MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

User’s Manual
Basic Guide

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 ● About the Manuals
The following user manuals are included with this product.
An electronic manual is included in the Client Utilities/User Documentation DVD.

1 Read the Setup Guide first.

Step

Installing the machine

• Checking the Product
• Installing the Machine
Setup Guide • Turning Power ON/OFF
Before using this machine, please read the • About Paper
warnings and precautions to ensure the safe use of • About Document Copies
this machine. We have also provided explanations • Using Each Function
about necessary preparations such as installation
procedures and how to load the paper.

2 After you have completed the setup of this machine, read the Basic Guide.
Step

Testing the machine, copier, fax, and scanner. • Printing

• Copying
Basic Guide (This manual) • Fax
This guide describes each function and basic • Scanning
methods of use. In addition, we have provided • Utilities that can be used with this
an explanation about how to register data in the machine
address book.

3 Read these guides as necessary.

Step

Making full use of the machine

• Copying Operations
Advanced Guide • FAX Operations
• Scanning Operations
This guide describes the use of convenient print
• Registering Functions and Settings
functions such as summarizing or sorting, and
• Setting Items/Printing Reports
advanced functions such as job memory, color
adjustment, user authentication, and access
control. Explanations are also provided about
settings that can be configured from the operator
panel, as well as network settings.

When there is a problem or you need to repair the machine

• Troubleshooting
Troubleshooting Guide • Maintenance

This guide describes how to deal with error

messages, such as those that accompany paper
jams, describes regular maintenance and
cleaning of the device, and explains how to
replace consumables. The machine specifications
are included as well.

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 3 Read these guides as necessary. (continue)
Step

Controlling/Setting from the Computer • List of Utilities

Utility Guide • About AddressBook Viewer
• About e-Filing Backup/Restore Utility
This guide describes the utility software for your • About TWAIN Driver and File
computer. Downloader
• About Remote Scan driver
• About WIA driver

Using the TopAccess • Overview

TopAccess Guide • [Device] Tab Page
• [Job Status] Tab Page
This guide describes how to use the • [Logs] Tab Page
TopAccess. • [Registration] Tab Page
• [Counter] Tab Page
• [User Management] Tab Page
• [Administration] Tab Page
• [My Account] Tab Page
• Functional Setups

Using the e-Filing • e-Filing OVERVIEW

e-Filing Guide • OPERATIONS WITH THIS
EQUIPMENT
This guide describes how to use the e-Filing. • OVERVIEW OF e-Filing WEB UTILITY
• HOW TO MANAGE USER
BOXES/FOLDERS
• MANAGING DOCUMENTS
• EDITING DOCUMENTS
• SYSTEM ADMINISTRATION

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 ● About This Manual

Notation used in this manual

The following notations may be used in this manual.
If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and e-STUDIO407CS is used
as the machine for examples in this document.
Depending on your OS or model, the description on this document may be different.
• About the Administrator
- Administrator: The person who makes settings of this equipment and operates the equipment.
When the multiple persons use this equipment, the administrator is the person who manages the equipment.
- Network administrator: The person who manages the computer and the network.

Terms in this document

The following terms are used in this manual.

Note

• Indicates important information on operations. Make sure to read sections with this mark.

Memo

• Indicates additional information on operations. You should read sections with this mark.


• Indicates where to look when you want to know more detailed or related information.

• A warning provides additional information which, if ignored, may result in a risk of personal injury.

• A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

Illustrations in this document

The illustrations of the machine used in this document may be different from what you actually see on your machine.

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 Table of contents
About the Manuals ....................................2 Scanning the next original during copying ............. 30
Interrupting copying and making other copies ....... 30
About This Manual ....................................4 Proof copy.............................................................. 30
Notation used in this manual................................4 Selecting exit tray .................................................. 31
Terms in this document........................................4 Bypass Copying .................................................32
Illustrations in this document................................4 Bypass copying on standard size paper ................ 33
Convenient Functions ..............................7 Bypass copying on non-standard size paper......... 37
Using the Offline Stapler ....................................39
1 Printing.......................................... 11
BASIC COPY MODES .............................40
Installing drivers on your computer......12
Before Using Copying Functions .......................40
Operating Environment ..........................13 Default settings ...................................................... 40
Windows Operating Environment ......................13 Confirming the set functions .................................. 40

Macintosh Operating Environment.....................13 Clearing the set functions ...................................... 40

Restrictions on function combinations ................... 41
Preparations to print from Windows .....14
Paper Selection..................................................41
Setup via a network (Windows) .........................14 Automatic Paper Selection (APS).......................... 41
Setup via USB (Windows)..................................15 Selecting desired paper manually.......................... 41
Preparations to print from Mac OS X ....16 Copying mixed-size originals in one operation ...... 42

Setup via a network (Mac OS X)........................16 Switching Color Modes ......................................43

Setting Original Modes.......................................43
PRINTING FROM WINDOWS ..................18
Density Adjustment ............................................44
Before Using the Printer Driver ..........................18
Enlargement and Reduction Copying ................44
Configuring the options .......................................... 18
Automatic Magnification Selection (AMS).............. 44
Setting the department code.................................. 19
Specifying both the original size and the copy paper
Copying the PPD file for Windows ......................... 21 size separately..................................................... 45
Printing From Application ...................................21 Specifying reproduction ratio manually.................. 46
Considerations and limitations ............................... 21 Copying photo originals in the optimal reproduction
How to print............................................................ 21 ratio for copy paper size (PHOTO ZOOM) .......... 47
Selecting Finishing Mode ...................................48
PRINTING FROM Macintosh ..................23
Finishing modes and optional finishing devices..... 48
Printing From Application on Mac OS X ............23
Sort/Group mode ................................................... 49
Considerations and limitations ............................... 23
Staple sort mode.................................................... 50
How to print from Mac OS X .................................. 23
Magazine sort ........................................................ 51
2 Copying......................................... 24 Duplex Copying..................................................51
Making a 1-sided copy........................................... 52
HOW TO MAKE COPIES .........................25
Making a 2-sided copy........................................... 53
Before Making Copies........................................25
Performing Copy & File ......................................53
Storage of color copies .......................................... 25
Setting share folder................................................ 55
Forgery prevention function ................................... 25
Placing Originals ................................................25 3 Fax .................................................56
Acceptable originals............................................... 25
SENDING/RECEIVING A FAX.................57
Placing originals on the original glass.................... 25
Sending a Fax ....................................................57
Book-type originals ................................................ 26
Basic procedures ................................................... 57
Using the RADF (Reversing Automatic Document
Feeder) ................................................................ 26 Handling an original ............................................... 58
Setting the transmission conditions ....................... 61
Making Copies ...................................................28
Specifying the recipient.......................................... 63
Basic copying procedure........................................ 28

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 Table of contents

Other transmissions ............................................... 66

Receiving a Fax .................................................68
Reception mode..................................................... 68
Originals and paper................................................ 69

CHECKING AND CANCELING THE

COMMUNICATIONS...............................70
Checking Communications ................................70
Checking reserved transmissions .......................... 70
Checking communication status (log) .................... 70
Canceling the Transmission...............................71
Canceling the memory transmission...................... 71
Canceling direct transmissions .............................. 72
Canceling reserved transmissions ......................... 72

4 Scanning ....................................... 74
BASIC OPERATION ................................75
Viewing Touch Panel for Scan Menu .................75
Default Settings..................................................75
Scan to e-Filing ..................................................76
Scan to File ........................................................76
Scan to E-mail....................................................80
Scan to USB ......................................................83
Web Service (WS) Scan ....................................85
Using Saved Scan Data .....................................86
Using scan data saved as e-Filing documents ...... 86
Using scan data saved as files .............................. 86
Viewing the Scan Job Status and Log ...............87
Viewing the scan job status ................................... 87
Viewing the scan job log ........................................ 87

5 Utilities that can be used with this

machine ....................................... 88
List of Utilities .........................................89
Common Utilities for Windows/Macintosh..........89

6 Index.............................................. 90

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 Convenient Functions

● Convenient Functions

Automatically rotate sent or received

Copy documents while saving paper
document data

Using the duplex function or multiple page Images are rotated when documents are sent
function allows you to combine several different by fax, and the optimum paper size is
pages onto a single page. For example, you automatically selected from the available
can print 16 pages of a document onto just two paper, even if the orientation of received fax
pages by printing four pages on each side documents differs from the orientation of the 1
(multiple page), and by printing on both sides of paper. This allows you to send and receive
the paper (duplex). You will save 14 pages faxes without having to worry about paper size
compared to copying every page. or the orientation of documents.

A
A A A
A A
2
A A
A A

4
Send received faxes, or save attachments
included with sent and received emails

This allows faxes received while you are

away from the machine to be sent to a laptop
computer to be checked. Configuring the
machine to save communication data saves
sent and received faxes or email 5
attachments to a pre-configured location.

A A
Save 6

Send B

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 Convenient Functions

Scan printed documents Use the machine as a network printer

The full-color scanner can scan documents. High-quality images can be printed at high
Scans can be saved in shared folders on speed from various applications (printing A4,
computers or USB memory (Scan to Network color/grayscale documents:
PC, Scan to USB Memory), or sent as e-STUDIO287CS/287CSL: 28 pages/min,
attachments via email (Scan to Email). e-STUDIO347CS/347CSL: 34 pages/min,
e-STUDIO407CS: 40 pages/min).
USB The machine can be connected to networks
1 memory and used to print documents from multiple
Scan To
USB Memory computers, which saves space in the office
and lowers costs.

Full-color
scan
Scan To
Network PC

2 Email
Scan To Email

Scan documents with ease Print from various applications

Scan documents with the scanner after The machine is equipped with PostScript3
scanning with the automatic document emulation and PCL6 emulation, which allows
feeder, or scan documents with the printing from a wide range of applications.
automatic document feeder after scanning
4
with the scanner. This function is convenient
when documents have stapled pages mixed
in with them.
Compatible with
PostScript3
&
PCL6
5

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 Convenient Functions

Restrict the types of users who can use the

Perform several functions at the same time
machine, or the types of functions that they can use.

The machine is capable of performing Configuring user authentication means the

several functions at the same time, including machine can only be used by users who have
sending a fax while copying a document, or been authorized by an administrator. This
printing from a computer while scanning a reduces the likelihood that the machine will be
document. This allows several users to use accessed by ordinary users, which helps to
the machine at the same time. prevent information from being leaked.
Configuring access restrictions means the
functions that are available to each user can also 1
be limited. This reduces unnecessary printing,
which helps to conserve toner and paper.
Scan &

Print &
Fax &
Registration & A
Copy &
2
A

Reducing power consumption when the

machine is not in use

When the machine has been idle for a certain

period of time, it automatically enters power 4
save mode to reduce power consumption. You
can enter the power save mode manually by
pressing the [ENERGY SAVER] button on the
operator panel. The [ENERGY SAVER] button
will glow red when Power Save Mode is active.

Power 6
consumption

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 Convenient Functions

Store frequently used functions and settings Increase the types and amounts of paper that
in memory. can be used.

• [TEMPLATE]
A series of operations that is used regularly
can be stored in [TEMPLATE] on the touch
panel. For example, the following steps-
"Reduce B4 documents by 81% to A4 size,
copy and sort them, and create five sets"-can
be stored in [TEMPLATE] and then be
1 completed with a single touch of a key, using
fewer keystrokes and greatly simplifying
operation.

Original 81% Sort and copy

document reduction five sets

2 A4 A5

Operate with a
single touch
3

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 1
Printing
1

Installing drivers on your computer................................. P.12

Operating Environment ..................................................... P.13
Preparations to print from Windows ................................ P.14 2

Preparations to print from Mac OS X ............................... P.16

PRINTING FROM WINDOWS ............................................. P.18
PRINTING FROM Macintosh.............................................. P.23
3

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 Installing drivers on your computer

● Installing drivers on your computer

Connect the machine to your computer

For Windows For Macintosh

Connected Connected
Connected via a network
1 via a network via USB

Configure the IP address and

other settings in Windows

Configure the IP address and

other settings of the machine

Install the printer drivers

4
Add the equipment to the computer configuration

Check operations from the computer

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 Operating Environment

● Operating Environment

Windows Operating Environment Macintosh Operating Environment

• Windows 7/Windows 7 (64-bit version)
Note
• Windows 8/8.1, Windows 8/8.1 (64-bit version)
• Windows Server 2008 R2 • Printer drivers may differ from the information listed here
• Windows Vista/Windows Vista (64-bit version) due to driver updates.
• Windows Server 2008/Windows Server 2008 (64-bit • Mac OS X 10.4.11 to 10.9
version)
• Windows XP/Windows XP (x64 version) 1
• Windows Server 2003/Windows Server 2003 (x64 version)
• Windows Server 2012

Note

• The machine will not operate under Windows 3.1/NT3.51/

NT4.0/Me/98/95/2000.
• Printer drivers may differ from the information listed here
due to driver updates. 2

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 Preparations to print from Windows

● Preparations to print from Windows

Memo
Setup via a network (Windows) • This machine is compatible with network Plug&Play. If all
connected computers are running Windows 7/Windows 8/
Setup procedures Windows Vista/Windows XP/Windows Server 2008/
Windows Server 2003/Windows Server 2012, or if the
connected router is compatible with network Plug&Play, an
Turn the power to the machine and the computer ON. IP address will be configured automatically, even if there is
no server on the network. There is no need to configure an
1 IP address for the computer and printer manually, so start
setting up the machine from Step 4.

Configure the IP address and other settings of the computer.

1 Turn the power to the machine and the
computer ON.

2 Configure the IP address and other settings

in Windows.
Configure the IP address and other settings of the machine.
2
Note

• Skip to Step 3 if an IP address and other settings have

already been configured in Windows, or if they are
Install the drivers and Standard TCP/IP Port using the "Client obtained automatically.
Utilities/User Documentation DVD" supplied with the (1) Start Windows.
machine, and configure the network printer. (2) Click [Start] and select [Control Panel].
(3) Click [View network status and tasks].
3
Set up the equipment

If there is no DHCP server on the network, you will need to

configure the IP address of the computer and printer manually.
If you have been instructed to configure a static IP address by
your company network administrator, internet provider, or
router manufacturer, you will need to configure the IP address
of the computer and printer manually.
4 Check the IP address of this equipment by printing the system
setting list or pressing the [USER FUNCTIONS] button on the
operation panel and [ADMIN] - [NETWORK] - [IPv4].

Note

• An incorrect IP address configuration may prevent the

network from working or the internet from connecting.
Check with your company network administrator or internet (4) Click [Local Area Connection], and click
5
connection provider the IP address and other settings that [Properties] from the [Local Area
can be configured for the machine. Connection Status] screen.
• The servers (such as DHCP) that are available on the
network may differ depending on the network environment
being used. Check with your company network
administrator, internet provider, or router manufacturer.
• Administrator rights are required for the setup.
• Unless otherwise noted, procedures required when using
6 Windows 7 are listed in the section "Set up in Windows."
Screens and procedures may differ depending on the OS.

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 Preparations to print from Windows

(5) Select [Internet Protocol Version 4 (TCP/

IPv4)] and click [Properties].
4 Turn the power to the machine ON, check
that Windows has started, and load the
"Client Utilities/User Documentation DVD"
supplied with the machine.

2
(6) Enter the numbers for the IP address,
subnet mask, default gateway, and DNS
server, and click [OK].
Follow the on-screen instructions for installation. For
details, refer to the Software Installation Guide.

Note

• If Software Installer does not automatically start, use the 3

Explorer to open the "e-STUDIO" folder in the Client
Utilities/User Documentation DVD and double-click
"[Link]".

Setup via USB (Windows)

For instructions on how to install the printer driver for USB
printing, refer to the Software Installation Guide. 4

Memo

• If an IP address is to be obtained automatically

from a DHCP server, select [Obtain an IP address 5
automatically] and do not enter an IP address.
• Do not enter numbers for the default gateway and
DNS server if they are not being [Link]
[Local Area Connection].
(7) Close [Local Area Connection].

3 Configure the IP address and other settings

of the machine.
6
Memo

• For instructions on how to make settings for your

machine, refer to the Advanced Guide.

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 Preparations to print from Mac OS X

● Preparations to print from Mac OS X

Note (3) Enter the administrator password, and
click [Install Software].
• For details of the installation procedure of Mac OS X, refer
to the Software Installation Guide.

Setup via a network (Mac OS X)

Note

1 • Mac OS X and printer drivers may differ from information

listed here due to driver updates.

The print method (protocol) (4) Click [Close] after the installation is
complete.
There is a method available to print from Mac OS X uses
Bonjour.
2
Print method Features
Bonjour Uses the functions that are included as
standard with Mac OS X

Setup procedures
3 Bonjour
Note
Install the printer drivers.
• For details, refer to the Software Installation Guide.

? Use Bonjour

4 Create a network printer.

Note

• If [Print & Fax] is open, click X to close it.

(1) Select [Apple Menu] - [System

Configure the machine using Bonjour. Preference].
(2) Click [Print & Scan].
5
1 Turn the power to the machine ON.

2 Install the printer drivers.

Note

• Turn OFF any virus protection software.

6
(1) Insert the "Client Utilities/User
Documentation DVD" into the Macintosh.
(2) [TOSHIBA_ColorMFP_X7.[Link]] within
the [MacPPD] > [OSX10_7-] > [2-sided
default] or [normal] folder.

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 Preparations to print from Mac OS X

(3) Click [+].

(4) Click [Default] and select the machine
name is displayed, then click [Add].

2
(5) In [Name] Box, the name that you selected
in the list is displayed automatically.

Memo

• Clicking [Device Settings] in the control panel, and

[Printer Information] - [Network] displays the MAC
address.
(6) Select the option device, and click [OK]. 3

Note

• The machine name will not be displayed correctly if the

printer driver cannot load the PPD file correctly. If this
happens, delete the machine and add it again.
• For details, refer to the Software Installation Guide.

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 PRINTING FROM WINDOWS

● PRINTING FROM WINDOWS

Setting the [Device Settings] tab manually
Before Using the Printer Driver
Before printing, you have to configure the following options: Note
• Configuration Settings
To use optional devices such as optional drawers or the • You need to log in to Windows with the “Administrator”
Finisher, you must first configure these devices. The privilege.
features of these optional devices are not available unless

1
you inform the system that the optional devices are
installed.
1 Click [Start] menu and select [Devices and
Printers].
The Printers folder appears.
Before printing, you can configure the following option if
necessary:
• Department Code
2 Select the printer driver for this equipment,
and then click [Printer properties] in the
You can use department codes to manage each job. For [File] menu.
example, a system administrator can check how many The printer driver properties dialog box appears.
sheets of copies a certain department has made. When the
2 department code is enabled, you are prompted to enter a
department code before printing. If you enter the
department code in the corresponding field in advance, you
can print without having to do this every time. Ask your
administrator about the codes. When SNMP
communication between the equipment and your computer
is enabled, you are also prompted to enter the code before
printing.

