PENDAND LIMITED

Project/Contract FRAMEWORK CONTRACT FOR HANDLING

EMERGENCIES ON MUSEUM HILLJAMES
GICHURU (A8) ROAD
Contractor PENDAND LIMITED
Site Address NAIROBI,AREA
Project Start Date 14 DAYS ONNOTIFICATION OF AWARD LETTER
Expected Duration 4 YEARS
Projected Completion Date 4 YEARS EFFECTIVE FROM COMMENCEMENT
DATE.

Name Title Signature Date

Document 9 TH
July 2021
RAPHAEL WAMWEA SITE CLERK
Author

Authorised by

Authorised by

Authorised by
(for Client)

Emergency Contact Details

Contact [Link]

Tel 0717 470 469

Mobile 0777 470 469

Series: Series & Number Issue Date: 9TH July 2021

Revision Number Revision Date Page 1 of 13

ADDRESS: P.O BOX 8930-00100, NAIROBI

TEL: 0721 736 114
EMAIL: Info@[Link]
The following method statement has been developed by Pendand Limited to provide a
safe system of work and must be adhered to at all times, any significant deviation from this
system must first be authorised by Site manager or safety representative.

The main hazards to your safety and health are;

a) Contact with live services underground.
b) Trench/Excavation collapse
c) Falls into trenches, equipment falling
d) Injury to operators and others from contact with heavy machinery
e) Injury from incorrect Manual handling.
f) Injury from slips trips and falls.
g) Injury from the incorrect actions of other contractors on site.
i) Injury to members of the public during operations.

Preventative Measures you must take;

a) You must be “competent” to carry out the task.
b) You must NOT carry out this task alone
c) Barriers erected at entrances and around the work area if deemed necessary by
the foreman or safety officer
d) You must not lift beyond your capabilities, get help if necessary.
e) Visitors and other members of staff are prohibited from entry unless
accompanied by competent person, all visitors issued with personal protective
equipment
f) You must hold the appropriate license and training for operating machinery.

Personal Protective Equipment you must wear;

a) Safety Glasses
b) Dust mask
c) Overalls
d) Gloves
e) Safety boots

Environmental Protection Measures you must take;

a) You must dispose of waste and spoil to the designated area or skip provided for
waste.

Quality Control
a) Adhere strictly to the following procedure to ensure quality of service
b) If in doubt contact Site manager for clarification before proceeding.

Series: Series & Number Issue Date: 9TH July 2021

Revision Number Revision Date Page 2 of 13
 Staff & Training
The project will be managed by staff from Pendand Limited. All members of staff are
experienced tradesmen with previous experience of this type of project. A site manager
will be appointed to each contract that will be responsible for quality and safety.
Apprentices and young workers will be supervised and are not allowed to carry out tasks
for which they have not been trained.

PPE
All site workers will wear Hard Hats, Safety boots, hi visibility vests and protective clothing,
at all times, other items of PPE such as eye protection, and gloves are available to be
worn as and when necessary.

Preparation & Induction

All members of staff required to work on this contract will be given copies of risk
assessments and method statements, any queries or concerns will be raised with the
contract manager who will ensure it is dealt with. Staff will be inducted onto each site by
the principal contractor or contract manager, and will follow all site rules and safety
procedures.

Welfare
Pendand Limited is responsible for providing adequate washing, toilet, drying and
refreshment facilities for staff, staff and contractors are responsible for ensuring that such
welfare facilities are maintained in a clean and wholesome manner.

First Aid
It is the responsibility of all sub-contractors to ensure adequate first aid provision for its
staff; Adequate means provision of suitable first aid equipment and the provision of an
appointed person at the minimum.

Site Access and Egress

Pendand Limited is responsible for providing safe access and egress to the site, Pendand
Limited will ensure safe access and egress is maintained for themselves and other Parties
in the area they are working in, good standards of housekeeping will be maintained.

Material Handling
All materials required for site will be unloaded to a designated unloading and storage area
which will be within the work area as far as is practicable. This area will be kept tidy to
minimise trip hazards. Materials as and when required will be collected from the
storage area to the work area. All staff will take care when handling materials.

