Preparation of Papers in Two-Column Format

for the IEEE SSC 2006/ Dublin, Ireland

Proceedings CD-ROM
(16 pt. Times New Roman Font, Bold, Centered, Initial Caps)
J. Q. Author (12 pt., bold, centered)
Affiliation (12 pt.)
Second Author (12 pt., bold, centered)
Affiliation (12 pt.)
(Continue in same format for more authors)

Abstract – These instructions give you basic guidelines Paragraph indent for body text is 5mm (0.25”).
for preparing your journal quality paper for the The “Acknowledgments,” “References” “Appendix,”
Conference Proceedings. The Proceedings will be and “Appendix Title,” are centered. The Roman numerals
published in a CD-ROM (color) and papers may also be used to number the section headings are optional. If you
published later in print (B&W). CD-ROM Proceedings do use them, number “Introduction,” but not
will be available at the Conference. The normal length of “Acknowledgment” or “References.” See Table 1 for all
the paper must be kept to six (6) pages maximum. font point sizes
I. INTRODUCTION G. Variables
The Conference Proceedings will be published from Variables are in italics throughout the paper.
the copy prepared by each author as provided in your
original manuscript. Printed pages will be limited to those H. Equations
of Conference Proceedings quality. Please follow the Number equations consecutively with equation
instructions closely. Your manuscript will be reproduced numbers in parentheses flush with the right margin, as in
exactly as we receive it; please check and correct spelling (1.1), (1.2), (2.1), (2.2), etc.. To make your equations
and grammar mistakes before uploading the final more compact, you may use the solidus ( / ), the exp
manuscript. If errors are detected after the fact, you are function, or appropriate exponents. Italicize Roman
allowed a total of three uploads at the abstracts website. symbols for quantities and variables, but not Greek
symbols. Use a long dash rather than a hyphen for a
minus sign. Use parentheses to avoid ambiguities in
II. GENERAL INSTRUCTIONS denominators. Punctuate equations with commas or
A. Paper Size periods when they are part of a sentence, as in
Prepare your paper in full-size format, on A4 size
(210mm by 297mm). a+b=c.
(1.1)
B. Margins
Top = 18mm (0.75”), bottom = 25mm (1”), side = Be sure that the symbols in your equation have been
18mm (0.625”). defined before the equation appears or immediately
following. Use “(1.1),” not “Eq. (1.1)” or “equation
C. Pagination. (1.1),” except at the beginning of a sentence: “Equation
Number each page 17.5mm (0.5”) at the bottom (1.1) is …”
center in 12 pt. font. (Applies to both Word and PDF)
I. Figures
D. Columns Figures must occupy a single column, if possible, and
Two columns, 84mm (3.5”) wide, separated by 6mm must be image inserted in place. The caption is under the
(0.25”), fully justified. figure.
All reference to the figure use “Fig.” followed by the
E. Font figure number. Fig. is also used in the caption.
Times New Roman. If other fonts are used for
specialty items, you must include font files with your J. Tables
email. See Table 1 for type sizes. Tables must occupy a single column, if possible, and
must be printed in place. The name is above the table.
F. Style
Primary, first-level headings are centered, numbered TABLE I
with Roman numerals (I., II., III., etc.) TYPE SIZES FOR PAPERS
Secondary Headings are flush left, numbered with Type Appearance
cap letters (A., B., etc.) size Regular Bold Italic
Tertiary headings are indented, numbered with (pts.)
Arabic numbers followed by a right parenthesis. 8 Table captions,a table

1
 superscripts

Magnetization (kA/m)
9 Abstract
10 Section titlesa, references, Sub- 15
tables, table namesa , first heading
letters in table captionsa, 10
figure captions,
footnotes, text subscripts, 5

