Eastern Michigan University
Housing and Dining Service Contract
Academic Year 2021-2022
The contract period is for the duration of the 2021- 2022 academic year (Fall 2021 and Winter 2022 semesters), in
alignment with the academic calendar.
Move in dates are determined annually prior to the start of classes for the academic term. Contract start and end dates
equal the official move in/move out dates set by Housing.
Students living in closed halls are not permitted to remain in their assigned spaces during the semester break between
fall and winter semesters and Winter Recess (late February), and must find alternative accommodations. Closed halls
shut-down at noon the day after final exams end and reopen one day before classes start.
Students living in open halls are permitted to remain in their assigned spaces during the semester break and spring
recess, provided they have successfully signed up for break housing prior to the posted deadline.
TERMS & CONDITIONS
This is the Housing and Dining Service contract. All students living on campus are responsible for the terms and
conditions of the contract including the financial obligations presented.
Once you agree to the contract terms you may proceed with the application process.
This contract outlines the terms and conditions upon which room and board in Eastern Michigan University residence
halls and apartments is contracted with a student (called RESIDENT) by the University’s Board of Regents, being the
constitutional and statutory board of control of Eastern Michigan University (called UNIVERSITY).
PREPAYMENT & RATES
A non-refundable prepayment is required to submit a housing application.
The UNIVERSITY reserves the right to change room and board rates if such change is necessary.
SUBMISSION OF CONTRACT
By signing or electronically signing this contract, the RESIDENT is entering into a legally binding contract with the
University that encompasses the full academic year, Fall and Winter Semester, and the RESIDENT guarantees that they
have the necessary financial resources to cover all of tuition, room, and board costs for both the fall and winter
semesters.
CANCELLATION PRIOR TO CONTRACT START DATE
RESIDENT may cancel the contract prior to the contract start date by requesting a cancellation, in writing only, to the
Housing and Residence Life main email account (housing@[Link]).
Written cancellation must be sent via the student’s EMU email account to housing@[Link].
Cancellation of the contract, regardless of the reason, will result in a forfeiture of the entire prepayment amount.
AFTER CONTRACT START DATE OR MOVE-IN
As of the contact start date, or date of occupancy, whichever is earliest, RESIDENT is legally responsible for the contract
and its financial obligations.
As of September 15, students who have NOT moved in and have not cancelled will automatically be released, removed
from their assigned space, and will forfeit the entire prepayment amount.
CONTRACT RELEASE
If the RESIDENT will no longer be an enrolled student, the RESIDENT must apply for a contract release with the Housing
and Residence Life office. Releases are granted for the following reasons only: withdrawal from EMU, transfer to
another school, student teaching, graduation, study abroad, part-time status (6 hours or less).
The contract will NOT be terminated for an enrolled RESIDENT to move off campus, fraternity/sorority house, or to
commute from home during the period of this contract.
If an enrolled RESIDENT chooses to move out of the residence hall/apartment without obtaining an approved contract
release from the Housing and Residence Life office, the RESIDENT continues to be financially responsible for all room
and board charges for the remainder of the academic year.
If a RESIDENT obtains a contract release, the contract will, subject to the terms of the contract release, terminate and
the RESIDENT will no longer be entitled to any services provided for including the meal plan.
If a RESIDENT is given a contract release due to do withdrawal from university or classes but later reenrolls, the
RESIDENT will be billed for room and meal plan charges for the remainder of the contract period.
CONTRACT RELEASE REFUND SCHEDULE
If RESIDENT is approved for a contract release during the Fall semester, housing charges will be refunded based on the
following refund schedule:
• Move-in Date through September 15: RESIDENT will be refunded based on the number of days of occupancy. Resident
must formally move out by September 15 to be eligible for proration.
• September 16 through September 30: RESIDENT will be refunded 75% of total semester housing charges. Resident
must formally move out by September 30 to be eligible.
• October 1 through October 15: RESIDENT will be refunded 50% of total semester housing charges. Resident must
formally move out by October 15 to be eligible.
• October 16 through October 31: RESIDENT will be refunded 25% of total semester housing charges. Resident must
formally move out by October 31 to be eligible.
• November 1 through remainder of semester: RESIDENT will NOT receive any refund for any housing charges.