Manual Handling
All staff will have been instructed on the potential dangers of manual handling, and have
received manual handling training. Staff will not lift items of tools or equipment beyond
their capabilities. Heavy or awkward items will be broken down into smaller units or dual
lifted where this is not possible. It is the responsibility of the site foreman to identify and
control potentially dangerous manual handling situations as they occur on site on a day to
day basis

Series: Series & Number Issue Date: 9thJuly 2021

Revision Number Revision Date Page 3 of 13
Contractor/Visitor Safety
Project Manager will liaise with other contractor’s staff on a day to day basis and ensure
they are aware of the risks present during the works. Staff of Pendand Limited will not
leave any area of work in a dangerous condition or with risks to themselves, other Parties,
Clients representatives, or visitors, all tools and equipment will be cleared to secure
storage at the completion of each shift.

Portland cement
Portland cement is a light gray powder that poses little immediate hazard. A single short
term exposure to the dry powder is not likely to cause serious harm. However, exposure of
sufficient duration to wet Portland cement can cause serious, potentially irreversible tissue
(skin or eye) destruction in the form of chemical (caustic) burns. The same type of tissue
destruction can occur if wet or moist areas of the body are exposed for sufficient duration
to dry Portland cement.

All persons exposed to Portland cement must ensure that they have sufficient protection
from the caustic effects of cement. Staff will wear impervious gloves overalls and safety
boots, eye protection must be used during mixing, working and laying of Portland
cement and its products

Series: Series & Number Issue Date: 9TH July 2021

Revision Number Revision Date Page 4 of 13
Machinery Safety
Specific Hazards of working with Heavy Machinery
 Workers on foot are struck by equipment, usually when it's backing up or changing
direction.
 Equipment rolls over and kills the operator while on a slope or when equipment is
loaded or unloaded from lorries.
 Operators or mechanics are run over or caught in equipment when the brakes
aren't set, equipment is left in gear, wheel chocks are not used, or the equipment
and controls aren't locked out.
 Workers on foot or in a trench are crushed by falling equipment loads, backhoe
buckets, or other moving parts.
 Mechanics are killed when working alone on machinery in the event of malfunction

Identify any underground services and ensure they are moved, capped or otherwise made
safe prior to starting work and always follow these safe procedures;

 Review operating, safety, and shutdown procedures in the operator's manual

before you work with a new piece of equipment.
 Make sure the manufacturer's safety features work.
 To prevent slips and falls, keep grease and fluids off the walking/working
surfaces and use 3 points of contact when entering and exiting equipment (such
as 2 hands and 1 foot).
 To prevent rollovers, do not travel or work parallel to steep grades or
embankments or on unstable soil.
 If possible, operate heavy equipment that has a ROPS and fasten the seatbelt.
(Don't use a seatbelt if you must use equipment that has no ROPS, because you
may have to jump clear during a rollover.)
 If equipment is rolling over or out of control, do not jump if it has a ROPS and
seatbelt; you have a better chance of riding it out with a ROPS and your seat belt
fastened.
 Always put the transmission in park, shut off the motor, set the brakes, and
perform any other needed shutdown procedures/lockout of controls and/or
attachments before working on or around the equipment.
 Do not back up unless you are sure no one is behind you. Use mirrors, where
appropriate.
 Do not depend only on backup alarms. They are not always heard on noisy
construction sites.
 Use barriers to separate workers on foot, pedestrians, and vehicles from moving
equipment, where possible.
 When loading or unloading materials, make sure that only essential workers are in
the area and have a spotter/signal person to let you know where they are. No one
should be under a suspended load.
 Never allow other workers to ride on equipment.
 Don't speed; be extra careful around other traffic, hills, obstacles, and curves.

Series: Series & Number Issue Date: 29/07/16

Revision Number Revision Date Page 5 of 13
 Method Statements

Task Description: FRAMEWORK CONTRACT FOR HANDLING EMERGENCIES ON

MUSEUM HILLJAMES GICHURU (A8) ROAD

Step by step process

Preparation

1) Load all equipment required for job

2) Carry out vehicle safety checks
3) Transport equipment to site
4) Report to site foreman and receive permit to work (where required)
5) Put on personal protective equipment
6) Inform all other contractors in area of start of works
7) Liaise with the principal contractor and other contractors to ensure safe operation
8) Cordon off work area.
9) Ensure the area to be worked and exit points are clear of obstruction
10) Ensure that safe access and egress is maintained
11) Locate any drawings/site plans of existing ground
12) Determine location of underground services
13) Prepare area to be excavated by clearing all Debris
14) Ensure excavations will not undermine nearby structures

Digging out (Excavations All Depths)