3
Configuring the options
To use this equipment properly, you need to save the
configuration of the options installed on the [Device Settings]
tab menu after you installed the printer drivers. In the default
setting, you can obtain the configuration data of options
installed automatically by opening the [Device Settings] tab
menu. If SNMP communication between this equipment and • If the [File] menu is not displayed, press [Alt].
4 • If the dialog box displayed does not allow the printer
your computer is not available, or you want to configure
options manually, see the following page: driver properties to be changed, follow the procedure
below.
 P.18 "Configuring options manually"
-
For Windows 7, some tab menus have a button
Note in the printer driver properties. To change the
properties, click on it. If the properties cannot be
• When SNMP communication between this equipment and
changed, ask your network administrator.
your computer is enabled, you can retrieve the option
• To change a network-installed printer driver, the
5 configuration information by clicking [Update Now].
administrator privilege is necessary. Ask your network
administrator for details.

 Configuring options manually

If SNMP communication between this equipment and your
computer is not available:

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 PRINTING FROM WINDOWS

3 Display the [Device Settings] tab menu, and

set the following options.
5 Set the following options and click [OK].

Drawer 1 — Select the size and type of paper that is

loaded in the 1st drawer.
Drawer 2 — Select the size and type of paper that is
loaded in the 2nd drawer.
Drawer 3 — Select the size and type of paper that is 2
loaded in the 3rd drawer.
Drawer 4 — Select the size and type of paper that is
Model Selection — This sets the model type. The setup loaded in the 4th drawer.
items of the printer driver are changed according to the LCF — Select the size and type of paper that is loaded in
model selected. the Large Capacity Feeder (LCF).
Bypass Tray — Select the type of paper that is loaded in
Note
the bypass tray.
Override Application Paper Source Settings — Select
• If you select [Universal], you can narrow down the this check box to use the paper source setting in the 3
setup items of the printer driver to those used printer driver rather than the application setting.
commonly in all of the e-STUDIO Series. It is
convenient in such cases as when you are using a Memo
printer driver already installed to other e-STUDIO
Series models. • Setup items differ depending on the model and the
option configuration.
Option — This option sets whether the following optional • For more information about each item, see the
devices are installed. descriptions about the drawer settings.
• Drawers — This sets whether or not the Paper Feed  Advanced Guide 4
Unit is installed.
• Finisher — This sets whether or not the Inner Finisher
is installed.
6 Click [Apply] or [OK] to save settings.

Setting the department code

Memo

• Setup items differ depending on the model and the When this equipment is managed by department codes, you
option configuration. have to enter yours on the printer driver.
5
• For more information about each item, see the This allows a network administrator to check the number of
descriptions about the [Device Settings] tab. copies printed by specific department members. Also users
 Advanced Guide can check who submitted the print jobs, by touch panel display
and monitoring tools.
4 Click [Drawer Settings].
The [Drawer Settings] dialog box appears.
Please ask your administrator whether you should enter the
department code.

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 PRINTING FROM WINDOWS

Note
2 Select the printer driver of this equipment,
and then click [File] menu and select
• When the User Management setting is enabled, it is used to
manage a print job instead of the Department Code [Printing Preferences].
Management setting. In this case, a user name that has
been entered to log in to your computer is used for the
authentication of the print job. Therefore, you do not need to
set your department code to the printer driver but you must
register your user name in advance. If your user name is not
registered, the print job is processed as an invalid one
according to the User Authentication Enforcement setting.
Also if a print job is sent in RAW format, it is processed
1 according to the RAW Print Job setting. For more
information about the User Authentication Enforcement
setting or the RAW Print Job setting, refer to the
TopAccess Guide.
• If the No Limit Black function is enabled, you do not have to
specify the department code when you print a document
with [Black and White] selected for the [Color] option in the
[Basic] tab of printer driver.
2 Memo • If the [File] menu is not displayed, press [Alt].
• The printing preferences dialog box appears.
• How the equipment performs printing for an invalid
department code print job, for which an invalid department
code is specified, varies depending on the Invalid
3 Display the [Others] tab menu and enter
your department code in the [Department
Department Code Print Job setting that can be set in the Code] box.
TopAccess Administrator mode and whether SNMP
communication is enabled or not.
- When SNMP communication is enabled and Invalid
3
Department Code Print Job is set to [Store to invalid job
list], an error message will be displayed when an invalid
department code is entered.
- When SNMP communication is disabled and Invalid
Department Code Print Job is set to [Store to invalid job
list], the invalid department code print job will be stored
in the invalid department code print job list without
printing.
4 - When the Invalid Department Code Print Job is set to
[Print], the invalid department code print job will be
printed.
- When the Invalid Department Code Print Job is set to
[Delete], the invalid department code print job will be
deleted.
• A department code needs to be entered every time you
begin printing. If you have to use a different department
code for each print job, enter it when you begin printing.
5
In the [Department Code] box, you can enter a
Entering department code department code within 63 characters.

Memo

1 Click [Start] menu and select [Devices and

Printers]. • A department code must consist of one-byte
The Printers folder appears. characters such as numbers from 0 to 9, letters of the
alphabet from A to Z (both capital and small ones), a
6
hyphen (-), an underscore (_), and a period (.).

4 Click [Apply] or [OK] to save the settings.

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 PRINTING FROM WINDOWS

Copying the PPD file for Windows How to print

The Client Utilities/User Documentation DVD contains a printer Once you have installed the printer driver and configured it
description file for popular Windows applications. For properly, you can print directly from most Windows
applications not allowing the automatic installation of PPD files, applications. Simply choose the Print command from your
copy the PPD file to a proper directory in order to enable application.
printer-specific settings in the [Print] dialog box or the [Page] You can print using the various functions by setting print
Setup dialog box. options on the printer driver.

Printing From Application Printing from Windows applications

This section describes how to print a document from 1
The following describes an example for printing from Notepad
application.
on Windows 7.
 P.21 "Considerations and limitations"
 P.21 "How to print"
1 Open a file and select [Print] from the [File]
menu of the applications.
The [Print] dialog box appears.
Considerations and limitations
• When the User Management setting is enabled, it is used
2 Select the printer driver of the equipment to
be used and click [Preferences]. 2
to manage a print job instead of the Department Code
Management setting. In this case, a user name that has
been entered to log in to your computer is used for the
authentication of the print job. Therefore, you do not need
to set your department code to the printer driver but you
must register your user name in advance. If your user name
is not registered, the print job is processed as an invalid
one according to the User Authentication Enforcement
setting. Also if a print job is sent in RAW format, it is 3
processed according to the RAW Print Job setting. For
more information about the User Authentication
Enforcement setting or the RAW Print Job setting, refer to
the TopAccess Guide.
When the Windows Domain Authentication is used for the
User Management Setting, your computer must log in the
domain.
• If the No Limit Black function is enabled, you do not have to The printing preferences dialog box appears. 4
specify the department code when you print a document
selecting [Black and White] in the [Color] option in the Memo
[Basic] tab of printer driver.
• Some print options can be set from both the application and • The procedures for displaying the properties dialog for
the printer driver, such as collation. If the collation is set the printer driver may be different depending on the
from the application, documents may not be properly application that you are using. See your application’s
printed. If that happens, use the printer driver to set the manual about displaying the machine properties dialog
collation. Depending on the application, some print options box.
such as the orientation need to be set from the application. 5
For print options that can be set from both the application
and the driver, refer to the manual of the application.

Cautionary points when using the Universal PS3

printer driver
• In printing with the Universal PS3 printer driver from Adobe
Acrobat, the print function for choosing the paper source
corresponding to the PDF page size will be disabled even
6
though it has been selected. If you want to print with
PostScript utilizing this function, use the Universal Printer 2
printer driver, click [Customization] on the [Device Settings]
tab, and select [PostScript] in the [Output PDL] box of the
[PDL Settings] tab.

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 PRINTING FROM WINDOWS

3 Setting the print options on each tab

according to how you want to print.
Cautionary points when the [Enter the user
credentials manually] option is used
When this option is enabled on this equipment, you are
prompted to enter your user name and password before
printing a document.
When the dialog box below appears, enter your user name and
password, and then click [OK].

Note
2
• Up to 128 characters can be entered in the [User Name]
box, and up to 64 characters in the [Password] box.
• Setting the print options varies depending on how you • The values entered in the above boxes are not stored.
want to print a document. Therefore, you must enter your user name and password
• You can also set the print options using setting profiles. every time you print a document.
• You can make settings for this option on the [Device
4 Click [OK] to save the settings. Settings] tab.

3 5 Click [Print] to print a document.

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 PRINTING FROM Macintosh

● PRINTING FROM Macintosh

Printing from Macintosh applications
Printing From Application on Mac
OS X
1 Open a file and select [Page Setup] from the
[File] menu of the application.
Considerations and limitations
2 Select the name of the equipment in the
[Format For] box and specify the Page
• If any double-byte character is included in the user name or
document name when printing is performed, the printing job Setup settings for your print job.
1
is displayed with [OSX User] or [OSX Document] on the
touch panel display of the equipment. The user name and
document name are displayed as they are only for one-byte
characters.
• The Cover Pages option of the Printer Features menu and
the booklet printing cannot be used at the same time.
• The Cover Pages option of the Printer Features menu and
the N-up printing (multiple pages per sheet) cannot be used
at the same time. 2
• The Cover Pages option of the Printer Features menu and
the Cover Page option for sending a print job with a banner
page cannot be used at the same time. Setting the Page Setup varies depending on how you
• The e-Filing function cannot be used together with Custom want to print a document.
Paper Size, Magazine Sort, Twin Color, Printing in 1200
dpi, 600 x 1200 dpi, Hold Print, Proof Print, or Private Print.
• To perform proof printing, private printing, hold printing,
3 Click [OK] to save the Page Setup settings.

scheduled printing or e-Filing on Mac OS X 10.5, use LPR, 4 Select [Print] from the [File] menu of the
application.
3
AppleTalk or Bonjour.
• To perform proof printing, private printing, hold printing,
scheduled printing or e-Filing on Mac OS X 10.6.x to Mac 5 In the dialog box that appears, make sure
the name of the equipment is selected at
OS X 10.9.x, use LPR or Bonjour.
• To use the user authentication function on Mac OS X the [Printer] box and specify the Print
10.4.x, perform the domain settings on [Applications] > settings for your print job.
[Utilities] > [Directory Access] > [Services] > [BSD Flat and
NIS].
• To use the user authentication function on Mac OS X 4
10.5.x, perform the domain settings on [Applications] >
[Utilities] > [Directory Utilities] > [Services] > [BSD Flat and
NIS].
• To use the user authentication function on Mac OS X 10.6.x
to Mac OS X 10.9.x, perform the domain settings on
[Accounts] > [Login Option] > [Network Account Server] >
[Open the Directory Utility] > [Services] > [BSD Flat and
NIS]. 5

How to print from Mac OS X

Setting the Print Setup varies depending on how you
You do not need to switch printers before starting printing want to print a document.
because they are all managed under the setting of [Print & Fax]
of [System Preferences]. Once a printer is added to the Printer Note
List, you can select any printer directly from the [Page Setup]
• The [Print] dialog boxes vary depending on 6
dialog box or the [Print] dialog box.
applications.

 Setting options and printing from 6 Click [Print] to print a document.

Macintosh Computers Note

In Mac OS X applications, print options are set from both the • The content set in the [Print] dialog box can be saved
[Page Setup] dialog box and the [Print] dialog box. as [Presets]. Select [Save as] in the [Presets] box and
save it under the desired name. If you use this preset
content as a default setting, select it in the [Presets]
box.

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 2
Copying
1

HOW TO MAKE COPIES .................................................... P.25

BASIC COPY MODES......................................................... P.40
2

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 HOW TO MAKE COPIES

● HOW TO MAKE COPIES

Before Making Copies Maximum

Location Paper weight Original size
size
Storage of color copies Original Length: – A/B format:
glass 216 mm A4, A5, A6, B5,
When storing color copies, be careful of the following: (8.5") Folio, 16K
• Avoid a place exposed to light. The colors may fade when Width: LT format:
they are stored in such a place for a long time. 355.6 mm LT, LG, LG13, 1
• If copies are stored pressed between plastic sheets made (14") LG13.5, EX, ST,
of chloroethylene for a long time, toner may melt and stick 8.5SQ-R
to the plastic. For long-time storage, use polyethylene
binders. RADF Legal 14 60 - 105 g/m2 1-sided originals:
• When a color copy is folded, toner at the folded part may (8.5 x 14") (16 - 28 lb.) A/B format:
flake off. Do not fold color copies when storing them. A4, A5, A6, B5,
• Toner on copies may melt if it touches solvent or ink not Folio, 16K
fully dried. Keep copies away from them. LT format:
• When copies are left under an extremely high temperature LT, LG, LG13, 2
environment such as in the vicinity of a heater, toner may LG13.5, LG14, EX,
melt. Store them at room temperature and avoid extreme ST, 8.5SQ-R
temperature changes.
2-sided originals:
A/B format:
Forgery prevention function A4, A5, B5, Folio,
16K
This equipment has a forgery prevention function. Therefore, LT format:
LT, LG, LG13, 3
scan or copy function might not operate correctly.
LG13.5, EX, ST,
8.5SQ-R
Placing Originals
Note
Acceptable originals • Automatic size detection does not work properly when A/B
format originals are used in equipment for North America. It
When the RADF (Reversing Automatic Document Feeder) is does not work properly when LT format originals are used in 4
used, 2-sided originals can be automatically scanned one equipment other than that for North America.
sheet after another. When the original glass is used, originals • In some models, automatic size detection does not work
such as OHP films, tracing paper, booklet or 3-dimensional properly when K format paper is used for printing. (K format
objects, that cannot be placed on the RADF can be scanned, is a standard paper size in China.)
as well as plain paper. • Do not place any heavy objects (8 kg(18lb.) or over) on the
original glass and do not press on it with force.
• Be sure to place ST-size or A5-size originals in a landscape
direction when using the RADF.
• A maximum of 1000 sheets can be scanned per 1 copy job
5
or up until the embedded memory becomes full.

Placing originals on the original glass

The original glass can be used for originals such as OHP films
or tracing paper, as well as plain paper, that cannot be placed
on the RADF. 6

Do not place any heavy objects (8 Kg(18lb.) or over) on the

original glass and do not press on it with force.
Breaking the glass could injure you.

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 HOW TO MAKE COPIES

1 Raise the RADF.

1 Raise the RADF.

Note 2 Open the desired page of the original and

place it with its face down. Align it with the
• Raise it 60 degrees or more so that the size of the
left rear corner of the original glass.
original can be detected correctly.

2 Place the original with its face down on the

original glass and align it with the left rear
corner of the glass.

When you make 2-sided copies from book-type originals

in modes such as book-type original to 2-sided copying or
dual page copying, align the center of the original on the
2 yellow indicator line of the original glass.

When you copy highly transparent originals

When you copy highly transparent originals such as OHP
films or tracing paper, place a blank sheet, which is the
same size as the original or larger, over the original.

3 Lower the RADF carefully.

Note
4
• Do not lower the RADF forcibly when the original is

3 Lower the RADF carefully. very thick. There will be no problem in copying even if it
is not fully lowered.
• Do not look directly at the original glass because
Book-type originals intensive light may escape during copying.
• If the original size is not detected correctly, press
You can place book-type originals on the original glass. [ZOOM] and select the desired original size.
 P.45 "Specifying both the original size and the copy
5 paper size separately"

Do not place any heavy objects (8 kg(18lb.) or over) on the

original glass and do not press on it with force. Using the RADF (Reversing Automatic
Breaking the glass could injure you. Document Feeder)

6
• When scanning the duplex original with the RADF, do
not put your hand on the RADF. Paper may damage the
hand.
• When scanning the duplex original with the RADF, do
not put an object on the RADF. This could cause a paper
misfeed.

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 HOW TO MAKE COPIES

 Precautions
Do not use the types of originals 1 to 9 shown below because
such originals may cause misfeeding or damage to the
equipment.
1. Badly wrinkled, folded or curled originals
2. Originals with carbon paper
3. Taped, pasted or cut-out originals
4. Originals with multiple perforations such as loose leaf
paper
5. Clipped or stapled originals
6. Originals with holes or tears
7. Damp originals For long originals 1
8. OHP films or tracing paper The original stopper prevents the scanned originals from
9. Coated paper (with wax, etc.) falling off. Pull it out from the RADF and raise the sub-
stopper.
Use the types of originals 10 and 11 shown below with extra
care. Note
10. Originals which resist sliding with the fingers, or
surface-treated originals (The sheets of such originals may • Lower the sub-stopper and slightly lift the original
not be separated.) stopper to push it back in after you have finished using
11. Folded or curled originals (They should be fully it. 2
smoothed out before being used.)

1 2 3 4
2

5 6 7
1
3

8 9 10 11

Memo

• When there are too many originals to be scanned at one

When black streaks appear time, divide the originals into several sets before copying. 4
If the scanning area or the guide area is dirty, image trouble Place the first set of the originals and then press
such as black streaks may occur on printouts. Weekly cleaning [CONTINUE] on the touch panel while the data of this set
of these areas is recommended. are being scanned. When this scanning is finished, place
the next set of the originals and press the [START] button on
the control panel. (If you press [CONTINUE], this button
 Continuous feed mode may not work shortly before scanning is finished.)

The feeding mode is set at “continuous feed mode” by default.

5
Once you set the originals and then press the [START] button,
they are scanned page by page continuously. It is useful when
you want to copy more than one original at one time.

1 Align all the originals.

Collate the originals in the order that you want them to be
copied. The top sheet of the originals will be copied first.
6
2 Place the originals with their face up and
align the side guides to the original length.

Note

• Regardless of their sizes, originals are acceptable up  Single feed mode

to 100 sheets (35 to 80 g/m2 (9.3 to 20 lb.)) or 16 mm
When the feeding mode is set at “single feed mode”, an
(0.62") in height.
original is fed automatically as it is placed on the RADF. It is
• For mixed-size originals, see the following page:
useful when you want to copy only 1 original sheet.
 P.42 "Copying mixed-size originals in one
operation"

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 HOW TO MAKE COPIES

1 Align the side guides to the original length.

Making Copies

Basic copying procedure

Make copies following the procedure below.

2 Insert the original with its face up and

straight along the side guides.
The original is automatically pulled in and then the menu
of step 3 will be displayed on the touch panel.

Note 1
2 • Be sure to let go of the original when it starts being
pulled. 4 3 5

1 Make sure that paper is placed in the

drawer(s).
For the types and sizes of acceptable paper and how to
3 place it.

