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Employee Relocation Policy Overview

The document outlines an employee relocation policy for First Fix Co. It defines relocation as transferring employees between locations or projects. The policy applies to full-time and part-time employees for lateral transfers only. The procedures state that a relocation request must be submitted in the Daleel system and requires approvals from the operations manager, project managers, and HR manager. Relocations must be completed within 3-5 working days depending on distance and all requests must follow the specified process unless an exception exists.

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marklee torres
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68 views2 pages

Employee Relocation Policy Overview

The document outlines an employee relocation policy for First Fix Co. It defines relocation as transferring employees between locations or projects. The policy applies to full-time and part-time employees for lateral transfers only. The procedures state that a relocation request must be submitted in the Daleel system and requires approvals from the operations manager, project managers, and HR manager. Relocations must be completed within 3-5 working days depending on distance and all requests must follow the specified process unless an exception exists.

Uploaded by

marklee torres
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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  • Relocation Procedure
  • Employee Relocation Policy Overview
  • Limitations, Approvals, and Responsibilities

First Fix Co.

Human Resources Department

Policy NO. Subject: Employee Relocation Policy


Chapter: Human Resources Page 1 of 2
Section 1: Operations Effective: date
Signature: Revised: date

1. Purpose
The relocation of employees from one location/project to another is necessary for
the organizational needs such as: meeting organizational requirements as
envisaged in the manpower plan, optimizing appropriate placements, meeting the
needs at a particular location/project requiring specialized knowledge/experience,
and administration considerations.

2. Policy
Employee relocation is defined as changing and transferring positions, projects,
departments, job change, or demotion. A change in job title, reporting structure,
change in responsibilities, or any other modification to a current position, is not
considered a relocation. The Human Resources department has the right to
approve or disapprove employee’s movement to or from different projects, to
different shifts or locations, temporarily or permanently, as per business
requirements and special needs.

3. Applicability
This policy applies to our full-time and part-time employees (both permanent and
temporary).
This policy is applicable only for Lateral Relocation.

4. Definitions

Relocation: The process of transferring the employee to another project or


department.
Daleel System: The HRMS system that is being used by First Fix for HR related
matters.
Employee relocation form: The form that must be used to raise a relocation
Request in Daleel system.
Lateral Employee relocation: A lateral transfer is a move to a position with the
Same or similar job title in the same pay grade.

5. Procedures:

- Employee’s relocation request must be raised by the relocated employee


supervisor or the project manager to Operations Manager.
- Operations Manager will notify other project managers, to identify the proper
relocation project.
- Relocation request will be raised by operations department. Relocation form
will be filled with all related information on Daleel, information may include
(Emp. No, name, project, new project and etc.…).
- After submitting the request, it will be transferred to Human Resources
department to get the approval.
Policy NO. Subject: Employee Relocation Policy
Chapter: Human Resources Page 2 of 2
Section 1: Operations Effective: date
Signature: Revised: date

- Relocation requester will be notified by Daleel if the request has been


approved or declined.

- In case of approval, relocation is going to take place and HR department will


continue with the arrangements.

- Joining dates and last working dates should be aligned between operations
department and project managers.

- After getting the HR approval on relocation, relocation process should be


affected in a specific time slot as the following:

A. If the relocation distance is less than 350 Km, then relocation should
be affected in no more than 3 working days to set up the logistics and
accommodation related matters.
B. If the relocation distance lies within or exceeds 350 Km, then
relocation should be affected in no more than 5 working days to set up
the logistics and accommodation related matters.

6. LIMITATIONS / APPROVALS / RESPONSIBILITIES / ETC

- Employee relocation request can be done individually per employee on


Daleel System or as a batch of employees. Batch relocation request can be
used only when the second project is identical for everyone.

- Employee relocation request will need the Human Resources Manager


Approval and the second project manager’s approval.

- All relocation requests have to follow the procedure mentioned previously.

- All relocation requests have to be carried on through Daleel System, other


forms of requests will be accepted only if an exception exists.

- Exception: In some cases employees get relocated before aligning or getting


HR approval, due to severe urgency and manpower needs in some projects.
- In case of exception, HR department should be immediately notified about
the relocation in no more than 24 hours to proceed with the rest of the
requirements.

Common questions

Powered by AI

The Human Resources Department has the authority to approve or disapprove relocations based on business requirements. They are responsible for finalizing arrangements after a relocation request is approved and ensuring all procedures comply with policy rules .

First Fix Co.'s policy distinguishes a relocation as involving a change of projects, departments, or positions, whereas a change in job title, reporting structure, or job responsibilities does not qualify as a relocation. This distinction is crucial to define what movements within the company require adherence to the relocation procedures .

The procedural steps for processing an employee relocation request include: the supervisor or project manager raising the request to the Operations Manager; identifying a suitable relocation project by notifying other managers; the Operations Department completing the relocation form on the Daleel system; HR approval of the request; and setting up logistics and accommodation within specific time slots based on distance .

In cases where there is an urgent manpower need, relocations may occur without prior HR approval. However, the HR department must be notified of the relocation within 24 hours to manage the rest of the requirements, ensuring compliance with the policy in retrospect .

For relocations less than 350 Km, the procedure must be completed within 3 working days, while relocations exceeding 350 Km must be completed within 5 working days to handle logistics and accommodation arrangements .

First Fix Co. uses the Daleel System for managing HR-related matters, including employee relocations. Within the relocation process, this system facilitates the submission and tracking of relocation requests, approval notifications, and ensuring compliance with policy procedures .

A lateral employee relocation involves transferring to a position with the same or similar job title in the same pay grade. This definition implies that employees would not experience a change in pay grade or job level due to the relocation, highlighting the policy's focus on organizational fit rather than employee promotion .

Non-standard relocation requests, which do not go through the Daleel System, may be accepted under exceptional circumstances, usually due to urgent project needs. In such cases, HR must be immediately informed within 24 hours to proceed with necessary documentation and compliance requirements .

Batch relocation requests are acceptable only when all transferring employees will be assigned to an identical project at the new location. This ensures uniformity and simplifies logistical arrangements .

The primary purpose of the employee relocation policy is to meet organizational needs such as fulfilling manpower plans, optimizing placements, addressing specific project requirements for specialized knowledge or experience, and handling administrative considerations .

First Fix Co. Human Resources Department Policy NO. Subject: Employee Relocation Policy Chapter: Human Resources Page 1 of
- After submitting the request, it will be transferred to Human Resources department to get the approval. Policy N

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