If RESIDENT is approved for a contract release during the Winter semester, housing charges will be refunded based on
the following refund schedule:
• January 1 through January 15: RESIDENT will be refunded based on the number of days of occupancy. Resident must
formally move out by January 15 to be eligible for proration.
• January 16 through January 31: RESIDENT will be refunded 75% of total semester housing charges. Resident must
formally move out by January 31 to be eligible.
• February 1 through February 15: RESIDENT will be refunded 50% of total semester housing charges. Resident must
formally move out by February 15 to be eligible.
• February 15 through February 28: RESIDENT will be refunded 25% of total semester housing charges. Resident must
formally move out by February 28 to be eligible.
• March 1 through remainder of semester: RESIDENT will NOT receive any refund for any housing charges.
If a RESIDENT is approved for a contract release, swipe meal plan charges will be pro-rated based on the date the
RESIDENT completes a formal move-out and returns keys. Flex meal plans will be pro-rated based on how many flex
dollars have been used by the RESIDENT.
The UNIVERSITY reserves the right to terminate this contract and take possession of an assigned space for violation of
either this contract or of UNIVERSITY policies or regulations. No refunds are given if the university dismisses or suspends
a RESIDENT for discipline issues. A RESIDENT dismissed for behavior or conduct violations will continue to be
responsible for the room and board charges for the duration of the academic year.
REGISTRATION REQUIREMENTS
The UNIVERSITY requires that RESIDENT be enrolled and remain enrolled in at least seven (7) credit hours for
undergraduate students or six (6) credit hours for graduate students for the duration of each semester. The UNIVERSITY
reserves the right to terminate the contract for any RESIDENT that falls below the required credit hour minimum.
RESIDENTS must meet the minimum credit hours prior to moving in for the fall semester. RESIDENTS must meet the
minimum credit hours in order to return to campus housing in the winter semester.
RESIDENTS returning for the Winter semester must be in good financial standing and be registered for winter classes no
later than December 15. RESIDENTS who do not meet this requirement must formally move-out prior to the end of the
semester. Failure to resolve registration issues prior to the end of the semester will result in revocation of card access
and lock changes of the assigned space at the RESIDENT’S expense. RESIDENTS in this situation should reach out to
Housing & Residence Life early on for assistance.
CONDITIONS OF ASSIGNMENT
Submission of this contract does NOT guarantee accommodation in the residence halls/apartments if the contract and
prepayment are received after room capacity has been reached.
The UNIVERSITY reserves the right, when necessary, to convert an assigned single room to a double room in order to
provide space when demand is above anticipated numbers.
The UNIVERSITY has the right to reassign a confirmed room/apartment if RESIDENT has not yet moved in after seven
days of the official move-in date.
Should a vacancy occur in a double room assignment at any time throughout the contract period, regardless of the
reason, the RESIDENT agrees to either accept another roommate or be assessed the increased single rate.
Should a vacancy occur in a one side of a single room suite at any time throughout the contact period, regardless of the
reason, the RESIDENT agrees to accept a suitemate.
This agreement is for a space within the campus housing system and is not for a particular type or size of room, building,
or area. The UNIVERSITY reserves the right to reassign or remove a resident from university housing for reasons of
consolidation, health, safety, welfare, failure to remain actively enrolled, or if the student poses a significant disruption
to the on-campus housing community. This may be done on a temporary or permanent basis.
The UNIVERSITY will consolidate students into spaces starting July 1 and will continue to do so through the end of
August. Consolidation means students being reassigned into spaces in order to fill suites. RESIDENTS will be consolidated
and reassigned within the same building and room type. RESIDENTS in VERIFIED roommate groups will be consolidated
together. All other students will be consolidated at random.
CARE OF FACILITIES
The RESIDENT will keep the premises and public areas clean and free from dirt, garbage, and trash and is responsible for
the cleaning charges, repair and replacement of any item damaged because of the acts or omissions of the RESIDENT or
the RESIDENT’s guest, invitee, or agent. Any necessary repairs or replacements will be made by the UNIVERSITY and be
paid for by the RESIDENT or, in the case of public area damage, by the RESIDENTS of the involved floor.
The RESIDENT will report any maintenance, cleaning, or pest issues immediately to housing and residence life staff or
through the work order process. Damage or repairs related to on-going concerns not reported, may be billed to the
RESIDENT.
