeant at Arms also has a role to
play during business meetings, speech contests, and other special club events. For
example, the Sergeant at Arms escorts potential new members outside of the club’s meeting
place while the members vote on admitting them to the club. The Sergeant at Arms stands at
the door while contestants compete in speech contests to ensure that the speaker is not
interrupted by latecomers.