Sample Letters
Letters introducing self and the company
Summary: If you are newly appointed sales person in company so introduce yourself to
the present clients and customers of the company. You can send this letter to all those
valuable customers of company to begin a good relation with them. By this way they will
know your personally and will contact you easily for any further orders.
Praveen Kumar
GK Trading Company,
New Delhi.
June, 20 2010
Kamal & Company
Sanjay Street,
New Delhi
Dear Sir:
Please let me take this opportunity to introduce myself as the newly appointed sales
agent for GK Trading Company. As I joined the company recently I went through our
records to find that you are one of our most valuable customers.
As an initiative to a growing business relationship that will benefit both of us, I will be
pleased to visit you in your office at your convenience in order to understand about your
company to enable me to provide you with a better service. I could also introduce our
new products to you.
I wish to call in your office, want to make the appointment, as I am looking forward to
meeting you personally.
Thanking You,
Yours sincerely,
Praveen Kumar
Summary: Introducing a new company in market is happiest event for you. Company
introduction letter given below is a perfect way to introduce the company to the potential
partners or other interested parties. The sample below can be used for that purpose.
John Smith,
AAA Mobiles Limited
June, 20 2010
Mr. DeylKaron
Managing Director,
BG International
Drezden
Germany
Dear [Link],
I am taking this opportunity to introduce to you AAA mobiles Limited – the company with
5 years’ experience on German mobile phones market. We own 20 offices worldwide and
30 within Germany.
Our company specializes in selling mobile phones as well as providing the repair
services. There is a professional team of engineers and Mobile technology professionals
working within our company. During our existence in a market we didn’t receive any
negative feedback from our customers.
I kindly ask you to arrange the personal meeting with you in order to further describe
the services of our company and the value you can get from our cooperation. Please,
inform me whether it is convenient for you if I visit you by the end of this week.
I will be looking forward to the meeting and hope for our future cooperation.
Sincerely,
John Smith
How to write introductory sales letters for sales enquiries generation,
appointments, and submissions of inventions, patents and ideas.
A sales letter is used in much customer-producer relationship. For example, a
sales letter can be used for promotion of product or even to offer a service for
the currently malfunctioning product. A sample sales letter for customer
service can be seen below. Keep a sales letter short and brief.
Sample:
To,
Client name,
Address of client.
Date.
Dear client name,
We heard from you that you are having problems with our product that you
purchased last month. We, from this company, offer always good quality
products with good service life.
As our product caused inconvenience, our company offers you a free service in
order to make sure that everything is working in order and you are satisfied
with it. Soon, a officer will be at your doors to take care of our product.
For additional information, you can call us at our customer service desk or visit
our website.
Thanking you,
Yours truly,
Name,
Designation.
Summary: Selling Incentives Sales letters are important to bring good deals between two
companies. Through this letter, you can inform your clients about the new products and
incentives with them.
Johnson K.T,
Purchase Manager,
Apsara Books,
Trivandrum.
Date
Dear Mr. Johnson,
We are in great pleasure, to work with your company which one of the famous
note book manufacturer of the country. The best thing about your brand is the
good quality paper of your books.
This is to inform you that our company, Ritz Paper Mills, has launched a new
type of paper, which is not made from trees but from the sugar cane waste,
Molasses. The quality of this paper is very fine and it is better than the normal
paper. Due to the launch of this new product, we provide a 50% incentive offer
discount.
You can contact us via the given address or phone, to avail this offer and to
know more about this offer.
Sincerely,
Ashish Bal,
General Manager,
Ritz Paper Mills
Contact: +91-9943332315
Request and Reminder Letters
Sample of Request Letter:
Summary: This letter is from a graduate of an institution of higher learning requesting a
copy of his transcript with an enclosed processing fee payment. The graduate submits his
student information for identification verification as well as his mailing address for the
transcript to be mailed.
Kayleigh D. Long
Registrar
Royal Technical Institution
96 New Dover Rd
PL27 2KV
WADEBRIDGE
23rd May 2010.
Dear Ms. Long
I am writing to request for a copy of my full transcript with an enclosure of $200 as
processing fee as per the Institution regulation. I graduated from your esteemed institution,
Royal Technical Institution, in the Engineering major from the class of 2009.
For further identification, my Social Security Number is 92-921-2383 and my student
number was RT12930. Having received my degree in early January 2010, I would appreciate
your prompt assistance in mailing my transcript to the address mentioned below.