2 Place the original(s).

For the types and sizes of originals and how to place
them, see the following pages:
 P.25 "Acceptable originals"
 P.26 "Using the RADF (Reversing Automatic
4 3 If there is another original, insert it in the
same way.
Document Feeder)"
 P.25 "Placing originals on the original glass"
 P.26 "Book-type originals"

3 Key in the desired number of copies if you

want more than one copy.
Press the [CLEAR] button on the control panel to delete
the number keyed in.
5

4 Select the copy modes as required.

 P.40 "BASIC COPY MODES"

6 4 After all the originals are pulled in, press

[JOB FINISH].

Memo

• If you want to stop copying, press [JOB CANCEL].

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 HOW TO MAKE COPIES

5 Press the [START] button on the control

panel.
 Stopping and restarting copying
Copying starts. The paper exits with its copied side down.

Note
1 Press the [STOP] button on the control
panel.
• Be careful because the paper exiting area and the Copying or scanning stops.
paper itself are hot.

The menu shown below may appear when you are using
particular modes.
1

2
2 Press [JOB CANCEL] on the touch panel to
stop copying. Press [NEXT COPY] on the
touch panel or the [START] button on the
control panel to restart.
This menu appears when “SADF (single feed mode)” is
set to the document feeder or in modes where the original
is placed on the original glass and the scanned data are
temporarily stored in the memory, such as sort copying or 3
1-sided to 2-sided copying. When this menu appears,
follow the procedure below.

Memo

• There are different messages displayed on the upper

part of the menu for when the originals are scanned
through the RADF and for when scanning is performed
through the original glass. 4

When you press [JOB CANCEL], the scanned data will

6 Place the next original, and then press the
[START] button on the control panel or
be deleted and any waiting jobs will be performed.

[NEXT COPY] on the touch panel. Memo

Scanning starts. (When “SADF (single feed mode)” is set
to the document feeder, an original is fed automatically • Even if you do not press [JOB CANCEL], the scanned
when it is placed on the RADF.) data will be deleted by means of the automatic function 5
clear.

7 Press [JOB FINISH] on the touch panel after

all the originals have been scanned.
Copying starts.

Memo 6
• If you want to stop copying, press [JOB CANCEL].
• When the drawer runs out of paper during copying,
another drawer can feed paper instead if it holds paper
of the same size and orientation, and copying will not
stop. If there is no such drawer, copying stops and
“Add paper” appears on the touch panel. In this case,
add paper to the drawer.

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 HOW TO MAKE COPIES

Scanning the next original during Interrupting copying and making other
copying copies
Even if copying is in progress or “READY (WARMING UP)” is You can interrupt the copy job in progress to make other copies
displayed on the touch panel, you can scan the next original (interrupt copying). When restarting the interrupted job, you do
(auto job start). not have to reselect copy modes that have been set because
they are memorized in this equipment.

1 Place the original(s). Note

• The following functions cannot be used together with

1 2 Set the number of copy sets and the copy
modes as required.
interrupt copying:
Cover sheet copying, Sheet insertion copying, Job build,
Store to e-Filing, Copy & File
Note • During interrupt copying, the mode cannot be changed to a
non-copying one, such as e-Filing, scanning, printing or fax.
• The new job starts in the copy modes that you To change the mode, first press the [INTERRUPT] button to
previously selected unless you select other modes. clear the interrupt copying.

2
3 Press the [START] button on the control
panel.
1 Press the [INTERRUPT] button on the
control panel.
“Job interrupted job 1 saved” appears, and
Memo “COPY(Interrupt)” is displayed on the function display.
• A maximum of 1000 sheets can be scanned per 1 copy
Memo
job or up until the embedded memory becomes full.
• If the original is being scanned, the message above
appears after the scanning has finished.

Confirming auto jobs

You can confirm which jobs are in waiting on the touch panel or
cancel them as required. For details, see the following Guide:
 Advanced Guide
2 Replace the original with a new one.

Canceling jobs being scanned 3 Select other copy modes as required and
then press the [START] button on the
5 Press the [STOP] button on the control panel to stop a job
while originals are being scanned.
control panel.
When you press [JOB CANCEL] on the touch panel or the
[FUNCTION CLEAR] button on the control panel while the
scanning is being paused, the scanning will end. (In this case, 4 Press the [INTERRUPT] button again after
the interrupt copying has finished.
the data which were scanned before the job was paused will be
copied.) To restart the scanning, press the [START] button. “Ready to resume job 1” appears and the interrupted job
restarts.
6
Proof copy
When you make a large amount of copies, you can check if
they will be made exactly as you desire by copying only one
page before copying them all (proof copy). Then you can
change the modes or settings (e.g. the number of copy sets,
receiving tray, page number, time stamp, sort/stapling) after
checking the proof copy.

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 HOW TO MAKE COPIES

Note
6 Change the number of copy sets and copy
modes as required after checking the proof
• If you want to change settings such as the reproduction
ratio, density, original mode or 1/2-sided copying, you must copy.
finish the proof copy first. Then change these settings and Modes or settings such as the number of copy sets, the
scan the original again. receiving drawer, page number, time stamp, and sort/
stapling can be changed.

1 Place paper in the drawer(s).

2 Place the original(s).

1

3 Select the number of copy sets and copy

modes.

4 Press [PROOF COPY] on the touch panel.

“PROOF COPY is set. Press START button to copy.”
appears for approx. 2 seconds. 2
Note

• If you want to change settings such as the reproduction

ratio, density, original mode or 1/2-sided copying, you
must finish the proof copy first. Then change these
settings and scan the original again. Press [MEMORY
CLEAR] on the touch panel or the [FUNCTION
CLEAR] button on the control panel to end the proof 3
copy.

7 Press the [START] button on the control

panel.
If you did not change the number of copies in step 6
Note
above, the number of copies printed out will be one fewer
than that previously set because you have already copied 4
• If [NON-SORT NON-STAPLE] or [GROUP] is selected one as a proof copy. (However, if the number of copies
as a finishing mode, the mode will be changed to you previously set was 1, another set of copies will be
[SORT] automatically. printed out besides the proof copy.)

5 Press the [START] button on the control

panel.
Selecting exit tray
Scanning starts. 1 set of copies will be printed out. You can select the exit tray if the Inner finisher is installed. 5

Note

• The available exit tray may be restricted depending on copy

modes and paper sizes.
• Exit tray selection is set at automatic selection by default.

Changing the exit tray

6
The exit tray currently selected is displayed on the equipment
status indication area. To change the exit tray, press [EXIT
TRAY]. Every time you press this, the display changes from the
exit tray of the equipment, the exit tray of the Inner Finisher,
and automatic selection in this order.

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 HOW TO MAKE COPIES

When placing copy paper, push the blue set button. When
removing copy paper, push the bypass tray downwards (so that
paper is released).
Current exit tray

Exit tray auto-selection

indication

[EXIT TRAY] button

If thick paper cannot be fed, printing takes a long time after

Bypass Copying feeding or the quality is poor, turn over the paper and place it
again as shown in the figure or place fewer sheets.
When you make copies on OHP film, sticker labels, envelopes
or non-standard size paper, place the copy paper on the
2
bypass tray. Bypass copying is also recommended for copying
on standard size paper which is not set in any of the drawers.

Memo

• If you select the paper size, you can utilize various functions
such as the automatic paper selection (APS) or the
automatic magnification selection (AMS). For details, see
3 the following Guide:

 Advanced Guide
Open the bypass tray for bypass copying. The operating procedure for bypass copying differs depending
on the paper size to be used. See the table below for the
operating procedure of each size.

Paper size Procedure

4 Other than  P.33 "Copying on A4 and B5
North America: size paper (in equipment other
A4, B5 than for North America) / LT and
North America: LG size paper (in equipment for
Standard size LT, LG North America)"
Other than the  P.34 "Copying on other than
above the above standard sizes of
paper"
If the paper is large, pull out the paper holder. Envelope  P.36 "Copying on an
5 envelope"
Others (Non-standard sizes)  P.37 "Bypass copying on
non-standard size paper"

Memo

• Bypass copying stops when the paper placed on the bypass

tray runs out during copying, even if the paper of the same
6 size is in any of the drawers. Copying restarts when paper is
supplied to the bypass tray.
• When bypass copying has been completed, the
[FUNCTION CLEAR] button on the control panel blinks.
Press this button to switch bypass copying to normal
copying using the drawers.
• (Even if you do not press the [FUNCTION CLEAR] button,
the bypass copying mode will be cleared when the
automatic function clear mode kicks in after a specified
period of time.)

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 HOW TO MAKE COPIES

Bypass copying on standard size paper 4 Press [BYPASS FEED] on the touch panel.

 Copying on A4 and B5 size paper (in

equipment other than for North
America) / LT and LG size paper (in
equipment for North America)

1 Place the original(s).

1
2 Place the paper with its copy side face up
on the bypass tray.
5 Press [ZOOM] on the touch panel.

Note
3
• The height of the paper must not exceed the indicator 6 Select the same size button under “COPY”
as that of the paper you placed on the
on the side guides.
• When you use more than one sheet of paper, fan the bypass tray.
sheets well before placing them on the bypass tray. Be
careful not to cut your fingers when fanning.
• Do not push paper into the entrance of the bypass
feeder. This could cause a paper misfeed.
4
3 Align the side guides to the paper length,
and push the blue set button.

5
1 The paper size is now set.

Note

• If the paper size is not selected in this step, copying

may be slowed down.

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 HOW TO MAKE COPIES

7 Press [PAPER TYPE] on the touch panel if

the paper type of the paper you placed on
Paper type Icon

the bypass tray is other than plain paper. THICK 1

THICK 2

THICK 3

THICK 4

THICK 5
1
SPECIAL 1

SPECIAL 2

SPECIAL 3

8 Select the paper type.

1) Select the paper type. SPECIAL 4
2
2) Press [OK].
SPECIAL 5

SPECIAL 6

ENVELOPE 1

3 ENVELOPE 2

ENVELOPE 3

ENVELOPE 4

9 After setting the paper size and type, press

Note
4
• If you select a wrong paper type, this could cause a [OK].
paper misfeed or significant image trouble. The menu returns to the BASIC menu.
• When you select a paper type, you can confirm it with
the icons displayed on the equipment status indication
area as shown below. 10 Select other copy modes as required, and
then press the [START] button on the
control panel.
5
Note

• When you copy on sheets of OHP film, remove the

copied OHP film one sheet at a time as they exit onto
the receiving tray. If the sheets of OHP film pile up, they
may get curled and may not be projected properly.

6  Copying on other than the above

standard sizes of paper

1 Place the original(s) and paper in the same

procedure noted in steps 1 to 5 in "Copying
Paper type Icon on A4 and B5 size paper (in equipment
PLAIN — other than for North America) / LT and LG
size paper (in equipment for North
PLAIN (THIN)
America)" ( P.33)

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 HOW TO MAKE COPIES

2 Press [SIZE SETTING] on the touch panel.

5 Press [PAPER TYPE] if the paper you
placed on the bypass tray is other than
plain paper.

3 Press the button of the same size as the

paper you placed on the bypass tray.
6 Select the paper type.
1) Select the paper type.
2
2) Press [OK].

The selected size will be registered as an “OTHER” size.

4 Press [OTHER] under “COPY”.

Note
4
• If you select a wrong paper type, this could cause a
paper misfeed or significant image trouble.
• When you select a paper type, you can confirm it with
the icons displayed on the equipment status indication
area. For details, see the following page:
Table in step 6 in "Copying on A4 and B5 size paper (in
equipment other than for North America) / LT and LG
size paper (in equipment for North America)" ( P.33) 5

The paper size is now set to the one registered as

7 After setting the paper size and paper type,
press [OK].
“OTHER” size. The menu returns to the BASIC menu.

Note

• If the paper size is not selected in this step, copying 8 Select other copy modes as required, and
then press the [START] button on the 6
may be slowed down.
control panel.

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 HOW TO MAKE COPIES

 Copying on an envelope 2 Place the envelope on a flat clean surface

and press it with your hands in the
Note direction of the arrow to expel any air.
Press it well to prevent the flap from rolling upward.
• The acceptable envelope sizes are as follows:
DL (110 mm x 220 mm), COM9 (3 7/8" x 8 7/8"), COM10 (4
1/8" x 9 1/2"), Monarch (3 7/8" x 7 1/2"), CHO-3 (120 mm x
235 mm), CHO-4 (90 mm x 205 mm), YOU-4 (105 mm x
235 mm), C5 (162 x 229 mm)
• Some types of envelopes may be creased after they are
printed.

1
Notes for using envelopes
Do not use the following envelopes as they may cause paper
misfeeding or damage to the equipment.
1. Badly curled, wrinkled or folded envelopes Correct any bent corners on the envelope.
2. Extremely thick or thin envelopes
3. Wet or damp envelopes
4. Torn envelopes 3 Place the envelope with its copy side face
up on the bypass tray.
2 5. Envelopes which include the contents Place the envelope with its flap side at the front.
6. Non-standard size envelopes (ones with a special
shape)
7. Envelopes with eyelets or windows
8. Envelopes sealed with adhesive paste or tape
9. Partly-opened or perforated envelopes
10. Envelopes with special coating on the surface
11. Envelopes with glue or double-sided adhesive tape

3
1 2 3

4 5 6 7
4 Align the side guides to the length of the
envelope, and push the blue set button.

4 8 9 10 11
2

Note
1
• Store envelopes at room temperature and away from heat
5 and moisture.

1 Place the original on the original glass.

5 Press [BYPASS FEED] on the touch panel.

6
CB
A

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 HOW TO MAKE COPIES

6 Press [ZOOM] on the touch panel. The paper size is now set to the size of the envelope
placed on the bypass tray. The paper type is
automatically set to [ENVELOPE].

10 Select other copy modes as required, and

then press the [START] button on the
control panel.
Copying starts.
When the Inner Finisher is installed, the envelope exits to
the receiving tray of the finisher.

Note
1

• Every 10 copies, take the envelopes out from the exit

7 Press [SIZE SETTING] on the touch panel. tray.

Bypass copying on non-standard size

paper 2

You can use non-standard size paper within the sizes shown
on the right.

127 - 356 mm

8 Press the button of the same size as the

envelope you placed on the bypass tray. 64 - 216 mm

4
1 Place the original on the original glass.

2 Place the paper with its copy side face up

on the bypass tray.

5
The size of the selected envelope will be registered as an
“OTHER” size.

9 Press [OTHER] under “COPY”.

6
Note

• The height of the paper must not exceed the indicator

on the side guides.
• When you use more than one sheet of paper, fan the
sheets well before placing them on the bypass tray. Be
careful not to cut your fingers when fanning.
• Do not push paper into the entrance of the bypass
feeder. This could cause a paper misfeed.

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 HOW TO MAKE COPIES

3 Align the side guides to the paper length,

and push the blue set button.
7 Key in the dimension.
1) Press [Length] and key in the value. (127mm to
356mm)
2) Press [Width] and key in the value. (64mm to 216mm)
2 3) Press [OK].

4 Press [BYPASS FEED] on the touch panel.

Length and width are indicated as shown on the right:

5 Press [ZOOM] on the touch panel.

To call up the dimension data registered previously, press

the desired button from [MEMORY 1] to [MEMORY 4],
and then press [OK].

5 6 Press [CUSTOM PAPER] on the touch

panel.

Memo

• To register dimension data into the memory, see the

following page:
 P.39 "Registering non-standard size in the memory"
6

8 Select other copy modes as required, and

then press the [START] button on the
control panel.

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 Registering non-standard size in the

memory Using the Offline Stapler
You can use the stapler when installing the offline stapler.
1 Follow the same procedure noted in steps 1
to 6 in "Bypass copying on non-standard
size paper" ( P.37) . 1 Open the offline stapler cover.

2 Register dimensions.
1) Select a desired memory number.
2) Press [Length] and key in the value. (127mm to
356mm) 1
3) Press [Width] and key in the value. (64mm to 216mm)
4) Press [MEMORY].

2 Insert paper deep into the stapler. 2

Paper is automatically stapled.

3 Remove paper and close the offline stapler 4

cover.

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 BASIC COPY MODES

● BASIC COPY MODES

Before Using Copying Functions

Default settings
This equipment is under its “default settings” when the power is
turned ON, namely, if no setting change has been applied yet,
1 the equipment’s settings return to the default ones when the
energy saving mode is cleared or the [FUNCTION CLEAR]
button on the control panel is pressed. The default settings for
basic copy modes at installation are shown below.

Item Default setting

Reproduction ratio 100% Switching to the function setting menu
Copy quantity 1 To change the functions on the current menu, press the
2 Paper selection Automatic Paper Selection corresponding buttons. The desired setting menu will then
(APS) appear.
Simplex/Duplex 1-sided original -> 1-sided copy
Density adjustment Manual adjustment Clearing the set functions
Color mode FULL COLOR
If you want to clear any copy function setting, press [RESET]
Resolution 300dpi
on the corresponding setting menu.
Original mode TEXT/PHOTO
3
Finishing mode When using the original glass:
NON-SORT NON-STAPLE
When using the RADF
(Reversing Automatic Document
Feeder):
SORT
Feeding mode when using the Continuous feed mode
RADF
4 The default settings are changeable.

Confirming the set functions

If you press [SETTINGS] on the touch panel, the menu shown
below is displayed. On this menu, you can view the functions However, for FULL IMAGE on the EDIT menu, also press the
that are currently set. highlighted button to clear the setting.
5

Clearing all settings changed

When you press the [FUNCTION CLEAR] button on the control
panel, all the function changes will be cleared.

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 BASIC COPY MODES

Even if you do not do so, the changes will be cleared if the Selecting desired paper manually
equipment is left idle for 45 sec. (default setting).
You need to select paper by yourself when copying by placing
Restrictions on function combinations the original on the original glass, or when copying the following
originals whose sizes cannot be detected correctly:
• Highly transparent originals (e.g. OHP film, tracing paper)
Several copy functions can be used together. However some
• Totally dark originals or originals with dark borders
functions may not be used with other ones. For details, see the
• Non-standard size originals (e.g. newspapers, magazines)
following Guide:
 Advanced Guide
Memo

Paper Selection • When paper of the size you want to use is not in any drawer,
1
place it in a drawer or on the bypass tray.

Automatic Paper Selection (APS)  P.32 "Bypass Copying"

This equipment detects the size of an original and selects

paper of the same size automatically. This function is called 1 Place paper in the drawer(s).
When using bypass copying, be sure to set the paper
Automatic Paper Selection (APS). size.

