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Office Automation System (OAS)

Overview
Office automation is a great way to save money and time while protecting your

important business information. People no longer want to store paper records

or hand write order forms and other information needed to do business.

Project management software, electronic invoicing, scheduling software and

credit card payments make it much easier to run your business without the

need for so much paper.

Office automation is to automatically run the office by different means.

Automation uses computers, devices, robotics and other similar mechanics to

reduce the needed manpower requirements and payroll expenses.

Office automation software is the holy grail of business computing. The

business world relies on a combination of word processing, spreadsheet, and

presentation software to make the most of their organization's information.

Office automation software is used to simplify each individual's daily task and

help in group collaboration. In many companies, office automation is a

standard practice.

An office automation system saves you a considerable amount of time,

money, and effort.

No business is too small to automate. Actually, it is crucial for any small home

based business to automate. If you have a typical home based business, your

business is run by you, the business owner and possibly a couple of

employees. You have a lot to accomplish usually in a short amount of time

and limited resources. Wasting time on repetitive chores while you are trying

to grow your business would not be beneficial. Instead, utilize your talents

wisely.

The use of computer systems to execute a variety of office operations, such

as word processing, accounting, and e-mail. Office automation almost always

implies a network of computers with a variety of available programs.

There are some areas that you may find beneficial add to your office

automation system.

Accounting

Anyone that is in business must keep track of your income and

expenses. Once you have your system set up, you can track you

income and expenses at the touch of a button. Your accounting

system can include an accounting software or be as simple as a

spreadsheet.

Email

Do you have a lot of email that your continually use when prospecting

your customers. Are you building a list? Set you system on auto pilot

with an auto responder.

Appointments

Schedule appointments and tasks with ease. Keep notes and contact

information on prospects, and clients that you can access in seconds.

Set up alarms avoiding missed appointments or projects. Add a

contact management program to your system and never miss another

appointment again.

Credit Cards

Set up your business to take credit card payments. Avoid having to

 wait for checks to clear. Most people make purchases with credit

cards. Businesses that don't accept credit cards lose a tremendous

amount of business.

Word Processing

The most common area to automate. Prepare any text or spreadsheet

that you could need for your business. Convert to PDF files with the

touch of a button. Write e-books with ease.

Office Automation Tools

Office Automation System (OAS) is a set of configurations of networked

computer hardware and software. A variety of office automation systems are

now applied to business and communication functions that used to be

performed manually or in multiple locations of a company, such as preparing

written communications and strategic planning.

System to purchase financial software and accounting software packages

involved high cost, and maximizing the effectiveness of all the resources was

really a difficult task. Later with advent of ERP, companies started to migrate

to ERP software solutions, but again it is a too costly approach. System that

grew out of Material Requirements Planning (MRP) systems, which have been

used for more than 20 years. MRP systems computerized inventory control
and production planning.

Office Automation Products

Office Automation Products are becoming complex, involving

electromechanical devices with embedded softwares, thus needing PLM

solutions to manage the design data and engineering changes. In addition to

this shortening lifecycle of the products, changing customer requirements is

another challenge. Productivity is the result.

Typically, an ERP (Enterprise Respurce Planning) system uses or is

integrated with a relational database system, but in many cases it is not

deployed effectively. For example, in a government or public sector

organization, when a customer places an order, that order begins a mostly

paper-based journey from in-basket to in-basket around the company, often

being keyed and rekeyed into different departments' computer systems along

the way. ERP systems help in automating the workflow across the company.

ERP software lets you estimate costs, track materials, revise orders and

monitor payments. Being able to complete all of these tasks from a single

program can drastically cut down on the time it takes to keep track of each

part of a given order. ERP software can also aid financial and human

resources functions. Get the latest ERP management information, including

news, tips and other resources, in this section. ERP software combined the

data of formerly separate applications. This simplified keeping data in

synchronization across the enterprise as well as reducing the complexity of

the required computer infrastructure.

Business intelligence (BI) remains a top investment priority for companies of

all sizes, but there are disconnects between these investments and the

business value derived. In fact, very few (ie. About 15% to 20%) of business

users in organizations that have a business intelligence strategy are actually

using BI tools. There are many reasons for this disconnect: a lack of

partnership between IT and the business side of the house, users' comfort

with the tools they already know such as spreadsheets, a fragmented

corporate strategy with business units making their own BI tool and strategy

decisions, no connection between BI and business processes, and no

governance over BI, or too much.

Benefits

Get many tasks accomplished faster

Eliminating the need for a larger staff / require less people to get things

done

Less storage space for data, and copies

Multiple people can be updated simultaneously in the event of schedule

changes.
Increase managerial & clerical productivity through increasing

effectiveness and efficiency of work

Increase business competitiveness

o Through cheaper operating costs

o New or better services/goods to customers

o Help management in better decision-making & planning

Getting a VOIP for business instead of using a landline which usually

cost you more