Mailing address: 293-20B Church Road
3rd Avenue,
Wadebridge, United Kingdom
This transcript is essential to an upcoming interview next month. Thus, I hope to receive my
transcript quickly to assist me in this interview.
Thanking you in advance for your prompt assistance.
Yours Truly,
Miley Anderson
Sample Reminder Letter
SUMMARY: FEE REMINDER LETTER
Incognito Digital Photography
789 North Stamford, Fairfield County
Connecticut 09602, USA
123-456-7890
[Link]@[Link]
June 11, 2010
Michael McGregor
345 South Harpeth, Nashville
Tennessee, USA
37215
Dear Mr. McGregor:
The organization would like to remind you to pay for the fees for the upcoming photo shoot
on Sunday, June 13, 2010. The fees included are the:
Membership fee $ 50
Organization t-shirt 10
T-shirt printing 10
Photo shoot studio 100
Total $170
These fees are needed for the success of our upcoming photo shoot. With these fees, you
can be assured to have an excellent experience in this photo shoot practice. The best
photography equipments are already available in the photo studio. There are also hired
experienced models present on the said date. And for the identification of the members of
the organization, the officers have decided to create a design and logo for the t-shirts, which
resulted to related fees.
As a member of the Incognito Digital Photography, you are required to pay for these fees.
Failure to do so is considered as not joining for the photo shoot practice on June 13, 2010.
Again, you are reminded that the deadline for the payment of the fees is tomorrow,
Saturday, June 12, 2010.
We appreciate your participation and cooperation regarding the said event. Thank you.
Sincerely,
Jeff McPaul
President
Sample Unpleasant letter
Summary: Writing a letter of sympathy for the family of you boss who just died is a very
good gesture. But, with this kind of situation, a sympathy letter is just very hard to compose
as emotions are very high. If you are writing one and you dont know how to properly
express your feelings, feel free to use this letter we made just for this kind of situation.
Mr. Mike David,
Woodrow Street,
Mine View Park,
Manila.
Date
Dearest Sir,
I am greatly saddened by the sudden death of Mr. David, your father. Your father and I were
colleagues at work as I worked under his supervision. Working with him was one of my
greatest wish in my career. Your father was very good in business and he has a good
personality as well.
I do sympathize with how you are feeling and I know that it is far beyond any consolation as
of the moment. Now, you will be facing another challenge in managing the company
without the guidance of your father. Dont you worry, be strong and do not stop believing in
yourself and in our God as he will be with you to protect you. Please count on me if ever you
need some help. I am always here if you need my service. Again, my condolences to you and
to the rest of your family.
Praying for the repose of your father’s soul,
with love and prayers,
Mr. Ervin Flores.
Summary: The given sample of the letter below can be used for expressing your deep
sorrow in regard with the life partner of someone close to you. It is always terrible news for
everybody. Therefore, your nice words and support is never can be odd. It is always difficult
to find the words in such moments; hopefully the sample below will help you.
Tom Sandler
14, Bradworth Road
New Jersey
USA
Date: Aug 08, 2010.
Dear Tom,
I am really sorry for your terrible lost. Jovanna was your light, your support, your second half
in the straight meaning of this word. I have been known you for 10 years and always
considered you the ideal couple. I can understand your loss. She was so bright person,
bringing light everywhere she appears. I remember her meeting with my family two years
ago. It was only 10 minutes conversation with her, but my parents were shocked to know
about this news and remember her as a positive and joyful person. Nobody can fill this gap.
I will try my best to be present at the funeral. I am trying to get the ticket.
Take care, Tom. Be strong since your kids are in need of you now as never before.
Accept my deep condolences,
With a great sympathy,
John
Pleasant letters:
William K. Boyle
2049 John Daniel Drive
Argyle, MO 65001
24th October 2010.
Subject: Job appreciation letter.
Dear William,
Your enthusiasm and your ability to motivate others has resulted in a significant increase in
the company’s productivity and profitability.
Our company appreciates your efforts and the assistance you offer to your co-workers. You
have earned the respect of both your superiors and your peers. Two months ago the time
you join I still remember that date, our stock records and bank reconciliation status was in a
total mess. Thanks to you if you will not here then we can’t give our tax in time.
Please accept my sincerest gratitude for your superior work in the service department.
Yours Faithfully,
Jay L. Kennedy