Memo 2
• For the original sizes detectable, see the following page: 2 Place the original(s).
 P.25 "Acceptable originals"
• Some original sizes may not be detected with this function.
In this case, select the desired size manually.
3 Press the drawer button corresponding to
the desired paper size.
 P.41 "Selecting desired paper manually"

1 Place paper in the drawer(s).

3

2 Place the original(s).

3 Press [APS] on the touch panel.

4 Select other copy modes as required, and

then press the [START] button on the
control panel.

The paper selection mode is now set at Automatic Paper

Selection.

Memo

• The paper selection mode is set at Automatic Paper

Selection by default.
6

4 Select other copy modes as required, and

then press the [START] button on the
control panel.

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 BASIC COPY MODES

Copying mixed-size originals in one 3 Press [ZOOM] on the touch panel.

operation
You can copy a set of originals whose sizes are individually
different, using the RADF (Reversing Automatic Document
Feeder).
The original sizes that can be mixed are as follows:
North America: LG, LT
Other than North America: A4, B5, FOLIO

1 1 Place paper in the drawer(s).

The bypass tray cannot be used. Use the drawers.

2 Adjust the side guides to the widest

original, and then align the originals 4 Press [MIXED SIZE].
against the side guide on the front side.
When original widths are the same
2

When original widths are not the same

5 Press [AMS] to make copies on paper in

one size. To make copies on paper of the
same size as the originals, press [OK] or
4 [CANCEL] so that the menu returns to the
BASIC menu, and then press [APS].
When [AMS] is selected:

Note
5
• When copying originals of different widths, the copied
image of the smaller one may be skewed because it
does not touch the side guide on the rear side.

6 Note

• Before you use Automatic Paper Selection, be sure

that all paper sizes corresponding to the original sizes
have been placed in the drawer.

6 Select other copy modes as required, and

then press the [START] button on the
control panel.

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 BASIC COPY MODES

Switching Color Modes Original mode Description

TEXT/PHOTO Originals with text and photographs mixed
You can switch the color mode. There are 3 color modes as
shown below. TEXT Originals with text (or text and line art) only
Originals with photogravure (e.g. magazine,
PRINTED IMAGE
FULL COLOR: All originals are copied in full colors. (Default) brochure)
BLACK: All originals are copied in black and white. Originals with general photographs on
AUTO COLOR: The equipment automatically judges the type PHOTO photographic printing paper
of each color on originals. Colored originals are copied in full
Originals with photographs
colors and black-and-white originals are copied in black and
white. MAP Originals with fine illustrations or text
Originals with text and photographs mixed 1
IMAGE
Switching color modes SMOOTHING
(especially originals requiring higher
reproducibility on photos)
Press any of [FULL COLOR], [BLACK] or [AUTO COLOR] on
the touch panel.

Color mode
Original mode FULL AUTO
BLACK
COLOR COLOR
TEXT/PHOTO Yes Yes Yes 2
TEXT Yes Yes Yes
PRINTED IMAGE Yes — Yes
Yes — —
PHOTO
— Yes —
MAP Yes — —
IMAGE
— Yes — 3
SMOOTHING

Memo
Note
• TEXT/PHOTO is set by default. The default setting can be
• When you select [AUTO COLOR], some originals may not changed in each color mode. For details, refer to the
be copied exactly as they look, such as the cases shown Advanced Guide.
below. Select either [FULL COLOR] or [BLACK].

• When color originals are copied in black 4

Example:
- Originals whose colored area is extremely small
1 Press [ORIGINAL MODE] on the touch
panel.
- Originals which are completely black
- Originals whose colors are light
• When black originals are copied in full colors
Example:
- Yellowish originals
- Originals with a colored background
5
Memo

• The sensitivity to detect whether the data scanned in auto

color are color or black can be changed. For details, refer to
the Advanced Guide.

Setting Original Modes 6

You can make copies with the optimal image quality by
selecting the following modes for your original. The selectable
2 Select the original mode, and then press
[OK].
original mode differs depending on the color mode as shown in The selectable original modes differ depending on the
the table below. Select the color mode first, and then the color modes currently set.
original mode.
Example: When the color mode is “FULL COLOR”

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 BASIC COPY MODES

Density Adjustment
Enlargement and Reduction
This equipment detects the density level of originals and Copying
automatically adjusts the density level of the copied image to
the optimal one. Alternatively, you can manually adjust it to the You can change the reproduction ratio of copied images in the
2 desired level. following procedures:

Adjusting automatically (automatic density Automatic Magnification Selection (AMS):

adjustment)
You need to specify the copy paper size in advance. Then this
Press [AUTO] on the touch panel. equipment will detect the original size and automatically select
the optimal reproduction ratio for the copy paper size.

Specifying both original size and copy paper size

3 separately:
You need to specify both the original size and the copy paper
size separately in advance. According to the sizes you
specified, the optimal reproduction ratio is selected
automatically. This feature is used when Automatic
Magnification Selection is not available, such as when copying
OHP film originals.

4 Specifying reproduction ratio manually:

You can select the desired reproduction ratio by pressing
[ZOOM] or one-touch zoom buttons on the touch panel.

Memo Copying photo originals in the optimal reproduction

ratio for copy paper size (PHOTO ZOOM)
• The default setting of the automatic density adjustment is as
You can copy photo originals in the reproduction ratio best
follows according to the color modes:
suited to the copy paper size.
FULL COLOR or AUTO COLOR: OFF
5 BLACK: ON
Memo

• The available range of reproduction ratio differs depending

on whether the original is placed on the original glass or on
Adjusting manually the RADF (Reversing Automatic Document Feeder).
Press either or to select the desired density level. Original glass: 25 to 400%
RADF: 25 to 200%

6 Automatic Magnification Selection

(AMS)
Specify the copy paper size in advance so that this equipment
will detect the original size and automatically select the optimal
reproduction ratio to the copy paper size.
This function is available when the size of the originals is as
follows:
North America: LG, LT

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 BASIC COPY MODES

Other than North America: A4, B5 and FOLIO (FOLIO is

available only when the RADF is used.)

Note
5 Select other copy modes as required, and
then press the [START] button on the
control panel.
• This function does not work properly for the originals noted
below. Select other methods when copying them.
• Highly transparent originals (e.g. OHP film, tracing paper)
• Totally dark originals or ones with dark borders Specifying both the original size and the
• Non-standard size originals (e.g. newspapers, magazines)
copy paper size separately

1 Place paper in the drawer(s).

1 Place paper in the drawer(s). 1

2 Press [ZOOM] on the touch panel.

2 Place the original(s).

3 Press [ZOOM] on the touch panel.

3 Select the desired paper size, press [AMS]

and then [OK].

4 Select the desired sizes for the original and

copy paper, and then press [OK].

5
Memo

• If you want to select a paper size other than the

following, you need to register the size as “OTHER”.
Once you register this size, it will be specified every Memo

time you press [OTHER] on the touch panel. • If you want to select a size other than the following for
North America: LG, LT,ST the original size and copy paper size, you need to
Other than North America: A4, B5 register the size as “OTHER”. Once you register this
For how to register, see the following page: size, it will be specified every time you press [OTHER] 6
 P.46 "Registering paper sizes to “OTHER” size" on the touch panel.
• Paper sizes can also be registered by pressing the North America: LG, LT,ST
desired drawer button of the equipment status Other than North America: A4, B5
indication area on the BASIC menu. For how to register, see the following page:
 P.46 "Registering paper sizes to “OTHER” size"
• Paper sizes can also be registered by pressing the
4 Place the original(s).
If the original is placed on the original glass, the
desired drawer button of the equipment status
indication area on the BASIC menu.
reproduction ratio is set when the original is placed. If the
original is placed on the RADF, the reproduction ratio is
set when the original is scanned.

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 BASIC COPY MODES

5 Select other copy modes as required, and

then press the [START] button on the
Specifying reproduction ratio manually
control panel.
1 Place paper in the drawer(s).

 Registering paper sizes to “OTHER” 2 Place the original(s).

size
If you want to select a size other than the following for the
3 Press [ZOOM] on the touch panel.

original size and copy paper size, you need to register the size
1 as “OTHER” following the procedures below. Once you register
this size, it will be specified every time you press [OTHER] on
the touch panel.
North America: LG, LT,ST
Other than North America: A4, B5

Note

2 • You can register only standard sizes as [OTHER] and

cannot register any non-standard sizes.

1 Press [SIZE SETTING] on the touch panel.

4 Press the buttons below to select the
desired reproduction ratio.
[ UP] and [ DOWN] buttons
The reproduction ratio changes by 1% every time
3 either of them is pressed. When you hold either down,
the ratio goes up or down automatically.
One-touch zoom buttons
Select the desired ratio from [400%], [200%], [100%],
[50%] and [25%].

Note

• When the RADF is used, the maximum ratio available

4 is 200%.

2 Select the desired size.

6
The selected size will be registered as an “OTHER” size.

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 BASIC COPY MODES

5 Select the desired size, and then press

[OK].
3 Press [ZOOM] on the touch panel.

4 Press [PHOTO ZOOM].

Note

• If you want to select a paper size other than the

following, you need to register the size as “OTHER”. 2
Once you register this size, it will be specified every
time you press [OTHER] on the touch panel.
North America: LG, LT,ST
Other than North America: A4, B5
For how to register, see the following page:
 P.46 "Registering paper sizes to “OTHER” size"
• Paper sizes can also be registered by pressing the
desired drawer button of the equipment status 3
indication area on the BASIC menu.

6 Select other copy modes as required, and

then press the [START] button on the
5 Select the original size.

control panel.

4
Copying photo originals in the optimal
reproduction ratio for copy paper size
(PHOTO ZOOM)

1 Place paper in the drawer(s).

5
2 Place the original on the original glass in a
landscape direction.
Note

• The actual size for the [3" x 5"] button is 3.5" x 5.0".

Memo

• When the size of the original is other than the ones

below, key in the dimension of the original manually.
North America: 3" x 5", 4" x 6", 5" x 7" or 8" x 10" 6
Other than North America: 9 x 13 cm, 10 x 15 cm, 13 x
18 cm or 20 x 30 cm
 P.48 "Setting photo originals in other sizes"

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 BASIC COPY MODES

6 Select the desired copy paper size, and

then press [OK].
 Setting photo originals in other sizes

Note
1 Press [CUSTOM] on the touch panel.

• If you want to select a paper size other than the

following, you need to register the size as “OTHER”
size. In this case, register it in a landscape direction.
Once you register this size, it will be specified every
time you press [OTHER] on the touch panel.
North America: LG, LT,ST
Other than North America: A4, B5
1 For how to register it, see the following page:
 P.46 "Registering paper sizes to “OTHER” size"

2 Key in the size of the original.

1) Press [X] on the touch panel and key in its width within
2 10 to 434 mm (0.39" to 17.09").
2) Press [Y] on the touch panel and key in its length
within 10 to 300 mm (0.39" to 11.81").
3) Press [OK] on the touch panel.

3
7 Select other copy modes as required, and
then press the [START] button on the
control panel.
If “NON-SORT NON-STAPLE” is selected as a sorting
mode, scanning of the original starts. If another sorting
mode is selected, follow the procedure below.

4
8 Place the next original, and then press
[NEXT COPY] on the touch panel or the
[START] button on the control panel. Selecting Finishing Mode
Scanning of the next original starts. If you have more than
one original, repeat this step until the scanning of all the Finishing modes and optional finishing
originals is finished.
devices

5 9 When the scanning of all the originals is

finished, press [JOB FINISH] on the touch
See the table below for each finishing mode.

panel.
Finishing mode Description
Copying starts.
Non-sort Non-staple Copies exit without being sorted or
stapled.
Sort ( P.49) Copies exit in the same page order
as the originals one set after another.
6 Group ( P.49) Copies grouped by page exit.
Staple sort ( P.50) Copies exit with their corner stapled.
Magazine sort ( Copies exit in a book-type page
P.51) order.

The available finishing modes differ depending on the type of

optional finishing devices (Inner Finisher) installed. Finishing
devices available for this equipment are as follows:

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Finisher Sort/Group mode

• Inner Finisher MJ-1038
When you make more than one set of copies, they can be
Use the table below to check the available finishing modes.
made to exit in the same page order as that of the originals.
This mode is called the sort mode. Copies can also be made to
Devices exit grouped by page. This mode is called the group mode.
Finishing mode
MJ-1038 No device
Sort mode
Non-sort Non-staple Yes Yes
Sort Yes Yes
Group Yes Yes 1
Staple sort Yes — 1 1 1
2 2 2
3 3 3
Magazine sort Yes Yes

Group mode
 Name of each part of the Finisher
MJ-1038 2

1
1 1
2 2
3 2
3
3

1 3
2 1 Place paper in the drawer(s).

2 Place the original(s).

Note

• When you place originals on the RADF (Reversing

Automatic Document Feeder), the display of the 4
1. Upper cover sorting mode button will change to “SORT”.
2. Receiving tray

3 Press [FINISHING] on the touch panel.

• Do not let your hand come close to the tray moving up

or down.
The hand may get caught, which may result in personal
injury. 5

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 BASIC COPY MODES

4 Select [SORT] or [GROUP], and then press

[OK].
3 Press [FINISHING] on the touch panel.

4 Select the desired stapling position from

5 Key in the desired number of copies. [LEFT] or [RIGHT] and then press [OK].

2 6 Select other copy modes as required, and

then press the [START] button on the
control panel.

Staple sort mode

3 When you make more than one set of copies, the copied paper
can be automatically stapled set by set. This mode is called the
staple sort mode. You can choose from 2 different stapling
positions.

Example: When [LEFT] is selected

5 Select other copy modes as required, and
then press the [START] button on the
control panel.
4
Memo

• When the number of sheets exceeds the maximum

number of sheets available for stapling, this equipment
automatically enters into the sort mode.

Note

5 • Special paper such as OHP film or sticker labels is not

applicable.
• Copies in different sizes cannot be stapled unless their
length is the same.

1 Place paper in the drawer(s).

When using bypass copying, be sure to set the paper
size.
6

2 Place the original(s).

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 Maximum number of sheets available 4 Press [FINISHING] on the touch panel.

for stapling
The maximum number of sheets available for stapling differs
depending on the type of the finishing device installed, paper
size or paper weight.

Inner Finisher MJ-1038

Paper weight

Paper size 60 - 80 g/m2 81 - 90 g/m2 91 - 105 g/m2

(16 - 20 lb. (21 - 24 lb. (25 - 28 lb.
Bond) Bond) Bond) 1
A4, B5, LT,
50 sheets 50 sheets 30 sheets
8.5"SQ, 16K
FOLIO, LG,
5
30 sheets 30 sheets 15 sheets Select the desired mode from [MAGAZINE
13"LG, 8K
SORT].
Note

• 2 cover sheets (106 to 209g/m2 (29 lb. Bond to 110 lb. 2

Index)) can be added. In this case, the number of sheets
available includes the 2 cover sheets.

Magazine sort
You can copy more than one original and bind them in a
booklet format (Magazine sort).
3
Magazine sort mode

6 Select other copy modes as required, and

then press the [START] button on the
1
2
6
4
7
9
control panel
3
12
2 11 4

Duplex Copying
1 Place paper in the drawer(s). You can copy a 1-sided original to a 2-sided copy or vice versa,
or copy a 2-sided original to a 2-sided copy. This is useful when
Note you want to save the paper, or when you want to copy a book-
type original maintaining the same page order.
• Special paper such as OHP film or sticker labels is not
applicable. 5
1-sided original -> 1-sided copy ( P.52)

2 Select the desired paper size.

3 Place the original(s).

When placing the originals on the RADF, place them
according to the illustration on the previous page. 6
When placing the originals on the original glass, place
them in the following order:
Magazine sort: Place the first page of the original
first.

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2-sided original -> 1-sided copy ( P.52) Making a 1-sided copy

Memo

• When you copy 2-sided portrait originals which open to the

left/right on only 1 side of the paper, use the image direction
function on the EDIT menu so that all the copied paper will
exit in the proper direction.

1-sided original -> 2-sided copy ( P.53)

1

2
2-sided original -> 2-sided copy ( P.53)

Note

• Use plain or THICK 1 for duplex copying.

1 Place paper in the drawer(s).
When using bypass copying, be sure to set the paper
size.
4

2 Place the original(s).

3 Press [2-SIDED] on the touch panel.

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 BASIC COPY MODES

4 Select the desired mode, and then press

[OK].
3 Press [2-SIDED] on the touch panel.

[1->1 SIMPLEX]: 1-sided original to 1-sided copy

[2->1 SPLIT]: 2-sided original to 1-sided copy

4 Select the desired mode, and then press

[OK].
5 Select other copy modes as required, and
then press the [START] button on the
[1 -> 2 DUPLEX]: 1-sided original to 2-sided copy
[2 -> 2 DUPLEX]: 2-sided original to 2- sided copy
control panel. 2

Making a 2-sided copy

Memo

• If 1-sided portrait originals have been placed in a landscape 3

direction and you copy them on both sides of the paper,
copied sheets are usually in the open to top/bottom
direction. You can make copies in the open to left/right
direction with the image direction function.

5 Select other copy modes as required, and

then press the [START] button on the 4
control panel.
When placing the original on the original glass, follow
steps 6 and 7 on P.28 "Basic copying procedure".

Performing Copy & File

With the Copy & File function, you can store the copied data in 5
the share folder of the hard disk of this equipment or a
specified PC on a network. The data can be stored in any of
PDF, TIFF and XPS formats.

Note

• The data will be stored as black images. (Resolution: 600

dpi only) The data stored with this function are suited for
printing but not for being imported as an image into your PC. 6
1 Place paper in the drawer(s).
When using bypass copying, be sure to set the paper
To obtain the optimal image quality for importing, it is
recommended to store the data with the Scan to File
size. function of this equipment.
• The network administrator must make settings for Copy &
File in advance. For details, refer to the TopAccess Guide.
2 Place the original(s). • It is recommended to back up the data stored in the share
folder.

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Memo Note

• You can store data in an e-Filing box with the Store to e- • You can select up to 2 of [MFP LOCAL], [REMOTE 1]
Filing function. For details, refer to the e-Filing Guide. and [REMOTE 2]. You can cancel the selected item by
pressing the same button again.
• When a user who has the privilege of changing the
setting of [REMOTE 1] and [REMOTE 2] has pressed
1 Place the original(s).
either of them, the menu for specifying a directory
appears. In this case, see the following page to specify
the directory:
2 Press [STORAGE] on the touch panel.
 P.55 "Setting share folder"
FILE NAME: Press this to display the on-screen
1 keyboard. Then enter the file name within 128 letters.

Note

• The trailing characters in a file name (maximum 74)

may be deleted depending on the type of letters used.