(kA/m)
and superscripts, main
text, equations, first 0
12 letters in section titlesa Authors’ 0 1 2 3 4 5
Authors’ affiliations names Applied Field (104 A/m)
16 Paper
title Fig. 1. Magnetization as a function of applied field.
Times aUppercase Note how the caption is centered in the column.
N. R.
Do not use poor quality photostats, Ozalids,
K. Figures and Tables blueprints, hectographs, or photocopies. Maintain a firm,
Place figures and tables at or near the top or bottom even dark, sharp impression throughout copy. Shades of
of columns where possible. Large figures and tables may blue, green, and brown do not reproduce effectively.
span across both columns. Figure captions must be below
the figures; table captions must be above the tables. A. Subheadings with Letters
Avoid placing figures and tables before their first mention Use two spaces after periods (full stops). Hyphenate
in the text. Use the abbreviation “Fig. 1,” even at the complex modifiers: “zero-field-cooled magnetization.”
beginning of a sentence. Avoid dangling participles, such as, “Using (1), the
Figure axis labels are often a source of confusion. potential was calculated.” Write instead, “The potential
Try to use words rather than symbols. As an example, was calculated using (1),” or “Using (1), we calculated the
write the quantity “Magnetization,” or “Magnetization, potential.”
M,” not just “M.” Put units in parentheses. Do not label Use a zero before decimal points: “0.25,” not “.25.”
axes only with units. In the example, write Use “cm3,” not “cc.” Do not mix complete spellings and
“Magnetization (A/m)” or “Magnetization (A/m-1),” not abbreviations of units: “Wb2/m2” or “webers per square
just “A/m.” Do not label axes with a ratio of quantities meter,” not “webers/m2.” Spell units when they appear in
and units. For example, write “Temperature (K),” not text: “…a few henries,” not “…a few H.” If your native
“Temperature/K.” language is not English, try to get a native English
Multipliers can be especially confusing. Write speaking colleague to proofread your paper.
“Magnetization (kA/m)” or “Magnetization (103 A/m).”
Do not write “Magnetization (A/m) x 1000” because the B. Units
reader would not know whether the top axis label in Fig. 1 Use either SI (MKS) or CGS as primary units. (SI
meant 15 000 A/m. or 0.015 A/m. Figure labels must be units are encouraged.) English units may be used as
legible, about 8-point type. secondary units (in parentheses). An exception would be
the use of English units as identifiers in trade, such as
L. Photographs “3.5-inch disk drive.”
Color or black and white photos must occupy a single Avoid combining SI and CGS units, such as current
column, if possible, and images must be embedded. The in amperes and magnetic field in oersteds. This often
caption is under the photograph. leads to confusion because equations do not balance
dimensionally. If you must use mixed units, clearly state
M. Abbreviations and Acronyms the units for each quantity that you use in an equation.
Define abbreviations and acronyms the first time they
are used in the text, even after they have been defined in C. References
the abstract. Common abbreviations such as IEEE, SI, Number citations consecutively in square brackets
MKS, CGS, sc, dc, and rms do not have to be defined. Do [1]. The sentence punctuation follows the bracket [2].
not use abbreviations in the title unless they are Refer simply to the reference number, as in [3]. Do not
unavoidable. use “Ref. [3]” or reference [3]” except at the beginning of
a sentence: “Reference [3] was the first …”
Number footnotes separately in superscripts. Place
III. HELPFUL HINTS the actual footnote at the bottom of the column in which it
Maintain uniformity throughout paper. Produce for was cited. Do not put footnotes in the reference list. Use
maximum legibility. Type must be clear and crisp. The letters for table footnotes (see Table I). IEEE
CD will be produced in color, so we suggest that all Transactions no longer use a journal prefix before the
pictures be in color. volume number. For example, use “IEEE Trans. Magn.,
vol. 25,” not “vol. MAG-25.
Give all authors’ names; do not use “et al.” unless
there are six authors or more. Papers that have not been
published, even if they have been submitted for
publication, must be cited as “unpublished” [4]. Papers
that have been accepted for publication must be cited as

2
“in press” [5]. Capitalize only the first word in a paper
title, except for proper nouns and element symbols.
For papers published in translation journals, please
give the English citation first, followed by the original
foreign-language citation [6].

IV. SOME COMMON MISTAKES

The word “data” is plural, not singular. The subscript

for the permeability of vacuum 0 is zero, not a lowercase
letter “o.” In American English, periods and commas are
within quotation marks, like “this period.” A
parenthetical statement at the end of a sentence is
punctuated outside of the closing parenthesis (like this). (A
parenthetical sentence is punctuated within the
parentheses.)
A graph within a graph is an “inset,” not an “insert.”
The word alternatively is preferred to the word
“alternately” (unless you really mean something that
alternates). Do not use the word “essentially” to mean
“approximately” or “effectively.” Be aware of the
different meanings of the homophones or homonyms,
“affect” and “effect,” “complement” and “compliment,”
“discreet” and “discrete,” “principal” and “principle.” Do
not confuse “imply” and “infer,” nor “ensure” and
“insure.” The prefix “non” is not a word; it must be
joined to the word it modifies, usually without a hyphen.
There is no period after the “et” in the Latin
abbreviation “et al.” The abbreviation “i.e.” means “that
is,” and the abbreviation “e.g.” means “for example.”
When using these abbreviations, they should be followed
by a comma, e.g., as used in this sentence. An excellent
style manual and source of information for science writers
is [7].

ACKNOWLEDGMENT
The preferred spelling of the word
“acknowledgment” in America is without an “e” after the
“g.” Try to avoid the stilted expression, “One of us (R. B.
G.) thanks …” Instead, try “R.B.G. thanks …” Put
sponsor acknowledgments in the unnumbered footnote on
the first page.
REFERENCES
[1] G. Eason, B. Noble, and I.N. Sneddon, “On certain
integrals of Lipschitz-Hankel type involving products
of Bessel functions,” Phil. Trans. Roy. Soc. London,
vol. A247, pp. 529-551, April 1955.
[2] J. Clerk Maxwell, A Treatise on Electricity and
Magnetism, 3rd ed., vol. 2. Oxford: Clarendon, 1892,
pp.68-73.
[3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films
and exchange anisotropy,” in Magnetism, vol. III,
G.T. Rado and H. Suhl, Eds. New York: Academic,
1963, pp. 271-350.
[4] K. Elissa, “Title of paper if known,” unpublished.
[5] R. Nicole, Title of paper with only first word
capitalized,” J. Name Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa,
“Electron spectroscopy studies on magneto-optical
media and plastic substrate interface,” IEEE Transl.
J. Magn. Japan, vol. 2, pp. 740-741, August 1987
[Digests 9th Annual Conf. Magnetics Japan, p. 301,
1982].
[7] M. Young, The Technical Writer’s Handbook. Mill
Valley, CA: University Science, 1989.