1) Mark out area to be excavated with marker paint

2) Carry out CAT scans of ground to check and locate live services
3) Arrange for existing live services to be shutdown where possible
4) Bring heavy machinery onto site following safety procedures listed above
5) Ensure trained banksman is available to watch excavation work
6) Dig out ground as per contract drawings to required size and depth
7) Where live services have been located machines must not dig within 0.5 meters
8) Hand dig around live services where necessary using spade and shovel
9) Live services will be encased in concrete and capped off by the local authority
10) You must ensure contaminated water does not get onto the skin or enter body.
11) All excavations must be left safe at the end of each day

Series: Series & Number Issue Date: 9th July 2021

Revision Number Revision Date Page 6 of 13
 Methods of Working

Excavations of structures
Identify positions, including the Managers pitch and the road extension will be set
out in the approved locations (by the planning permission) and fencing will then be
installed to ensure no unauthorized personnel enter the working area.

A spinning laser will be used to ensure the hard standing are excavated level and the
excavated material will be loaded onto eith er dumpers and transported to a
designated stock pile area or loaded into tractor and trailer and recycled around the
caravan storage area as a bund.

The invert level will be excavated approximately 150mm, rolled using the 80/120
roller before the suitable back fill will be rolled out.

The treated softwood shutters will be cut by handsaw or battery operated circle
saw and 150mm treated posts will be hammered in at corners and equal centres
along the side. Once in place galvanised nail will be used to keep the wooden
edgings in place.

Type 1 stone will be loaded into the dumper using the excavator and brought to
the various areas and tipped on to the new hard standing and levelled in 2No
75mm layers and compacted using pedestrian roller. The final level compaction
will be compacted using the plate compactor.

Timber edging 150mm x 50mm will be laid on to the hardcore and levelled using
either a rubber hammer or wooden mallet. The hardcore type 1 stone levelled up to
the edgings and compacted using a small compactor.

Series: Series & Number Issue Date: 9th July 2021

Revision Number Revision Date Page 7 of 13
 Storage Compound

The tarmac car park adjacent to the site entrance will be utilised as a storage area for
all site materials and car parking as shown on site layout

Surface Water drainage

The control of surface water run-off during the construction phases will be based on
best practice guidance provided by the Environment Agency and CIRIA (Construction
industry Research and Information association) with systems put in place to ensure
suitable treatment and discharge of surface water.
In order to comply with the conditions good practice measures will be adopted
Including:
Keeping all sources of potential pollutants (e.g. flues, chemicals) away from drains on
drip trays;
Regular checks of quality for dewatering will be undertaken before it is discharged to
the drainage system;
All road ways and vehicle stopping areas will be sealed;

Wheel Washing

Undertaking of wheel washing in areas with controlled drainage only;

Surface water run-off from all parking areas and road way areas will be diverted to
Class 1 oil separators with adequate capacity for the anticipated flows;
Road sweeping to control mud on roads.

Series: Series & Number Issue Date: 9th July 2021

Revision Number Revision Date Page 8 of 13
 Reinstatement of construction areas and compound

Allow for the removal of all plant, excess materials and machinery from site and
remove all fencing and contractors compound as necessary, including using methods
of working set out earlier in this plan to ensure the site is protected during
construction works.

Upon completion of all works above the contract administrator and contractor is to
walk the site and identify any areas of damaged landscaping and surfacing if any and
make good with new stone or turf.

DETAILS OF CONTRACTS, SITE MANAGEMENT & EMERGENCY PROCEDURES

Details of Site Management

First aider will be agreed by Pendand Limited before commencement

Emergency procedures as recorded on site and all operative to be inducted on these

procedures when entering site.

In case of accident, if necessary dial 999. Alert the contract administrator as soon as
possible after this time.

In case of fire raise the alarm by shouting. Make your way to the nearest evacuation
point.

When notifying emergency services or any incident be able to provide them with
adequate information such as grid reference, distance from road, street name
Any near misses/accidents are to be immediately reported to site management

ACCESS/EGRESS FOR CONSTRUCTION VEHICLES

Series: Series & Number Issue Date: 9th July 2021
Revision Number Revision Date Page 9 of 13
ACKNOWLEDGEMENT RECORD
Activity: FRAMEWORK CONTRACT FOR HANDLING EMERGENCIES ON
MUSEUM HILL JAMES GICHURU (A8) ROAD

REFERENCE NO: PL2021

Signed Name Company Date