FILE FORMAT: Select the file format in which the data

are stored from PDF, TIFF or XPS.
2 MULTI / SINGLE: These are for selecting whether the
data are stored as a multiple page file or a single page
file. If you select “MULTI”, all the scanned data will be
stored as one file. If you select “SINGLE”, a folder is
created and each page of the scanned data will be
3 Press [COPY & FILE] on the touch panel. stored individually as one file in the folder.

3 5 Press the [START] button on the control

panel.
When the original is placed on the RADF (Reversing
Automatic Document Feeder), copying and storing start
simultaneously.
When the original is placed on the original glass, follow
the procedure below.

4 6 Place the next original on the original glass,

and then press [NEXT COPY] on the touch
panel or the [START] button on the control
panel.
4 Press the necessary buttons for entering
information about the data to be stored.
Repeat this step until the scanning of all the originals is
finished.
Then press [OK].

5 7 When all have been scanned, press [JOB

FINISH] on the touch panel.

MFP LOCAL: Press this to store the data into the share
folder of this equipment.
REMOTE 1, REMOTE 2: Press either of them to store the Copying and storing start.
data into the share folder of a PC that is connected
with this equipment via a network.

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 BASIC COPY MODES

Setting share folder When you press any of the buttons below, the on-screen
keyboard appears. Enter with the buttons on the touch panel or
the digital keys on the control panel. When you finish the entry,
When a user who has the privilege of setting a share folder has
press [OK].
pressed [REMOTE 1] or [REMOTE 2], the menu for specifying
a directory appears.
NETWORK PATH: Press this to enter a network path to the
folder where the data are to be stored.
The setting items differ depending on the file transfer protocol
LOGIN USER NAME: Press this to enter a user name to
to be used. FTP, SMB, NetWare IPX/SPX, NetWare TCP/IP
access the network folder. Enter this as required.
and FTPS are selectable for a file transfer protocol.
PASSWORD: Press this to enter a password to access the
network folder. Enter this as required.
FTP / FTPS
Memo 1
• If you selected [SMB], the settings for [SERVER NAME] and
[COMMAND PORT] are not required.

NetWare IPX / NetWare IP

When you press any of the buttons below, the on-screen

keyboard appears. Enter with the buttons on the touch panel or
the digital keys on the control panel. When you finish the entry,
press [OK]. 3

SERVER NAME: Press this to enter the IP address of FTP

server. For example, if the data should be transferred to an
FTP folder [Link] key in
When you press any of the buttons below, the on-screen
“[Link]”.
keyboard appears. Enter with the buttons on the touch panel or
NETWORK PATH: Press this to enter a network path to an
the digital keys on the control panel. When you finish the entry,
FTP folder where the data are to be stored. For example, if
press [OK].
the data should be transferred to an FTP folder ftp:// 4
[Link]/user01/scan/, enter “user01\scan”.
SERVER NAME: When you select [NetWare IPX], enter either
LOGIN USER NAME: Press this to enter a user name to login
the server name of NetWare server or Tree/Context (if NDS
to the FTP server. Enter this as required.
is usable). When you select [NetWare IP], enter the IP
PASSWORD: Press this to enter a password to login to the
address of NetWare server.
FTP server. Enter this as required.
NETWORK PATH: Press this to enter a network path to a
COMMAND PORT: Press this to key in a command port
NetWare server folder where the data are to be stored. For
number for executing commands. Normally “-” is entered in
example, if the data should be transferred to a folder
this field, which means that a port number set by the
“sys\scan” of NetWare server, enter “\sys\scan”.
administrator will be used. Change this only when you want 5
LOGIN USER NAME: Press this to enter a user name to login
to use any other port number.
NetWare server. Enter this as required.
PASSWORD: Press this to enter a password to login NetWare
server. Enter this as required.
SMB

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 3
Fax
1

SENDING/RECEIVING A FAX ............................................ P.57

CHECKING AND CANCELING THE COMMUNICATIONS
............................................................................................. P.70
2

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 SENDING/RECEIVING A FAX

● SENDING/RECEIVING A FAX
Note
3 Press [OPTION] and set the transmission
conditions.
Initializing the FAX is required to use the FAX for the first time.
For details, refer to the Advanced Guide.

Sending a Fax

Basic procedures 1

This section describes the basic procedures to send a fax. For

details of in-depth operations, see the page under each
procedure as required.
Besides the basic sending functions described in this page,
there are various useful ways to send a fax. These procedures
are described in the following pages. The transmission condition setting screen is displayed.
 P.66 "Other transmissions" Set the transmission conditions such as resolution, 2
 Advanced Guide original mode, exposure and transmission mode, as
required.
1 Place the original(s).  P.61 "Setting the transmission conditions"

4 Specify the recipient.

Check the original size and scanning range, etc. Place

the original(s) on the original glass or RADF (Reversing
4
Automatic Document Feeder) in the correct direction.
(The illustration above shows the original placed on the
original glass.) To specify the recipient, dial the number using the digital
keys on the control panel or use the address book.
 P.58 "Handling an original"
 P.63 "Specifying the recipient"
2 Press the [FAX] button on the control panel.

6
The fax screen is displayed. If you leave the screen
unattended for the period of the auto clear setting time
(45 sec. by manufacturer default), the screen returns to
the default one automatically.

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 SENDING/RECEIVING A FAX

5 To display the preview screen, press

[PREVIEW].
Batch transmission function
If there are multiple transmission jobs to the same recipient in
memory, you can send them at once using this function,
resulting in reduction of communication costs. However, if their
recipients are the same but their transmission conditions vary
or if users or departments are different when this equipment is
managed under the department management or user
management, this function is not applied to those reserved
jobs.

Sending the next original

If an original is placed on the original glass and its scanning is
1
completed, the confirmation screen for the next original is
displayed. If you want to continue scanning of the next original,
place it on the original glass, and then press the [START]
button on the control panel. Once all the originals are scanned,
6 Press [SEND]. press [JOB FINISH]. If you place an original on the RADF
(Reversing Automatic Document Feeder) and press the
[CONTINUE] button during scanning, the confirmation screen
for the next original can be displayed after the scanning is
2 completed.

3
The fax is sent or reserved.

Memo

• Alternatively, you can press the [START] button on the

control panel. • If you leave the screen unattended for a period of the
• In the memory transmission mode, the original is auto clearance setting time (45 sec. by manufacturer
4 scanned into memory. Once a connection has been default), a copy of the scanned originals is sent.
made, this equipment automatically starts sending the • To cancel the transmission in the memory transmission
scanned document. In the direct transmission mode, mode, press [JOB CANCEL].
the fax number is dialed immediately, and the scanned  P.71 "Canceling the memory transmission"
document will be sent. (Transmission conditions can • To change the transmission conditions for each page,
be set in the transmission condition setting screen.) press [OPTION].
• If memory becomes full during scanning in the memory  P.63 "Changing the settings for each page"
transmission mode, that original will not be stored in
memory. When that happens, reduce the number of
5 originals you are sending, or try sending them in the Handling an original
direct transmission mode.
• You can check the status of the current sending. You
can also cancel the transmission (deletes the job).
 P.70 "CHECKING AND CANCELING THE  Originals that can be sent
COMMUNICATIONS" This equipment can send a fax of the following originals.
You can place 1-sided or 2-sided originals of the media types,
Redial function such as standard paper, recycled paper and paper having
6 In the memory transmission mode, if the fax cannot be sent holes (2, 3 or 4 holes) for filing, on the RADF (Reversing
due to a busy-line, the fax number is redialed automatically to Automatic Document Feeder). On the original glass, you can
send the fax. By default, this equipment redials 3 times at 1- place 1-sided originals of the above media types as well as
minute intervals. OHP film, tracing paper, booklets and three-dimensional
objects.

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 SENDING/RECEIVING A FAX

 Placing the original(s) on the original

Location Maximum size Paper weight Original size glass
Original Length: 216 – LT format: LG, This section describes how to set an original on the original
glass mm (8.5") LT, ST, 13"LG, glass. Originals are sent in the order they are placed on the
Width: 355.6 13.5"LG original glass.
mm (14") A/B format:
A4, A5, B5,
FOLIO
Do not place any heavy objects (8 kg/18 lb. or over) on the
RADF Legal 14 60 - 105 g/m2 LT format: LG, original glass and do not press on it with force.
(8.5 x 14") (16 - 28lb) LT, ST, 13"LG, Breaking the glass could injure you.
13.5"LG 1
A/B format:
A4, A5, B5,
FOLIO 1 Raise the Original Cover or RADF
(Reversing Automatic Document Feeder),
and place the original with its face down on
Note
the glass.

• Do not place any heavy objects (8 Kg(18lb.) or over) on

2
the original glass and do not press on it with force.

 Original scanning range

The following figures show the original scanning area. Any
information in the shaded area is not printed on the paper.
A4, A5, B5, LG, 13"LG, 13.5"LG, LT, ST, FOLIO
3
5 mm Raise it 60 degrees or more for the detection of the
(0.2 inch) original.

2 Align the original against the left inner

corner of the glass.
5 mm
(0.2 inch)

5 mm 5 mm 4
(0.2 inch) (0.2 inch) A

• Different size originals can also be sent in one

transmission.
• When an original of any size other than LT/A4 is placed
in the direction shown in the upper figure, transmission
to a recipient is carried out so that the pre-entered
sender information is printed in position A in the figure.

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 SENDING/RECEIVING A FAX

• When an original of LT/A4 size is placed in the direction

shown in the lower figure, transmission to a recipient is
carried out so that the pre-entered sender information A
is printed in position B in the figure.
• The pre-entered sender information shows what is
registered in the Terminal ID.
 Advanced Guide

3 Lower the Original Cover or RADF slowly.

 Placing the original(s) on the RADF B

1 This section describes how to set the original(s) on the RADF
(Reversing Automatic Document Feeder). When the originals
are placed on the RADF, the uppermost page is the first to be
scanned and sent.

• When scanning the duplex original with the RADF, do

2 not put your hand on the RADF. Paper may damage the
hand. • When an original of any size other than LT/A4 is placed
• When scanning the duplex original with the RADF, do in the direction shown in the upper figure, transmission
not put an object on the RADF. This could cause a paper to a recipient is carried out so that the pre-entered
misfeed. sender information is printed in position A in the figure.
• When an original of LT/A4 size is placed in the direction
shown in the lower figure, transmission to a recipient is

1 After aligning the originals, place them with

their face up and slide the guides to rest
carried out so that the pre-entered sender information
is printed in position B in the figure.
3 • The pre-entered sender information shows what is
against the edges of the originals. registered in the Terminal ID.
 Advanced Guide

Sending different width originals

To set different width originals, adjust the side guides to the
widest original size, and then align the original against the front
side. Available combinations of the original size are as follows.
• A/B format: A4, B5, FOLIO
4
• North American format: LT, LG

• Regardless of their sizes, originals are acceptable up

to 100 sheets (35 to 80 g/m2 (9.3 to 20 lb.)) or 16 mm
(0.62") in height.
• 2-sided originals can be set and sent.
5  Advanced Guide

Memo

• To send different width originals, you need to enable

“DIFFERENT WIDTH” as a transmission condition.
6  P.61 "Setting the transmission conditions"

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 SENDING/RECEIVING A FAX

Precautions for using the RADF

Do not use the following originals as they may misfeed or
become damaged:

(1) Badly wrinkled or folded originals. In (4) Clipped or stapled originals

particular, originals whose leading edge
are curled may fail to be fed.

(2) Originals with carbon paper (5) Originals with holes or torn originals

1
(3) Taped, pasted or clipped (cut out) (6) Damp originals (7) OHP film originals • Press or to switch the pages.
originals
• To cancel the operation and return to the previous screen,
press [RESET].

RESOLUTION
The following originals should be handled carefully: Set the resolution based on the fineness of the original.
STANDARD: This is suitable for an original with regular
2
(1) Folded or curled originals should be smoothed out
size text.
before being used.
FINE: This is suitable for an original with small size
text and fine illustrations.
U-FINE: This is suitable for an original with ultra-fine
(2) Originals sticking to each other, or originals that are
surface-treated may fail to separate properly. illustrations.

Memo

• If the recipient’s fax machine is not capable of receiving 3

Setting the transmission conditions originals at the same resolution, the resolution is
automatically converted before being sent to the recipient.
You can set the fax transmission conditions. The higher the resolution is, the longer it takes to send an
original.
Memo
TX TYPE
• The transmission conditions are only applied to the current
transmission. They return to the default settings after the Set the fax transmission mode.
transmission. MEMORY TX: Send the original after the scanned data are 4
• Each default setting of resolution, original mode, exposure, saved in the memory. Up to 100
transmission mode and ECM is adjustable. transmissions of up to 1000 pages per 1
 Advanced Guide transmission can be reserved.
DIRECT TX: Send the original directly as it is being
scanned. Once a page has been scanned
 Making settings and sent, the next page is scanned and
Pressing [OPTION] on the fax screen will display the sent. Therefore, it takes longer to scan and
transmission condition setting screen as shown below. Set send all pages. However, you can confirm 5
each setting item, and then press [OK]. on the fly that each page is sent to the
recipient.

ORIGINAL MODE
Set the scanning mode based on the type of the original.
TEXT: This is suitable for an original with text and
line drawings.
TEXT/ This is suitable for an original with a mixture 6
PHOTO: of text and photos.
PHOTO: This is suitable for an original with photos.

Memo

• In the TEXT/PHOTO mode or PHOTO mode, transmission

time may be longer than that in the TEXT mode.

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 SENDING/RECEIVING A FAX

ORIGINAL SIZE MAIL BOX COMMUNICATION

Set the scan size of the original. For the communication compatible with ITU-T (International
Telecommunications Union-Telecommunications) standards,
AUTO: The size of the original is automatically
specify a subaddress or password to be sent to the recipient's
determined before the original is scanned.
fax machine. (Up to 20 digits can be entered.)
MIXED Select this function to load the originals with
ORIGINAL different width into the RADF (Reversing SUB Information to send data of the original
SIZES: Automatic Document Feeder). (Subaddress): to the fax machine.
Specified The original is scanned at the preset size SEP (Selective Information to retrieve data of the
size: regardless of its actual size. Polling): original from the fax machine.
SID (Sender Password for SUB.
Memo Identification):
1
PWD (Password): Password for SEP.
• If the recipient’s fax machine is not capable of receiving
originals of B5 size, this equipment may reduce that size
Memo
before sending it. To avoid this, when the original to be set is
B5 size, specify A4 size respectively. • To use this function, the recipient’s fax machine must be
capable of setting an ITU-T compatible subaddress or
EXPOSURE password.
Set the density at which the original is to be scanned.
INTERNET FAX
2 AUTO: This equipment automatically detects the
contrast of the original, and scans it with the SUBJECT: The subject of the Internet Fax
optimum density. BODY: The body of the Internet Fax
Manual: Press or to set the desired This is not used for sending a standard fax.
contrast.

ECM
Switch the ECM (Error Correction Mode) communication ON or
3 OFF. ECM is an internationally standardized communication
mode that automatically corrects errors that occur during fax
transmissions. With this setting option ON, even when the
transmitted data have been affected by noise during
communication, this mode allows good communication without
image distortion by automatically resending the parts that have
been affected.

4 Note

• Both the sender and the receiver must have the ECM
function to make ECM communication available.
• When affected by noise during communication,
communication time is slightly longer than usual. Even when
the ECM communication is used, an error may occur
depending on the line status.
• The ECM communication is not available for voice
5 communication.

QUALITY TX
Switch Quality TX ON or OFF. When this mode is set to ON,
originals are sent at a slower speed than usual and the
chances of errors occurring decrease.

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 SENDING/RECEIVING A FAX

 Changing the settings for each page Specifying the recipient

You can change the scanning conditions (RESOLUTION,
MODE, EXPOSURE and ORIGINAL) for each page. There are various ways to specify the recipient, such as Direct
entry with the control panel and Address book entry.
1 Specify the recipients and press [SEND] to
start scanning a document. When the Memo

scanning of the original is completed, the • To use the address book, you need to register recipients’ fax
confirmation screen for the next original is numbers to the book in advance. For details of the
displayed. Press [OPTION]. operation, refer to the Advanced Guide or TopAccess
Guide.

1
 Direct entry with digital keys
You can specify the recipient by entering its fax number on the
control panel.

1 Press [INPUT FAX No].

The illustration above shows the original placed on the

original glass. If you place an original on the RADF
(Reversing Automatic Document Feeder) and press the
[CONTINUE] button during scanning, the confirmation
screen for the next original is displayed after the scanning
is completed. If you press the [STOP] button during
scanning, the scanning halts and the confirmation screen 3
for the next original can be displayed.

2 The setting screen for the scanning

conditions is displayed. Change the setting,
and then press [OK]. 2 Key in the recipient's fax number and press
[OK].
 P.61 "Making settings"

• You can also enter the recipient's address with the

digital key on the control panel.
• To delete the entered fax number one number at a
time, press [BACK SPACE].
• To delete the entire entered fax number in one go,
press the [CLEAR] button.
6

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 SENDING/RECEIVING A FAX

3 Confirm the fax number displayed on the

fax screen.
• In the memory transmission mode, you can specify
multiple recipients to send the same document at once.
Repeat the recipient selection operation until all the
recipients are selected. For the multi-address
transmission, you can also specify recipients by
combining with other entry methods. The number of
recipients you can simultaneously specify is limited to
400.
• To confirm all the selected recipients or delete
unnecessary recipients, press [DESTINATION].
 P.66 "Confirming the recipients"
• To refine your search only for items including specified
1 characters, press the pull-up menu.
• A list of recipients can be displayed using 11 to 15
characters per name.

• To delete each entered value, press [BACK SPACE].

• To delete all the entered values at once, press the  Group entry
[CLEAR] button on the control panel.
• In the memory transmission mode, you can specify In the address book, you can specify the group to which you
multiple recipients to send the same document at once. want to send a fax.
2
Press [MULTI], and enter the recipient’s fax number.
Repeat this operation until all the recipients are 1 Press [GROUP] tab to display the list of the
groups, and then press the group name.
specified. You can also specify the recipients’ fax
numbers by combining with other entry methods. The
number of recipients you can simultaneously specify is
limited to 400.
• To confirm all the selected recipients or delete
unnecessary recipients, press [DESTINATION].
3  P.66 "Confirming the recipients"

 Specifying the recipient in the

address book
In the address book, you can specify the recipient.