GENERAL CONDITIONS
No RESIDENT is permitted to transfer his or her assignment to another person. No unauthorized persons are permitted
to reside in the room/apartment.
No RESIDENT or guest of any RESIDENT may use RESIDENT’s assigned room/apartment or any public area of the
residence hall, to offer any goods or services for sale.
The UNIVERSITY reserves the right to enter and inspect rooms/apartments for pest control, health, maintenance, and
security reasons, or to remove UNIVERSITY property, and reassign rooms as necessary. RESIDENT agrees to follow
directives that support these functions.
The UNIVERSITY is not responsible for the loss of or damage to any personal property of the RESIDENT or his/her guests.
RESIDENT is strongly encouraged to purchase appropriate renter’s insurance for their personal property if the family’s
household policy does not cover the property while it is located at the university.
It is considered a violation of the contract to move from an assigned room/apartment to another room/apartment
without the approval of the Housing and Residence Life office.
Not properly checking out of the residence hall/apartment and/or not returning the keys upon check-out will result in an
improper checkout fee as well as charges for a lock change and key replacement.
The UNIVERSITY reserves the right, when necessary, to remove a RESIDENT’s personal items from the room/apartment
and store them for 30 days which will result in additional storage fees as applicable. At the end of 30 days any
unclaimed personal items will be discarded and RESIDENT will not be entitled to compensation for the value of these
items.
The UNIVERSITY reserves the right to not renew a RESIDENT’s contract for the following year based on continued
disruption to the community or multiple violations to the Code of Community Responsibility or Housing and Residence
Life Rules and Policies.
The UNIVERSITY does not discriminate on the basis of race, color, religion, sexual orientation, disability, or ethnic
background in the assignment of residence hall/apartment space.
RESIDENTS requesting disability-related accommodations with respect to housing and/or dining must register with the
Disability Resource Center and submit supporting documentation to determine eligibility.
The times set forth for performance of this agreement are subject to change due to extreme weather, epidemics,
pandemics, strikes, lockout, other labor disputes and disorders, or other issues which may affect the health or safety of
students or affect the educational function of the institution. The UNIVERSITY reserves the right to offer these room and
board services at different dates and times provided that when services are offered, the dates will be in conformity with
the purpose for which the RESIDENT entered into the agreement.
BEHAVIOR AND CONDUCT
The resident agrees to read and observe all published rules and policies found in the Guide to Campus Living, including
Residence Hall and Apartment Rules.
The Guide to Campus Living is available to students at all times via our website. The Guide to Campus Living link is also
emailed to all residential students prior to move-in.
Violation of these rules or expectations set for in the Guide are considered a violation of this contract and may result in
termination of the contract. This includes policies and rules on smoke free campus, alcohol and drugs including
cannabis, weapons, animals on campus, air conditioning units, and prohibited items.
Other laws, rules, and regulations including those set forth by Eastern Michigan University, EMU Code of Community
Responsibility, and the laws of the United States and Michigan.
Violation of these laws, rules, or expectations are considered a violation of this contact and may result in the
termination of the contract.
MEAL PLANS
A meal plan is REQUIRED for all students living in the residence halls. Meal plans are optional for students living in
University Apartments and the Village (excludes freshmen athletes).
To change a meal plan RESIDENT can e-mail a request to housing@[Link].
No changes to the meal plan will be accepted after September 15 for the Fall semester or January 15 for the Winter
semester.
Refunds are not given for missed or unused meals or flex dollars.
__________________________________________________________________________________________________
By signing this contract with your student, you are agreeing to all terms and conditions set forth above and understand that you and your
student are responsible for any and all charges and associated fees relating to this contract.
Parent/Guardian Name (please print): _______________________________________________________________________________________________
Relationship to student: ________________________________________________ Contact number (for verification): _____________________________
Parent/Guardian Signature: _____________________________________________________________________________________________
Student’s Name (please print): _____________________________________ E Number: ___________________________________________
Student’s Signature: ___________________________________________________________________________________________________
Option 1 – FASTEST METHOD - Scan and upload your signed contract back into your housing application.
Option 2 - Mail the signed contract to us at the address below. Please note that we have to receive and approve your co-signed contract in order
for you to continue with the application process. Please direct all mailed contracts to:
Evelynn Benn Behm
Housing & Residence Life Office, Lower Level Dining Commons
Ypsilanti, MI 48197