Microsoft Project 2007exercise tutorial
Open MS Project using the
Start -> Office-menu
Agenda
► The aim of this session is to teach you the basics of MS Project with the
specific needs of the homework exercise in mind
► After the demonstration there will be time to work on your own exercise
► Use this time to ask question from me or other class members
► Tutorial contents
1. Project charter
2. Work breakdown structure
3. Scheduling
4. Project costs and budgeting
5. Printing and other practical tips
► As this class is demonstration-based, these slides are not meant for
standalone support
► Use Schwalbe's appendix A for home study (available at
[Link]/mis/pm/schwalbe using the keycode in your textbook)
26.01.10 Sivu 2
1. Project charter
► The project charter is a text
document that should
contain the following:
► Project name
► Project manager or contact
person
► General aims of the project
► Problem description
► Approach
► Key results
► Schedule
► Resource estimates
► Roles and responsibilities
of project memebers
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2. Work breakdown structure (WBS)
► First set up summary tasks and milestones
► Then divide summary tasks into lowest level work packages
► For a clear and workable WBS, follow these guidelines: :
► Each task should represent a distinct output towards accomplishing the
project goal
► Lowest level work packages should not exceed 10 working days or 2
working weeks
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3. Scheduling and planning resources
► Present the project schedule either as a Gantt-chart
► Or as a network diagram
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3. Scheduling and planning resources
► Model major dependencies between tasks and milestones
using connectors
► Assign resources to each lowest level work package (include
yourself as a project manager or contributor)
► Use the following guideline when assigning resources:
► Single tasts should not use up more than 50% of the capacity of individual
project resources Assign
resources
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3. Scheduling and planning resources
► Find the critical path:
► The critical path is the sequence of dependent steps that
determine the minimum time needed to carry out the project
► View -> More views ->Detail Gantt -> Apply
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4. Project costs and budgeting
► Detremine the type for each resource
► Use all three types (work, material, cost)
► View -> Resource sheet
► Include at least one fixed cost
► Assign wages (both regular and overtime) for all human resources, even if it
doesn't fit your chosen project
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4. Project costs and budgeting
► Print the project's budget
► View -> Reports -> Cost reports -> Budget
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Practical tips
► Allowing for work outside office hours
► Tools -> change working time
► The Gantt wizard can help you get started
► View -> Gantt Chart Wizard
► Printing
► If the project is large, assign printing borders using File -> Print
Preview
26.01.10 Sivu 10