4 1 Press [SINGLE] tab to display the list of the

addresses, and then press the recipient’s • Press or to switch the pages.
• To cancel the selected group, press it again.
FAX icon ( ).
• To confirm the addresses registered in that group,
press [CONTENTS].
• In the memory transmission mode, you can specify
multiple groups to send the same document at once.
Repeat the recipient selection operation until all the
recipients are selected. For the multi-address
5 transmission, you can also specify recipients by
combining with other entry methods. The number of
groups you can simultaneously specify is limited to 200
groups of up to 400 recipients per 1 group.
• To confirm all the selected recipients or delete
unnecessary recipients, press [DESTINATION].
 P.66 "Confirming the recipients"
• To refine your search only for items including specified
• Press or to switch the pages. characters, press the pull-up menu.
6
• Alternatively, you can select the recipient by pressing
the address name box. In such case, if a fax number
and an E-mail address have been registered to the
recipient's address, both of them are selected.
• To cancel the selected recipient, press it again.

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 SENDING/RECEIVING A FAX

 Searching by ID number • In the memory transmission mode, you can specify

multiple recipients to send the same document at once.
You can search for a specific recipient from the address book Repeat the recipient selection operation until all the
using the ID number. recipients are selected. For the multi-address
transmission, you can also specify recipients by
1 Press [KNOWN ID].
combining with other entry methods. The number of
recipients you can simultaneously specify is limited to
400.
• To confirm all the selected recipients or delete
unnecessary recipients, press [DESTINATION].
 P.66 "Confirming the recipients"

1
 Searching for the recipient's fax
number
You can search for the recipient's fax number from the address
book and LDAP server.

2
Memo
Key in the desired ID number (1 to 1000)
using the digital keys on the control panel, • To search for the recipient's fax number from the LDAP 2
and then press [OK]. (Lightweight Directory Access Protocol) server, the name of
the LDAP server to be connected is required to be
registered to this equipment in advance. For details of the
LDAP server, ask your network administrator.

1 Press [SEARCH].

The ID number is the one shown in the destination name

box. The number ranges from 001 to 1000. 4

3 The page including the entered ID number

is displayed. Press the FAX icon ( ).
• To display the recipient search menu, press [SEARCH]
while the address list is displayed. Perform this
operation when you want to search the LDAP server.
• To display the group search menu, press [SEARCH]
while the group list is displayed.
5
2 Press the button of the keyword category
you want to search. Enter the keyword.
Press [SEARCH].

6
• Press or to switch the pages.
• Alternatively, you can select the recipient by pressing
the address name box. In such case, if a fax number
and an E-mail address have been registered to the
recipient's address, both of them are selected.
• To cancel the selected recipient, press it again.

• For details of the operation to enter characters, refer to

the Setup Guide.

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 SENDING/RECEIVING A FAX

• To cancel the entered keyword, press [CLEAR].  Confirming the recipients

• You can search for the desired recipient's fax number
by specifying multiple keywords. You can confirm the recipients which you specified or delete
unnecessary recipients.
Selecting the LDAP server
To search for the recipient's fax number in the LDAP 1 Press [DESTINATION].
server, press the pull-down menu in the recipient search
menu. The list of the LDAP servers is displayed. Press
the LDAP server name you want to search, and then
press [OK].

2 2 The recipient list screen is displayed.

Select the recipient you want to delete, and
then press [DELETE].

3 The search result is displayed. Press the

desired FAX icon ( ), and then press [OK].

4 • Press or to switch the pages.

• Press [CLOSE] to return to the previous screen.

• Press or to switch the pages. Pressing or

Other transmissions
allows you to skip 5 pages.
• Alternatively, you can select the recipient by pressing
the address name box. In such case, if a fax number
and an E-mail address have been registered to the  On-hook transmission
5 recipient's address, both of them are selected. In this mode, you can dial and perform direct fax transmission
• To cancel the selected recipient, press it again. without picking up the handset of the external telephone. On-
• In the memory transmission mode, you can specify
multiple recipients to send the same document at once. hook Transmission is available when on the upper right of
Repeat the recipient selection operation until all the the screen is OFF.
recipients are selected. For the multi-address
transmission, you can also specify recipients by 1 Place the original(s).
 P.58 "Handling an original"
combining with other entry methods. The number of
recipients you can simultaneously specify is limited to
6
400. 2 Press the [FAX] button on the control panel.
 P.57 "Basic procedures"
• To confirm all the selected recipients or delete
unnecessary recipients, press [DESTINATION].
 P.66 "Confirming the recipients" 3 Press [OPTION] and set the transmission
conditions.
• If you want to change the results of the search, press
 P.61 "Setting the transmission conditions"
[RESEARCH]. You will be returned to the Step 2
screen. Specify the search string again.

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 SENDING/RECEIVING A FAX

4 Press [MONITOR].
3 Press [OPTION] and set the transmission
conditions.
 P.61 "Setting the transmission conditions"

4 Pick up the handset of the external

telephone.

5 Use the external telephone to dial the fax

number.
 P.63 "Specifying the recipient"

Note
1
• When you use the external telephone to dial, the
machine dials each number you enter. If you make a
• Make sure that you hear the dial tone from the built-in mistake when dialing the fax number, replace the
speaker. handset to cut the line, and then pick up the handset
• To cancel the operation, press [MONITOR] again. again to redial.

Note

• To use the [SEARCH] to specify the recipients, you

6 When you hear the answer tone (short high-
pitched tone) through the built-in speaker 2
must specify the recipient in advance by following the indicating the connection has been made
procedures below. Specify the recipients, and then with the recipient’s machine, press [SEND].
press [MONITOR].
 P.57 "Basic procedures"

5 Specify the recipients.

 P.63 "Specifying the recipient"
Note

• When you hear the other party’s voice answering the

Note call before pressing [SEND], ask him/her to perform 3
operation of the fax reception.
• For direct entry, each press of a digital key on the
control panel dials a number. If you make a mistake
when dialing the fax number, press [MONITOR] to cut 7 Replace the handset of the external
telephone.
the line, and then press it again to redial.
• If you specified the recipient with the [SEARCH], press
[MONITOR], and then [DIAL].  Displaying the preview
6 When you hear the answer tone (short high-
pitched tone) through the built-in speaker
Before sending a fax, you can check the image on the touch
panel with this preview function.
4

indicating the connection has been made

with the recipient’s machine, press [SEND]. 1 Press [PREVIEW] on the fax menu.
 P.57 "Basic procedures"

Note

• When you hear the other party’s voice answering the

call before pressing [SEND], pick up the handset of the 5
external telephone. Then ask him/her to perform
operation of the fax reception.

 Off-hook transmission
In this mode, you can pick up the handset of the external
telephone to dial and perform direct fax transmission. Off-hook
• To use the preview function, specify the recipient and 6
Transmission is available when on the upper right of the then press [PREVIEW].
screen is OFF.

1 Place the original(s).

 P.58 "Handling an original"

2 Press the [FAX] button on the control panel.

 P.57 "Basic procedures"

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 SENDING/RECEIVING A FAX

2 Press [SEND].
Receiving a Fax

Reception mode
This section describes how to receive a fax. Refer to the
appropriate section for your current reception mode. The
reception mode can be set on the ADMIN menu. For details of
the current setting, ask your administrator. Besides the
receiving methods described in this page, there are various
useful ways to receive a fax. These procedures are described
1 in the following Guide.
 Advanced Guide

3 Check the fax image after the preview is

displayed. Press [OK] if you send it without  AUTO reception
any change. The fax will then be sent. Faxes are automatically received during an incoming call.
Users do not have to do anything when receiving a fax.

2
 MANUAL reception
Faxes are manually received by using an external telephone
when you have an incoming call.

1 Pick up the handset of the external

telephone when you have an incoming call.
If the incoming call is a telephone call, you can start
3 talking.

• To send another original, place it on the original glass

2 If you hear a tone (fax signal) through the
handset of the external telephone, press
or RADF (Reversing Automatic Document Feeder), the [FAX] button on the control panel.
and then press the [START] button on the control  P.57 "Basic procedures"
panel.

4
• To delete the page being previewed, press [DELETE
PAGE].
3 Press the [ADVANCED] tab, and then press
[MANUAL RECEIVE].
• To replace the page being previewed with another
page, press [REPLACE PAGE].
• To insert another scan before the page being
previewed, press [INSERT PAGE].
• Press [OPTION] to change the setting.
 P.61 "Setting the transmission conditions"

4 When a message appears indicating that

you can send a fax, press the [START]
6
button on the control panel and replace the
handset of the external telephone.

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 SENDING/RECEIVING A FAX

 Memory reception When an original is longer than the paper printing

area
In the following conditions, faxes cannot be printed. If this It is printed according to the following priority:
happens, received fax data are stored in the memory, and • When an original is up to 10 mm (0.4 inch) longer than the
printing is resumed as soon as this equipment is ready. As the printing area: the part of the originals that exceeds the
memory reception function is always enabled, you do not need paper printing area is discarded.
to make any setting. • When an original exceeds the printing area by more than
• During copying or printing 10 mm (0.4 inch): the original image is reduced to 75 %
• During printing of received copy of the originals (reduction printing). If the image still cannot be fitted into
• During printing of lists and reports the printing area, paper larger than the original is selected.
• When paper has run out In case there is no larger paper available, the original is
• When a paper misfeed occurs printed with the image divided.
• When toner has run out 1

Originals and paper  Paper priority when there is no same

size paper
When both “RX reduction printing” and “Discard printing” are
 Acceptable size of paper set to ON, paper is selected according to the following priority:
1. Paper of the same size as the original
A4, B5, A5, FOLIO, LG, LT and ST sized paper are available. 2. Paper larger than the original
The printing range of each size of paper is as follows: As 2
shown in the figures below, if an original document contains Note
any information in the shaded area, it is not printed on the
paper. • When the corresponding paper size is not available, in most
cases, the scanned original is printed on paper of a larger
5 mm 5 mm size. However, the sender’s fax machine may reduce the
(0.2 inch) (0.2 inch)
scanned original to fit the paper size available in the
recipient’s fax machine (this equipment).
• The paper priority varies according to the “RX reduction 3
5 mm printing” and “Discard printing” settings. For details, contact
(0.2 inch)
your dealer.
5 mm 5 mm
(0.2 inch) (0.2 inch) 5 mm
(0.2 inch)
5 mm 5 mm
(0.2 inch) (0.2 inch)

Memo

• Set the paper in the drawers. The bypass tray is not

4
available.
• Regardless of whether or not the Finisher is installed, paper
exits on the receiving tray.
• Drawers can be set for fax use only.

 Default setting for RX printing

To print the received fax, the paper with the same width as the 5
original is used. Depending on the length of the original, “RX
reduction printing” or “Discard printing” (both of them are set to
ON by manufacturer default) are applied.
 Advanced Guide

When an original is shorter or the same as the paper

printing area
It is printed in the original size. 6

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 CHECKING AND CANCELING THE COMMUNICATIONS

● CHECKING AND CANCELING THE COMMUNICATIONS

Checking communication status (log)
Checking Communications
You can check the log of fax transmissions and receptions.
Checking reserved transmissions
1 Press [JOB STATUS].

You can check reserved fax transmissions.

1 1 Press [JOB STATUS].

2 Select the [LOG] tab, and then press

[SEND] or [RECEIVE].

3 2 Select [FAX].

3 The list of the communication status is

displayed.
• Reserved transmission jobs are listed in the reversed
chronological order from top to bottom.
• Press or to switch the pages.
5
• To print the list of the reserved transmissions jobs,
press [RESERVATION LIST].
• In the “Status” column, the status of each job is
indicated as follows:
Line1: Sending on the 1st line.
Network: Reserved for sending via Internet Fax.
Delayed: Reserved with the time to send specified.
6 Wait: Communication is in the standby queue.
Invalid: Under standby due to an invalid • Transmissions or receptions are listed in the reversed
department code (Network Fax). For chronological order from top to bottom.
details of Network Fax function, refer to
the Advanced Guide. • Press or to switch the pages.
• Up to the latest 40 or 120 transmission/reception
records can be listed on the log. The maximum number
can be set on the ADMIN menu. For details of the
operation, refer to the Advanced Guide.

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 CHECKING AND CANCELING THE COMMUNICATIONS

• To print the log of transmissions or receptions, press

[JOURNAL]. 2 The confirmation screen for the deletion is
displayed. Press [YES].
 Advanced Guide
• In the “Status” column, the status is indicated as
follows:
OK: Transmission or reception
succeeded.
4-digit error code: Transmission or reception failed.
 Troubleshooting Guide

Registering recipients’ fax numbers to the address

book 1
To register recipient's fax numbers in the address book
from the send/receive log screen, select a record in the
send or receive log, and then press [ENTRY]. For details
of the registration to the address book, refer to the
Advanced Guide.
 When using the RADF (Reversing
Note Automatic Document Feeder)
• Fax and E-mail transmissions whose recipients are This section describes how to cancel the memory transmission 2
specified with direct entry or entry using the LDAP when an original is placed on the RADF.
server can be registered to the address book from the
Send log.
• Polling and E-mail receptions whose recipients are
1 Press the [STOP] button on the control
panel while the originals are being
specified with direct entry or entry using the LDAP scanned.
server can be registered to the address book from the
Receive log.
3

Canceling the Transmission

Canceling the memory transmission

You can cancel the memory transmission during scanning.
4
 When using the original glass Scanning is paused.

This section describes how to cancel the memory transmission

when an original is placed on the original glass.

1 When scanning is completed, the

confirmation screen for the next original is
displayed. Press [JOB CANCEL].
5

If you leave the screen unattended for a period of the auto

clearance setting time (45 sec. by manufacturer default)
after the confirmation screen for the next original is
displayed, a copy of the scanned originals is sent.

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 CHECKING AND CANCELING THE COMMUNICATIONS

2 The confirmation screen for the next

original is displayed. Press [JOB CANCEL].
The scanning and transmission are stopped.

Canceling reserved transmissions

You can display the list of the reserved transmissions, and
cancel the reserved transmissions that are in the queue or in
progress.

1 Press [JOB STATUS], and then select the

[FAX] tab.
The list of the reserved transmissions is displayed. This
1 step is the same as that for checking the reserved
transmission.
 P.70 "Checking reserved transmissions"

• If you press [JOB FINISH], the scanned originals are

sent.
2 Select the reserved transmission you want
to delete, and then press [DELETE].
• If you leave the screen for the next original unattended More than one job can be selected.
for the period of the auto clear setting time (45 sec. by
2 manufacturer default) after it appears, the memory
transmission is canceled.

3 The confirmation screen for the deletion is

displayed. Press [YES].

In the “Status” column, you can check the status of the

reservation. “Wait” indicates that the data are waiting to
be sent. “Line1” indicates that the data are being sent.
Delayed transmission reservation and polling
transmission/reception can be canceled.
4

Canceling direct transmissions

You can cancel the direct transmission during scanning.

5 Note

• Even if you cancel transmission in the direct TX mode, the

part of the original that was scanned before transmission is
canceled has been sent.

1 Press the [STOP] button on the control

panel while the original is being scanned.

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 CHECKING AND CANCELING THE COMMUNICATIONS

3 The confirmation screen for the deletion is

displayed. Press [DELETE].

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 4
Scanning
0.

BASIC OPERATION............................................................ P.75

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 BASIC OPERATION

● BASIC OPERATION
6) [JOB STATUS]
Viewing Touch Panel for Scan Menu Press this button when you want to monitor your copy, fax,
scan, and/or print jobs or view the job logs.
When you press the [SCAN] button on the control panel, the  P.87 "Viewing the scan job status"
SCAN menu is displayed on the touch panel. P.87 "Viewing the scan job log"

7) [SCAN]
Press this button to perform scanning.
1
8) [PREVIEW]
Press this button when you want to preview your scans.

9) [SCAN SETTING]
Press this button to change scan settings applicable to
“Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and
“Scan to USB”.
Note
2

• If the equipment is managed by the Department 10) Scan Settings Display Area
Management or User Management features, you need to The selected scan settings are displayed.
enter a department code or the user information, such as
the user name and password. 11) [?] (Help Button)
Press this button for descriptions on each function or button
13 12 11
on the touch panel.

3
1 12) [TEMPLATE]
Press this button when you want to use a template.
10
2
13) [SETTINGS]
9
Press this button to display a list of the selected options for
scan settings.
8

3
7
Default Settings 4

4
A default refers to a setting selected automatically when you
6
turn on the equipment, when the equipment wakes up from
5
Sleep Mode, or when the [FUNCTION CLEAR] button is
1) Message Display Area pressed on the control panel. To scan your document, the
Operational instructions and the status of the equipment default settings can be used as they are whereas pressing
are displayed. [SCAN SETTING] during the scan operation allows you to
select the preferred settings for each scan job.
 Advanced Guide 5
2) Function Buttons
Press one of these buttons when you select the scan
function. Pressing one of these buttons displays the set-up
screen specific to the selected scan function.

3) Destination Display Area

The scan jobs are displayed before their performance in the
saving destinations or addresses.
6
4) Alert Message Display Area
Alert messages are displayed when the equipment needs a
toner cartridge replacement, the waste toner box needs
cleaning, etc. For details on these messages, refer to the
Troubleshooting Guide.

5) Date and Time

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 BASIC OPERATION

The available settings in the scan mode and their factory • To prevent loss of data, we recommended that you back up
defaults are listed in the table below. the data saved in the equipment’s hard disk. You can back
up the data with the computer using File Downloader or e-
Settings Factory Defaults
Filing Backup/Restore Utility.
Color Mode BLACK
• Delete documents stored in e-Filing when they are no longer
Resolution 200 (dpi)
needed.
Original Mode TEXT
Rotation 90 (degrees)
Single/2-sided Scan SINGLE Scan to File
Original Size AUTO The Scan to File function sends and stores scans to a shared
Compress MID folder in the equipment’s hard disk or a specified network
Omit Blank Page OFF folder. The data stored in the shared folder can be accessed
1 Outside Erase OFF directly from the computer via a network.
Range Adjustment ±0 You can scan up to 1000 pages per job until the equipment's
Exposure AUTO memory is full.
Contrast ±0 The network administrator has to make settings for storing the
Background Adjustment ±0 scanned data to the client computers. For details, refer to the
TopAccess Guide.
Sharpness ±0
Saturation ±0
Note
RGB Adjustment
2 • The maximum capacity in the shared folder differs
Red (R) ±0
Green (G) ±0 depending on your model or operating environment. The
Blue (B) ±0 total available space in the shared folder and e-Filing can be
checked on the [Device] tab in TopAccess.
Memo
• The shared folder in the equipment’s hard disk can contain a
maximum of 2000 files.
• To display a list of the selected options for scan settings, • We recommend that you back up the data stored in the
press [SETTINGS]. shared folder.
3  P.75 "Viewing Touch Panel for Scan Menu" • Delete documents stored in the shared folder when they are
• The default settings can be changed using the [USER no longer needed.
FUNCTIONS] button on the control panel.
Scanning to files
Scan to e-Filing
With this function, you can scan originals and store the scans
in e-Filing boxes. You can scan 200 pages per job. 1 Place the original(s).

4
When saving your scans, you can specify a public box or one
2 On the control panel, press the [SCAN]
button to enter the SCAN menu.
of the user boxes. The public box is a pre-defined box and is
used to store documents that any users of the equipment may
need to work with. A user box is one created by the user. If a
password has been set for a user box, you need to enter the
correct password to access it.

The stored data can be printed out any time from the touch
5 panel. You can also manage the data using the e-Filing web
utility. With the e-Filing web utility, you can create user boxes
and folders, print documents, and even merge several
documents to create a new one.

For instructions on how to store your scans with Scan to e-

Filing, create user boxes, and print e-Filing documents, refer to
the e-Filing Guide.
3 Press [FILE].

6
Note

• The maximum capacity in e-Filing differs depending on your

model or operating environment. The total available space
in e-Filing and the shared folder can be checked on the
[Device] tab in TopAccess.
• Before saving your scans in a user box, you need to set up
the user box.

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 BASIC OPERATION

• To store the scan in the equipment’s shared folder, Memo

proceed to step 4.
• To store the scan in a network folder, proceed to step 5. • If saving data in a network folder is enabled by the
administrator, you can select 2 file destinations from
Note [MFP LOCAL], [REMOTE 1] and [REMOTE 2].

• Storing data in a network folder requires the

administrator to set the equipment configuration. For 6 Select the desired file destination from the
list.
details, refer to the TopAccess Guide.
1) Select the file destination.
2) Press [OK].
4 Make sure that [MFP LOCAL] is selected
and highlighted.
1

Proceed to step 9. • If FTP, NetWare IPX, NetWare IP or FTPS is selected

for the file destination, proceed to Step 9.
Memo • If SMB is selected for the file destination, proceed to
Step 7.
• If saving data in a network folder is enabled by the • If your desired file destination has not been registered 3
administrator, you can select 2 file destinations from in the equipment, press [DIRECT INPUT] and proceed
[MFP LOCAL], [REMOTE 1] and [REMOTE 2]. If you to Step 8.
select [MFP LOCAL], you can specify a network folder
(REMOTE 1 or 2) as a remote destination. To set a
network folder as a remote destination, proceed to step
7 If SMB is selected for the file destination,
select the folder to be stored.
5. 1) Select the folder to be stored.
2) Press [OK].
5 To store the scan in a network folder, press
[REMOTE 1] or [REMOTE 2]. 4

Proceed to Step 9.

• If the selected remote destination (REMOTE 1 or 2) is

configured by the administrator so that you can specify
a desired network folder, the screen for setting up the
remote destination is displayed. Proceed to step 6. 6
• If the selected remote destination (REMOTE 1 or 2) is
already defined by the administrator so that the scan is
saved in a specified network folder, pressing the button
does not display the screen for specifying the file
destination. In this case, you cannot change the file
destination. Proceed to step 9. If you need to change
the remote destination, ask your network administrator
for help.

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 BASIC OPERATION

8 Select a folder for the remote destination.

1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS
When you select [FTPS]:
Enter the log-in user name for the FTP server if
as a protocol to transfer the file. required.
2) Press [SERVER NAME], [NETWORK PATH], [LOGIN • [PASSWORD]
USER NAME], [PASSWORD] and/or [COMMAND When you select [FTP]:
PORT] and specify the file destination. Enter the log-in password for the FTP server if
3) Finally, press [OK]. required.
When you select [SMB]:
Enter the password for accessing the network folder if
required.
When you select [NetWare IPX] or [NetWare IP]:
Enter the log-in password for the NetWare file server if
1 required.
When you select [FTPS]:
Enter the log-in password for the FTP server if
required.
• [COMMAND PORT] (FTP and FTPS only)
Enter the port number to be used for command
execution. By default, a hyphen “-” is entered in this
box, and the port number set by the administrator is
• [SERVER NAME] (FTP, NetWare IPX, NetWare IP, and used. Change the entry in this box only when you want
2
FTPS only) to use another port number.
When you select [FTP]:
Memo
Enter the IP address of the FTP server. For example,
to transfer the scanned data to “[Link] • Pressing each button displays an on-screen keyboard.
user01/scan/,” enter “[Link]” in this box. Enter each item using the keyboard and digital keys,
When you select [NetWare IPX]: and then press [OK] to set the entry.
Enter the name of the NetWare file server or the Tree/ • To store files in [SMB], enter the network path, login
Context (when NDS is available).
3 user name and password then press, so that you
When you select [NetWare IP]:
Enter the IP address of the NetWare file server. can select the folder.
When you select [FTPS]:
Enter the IP address of the FTP server. For example,
to transfer the scanned data to “[Link]
9 Define the settings for the new file as
required.
user01/scan/,” enter “[Link]” in this box. 1) Press [FILE NAME] and change the file name.
• [NETWORK PATH] 2) Select an option for each of the FILE FORMAT,
When you select [FTP]: MULTI/SINGLE PAGE and/or SECURITY settings.
4 Enter the path to a folder in the FTP server where you 3) Finally, press [OK].
want to store the scanned data. For example, to
transfer the scanned data to “[Link]
user01/scan/,” enter “user01\scan” in this box.
When you select [SMB]:
Enter the network path to the folder where you want to
store the scanned data.
When you select [NetWare IPX] or [NetWare IP]:
Enter the path to a folder in the NetWare file server
5
where you want to store the scanned data. For
example, to transfer the scanned data to the “sys\scan”
folder in the NetWare file server, enter “\sys\scan” in
this box.
When you select [FTPS]:
Enter the path to a folder in the FTP server where you
want to store the scanned data. For example, to Memo
transfer the scanned data to “[Link]
•To clear the settings, press [RESET].
6 user01/scan/,” enter “user01\scan” in this box.
• [LOGIN USER NAME] • [FILE NAME]
When you select [FTP]: Pressing the button displays an on-screen keyboard.
Enter the log-in user name for the FTP server if Change the file name using the keyboard and digital
required. keys, and then press [OK] to set the entry. The file
When you select [SMB]: name can consist of a maximum of 128 characters.
Enter the user name to access the network folder if
required.
When you select [NetWare IPX] or [NetWare IP]:
Enter the log-in user name for the NetWare file server if
required.

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 BASIC OPERATION

Memo
10 Press [SCAN].
•Pressing adds a meaningful number, such as
date and time, to the file name. The number is
assigned according to the format selected for the
Date Format setting, which is available for the
administrator on TopAccess. For details, refer to the
TopAccess Guide.
•The trailing characters in a file name (maximum 74)
may be deleted depending on the type of letters
used.
1
• FILE FORMAT
[PDF] — Press this button to store your scan as a PDF
file. Memo
[TIFF] — Press this button to store your scan as a TIFF
file. • To scan 2-sided documents or change settings such as
[XPS] — Press this button to store your scan as an Color Mode and Resolution, press [SCAN SETTING].
XPS file. • Press [PREVIEW] and then [SCAN] to preview your
[SLIM PDF] — Press this button to store your scan as scans.
a slim PDF file. This option is suitable when minimizing • You can select and set [e-FILING], [E-MAIL] or [USB] 2
the file size is more important than the image quality. as another scan function. (Dual Agents)
This option is available only when [FULL COLOR] or
[GRAY SCALE] is selected for the color mode setting.
[JPEG] — Press this button to store your scan as a
11 Iforiginal
the screen below appears, place another
on the original glass and press
JPEG file. This option is available only when [FULL [SCAN] or the [START] button to continue
COLOR] or [GRAY SCALE] is selected for the color scanning. To finish the job, press [JOB
mode setting. FINISH], followed by the [FUNCTION
CLEAR] button. 3
Memo

•XPS files are supported only by the following

operating systems:
- Windows Vista
- Windows 7
- Windows 8
- Windows Server 2008 SP1 or later versions
- Windows XP SP2 or later versions with .NET 4
Framework 3.0 installed
- Windows Server 2003 SP1 or later versions with
.NET Framework 3.0 installed
- Windows Server 2012
•If the forced encryption setting is enabled, PDF is the
only available file format. • The above screen is not displayed under the following
conditions:
• MULTI/SINGLE PAGE - You scan the original from the Reversing
[MULTI] — Press this button to store your scan as a Automatic Document Feeder without pressing 5
multiple page file. When you scan several pages, the [CONTINUE] to scan additional originals.
equipment stores all the pages as a single file. - A scan preview is displayed.
[SINGLE] — Press this button to store your scan as a • To cancel the operation, press [JOB CANCEL].
single file for each page. When you scan several • To change the scan settings, press [SCAN SETTING].
pages, the equipment stores each page as a separate  Advanced Guide
file.
• SECURITY Note
When PDF is selected for the file format, you can 6
decide whether or not to encrypt the PDF file. To • When the equipment has scanned more than 1000
encrypt the PDF file, press [ON]. For further pages in a job, the “The number of originals exceeds
instructions on how to encrypt PDF files, see the the limits. Will you save stored originals?” message
following Guide: appears. If you want to save the scans, press [YES].
 Advanced Guide • When the temporary workspace is full on the
equipment’s hard disk, a message appears and the job
is canceled. The available workspace can be viewed
on the TopAccess [Device] tab.

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 BASIC OPERATION

• If the number of jobs waiting to store scans in the

equipment's hard disk exceeds 20, a message appears 4 On the AUTHENTICATION screen, complete
the user authentication.
to indicate that the equipment’s memory is full. In this
1) Press [USER NAME] and enter the user name.
case, wait a while until memory becomes available
2) Press [PASSWORD] and enter the password.
again or delete unnecessary jobs from [JOB STATUS].
3) Finally, press [OK].
 P.87 "Viewing the scan job status"

Scan to E-mail
With this scan function, you can send your scans to a specified
e-mail address as an attached file.
1 The mail server and the domain name server are set by the
administrator. For details, refer to the TopAccess Guide.

Scanning to e-mail

1 Place the original(s).

Memo

2 2 On the control panel, press the [SCAN]

button to enter the SCAN menu. • Pressing each button displays an on-screen keyboard.
Enter each item using the keyboard and digital keys,
and then press [OK] to set the entry.

Note

• The above screen is displayed only when the User

Authentication for Scan to E-mail setting is enabled on
TopAccess by the administrator. If this screen is
3
displayed, you must enter your user name and
password to log in to the SCAN TO E-MAIL screen. For
the user name and password, ask your network
administrator.

3 Press [E-MAIL]. 5 Press [TO].

• If the User Authentication for Scan to E-mail setting is

enabled by the administrator on TopAccess, the
AUTHENTICATION screen is displayed. In this case,
proceed to step 4.
• If the User Authentication for the Scan to E-mail setting
is disabled by the administrator, proceed to step 5.
6
Memo

• Press [PREVIEW] in this step and then select the scan

function in order to preview your scans at the end of
the operation.

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 BASIC OPERATION

6 Specify the e-mail address(es) that you

want to send to.
• Pressing adds a meaningful number, such as date
and time, to the subject. For details, refer to the
1) Press [INPUT @]. TopAccess Guide.
2) Enter an e-mail address using the keyboard and
digital keys, and then press [OK] to set the entry.
3) Finally, press [OK].
8 If necessary, make the following settings
for the attached file.
1) Press [FILE NAME] and change the file name.
2) Select an option for each of the FILE FORMAT,
MULTI/SINGLE PAGE and/or SECURITY settings.
3) Finally, press .
1

You can specify e-mail addresses in various ways. For

details, see the following Guide: 2
 Advanced Guide

Memo
• [FILE NAME]
• The entry in the FROM ADDRESS box ( step 9) may Pressing the button displays an on-screen keyboard.
already be set by the administrator on TopAccess. Enter the file name using the keyboard and digital
(Refer to the TopAccess Guide for descriptions of the keys, and then press [OK] to set the entry. The file
E-mail Setting and/or the User Authentication for Scan name can consist of a maximum of 128 characters.
to E-mail setting.) In this case, you can start sending 3
your scans by specifying the e-mail address(es) and Memo
then pressing [SEND] or the [START] button.

7 Press [SUBJECT] and [BODY] and enter

each item.
•Pressing adds a meaningful number, such as
date and time, to the file name. The number is
assigned according to the format selected for the
Date Format setting, which is available for the
administrator on TopAccess. For details, refer to the
4
TopAccess Guide.
•The trailing characters in a file name (maximum 74)
may be deleted depending on the type of letters
used.

• FILE FORMAT
[PDF] — Press this button to store your scan as a PDF
file.
[TIFF] — Press this button to store your scan as a 5
TIFF file.
[XPS] — Press this button to store your scan as an
Memo XPS file.
[SLIM PDF] — Press this button to store your scan as
• To clear the settings, press [RESET]. a slim PDF file. This option is suitable when minimizing
• Pressing each button displays an on-screen keyboard. the file size is more important than the image quality.
Enter each item using the keyboard and digital keys, This option is available only when [FULL COLOR] or
and then press [OK] to set the entry. The maximum [GRAY SCALE] is selected for the color mode setting.
number of characters allowed for each box is as 6
[JPEG] — Press this button to store your scan as a
follows: JPEG file. This option is available only when [FULL
- [SUBJECT]: 128 characters COLOR] or [GRAY SCALE] is selected for the color
- [BODY]: 1000 characters mode setting.
• To add another contact, press [CC] or [BCC] to add the
E-mail address of the contact.
• When the e-mail is sent, the date and time are
automatically added to the subject.
• The administrator can change the body text. For
details, refer to the TopAccess Guide.

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 BASIC OPERATION

Memo Memo

•XPS files are supported only by the following • Pressing [FROM ADDRESS] or [FROM NAME]
operating systems: displays an on-screen keyboard. Enter each item using
- Windows Vista the keyboard and digital keys, and press [OK] to set the
- Windows 7 entry.
- Windows 8 • You can start sending your scans on the above screen
- Windows Server 2008 SP1 or later versions by pressing the [START] button on the control panel.
- Windows XP SP2 or later versions with .NET
Framework 3.0 installed
- Windows Server 2003 SP1 or later versions with
10 Press [SCAN] or the [START] button.
.NET Framework 3.0 installed
1 - Windows Server 2012
•If the forced encryption setting is enabled, PDF is the
only available file format.

• MULTI/SINGLE PAGE
[MULTI] — Press this button to store your scan as a
multiple page file. When you scan several pages, the
equipment stores all the pages as a single file.
[SINGLE] — Press this button to store your scan as a
2
single file for each page. When you scan several
pages, the equipment stores each page as a separate
file. Memo
• SECURITY
When PDF is selected for the file format, you can • To scan 2-sided documents or change settings such as
decide whether or not to encrypt the PDF file. To Color Mode and Resolution, press [SCAN SETTING].
encrypt the PDF file, press [ON]. For further • Press [PREVIEW] and then [SCAN] to preview your
instructions on how to encrypt PDF files. scans.
3 • You can select and set [e-FILING], [E-MAIL] or [USB]
9 Specify the following items as required, and
then press [OK].
as another scan function. (Dual Agents)

11 Iforiginal
the screen below appears, place another
on the original glass and press
[SCAN] or the [START] button to continue
scanning. To finish the job, press [JOB
FINISH], followed by the [FUNCTION
4 CLEAR] button.

• FRAGMENT MESSAGE SIZE (KB)

5 Select the size of message fragmentation. If the size of
the attached file exceeds that selected here, the
equipment transmits the file by dividing the data into
smaller blocks.

Note
• The above screen is not displayed under the following
• If the data size of the e-mail exceeds the maximum conditions:
allowed for transmission, the attached file will not be - You scan the original from the Reversing
6 sent. The maximum data size for e-mail transmission Automatic Document Feeder without pressing
can be set by the administrator on the TopAccess [CONTINUE] to scan additional originals.
SMTP Client page. - A scan preview is displayed.
• To cancel the operation, press [JOB CANCEL].
• [FROM ADDRESS] • To change the scan settings, press [SCAN SETTING].
Press this button to edit the sender’s e-mail address.  Advanced Guide
You cannot edit the box if the administrator sets the
sender’s e-mail address so that it cannot be edited.
• [FROM NAME]
Press this button to edit the sender’s name.

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 BASIC OPERATION

Note
3 To store scans in a USB storage device,
connect the device to the equipment and
• When the equipment has scanned more than 1000
pages in a job, the “The number of originals exceeds wait a few seconds.
the limits. Will you save stored originals?” message
appears. If you want to save the scans, press [YES]. USB Port
• When the temporary workspace is full on the
equipment’s hard disk, a message appears and the job
is canceled. The available workspace can be viewed
on the TopAccess [Device] tab.

Scan to USB 1
The Scan to USB function stores scans to a USB storage
device.
To store data in a USB storage device, the Save to USB Media
setting must be enabled by the administrator. For details, refer USB Storage Device
to the TopAccess Guide.
Note
Note
• Connect the USB storage device to the USB port. 2
• USB storage devices must meet requirements below.
However, some USB storage devices may not be used with
this equipment even though the requirements below are
4 When “Found USB DEVICE.” message
appears on the touch panel, press [USB].
met.
- FAT16 or FAT32 format
- Single-partition (USB storage devices with multiple
partitions are not supported.)

3
Scanning to USB

1 Place the original(s).

2 On the control panel, press the [SCAN]

button to enter the SCAN menu.
4
Note

• When you store scans in a USB storage device, never

attempt to remove the device from the equipment until
data transmission is completed. Removing the USB
storage device during data transmission may corrupt
the device.

Memo 5
• Storing scans to a USB storage device may take a long
time depending on the volume of the scans.
• Press [PREVIEW] in this step and then select the scan
function in order to preview your scans at the end of
the operation.

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 BASIC OPERATION

5 Define the settings for the new file as

required.
Memo

•XPS files are supported only by the following

1) Press [FILE NAME] to change the file name. operating systems:
2) Select an option for each of the FILE FORMAT, - Windows Vista
MULTI/SINGLE PAGE and SECURITY settings. - Windows 7
3) After the settings are done, press [OK]. - Windows 8
- Windows Server 2008 SP1 or later versions
- Windows XP SP2 or later versions with .NET
Framework 3.0 installed
- Windows Server 2003 SP1 or later versions with
.NET Framework 3.0 installed
1 - Windows Server 2012
•If the forced encryption setting is enabled, PDF is the
only format available.

• MULTI/SINGLE PAGE
[MULTI] – Press this button to store scans as a
multiple page file. When you scan several pages, the
equipment stores all the pages as a single file.
[SINGLE] – Press this button to store scans as a single
2 Memo file for each page. When you scan several pages, the
equipment stores each page as a separate file.
• To clear the settings, press [RESET].
• SECURITY
• [FILE NAME] When PDF is selected for the file format, you can
Pressing this button displays an on-screen keyboard. decide whether or not to encrypt the PDF file. To
Change the file name using the keyboard and digital encrypt the PDF file, press [ON]. For the details of the
keys, and then press [OK] to set the entry. A maximum encryption setting, see the following Guide:
of 128 letters can be used for the file name.  Advanced Guide
3
Note 6 Press [SCAN] to scan data.

•Pressing adds some numbers such as date and

time to the file name. These numbers can be set in
the format selected in the Date Format setting of the
TopAccess menu, which can be set by the
administrator. For details, refer to the TopAccess
4 Guide.
•The trailing characters in a file name (maximum 74)
may be deleted depending on the type of letters
used.
• FILE FORMAT
[PDF] – Press this button to store scans as a PDF file.
[TIFF] – Press this button to store scans as a TIFF file. Memo
[XPS] – Press this button to store scans as an XPS
file. • To scan 2-sided documents or set Color Mode or
5
[SLIM PDF] – Press this button to store scans as a Resolution, etc., press [SCAN SETTING].
slim PDF file. This option is suitable when minimizing • Press [PREVIEW] and then [SCAN] to preview your
the file size is more important than the image quality. scans.
This option is available only when [FULL COLOR] or • You can select and set [e-FILING], [E-MAIL] or [USB]
[GRAY SCALE] is selected for the color mode setting. as another scan function. (Dual Agents)
[JPEG] – Press this button to store scans as a JPEG
file. This option is available only when [FULL COLOR]
or [GRAY SCALE] is selected for the color mode
6 setting.

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 BASIC OPERATION

7 If the screen below appears, place another

original on the original glass and press
• Software
Windows Imaging Acquisition (WIA)-compliant applications
[SCAN] or the [START] button to continue Scan Driver Installation
scanning. To finish the job, press [JOB
WS Scan uses the WIA Scan Driver included with Windows
FINISH], followed by the [FUNCTION operating systems such as Windows Vista. The WIA Scan
CLEAR] button. Driver is automatically installed to your client computer when
you install client software for Web Service Printing.

Note

• To install the WIA Scan Driver on a client computer, the Web

Service Scan setting must be enabled by the administrator 1
on TopAccess. For details, refer to the TopAccess Guide.

Memo

• The User Documentation DVD includes the WIA Driver for

users of Windows XP/Windows Vista/Windows 7/Windows
8/Windows Server 2003/Windows Server 2008/Windows
Server 2012. This driver can be used together with a WIA-
• The above screen is not displayed under the following compliant application, such as Microsoft Paint supported by 2
conditions: Windows XP or Windows Vista, to scan images on the
- You scan the original from the Reversing equipment and load them to your client computer.
Automatic Document Feeder without pressing
[CONTINUE] to scan additional originals.
This guide provides instructions for using the touch panel to
- A scan preview is displayed.
scan images on the equipment. For operational instructions on
• To cancel the operation, press [JOB CANCEL].
the client computers, refer to the documentation that comes
• To change the scan settings, press [SCAN SETTING].
with your WIA-compliant application.
 Advanced Guide
3
Note Scanning with Web Service Scan
• When the equipment has scanned more than 1000
pages in a job, the “The number of originals exceeds
the limits. Will you save stored originals?” message 1 Place the original(s).
appears. If you want to save the scans, press [YES].
• When the temporary workspace is full on the
2 On the control panel, press the [SCAN]
button to enter the SCAN menu.
equipment’s hard disk, a message appears and the job
is canceled. The available workspace can be viewed 4
on the TopAccess [Device] tab.
• If the number of jobs waiting to store scans in the
equipment's hard disk exceeds 20, a message appears
to indicate that the equipment’s memory is full. In this
case, wait a while until memory becomes available
again or delete unnecessary jobs from [JOB STATUS].
 P.87 "Viewing the scan job status"
5
Web Service (WS) Scan
Web Service (WS) Scan uses the functions of Windows
operating systems such as Windows Vista to scan images from 3 Press [WS SCAN].
a client computer through the network. Scanning can be
performed through the touch panel operation or from a client
computer running Windows operating systems such as
Windows Vista. The images scanned on the equipment can be 6
loaded to your client computer and viewed on an application
supporting the Windows Imaging Acquisition (WIA) Scan
Driver.

System Requirements
The WS Scan function is available under the following
environments:
• OS
Windows Vista / Windows 7 / Windows 8 / Windows Server
2008 / Windows Server 2012

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 BASIC OPERATION

4 Select the client that fits your needs, and

then press [SCAN].
 Using scans saved in MFP LOCAL
When you select [MFP LOCAL] to save your scans, they are
stored in the equipment’s shared folder named “file_share.”
You can access this folder from a computer running a Windows
OS or Mac OS X 10.3.x or later.

Note

• The equipment’s shared folder cannot be accessed from

Mac OS X 10.2.x or earlier because these versions do not
support SMB.
1
Memo

• If you access the equipment’s shared folder from Macintosh

OS X 10.3.x or later, connecting to the network from the
Finder displays the SMB/CIFS File dialog box. Enter your
Memo
user name and password in the dialog box as required.
• If the desired client name is not shown on the screen,
Whether your scans are stored directly in the shared folder or
use and to switch between pages. in a sub-folder is controlled by the Local Storage Path setting
2 on TopAccess. The administrator can change this setting from
The following screen is displayed.
the Setup page by clicking the “Save as file” submenu. For
details, refer to the TopAccess Guide.

When scans are sent to a sub-folder:

When the Local Storage Path setting is set to send the scans to
a sub-folder in the path, the equipment automatically creates a
sub-folder. The name of the sub folder depends on how you
3 operate the Scan to File function.

Memo

4 • To cancel the operation, press [CANCEL].

Note

• If the above screen does not appear, make sure that

the selected client is running. The sub-folders created under “file_share” are as follows:
• “SCAN” — This sub-folder contains files created by the
Scan to File function.

5
Using Saved Scan Data • “000-PUBLIC_TEMPLATE_GROUP-[Template Name]”
— This sub-folder contains files created using a scan
template in the Public Template group.
Using scan data saved as e-Filing • “[Group No.]-[Group Name]-[Template Name]” — This
sub-folder contains files created using a scan template in
documents the User Template group.

You can display a list of the scan data stored in e-Filing and The sub-folders are automatically deleted when the folder
use it in various ways from the touch panel or with the e-Filing becomes empty.
web utility. For instructions on how to use the data stored in e-
6
Filing, refer to the e-Filing Guide. When scans are sent directly to the shared folder:
When the Local Storage Path setting is set to send the scan
Using scan data saved as files data directly to storage, they are stored in the equipment under
the “file_share” folder.
To access your scans stored in the equipment’s shared folder,
a USB storage device, or a network folder, use the Windows
Explorer search function or the Macintosh Finder.

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 BASIC OPERATION

 Using scans saved in USB storage

device
When you select [USB] to save your scans, they are stored in
the USB storage device connected to the equipment.

When you save your scans in the USB storage device, a sub-
folder is automatically created. The name of the sub-folder
depends on how you operate the Scan to USB function.

1
In the list, you can view each job’s destination/file name, agent
(scan function), date and time, number of pages, and current
status. The maximum number of displayed jobs differs
depending on your model or operating environment.
To display the previous or next page, press or . The
number of jobs displayed on a page varies depending on the
equipment used.
To delete jobs, select one on the list and press [DELETE]. You 2
• “SCAN” — This sub-folder contains files created by the can select more than one job to be deleted.
Scan to USB function.
• “000-PUBLIC_TEMPLATE_GROUP-[Template Name]” To exit from the JOB STATUS screen, press [CLOSE].
— This sub-folder contains files created using a scan
template in the Public Template group.
• “[Group No.]-[Group Name]-[Template Name]” — This
Viewing the scan job log
sub-folder contains files created using a scan template in
the User Template group. A record of scan jobs can be displayed on the [LOG] tab of the
JOB STATUS screen. To display the record on the touch panel, 3
press [JOB STATUS] > [LOG] > [SCAN].
 Using scans saved in network folders
(REMOTE 1/2)
When you select [REMOTE 1] or [REMOTE 2] to store data,
they are stored in the Scan folder automatically created in the
specified network folder. When these data contain a template,
they are stored in a folder that has been specified in the 4
template setting.

Viewing the Scan Job Status and

Log
The status and log of scan jobs can be viewed on the touch
panel. On the [LOG] tab, you can view each job’s destination/file
name, agent (scan function), date and time, number of pages,
5
Note
and status (job result).
Up to 1000 jobs can be listed.
• If the equipment is managed by the User Management
To display the previous or next page, press or . The
feature, you need to enter the user information, such as the
number of jobs displayed on a page varies depending on the
user name and password.
equipment used.
If you want to register an e-mail address on the list to the
Viewing the scan job status address book, press [ENTRY].
 Advanced Guide
6
Pressing [JOB STATUS] > [JOBS] > [SCAN] on the touch panel
To exit from the SCAN LOG screen, press [CLOSE].
displays a list of the scan jobs in progress. The jobs can be
deleted if needed.
Memo

• For details of the job record displayed on the [LOG] tab,

refer to the TopAccess Guide.
• For details on error codes displayed in the “Status” column,
refer to the Troubleshooting Guide.
• The scan job log can be exported to a USB storage device.

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 5
Utilities that can be
1
used with this machine
List of Utilities .................................................................... P.89

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 List of Utilities

● List of Utilities

Common Utilities for Windows/

Macintosh
You can use the following utilities.
For details, refer to the Utility Guide.

• AddressBook Viewer
• e-Filing Backup/Restore 1
• TWAIN Driver
• File Downloader
• Remote Scan Driver
• WIA Driver

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 6
Index
1

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 A proof copy ................................... 30 G
reproduction ratio .................40, 44
restarting .................................... 29
Advanced Guide ................................... 2 Green (G) ............................................76
Alert Message Display Area ............... 75 stopping ...................................... 29 Group ........................................... 48, 49
AMS (Automatic Magnification Selection) Copying functions
before using copying functions ... 40
........................................................ 44
clearing the set functions ............ 40 H
[APS] .................................................. 41
APS (Automatic Paper Selection) ....... 41 confirming the set functions ........ 40
[?] (Help Button) ..................................75
AUTO COLOR .................................... 43 How to print .........................................21
Auto job start ...................................... 30 D
I
B Date and Time .................................... 75
1
Default settings .............................40, 75
Density adjustment .......................40, 44 IMAGE SMOOTHING .........................43
Background Adjustment ..................... 76 Install ..................................... 12, 14, 16
Basic Guide .......................................... 2 Department Code .........................18, 20
Destination Display Area .................... 75 INTERNET FAX ..................................62
Batch transmission function ................ 58 Internet Fax .........................................70
BLACK ................................................ 43 [Device Settings] tab .......................... 19
Different width originals ...................... 60 [INTERRUPT] button ...........................30
Blue (B) ............................................... 76 Interrupting copying ............................30
DIRECT TX ........................................ 61
[BODY] ............................................... 81 ITU-T ...................................................62
Bypass copying Drawers .............................................. 19
bypass copying ........................... 32 Duplex copying 2
envelope ..................................... 36
1-sided original -> 1-sided copy J
non-standard size paper ............. 37 ................................................ 51
1-sided original -> 2-sided copy [JOB STATUS] ....................................75
standard size paper .................... 33
................................................ 52
Bypass tray ...................................32, 33
2-sided original -> 1-sided copy L
................................................ 52
C 2-sided original -> 2-sided copy Limitations .................................... 21, 23
................................................ 52 List of Utilities ......................................89
Canceling direct transmissions ........... 72 simplex/duplex setting ................ 51 3
Canceling reserved transmissions ...... 72 Log
Canceling the memory transmission scan .............................................87
........................................................ 71
E [LOGIN USER NAME] .........................78
Clearing the set functions ................... 40
Color mode ......................................... 76
ECM ................................................... 62 M
AUTO COLOR ............................ 43 e-Filing ..........................................76, 86
BLACK ........................................ 43 Enter the user credentials manually ... 22 Magazine sort .............................. 48, 51
Envelope ............................................ 36
color mode ............................40, 43 MAIL BOX COMMUNICATION ...........62
4
FULL COLOR ............................. 43 EXPOSURE ....................................... 62 MAP ....................................................43
[COMMAND PORT] ............................ 78 Exposure ............................................ 76 MEMORY TX ......................................61
External telephone ................ 66, 67, 68 Menu
Communication status ........................ 70
Compress ........................................... 76 Scan ............................................75
Configuration Settings ........................ 18 F Message Display Area ........................75
Confirmation screen ........................... 40 [MFP LOCAL] ............................... 77, 86
Considerations ..............................21, 23 Feeding mode .................................... 27 Model Selection ..................................19
Continuous feed mode ....................... 27 File formats ...................................79, 81 Multi/Single .................................. 79, 82
Contrast .............................................. 76 [FILE NAME] ................................78, 81 5
Convenient Functions ........................... 7 Finisher ............................................... 19 N
COPY & FILE ..................................... 53 Inner Finisher ............................. 49
Copy quantity ...................................... 40 name of each part ...................... 49 NetWare IP .........................................55
Copying Finishing mode NetWare IPX .......................................55
auto job start ............................... 30 finishing mode ............................ 40 Network Fax ........................................70
basic procedure .......................... 28 group ....................................48, 49 Network folder .............................. 76, 87
before making copies ................. 25 magazine sort .......................48, 51 [NETWORK PATH] .............................78
book-type originals ..................... 26 non-sort non-staple .................... 48 Next original ........................................58 6
bypass copying ........................... 32 selecting ..................................... 48 Non-sort Non-staple ............................48
copy & file ................................... 53 sort .......................................48, 49 Number of copies ................................28
copy quantity .............................. 40 staple sort .............................48, 50
duplex copying ............................ 51 FRAGMENT MESSAGE SIZE ........... 82
envelope ..................................... 36 [FROM ADDRESS] ............................ 82
O
interrupting .................................. 30 [FROM NAME] ................................... 82
FTP ..................................................... 55 Off-hook transmission .........................67
making copies ............................. 28
FTPS .................................................. 55 OHP film ....................................... 32, 34
mixed-size originals .................... 42
FULL COLOR ..................................... 43 Omit Blank Page .................................76
non-standard size paper ............. 37
Function Buttons ................................ 75 On-hook transmission .........................66
number of copies ........................ 28
[FUNCTION CLEAR] button .........32, 40 Operating Environment .......................13
photo originals ............................ 47

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 [OPTION] ............................... 57, 61, 63 Receiving TEXT ...................................................43
Original AUTO reception .......................... 68 TEXT/PHOTO .....................................43
original scanning range .............. 59 MANUAL reception ..................... 68 Touch panel
originals that can be sent ........... 58 Memory reception ....................... 69 Scan ............................................75
placing the original(s) on the original Receiving tray selection ..................... 31 Transmission conditions
glass ........................................ 59 Recipient changing the settings for each page
placing the original(s) on the RADF confirming the recipients ............ 66 .................................................63
................................................ 60 direct entry with digital keys ....... 63 making settings ...........................61
Original glass ...................................... 25 group entry ................................. 64 Troubleshooting Guide ..........................2
[ORIGINAL MODE] ............................ 43 searching for by ID number ........ 65 TX TYPE .............................................61
ORIGINAL MODE .............................. 61 searching for the recipient’s fax
Original mode ..................................... 76 number .................................... 65 U
1 IMAGE SMOOTHING ................. 43 specifying the recipient in the
MAP ............................................ 43 address book .......................... 64 USB storage device ............................87
original mode ........................40, 43 Red (R) ............................................... 76 User Documentation DVD ...................85
PHOTO ....................................... 43 Redial function .................................... 58 Utility Guide ...........................................2
PRINTED IMAGE ....................... 43 [REMOTE 1] .................................77, 87
TEXT .......................................... 43 [REMOTE 2] .................................77, 87
TEXT/PHOTO ............................ 43 Reproduction ratio ........................40, 44
W
ORIGINAL SIZE ................................. 62 Reserved transmissions ..................... 70
Original size ........................................ 76 [RESET] button .................................. 32 Web Service (WS) Scan .....................85
2 Windows Imaging Acquisition (WIA) Scan
Original stopper .................................. 27 RESOLUTION .................................... 61
Originals Resolution .......................................... 76 Driver ...............................................85
acceptable originals .................... 25 RGB adjustment ................................. 76
mixed-size originals .................... 42 Rotation .............................................. 76 Z
placing ........................................ 25
using the RADF .......................... 26 S [ZOOM] ...............................................45
Outside Erase ..................................... 76
Override Application Paper Source Saturation ........................................... 76
3 Settings ........................................... 19 [SCAN] ............................................... 75
[SCAN SETTING] ............................... 75
P Scan Settings Display Area ................ 75
Scan to e-Filing .................................. 76
Paper Scan to E-mail .................................... 80
acceptable size of paper ............ 69 Scan to File ........................................ 76
default setting for RX printing ..... 69 Scan to USB ....................................... 83
out of paper ................................ 29 Security ........................................79, 82
4 paper priority when there is no same Sending .............................................. 57
size paper ............................... 69 [SERVER NAME] ............................... 78
Paper holder ....................................... 32 [SETTINGS] ....................................... 75
Paper selection .............................40, 41 Setup Guide ......................................... 2
[PASSWORD] .................................... 78 Share folder ........................................ 55
PHOTO ............................................... 43 Shared folder ................................76, 86
Photo zoom ........................................ 47 Sharpness .......................................... 76
PPD .................................................... 21 Side guides of the RADF
Preparations .................................14, 16 (Reversing Automatic Document
5 [PREVIEW] ............................ 58, 67, 75 Feeder) .....................................27, 28
Print ..............................................14, 16 Simplex/duplex setting ....................... 40
PRINTED IMAGE ............................... 43 Single feed mode ............................... 27
Printer description file ......................... 21 Single/2-sided Scan ........................... 76
Printer drivers ..................................... 12 SMB .................................................... 55
Proof copy .......................................... 30 Sort ...............................................48, 49
Staple sort ....................................48, 50
Q [START] button .............................29, 30
6 Status
QUALITY TX ...................................... 62 scan job ...................................... 87
Sticker labels ...................................... 32
[STOP] button ..................................... 29
R Storage of color copies ....................... 25
Sub-folder ........................................... 86
RADF (Reversing Automatic Document [SUBJECT] ......................................... 81
Feeder)
precautions ................................. 27
unacceptable originals ................ 27
T
using the RADF .......................... 26
Range adjustment .............................. 76 [TEMPLATE] ...................................... 75

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 ©2012 - 2014 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

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 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS
User’s Manual Basic Guide

1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN

R121220M7702-TTEC
©2012 - 2014 TOSHIBA TEC CORPORATION All rights reserved Ver02 F 2014-06 OME120269B0
Patent; [Link] FC-287CS/347CS/407CS, FC-287CSL/347CSL

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